User Manual

SmartAddresser 5program will search the address fields to the right of the field where the data is locatedand combine it with the data in the address field to complete validation.When records are processed through validation, the program will determine if therecord is Deliverable, Undeliverable, or Multi-matched. SmartAddresser 5 will update aDeliverable record with a ZIP+4, Barcode, and CRRT information, along with any otherinformation that you selected in the Validation setup window. Undeliverable andMulti-matched records will not be updated with any new information. The programidentifies each of these using the STATUS_ field. Deliverable records will receive a "V"(for Valid) in the STATUS_ field, while Undeliverable and Multi-Matched records willreceive an "N" (for Non-deliverable) and "M" (for Multi-Matched), respectively. AnUndeliverable address is an address that SmartAddresser 5 was unable to match in theUSPS Database. A Multi-matched address is an address that was found in the USPSDatabase, but had more than one possible match. For example, if your input addresswas 100 Main St and the USPS Database included a 100 N Main St and a 100 S Main Stbut no address without a pre-direction, the address would be coded as a Multi-match,requiring more data to properly filter the street down to a unique match.The program also outputs specific error and warning codes that can be used todetermine what exactly took place during validation. The codes are stored in theERRNO_ field in SmartAddresser 5. For a complete listing of the codes and what theymean, see Error and Warning Codes.Follow the steps below to Validate Records:• From the Special menu, choose Validate Records or click the Validate Recordsbutton on the toolbar.The Validate Records window will appear.94