Student Planner 2013-14 - Pinkerton Academy

of Trustees, the following categories of information are deemed to be “directory information”: a student’s name, address,telephone number, date and place of birth, major field of study, participation in officially recognized activitiesand sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received,the most recent previous educational agency or institution attended by the student, electronic mail address, gradelevel, and student ID number, user ID, or other unique personal identifier used to communicate in electronic systemsthat cannot be used to access education records without a PIN, password, etc. (A student’s social securitynumber, in whole or in part, will not be used for this purpose and will not constitute directory information.)The primary purpose of directory information is to allow the Academy to include this type of information fromyour child’s education records in certain school publications. Examples include:- A playbill, showing your student’s role in a drama production;- The annual yearbook;- Honor roll or other recognition lists;- Graduation programs; and- Sports activity sheets, such as for wrestling, showing weight and height of team members.Directory information is information that is generally not considered harmful or an invasion of privacy if released,can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizationsinclude, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, twofederal laws require local educational agencies (LEAs) receiving assistance under the Elementary and SecondaryEducation Act of 1965 (ESEA), 20 U.S.C. § 7908 and 10 U.S.C. § 503(c), to provide military recruiters, upon request,with the following information – names, addresses and telephone listings – unless parents have advised theLEA that they do not want their student’s information disclosed without their prior written consent.If you do not want Pinkerton Academy to disclose directory information from your child’s educational recordswithout your prior written consent, you must notify the Dean of Students in writing.It is also the policy of the Academy that photographs and recordings (audio and/or visual) of students shall beconsidered “directory information”, as long as the material is used for the purpose of general news, sports, studentparticipation, or student accomplishment. Photographs (and related materials) are essential to the yearbook, thecourse catalog, the student handbook, the alumni bulletin, and local media (for news and sports). A parent of astudent, or an eligible student, may request that any or all of these categories of information not be designated“directory information” with respect to that student. Such requests shall be written, dated, and addressed to theDean of Students. Such requests shall remain in effect until rescinded by the parent or eligible student.In accord with FERPA, the Academy may also disclose education records, without consent, to school officialswith legitimate educational interests. A school official is: a person employed by the Academy or the student’sSending District as an administrator, supervisor, instructor, or support staff member (including health or medicalstaff and law enforcement personnel); a person serving on the Board of Trustees or School Board of the SendingDistrict; a volunteer, or person or company with whom the Academy has contracted to perform an institutionalservice or function for which the Academy would otherwise use its own employees and who is under the directcontrol of the school with respect to the use and maintenance of the personally identifiable information from theeducation records (such as an attorney, auditor, medical consultant, or therapist); or a parent or student servingon an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteerassisting another school official in performing their tasks. A school official has a legitimate educational interest ifthe official needs to review an education record in order to fulfill their professional responsibility.Parents and eligible students have the right to file a complaint with the US Department of Education concerningalleged failures by Pinkerton Academy to comply with the requirements of FERPA. The name and address of theoffice that administers FERPA is: Family Policy Compliance Office, US Department of Education, 400 MarylandAvenue, SW, Washington, DC 20202-4605.Upon request, this notice shall be made available in an alternate format or another language.3