q u ic k s ta rt g u id e - TOLL Group

quickstart guide
Welcome to the
tolllite electronic
quickstart guide
tolllite is an easy to install and use
freight dispatch system that:
• Prints barcoded labels on a laser printer
• Eliminates handwriting of consignment notes
• Prints a manifest for both you and the Toll IPEC driver
• Allows e-trading via the Internet or can be used off-line
• Ensures better tracking of your freight by Toll IPEC
• Has an address book to store your customer details
• Sends email notifications to your receivers
The following pages will guide you
through the easy way to send your freight.
For any further assistance please contact
the tolllite Helpdesk on 1300 884 732 or
email tolllite.support@toll.com.au

STEP 1 Ins tallation
A
B
C
D
D
Insert CD and follow prompts OR initiate the install by selecting Start->Run, press
, then select your CD-ROM drive and double click on the file
Toll_Lite_Install.msi
Once install is completed, start tolllite by selecting Start Menu->Programs->Toll
Lite from your desktop icon
Fill in the Application form
Press if you have
an internet connection on your computer* to send your registration details to
the tolllite Administrator
* If your computer has no internet connection press
to print out your registration sheet. Then fax it to the tolllite Administrator
on 1300 884 333
Minimum Specifications
In order to use Toll Lite the following specifications are recommended:
1
●Pentium III PC, 1000MHz or greater
●Access to a CD-ROM drive
●10Mb disk space
●256 Mb RAM
●Internet Explorer version 6.0 or greater
●One of the following operating systems: Windows XP, Vista and Windows 7 running natively on PC
compatible hardware only. Toll does not support Toll Lite installed on virtualised or emulated Windows
environments
●Print to a laser printer
●Internet connection, email (Optional)
●Installation on the local drive (i.e. Not onto network drive)
1

A
STEP 2 Regis tr ation
B
C
Once the Application Form is filled in and you have
sent your details, press to enter
tolllite in test mode. This screen will always
appear first when starting tolllite until your
registration is complete
Once your details have been transmitted or faxed,
the tolllite Administrator will then contact you to
complete the registration
A registration “key” must be electronically
transmitted back to you or provided on a disk
before you can use tolllite to actually send freight
2
Note: To enter
Toll Lite in test mode
press .

A
B
E
STEP 3 Printer Settings
Select Setup from the tolllite menu to access Print Settings. Make print setting
changes first before entering new information on the Ship To screen.
Labels section:
A
B
C
D
Model should remain as Print Driver for all laser printers - call the
Helpdesk for assistance in setting up a thermal printer
To print to an A4 sheet of labels select A4, to print to a single label,
select DL Envelope
If the label is not lining up correctly when printed, use the Offset
adjustments to move the position of the label up/down or across
the label paper.
Call Helpdesk for further assistance
Manifests:
E
F
Manifests (Driver & Customer) can be printed to different printers if required
Allows you to fine tune printer settings left and right
3
C F
- X
- Y
+ Y
+ X

C
E
A
F
G
STEP 4 Cr eating Consignments
The Ship To screen has several functions:
It allows customer details to be entered and saved to the Address Book, prints
barcoded labels, saves entries to the manifest and recalls existing customers via
the Alias field.
Adding a new customer:
A Create/key in an Alias (a code to recall customers details)
B Click the tick box to ensure the new customer details get saved to
the Address book
C
Fill-in the new receivers address and contact details
D Any specific delivery instructions will print on the label when entered in
the Special Instructions fields
E
F
G
B
Enter the freight details*
Check the service is correct – Road, Priority, Vic Express, Fashion or Local
Prepare label paper in your printer, then press
F
D
4
E
* Enter the freight details:
• Your reference
(eg. order or part no.)
• No. of labels to print
(one for each item)
• Packaging description
(eg. boxes or cartons)
• Total weight in kgs
• Enter individual or
overall dimensions
in cms
• Quantity (see page 6)

