Modernization of Land Records including but not limited to ...

Request for Proposal (e-tender)ForModernization of Land Records including but not limited to Digitization of oldRecords, Setting up of Modern Record Rooms ,Digitization of maps, Integration ofTextual with spatial data, survey / resurvey and updating of Mamlatdar and Survey &Settlement Records, complete integrated software system, data digitization,validation, verification and implementationUnder theCentrally Sponsored National Land Records Modernization Programme (NLRMP)InThe UT Administration of Dadra & Nagar Haveli,SilvassaRFP Reference Number: SRV/EST/L.R/NLRMP/2010/VOL II/2012/759 DATED:10.07.13Issued ByDepartment of Survey and SettlementAdministration of Dadra & Nagar HaveliSilvassa- 396230Tel.: +91-0260-2640835Email: lro2-dnh@nic.in1

Implementing Agency for Centrally Sponsored NLRMP Scheme22. PROMULGATION OF SURVEY RECORDS ........................................................................... 3423. OUTPUT GUIDELINES FOR AGENCY .................................................................................... 35ANNEXURES ................................................................................................................................................ 36(Volume II: Bid Process & Commercial Specifications) .......................................................................... 473

Implementing Agency for Centrally Sponsored NLRMP SchemeLetter of InvitationSurvey and Settlement Department in collaboration with Department of Revenue,UT Administration of Dadra & Nagar Haveli, Silvassa has envisaged acomprehensive project of Modernization of Land Records including but not limitedto Digitization of old Records, Setting up of Modern Record Rooms ,Digitization ofmaps, Integration of Textual with spatial data, survey / resurvey and updating ofMamlatdar and Survey & Settlement Records, complete integrated softwaresystem, data digitization, validation, verification and implementation as part of theNational Land Records Modernization Programme of Ministry of RuralDevelopment, of India.In order to implement the above project, Survey and Settlement Department incollaboration with Department of Revenue, UT Administration of Dadra & NagarHaveli proposes to seek the services of reputed organizations having relevantexperience to work as the implementing agency for this project. The UTAdministration of Dadra & Nagar Haveli invites proposals to provide theimplementing services as per the attached RFP document.The RFP includes two volumes:(a) Volume 1 : Introduction and Technical Specifications(b) Volume 2 : Bid Process and Commercial SpecificationsThe bidders are advised to study the tender document carefully. Submission of bidsshall be done after careful study and examination of the tender document with fullunderstanding of its implications.5

Implementing Agency for Centrally Sponsored NLRMP SchemeDisclaimerThe information contained in this Request for Proposal document (hereinafterreferred to as “RFP”) or subsequently provided to Bidder(s), whether verbally or indocumentary or any other form by or on behalf of the Survey and Settlement Departmentor Department of Revenue or Department of Information Technology, UT Administration ofDadra & Nagar Haveli, (the “Authority”) or any of their employees or advisors, isprovided to Bidder(s) on the terms and conditions set out in this RFP and suchother terms and conditions subject to which such information is provided.The purpose of this RFP is to provide interested parties with information that may beuseful to them in making their financial offers pursuant to this RFP (the "Bid"). This RFPincludes statements, which reflect various assumptions and assessments arrived at by theSurvey and Settlement Department or Department of Revenue in relation to the Project.Such assumptions, assessments and statements do not purport to contain all theinformation that each Bidder may require. This RFP may not be appropriate for allpersons, and it is not possible for the Survey and Settlement Department or Department ofRevenue, its employees or advisors to consider the investment objectives, financialsituation and particular needs of each party who reads or uses this RFP. Theassumptions, assessments, statements and information contained in this RFP, maynot be complete, accurate, adequate or correct. Each Bidder should, therefore,conduct its own investigations and analysis and should check the accuracy,adequacy, correctness, reliability and completeness of the assumptions, assessments,statements and information contained in this RFP and obtain independent advice fromappropriate sources.Information provided in this RFP to the Bidder(s) is on a wide range of matters, some ofwhich depends upon interpretation of law. The information given is not an exhaustiveaccount of statutory requirements and should not be regarded as a complete orauthoritative statement of law. The Survey and Settlement Department or Department ofRevenue or Department of Information Technology, UT Administration of Dadra & NagarHaveli accepts no responsibility for the accuracy or otherwise for any interpretation oropinion on law expressed herein.The Survey and Settlement Department or Department of Revenue, UT Administration ofDadra & Nagar Haveli, its employees and advisors make no representation or warrantyand shall have no liability to any person, including any Applicant or Bidder under any law,statute, rules or regulations or tort, principles of restitution or unjust enrichment orotherwise for any loss, damages, cost or expense which may arise from or beincurred or suffered on account of anything contained in this RFP or otherwise,including the accuracy, adequacy, correctness, completeness or reliability of the RFP andany assessment, assumption, statement or information contained therein or deemedto form part of this RFP or arising in any way in this Bid Stage.The Survey and Settlement Department or Department of Revenue, UT Administration ofDadra & Nagar Haveli accepts no liability of any nature whether resulting from negligenceor otherwise howsoever caused arising from reliance of any Bidder upon the statementscontained in this RFP.6

