User Manual

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SmartAddresser 5temporarily deleted (shown as a grayed out record in the List View), but can bepermanently removed by selecting Edit>Pack Database.The basic duplicate detection options all share a few fields in common: address,city, st, and zip. Every basic detection option queries those fields. Thedifferences in the three types of basic duplicate detection are as follows:TIP!Person - Queries the First and Last fields as well as Address, City, St, and ZIPAddress - Queries the Company field as well as Address, City, St, and ZIPHousehold - Queries the Last field as well as Address, City, St, and ZIPCongratulations! You're now ready to presort the mail!22
Presorting the MailGetting StartedThe next few steps will describe how to Presort the Mail. Presorting groups all recordstogether by ZIP code, distributes the ZIP code groups to carrier route, 5-digit, 3-digit,scheme, ADC/AADC, and MADC/MAAD trays and sacks, depending on the quantities per5-digit ZIP code and the class of mail you are sorting for. Presorting also produces theproper destination tags so that your mail goes to the correct post office facilities, whichcan then process the mail for the particular ZIP codes more efficiently.When a list is presorted properly, the post office rewards you with lower postagerates. The finer mail is sorted, the lower your rate. The most efficient way to prepareyour mail is for automation discounts. Information on making your mail pieceautomation compatible can be found at your local post office, or online athttp://pe.usps.gov. SmartAddresser 5 is PAVE (Presort Accuracy Validation Evaluation)Certified for all types of presorts.• From the Sort menu, choose Presort Mail. The Presort Setup screen willappear:For the purposes of this tutorial, we will be preparing a Standard Class, Letter-sizedpiece for mailing. Follow the steps below to setup the presort properly:• From the Class pull-down, select "Standard Mail".23
Page 1 and 2: User Manual
Page 3 and 4: Table Of ContentsThe List View ....
Page 5 and 6: Table Of ContentsAdvanced Adding an
Page 7: WELCOME TO SMARTADDRESSER 5!SmartAd
Page 10 and 11: SmartAddresser 52. Label Designer B
Page 12 and 13: SmartAddresser 5INSTALLATION INSTRU
Page 14 and 15: SmartAddresser 55. The next two scr
Page 16 and 17: SmartAddresser 5• Optimizing the
Page 18 and 19: SmartAddresser 5TIP!SmartAddresser
Page 20 and 21: SmartAddresser 5Once the input file
Page 22 and 23: SmartAddresser 5you'd select the ad
Page 24 and 25: SmartAddresser 5Check the boxes as
Page 26 and 27: SmartAddresser 5The SmartAddresser
Page 30 and 31: SmartAddresser 5• From the Status
Page 32 and 33: SmartAddresser 5• Click OK, and y
Page 34 and 35: SmartAddresser 5• Click Presort,
Page 36 and 37: SmartAddresser 5When printing tags,
Page 38 and 39: SmartAddresser 5SMARTADDRESSER 5 SY
Page 40 and 41: SmartAddresser 5Filter.Displays the
Page 42 and 43: SmartAddresser 5Creates a new datab
Page 44 and 45: SmartAddresser 5KEYBOARD SHORTCUTS
Page 46 and 47: SmartAddresser 5OPENING A NEW LISTS
Page 49 and 50: Duplicate DetectionTIP!You can also
Page 51 and 52: Duplicate Detection• Select the d
Page 53 and 54: Duplicate Detectionlocation of the
Page 55 and 56: Duplicate Detectionusing the file n
Page 57 and 58: Duplicate DetectionTIP!If you do no
Page 59 and 60: Duplicate DetectionFor information
Page 61 and 62: Follow the steps below to Export da
Page 63 and 64: VIEWING THE DATATHE LIST VIEWThe Li
Page 65 and 66: Duplicate DetectionUSER DEFINED SOR
Page 67 and 68: Duplicate DetectionSORTING BY DEFAU
Page 69 and 70: Duplicate DetectionTIP!For informat
Page 71 and 72: Duplicate Detection• Type a name
Page 73 and 74: Duplicate Detectionthe appropriate
Page 75 and 76: Duplicate Detection• Click on the
Page 77 and 78: Duplicate DetectionThe Table Design
Page 79 and 80:
Duplicate DetectionFloat fields spe
Page 81 and 82:
Duplicate Detection• Position you
Page 83 and 84:
Duplicate Detection• Click Fill.U
Page 85 and 86:
Duplicate Detection• Select the f
Page 87 and 88:
Duplicate Detection• Click Go.Rec
Page 89 and 90:
Duplicate DetectionThe Nth Select w
Page 91 and 92:
Duplicate Detection• Click on the
Page 93 and 94:
Duplicate DetectionThe Recall windo
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Duplicate Detection• Click on the
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Duplicate Detection• Deliverable
Page 99 and 100:
Duplicate DetectionResize field wid
Page 101 and 102:
Duplicate DetectionCheck the desire
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Duplicate DetectionFor more informa
Page 105 and 106:
Duplicate Detection* Creates a fiel
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Duplicate Detection• Select the d
Page 109 and 110:
Duplicate DetectionTIP!The informat
Page 111 and 112:
Duplicate Detection• If you plan
Page 113 and 114:
DUPLICATE DETECTIONDUPLICATE DETECT
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Duplicate DetectionOriginal* Keeps
Page 117 and 118:
Duplicate DetectionExact Match* Wil
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SEARCHING AND QUERYING DATABASIC SE
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Searching and Querying Data• Sele