A
STEP 4 Continued
To recall an existing customer:
A Type in an Alias, press and follow E, F and G as on previous page
B
C
D
E
F
G
Extra Service Fee. $ Value per consignment up to $5000
Package Description. Preset package descriptions and values can be added
for quick data entry
Return Consignments. Ticking this box will create a return consignment, no label will
be printed. The consignment information is uploaded and the label is printed at the
Ipec depot where the return freight is to be picked up. The driver will then take the
label/s to the address that is printed on the label and pickup the return consignment
Saturday Delivery check box flags the consignment as a Saturday delivery.
The Saturday delivery option is only available using Toll IPEC Priority service
Dangerous Goods check box flags the consignment as a dangerous goods
consignment. The Dangerous Goods option is only available using Toll IPEC Road, Vic
Express & Local services
CMDTY - Leave blank unless otherwise instructed
C
E
D
5
B
F
G
Note: The Print button
saves the connote, adds
to the manifest, prints
labels and clears the
screen for a new connote

STEP 4 Continued
Quantity field (refer to the Ship To screen)
The quantity field makes it easy to consign more than one item of the same size.
Where the length (cm), width (cm) and height (cm) of one of the items is entered,
put the number of items of that size in the quantity field. Otherwise, a group of
items can be measured as one by providing an overall length (cm), width (cm)
and height (cm). In this case the quantity is one. If irregular shaped items can be
stacked apply the same logic. The cubic total field on each line shows the total
cubic value for each line. L x W x H x Qty. This value is expressed in m 3 .
6

S T E P 5 Printing/T r a n smitting y o u r manif es t
Select Manifest from the tolllite menu:
A
B
C
Manifests must be printed after all
consignments are completed for the day.
If you have an internet connection, select
the Transmit tick box before printing.
This ensures your data is sent
immediately to Toll IPEC
There are two manifest copies, one for
your records (Customer Manifest) and
one for our Driver (Driver Manifest).
Please sign the Driver Manifest and
ensure our Driver signs your
Customer Manifest
Prior to transmitting you can select,
review and modify a manifest entry.
Press to review details and
make changes if required, once the
manifest has been printed the
consignment details cannot be edited
F
A
7
D
E
F
G
Your manifest provides data for billing
purposes. If changes need to be
made after transmission, please
contact Toll IPEC on 1300 366 684
Phone Toll IPEC to organise a pickup –
13 33 66
Batch Print Labels. Select the
consignments that you wish to print and
click on the “Print Labels” button.
The “Print Labels” button is always
available. If you wish to turn off the label
print function in the “Ship To” screen then
you must enable the Batch Print option in
the print settings form (refer page 3)
Find enables you to find a previously
created consignment. Enter your
consignment number and the
consignment will be located and
highlighted, then click on the edit button
to view the consignment
G
C
Note: Your computer must
have an internet
connection to be able to
transmit manifests
electronically
(and therefore make use of
the Transmit tick box)
Phone Toll IPEC to book a
pickup – 13 33 66
or to track your freight visit
http://www.tollipec.com.au

A
B
C
Address Book
Email notification. Customers that are receiving the consignment can be
pre-alerted with an email to let them know the consignment details and
the date it was dispatched. You can send the email notification to more than
one receiver by separating each email addresses with a semi colon (;)
New receiver address. By clicking on the new button and completing all
of the details, a new Receiver can be now added without having to create a
consignment
Export receiver address. By clicking on the “Export” button you can export
your entire address book to a comma-separated file (CSV File) that can be
saved externally from Toll Lite.
A
B
8
C

Consignment Reporting
A Click on C/N Export to view the C/N Export options
B Select the consignor and the applicable date
range then click on the Export Button. This will
then save all of the select consignments to a
CSV file
A
9
Note: To track your
consignment, specific items
or to view proof of deliveries
please visit our tracking
website:
http://www.tollipec.com.au
B

A
D
G
H
I
I
J
A sampl e Toll Lite label
A Service – Road, Priority, Vic Express, Fashion or Local
B Toll Ipec Depot Code
C VOID appears on labels in test mode only
D D Consignment note number
E Receiver/destination details
F Number of items
G Special instructions
H
Sender details
I Peel off proof of delivery (POD)
J Dangerous Goods Flag. If dangerous goods is selected the
box will show DG’s yes, also the Toll IPEC depot code (item
B) will be replaced with the word “Dangerous”.
If not selected the box will show DG’s no and the Toll IPEC
depot code (item B) will remain unchanged.
10
B
C
E
F
Note: Freight cannot be
sent with evaluation
labels. The word VOID
appears on labels &
manifests until
registration is complete.
An incorrectly printed
label may not allow a
proof of delivery.
Note: In setting up your printer
for label printing ensure the
label is orientated with the
peel off section (the POD)
at the correct end of the sticky
labels provided with tolllite.