Implementing Agency for Centrally Sponsored NLRMP Scheme(Volume I: Introduction & Technical Specifications)Survey & Settlement OfficeRevenue Department,Opposite Mamlatdar Office,Dadra & Nagar HaveliSilvassa, U.T - 3962308

Implementing Agency for Centrally Sponsored NLRMP SchemeDefinitions and Abbreviations Used DLRS Director Land Records & Survey DIT Department of Inf ormation Technology GIS Geographic Information System NLRMP National Land Records Modernization Programme UTM Universal Transverse Mercator WGS World Geodetic System TS Total Station DGPS Differential Global Positioning System SoI Survey of India SLA Service Level Agreement SOW Statement of Work UT Union Territory10

Implementing Agency for Centrally Sponsored NLRMP Scheme1. INTRODUCTIONThe UT of Dadra & Nagar Haveli was liberated from Portuguese colonial rule on 2ndAugust 1954 was merged with the Indian Union on 11th August 1961. D&NH is a, SingleDistrict Union Territory having 72 villages divided into 11 Patelads (i.e. revenue circles).The last survey operation was carried out in the Year 1961-64 with final promulgation in1965. The settlement operation was completed in 1984, which was liable from 1984-85.UT Administration of Dadra & Nagar Haveli desires to implement National Land RecordsModernization Programme (NLRMP) initiated by the Ministry of Rural Development,Department of Land Resources, Government of India (GoI). Under the NLRMP (NationalLand Records Modernization Programme) Project, Government of India has devisedcertain guidelines to computerize the Land Records including digitization of the LandRecords and preserve the Legacy data for future reference. The UT of Dadra and NagarHaveli proposes to implement the NLRMP for the entire area of 491 Sq Km in variousphases.To implement this programme in the UT, Survey and Settlement Department incollaboration with Department of Revenue, UT Administration of Dadra & Nagar Haveli,Silvassa requires the services of the implementing agency. Detailed activities along withTechnical guidelines to be implemented in this programme are as per this RFP.The major components of the programme are but not limited to as computerization of allland records including mutations, digitization of maps and integration of textual and spatialdata, survey/ resurvey and updation of all survey and settlement records including creationof original Cadastral records wherever necessary, computerization of registration and itsintegration with the land records maintenance system, development of Core GeospatialInformation System (GIS) and capacity building.1. PROJECT AREA DETAILS: UT Administration of Dadra & Nagar HaveliLocation:East Longitude: 72° 50’ to 73° 15’North Latitude: 20° 0’ to 20° 25’Geographical Area: 491 Sq.Km.Capital: SilvassaNo. of Districts: 1No. of Tehsils: 1No. of Revenue Circles: 11No. of Villages: 72Area DivisionRural Area: 270.57 Sq Km11

Implementing Agency for Centrally Sponsored NLRMP SchemeUrban Area:17.22 Sq KmForest Area: 203.21 Sq KmLand InformationNo. Of Land Parcels: 62203Rural Cadastral Map Sheets: 2209Urban Cadastral Map Sheets: 83These figures are only indicative in nature.2. OBJECTIVESTo develop a modern, comprehensive and transparent land records management systemin the U.T. Administration of Dadra & Nagar Haveli with the aim to implement theconclusive land titling system with title guarantee operable on single window system byimplementing the following: Survey / Resurvey and updating of survey and settlement records Creating an integrated database of textual and graphical information on landrecords. Replace manual records with digital records, update the records and ensureconsistency of information across the departments.3. LAND RECORDS INFORMATION IN THE UT ADMINISTRATION OF DADRA &NAGAR HAVELIa) Survey and Settlement DepartmentThe Survey and Settlement Department is primarily the Government body entrusted withthe mandate for surveying the region and providing the survey maps. This department hasalso been entrusted with the maintenance of survey maps in the UT.The various documents maintained by the Survey and Settlement Department are namelyas below:S.No.DocumentName1 Village Maps 1cm :50m2 Cadastral MapSheetsprepared bySurvey and Settlement DepartmentScale Purpose Present Status1cm :10mVillage boundaries with surveynumber of land with village side(Gauthan) areas with road, rivers,rivulets, theodolite stones andspecifically survey numbers ofreserve forest.Showing actual boundaries ofparticular survey numbers andpothissas (partition of survey147 Sheets2992 Sheets12