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Searching and Querying DataTIP!When
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Searching and Querying DataCREATING
Page 127:
Searching and Querying Data• Type
Page 130 and 131:
SmartAddresser 5Piece SetupThe Clas
Page 132 and 133:
SmartAddresser 5Calculator indicati
Page 134 and 135:
SmartAddresser 5Container Setup128p
Page 136 and 137:
SmartAddresser 5Check the Include C
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SmartAddresser 5The Prepare in Reve
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PrintingPRINTINGPRINTING ADDRESS LA
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SmartAddresser 5Opens the Label Des
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SmartAddresser 5PRINTING CONTAINER
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SmartAddresser 5EDITING LABEL AND R
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SmartAddresser 5Using the column se
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SmartAddresser 5After selecting you
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SmartAddresser 5Since you already k
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SmartAddresser 5Next we'll add the
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SmartAddresser 5Close the Preview a
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SmartAddresser 5endorsement, name,
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SmartAddresser 5Adjust the Page Set
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SmartAddresser 5This area of the Pa
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SmartAddresser 5Click OK to close t
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SmartAddresser 5type. Furthermore,
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SmartAddresser 5first,lastaddressci
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SmartAddresser 5the field name. Whe
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SmartAddresser 5Choose the appropri
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SmartAddresser 5You can see the too
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SmartAddresser 5objects.Send to Bac
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SmartAddresser 5line when they are
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SmartAddresser 5Have a repetitive j
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SmartAddresser 5Deletes the current
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SmartAddresser 5With the Scripts Wi
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SmartAddresser 5Click on the open b
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SmartAddresser 5Click the "Auto" ch
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SmartAddresser 5We're halfway there
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SmartAddresser 5Click the Save butt
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SmartAddresser 5Congratulations, yo
Page 196 and 197:
PROPERTIESDICTIONARIESA.K.A. Dictio
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SmartAddresser 5If you recognize a
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SmartAddresser 5The next time you p
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SmartAddresser 5FOLDERS PROPERTIES
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SmartAddresser 5• Click on the Ed
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SmartAddresser 5None* Displays a gr
Page 208 and 209:
SmartAddresser 5Suffix* Punctuates
Page 210 and 211:
SmartAddresser 5• Click OK.204
Page 213 and 214:
CONTACT AND SUPPORT INFORMATIONTECH
Page 215 and 216:
LICENSE AGREEMENT AND COPYRIGHTSSMA
Page 217 and 218:
License Agreement and Copyrightsthe
Page 219 and 220:
APPENDIXSMARTADDRESSER 5 DEFAULT FI
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department Character 50 Contact Dep
Page 223 and 224:
ozipcode Character 10 Original Zip
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PPO Box RecordRRural Route RecordSS
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H Firm matchI Highrise matchJ Highr
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- missing unit number (i.e. 123 foo
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14 Incorrect suffix, directional, s
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M Street suffix corrected123 Anacap
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6 ZIPMOVE match2 Garden DriveLitchf
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Auto Map Field List ...............
Page 239 and 240:
Count .............................
Page 241 and 242:
Duplicate Detection window ........
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Folder Watch ......................
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81, 86, 89, 103, 107, 113LACS .....
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Nth Select window .................
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Properties ........... 9, 194, 196,
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81, 89, 93, 103, 107, 111, 114, 190
Page 253:
View>Font .........................
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