Student Planner 2013-14 - Pinkerton Academy

(c) Administration of prescriptions will be in the presence of the advisor/chaperone.(d) Immediately report to the advisor/chaperone if any person does not feel well.Advisor/Chaperone Responsibilities:Advisors/Chaperones who gain permission to take students on school-sponsored field trips assume the responsibilityfor the safety and well-being of the students. Toward that end, advisors/chaperones are expected to fulfill the followingresponsibilities.1. Ensure that all students comply with school and trip rules.2. Ensure that all students have completed and turned in Pinkerton Academy’s “Health Information Sheet” and “ParentalConsent & Release”, or “Acknowledgement of Activities” for CTE students only. Advisors/Chaperones must carry thesedocuments at all times.3. Ensure that any additional forms required by a travel/tour company have been completed.4. Ensure, within reason, that all travel, accommodations, meals and/or entertainment activities that were advertised aspart of the trip are provided.5. School employees who act as advisors/chaperones on school-sponsored trips must comply with policies commensuratewith Pinkerton Academy’s employee handbook.6. Anyone participating as a chaperone, who has not previously done so, must be fingerprinted and complete and signa “Criminal Record Release Authorization” and “Release & Waiver of Liability” at least 4 weeks prior to the date of the trip.7. There will always be an advisor/chaperone on duty.8. Advisors/Chaperones may invoke more stringent guidelines depending on the destination and purpose of the trip.9. For overnight trips, provide parents with a detailed itinerary with contacts, telephone numbers, and a phone tree withall participants’ numbers.10. For foreign travel, the advisor/chaperone should have a photocopy of all students’ passports.11. Under normal circumstances, the maximum advisor/chaperone-to-student ratio is 15:1. This could change withadministrative approval, depending on the nature of the trip.12. Chaperones may not allow non-school approved personnel to stay overnight in their rooms.13. Chaperones may not consume alcoholic beverages at any time during school sponsored trips. Certain situationsinvolving overseas trips when consumption of alcoholic beverages is customary will be handled on a case-by-case basisby the Headmaster/designee.School employees who chaperone school-sponsored trips and fail to fulfill their responsibilities and/or engage in activitiesthat jeopardize the safety and well-being of students will be subject to disciplinary action.Parent Responsibilities:To ensure that all students have an enjoyable, educationally rewarding, and safe trip, parents are encouraged to reviewthe field trip rules and responsibilities with their children. Specifically, parents need to monitor the items that studentschoose to take with them on field trips. Parents must also understand that they are responsible for any cost incurred as aresult of their child being sent home due to disciplinary reasons and costs incurred for any health expenses. Parent andstudent signatures on a “Field Trip or Overnight Travel Permission Form” indicate that both are aware, understand, andagree to the field trip rules and responsibilities identified in the form. Student and parent further realize that any infringementupon these rules could result in the student’s dismissal from this trip with all costs incurred as a result of the dismissalcovered by the parents or guardians.School CancellationsIn the event that school is canceled due to inclement weather, the following radio and television stations will carry theannouncement:Radio Station: WOKQ (fm 97.5) / TV Station: WMUR Ch. 9When the weather is questionable, parents and students are urged to listen to one of these stations, rather than callingthe school, the radio or television stations, or the Police Department.You will be notified by our automated Alert-Now telephone system of school cancellations and delays. Please make surethat we have the most current telephone numbers. You may notify Student Information Services at 437-5200, ext. 1191 ofany changes. “No school” announcements may also be carried by the local cable TV channel in your community.40