FORMULA 1™ Australian Grand Prix Provision of Catering Services

FORMULA 1 Australian Grand PrixProvision of Catering ServicesINTRODUCTIONThe Australian Grand Prix Corporation (AGPC) is responsible for theorganisation, promotion and conduct of the FORMULA 1 Australian GrandPrix (Event) at Albert Park, Victoria, Australia.AGPC is seeking Expressions of Interest (EOI) from experienced and suitablyqualified companies interested in the provision of all or any part of theCatering Services (as outlined in this document) at future FORMULA 1Australian Grands Prix This document is provided as a guide for companieswishing to submit an EOI.

CORPORATE CATERING SERVICESWorking in conjunction with AGPC's Special Events and Catering Coordinator,the appointed company or companies, referred to as the Corporate Caterer,will be responsible for the provision of Corporate Catering Services at futureFORMULA 1 Australian Grands Prix. The range of Catering Services mayinclude, but is not limited to, the following:The provision of catering services to private corporate clients in privatehospitality facilities, on each of the three days of the Event, which involvesdirect liaison with clients to determine and deliver their requirements.The provision of catering services to shared corporate patrons in sharedhospitality facilities, on each of the three days of the Event.In addition, the following activities form part of the provision of the CorporateCatering Services:Menu planning, including the development of menu packages andpricing.Private and shared menu packages are developed to correlate with theCorporate Hospitality packages developed by AGPC. The menupackages include morning & afternoon tea, lunch and dessert menus forcorporate clients.Beverage planning.Beverage planning including selection of wines, ales, alcoholic ciders andnon-alcoholic beverages for all Corporate Hospitality packages.Menu and beverage tastings.The Corporate Caterer(s) shall provide samples of all proposed food andbeverage items in order that AGPC may approve or amend the menuselections made by the Corporate Caterer.Uniform selection and ordering.The Corporate Caterer(s) shall in consultation with and with the approvalof AGPC select, source and order the design and colour of the completeuniform to be worn by the front of house service staff.Staff selection and training.Selection and training of suitably qualified personnel to fill all front andback of house positions necessary to provide the Corporate CateringServices.In undertaking the above services and planning activities the CorporateCaterer must obtain all necessary liquor licenses, municipal permits and allother statutory approvals in order that the Corporate Catering Servicesprovided at the Event fully comply with all regulatory requirements includingCity of Port Phillip health department (including food safety), Office of EnergySafe and WorkSafe Victoria requirements.

ADDITIONAL INFORMATIONThe appointed Caterer(s) for all or any of the catering services outlined in thisdocument is required to co-ordinate the installation and removal oftemporary infrastructure including supply of all equipment and connection ofwater, power and sullage related to the provision and operation of thecatering facilities.The following infrastructure is to be provided by AGPC at the cost of theCaterer(s):Temporary marquee structures and flooringTransportable buildingsFurniture hirePower supplyFencing and screeningWater supplyOther services provided by the AGPC at no cost to the Caterer(s):Sullage pumping servicesRubbish collectionCleaning servicesExamples of other infrastructure, products or services that may be required tobe provided by the Caterer(s) at no cost to AGPC:Refrigerated ContainersStaffing, including all transportUniformsStaff welfareCash registers and float delivery and cash collectionPlastic cups, ice and beverage stocksAGPC may provide official suppliers with the right for their products to besupplied at events. These products include, but are not limited to, thefollowing categories:• Official Beer Pouring Rights• Official Alcoholic Cider Supplier• Official Wine Supplier• Official Spirits Supplier• Official Soft Drink Supplier• Official Iced Confectionary Supplier• Official Coffee Supplier• Official Supplier of Milk and Related Dairy ProductsThe Caterer(s) is expected to purchase goods and services from these officialsuppliers in relation to the management of the catering services at theevents.

COMMERCIAL AGREEMENTThe appointed caterer(s) for all or any part of the catering services outlined inthis document will be required to sign a written agreement prepared by theAustralian Grand Prix Corporation. The agreement may include an optionextendible by AGPC for future events, at AGPC’s absolute discretion.SUBMISSION OF EOISubmissions should be limited to ten (10) A4 pages for each section of thecatering service (excluding attachments) and is to include:1. company name, registered office and date of incorporation;2. history and relevant experience (including in connection with sportingevents or other events);3. benefits that may be considered superior and unique compared to othersimilar service providers4. names and experience of all key personnel proposed to provide theservices and operational structure;5. details of relevant suppliers and subcontractors;6. financial credentials of the company (including the company’s mostrecent profit and loss statement);7. relevant client references in support of the company’s previous andcurrent operations; and8. other matters not specifically raised above but considered important forAGPC to consider in its evaluation of the EOI.AGPC reserves the right to limit those suppliers invited to tender having regardto: The extent to which the suppliers Expression of Interest meets the technicaland performance specifications; and The rating of the suppliers Expression of Interest.

Submissions for the above must be addressed toAustralian Grand Prix Corporationc/- Kaitlyn MillerPO Box 577South Melbourne, VIC 3205.Submissions must be received by 5.00pm Friday, 7 December 2012.The Invitation to Tender documents will be issued to selected partiesthereafter.The acceptance or otherwise of any proposal will be subject to a tenderprocess, and strictly subject to the signing of a formal written agreementbetween the successful party and AGPC, in terms acceptable to AGPC.AGPC is not bound to accept any response to this EOI request and reservesthe right to vary, cancel or suspend this EOI process without further notice.