Implementing Agency for Centrally Sponsored NLRMP SchemePlaneMethodTable3 Cadastral MapSheetsprepared byPlane TableMethod1cm :10m4 Plot Book 1cm :10m5 KhetarwarPatrak6 SheetwarPatraknumbers)Showing actual boundaries ofparticular survey numbers andpothissas (partition of surveynumbers)Drawings of individual surveynumbers with Government landNA This indicates area, right ofoccupancy of individuals at thetime survey. The details of paddyland, dry crop land and wasteland (kharaba), ownership, tenant, subtenant etcNAMaintenance of detail of Surveynumber, ownership with details ofindividual occupancy andsignature of the occupants7 Darwari Patrak That shows the valuation of landas per classification8 Prati Book That shows classification ofdetails of water and soil2992 Sheets72 Sheets139 books with8550 pages130 Books130 Book130 Books9 Kuan Patrak Details of wells village wise 72 Books10 KamijasthiPatrakDetails of land taken over forpublic purpose and acquired anddetails of land spoilt due toerosion village wise11 Akarband Details of Survey No, area,Village site land, forest land andtotal area of village72 Books72 Booksb) Mamlatdar OfficeThe various records of the land owners, information regarding the mutations made etc tothe ownership are taken care of in the Mamlatdar office. These are maintained throughvarious forms like Form No. 7, 12, 8 etc. The Mamlatdar office primarily performs thefunction of maintenance and updation of land records (textual – commonly known as theRecord of Rights or Village Form no 7/12, Satbara.The various documents maintained by the Mamlatdar office are namely as below:Mamlatdar OfficeS.No. Document Name Purpose13

Implementing Agency for Centrally Sponsored NLRMP Scheme1 Village Form No 6A Register of mutation2 Village Form No VIIIA Shows the total area of land held by theoccupant (Khatedar)3 7/12 Shows the ownership of land holder4 Tulwari (Village WiseNo 13)5 Register of DisputedcasesYear wise Crop pattern (individual cultivatorvillage wise)If any disputes for any mutation entry orcorrection arisen by the land holder concerned6 Mahusul Register Shows the village wise land revenuec) Land Reforms OfficeThe various documents maintained by the Land Reform Office office are namely as below:Land Reforms OfficeS.No. Document Name Purpose Present Status1 Register with Grant ofoccupancy of agriculturalland2 Register with Grant ofoccupancy of Village siteland3 Register with regards landdeclared as surplus (casewise)4 Register with regards issueof copy of judgment onpayment of fees toindividual land owners5 Register with regardsallotment of surplus land tolandless labourers(Villagers)It shows clear occupancy rightsgranted out of gross landDetails of occupied areagranted to occupant147272Declaration of occupancy etc 72On application certified copiesof judgments are to be suppliedFor the purpose ofmaintenance of new tenancyunder section 42 of landreforms act individually villagewise by virtue of allotment ofsurplus landd) Different types of Land RecordsAt present the introduction to Land Records would be confined to the rural landrecord as this project concerns the rural areas only. The beginning of the landrecord during the Portugese time was due to the requirement of Land Revenue tobe collected by the Portugese.. The Portugese created the land record system mainly forthis purpose. But today, the requirement of modern land record is for better informationabout one of the very important resource of the economy, i.e. Land. The beauty of7272

Implementing Agency for Centrally Sponsored NLRMP Schemethe system created by the Portugese is that the same system can be used, withminor modifications, for the today’s requirement of Land Management System.The rural and urban cadastral maps are available with the Survey and SettlementDepartment. Each parcel of land has been assigned a unique number and was known asthe survey number of this land parcel. The calculations of the area of land parcels havebeen preserved in a land record known as Khetarwar Patraks. The survey number, itsarea, the occupant of this parcel and various other characteristics of this land parcelwere tabulated in a land record known as the Khetarwar Patraks. The sum total ofthe areas of all survey numbers in a Akarband not only gave the total area of the village,but also the land area under various categories such as the cultivable land, theuncultivable waste land, land under roads and other public purposes.The spatial record was also prepared by drawing the map of the land parcel basedon the measurements recorded in the “A” Sheet of the survey number. All thesesketches/ maps of all the survey numbers of the village were mosaic to generate thevillage map. The survey number, its area and the occupant recorded at the time ofsurvey was further used to generate the village record of rights (present form no7/12). The mutations (i.e. The change in ownership due to sale, the death of theoccupant, etc) and any encumbrances on the land like bank loan, mortgages, etc arealso recorded in village form number 7/12.e) Updation of land recordWherever any change in the ownership or other rights on a survey number takesplace on the land parcel as a whole, i.e. without requiring any change in the area of thesurvey number, it is carried out in village form number 7/ 12. However, there are largenumbers of mutations which require the change in area of a survey number. The veryusual examples are part sale of a survey number, part land acquisition for variouspublic purposes, sub division of a land parcel among brothers, etc.. Whenever anychange is required in the spatial record due to the mutation activity, the usualprocess is to measure that survey number along with the part of it which is undergoingchange. This measurement is then required to be effected in the spatial as well as thetextual record. The spatial record is supposed to be corrected by the Survey andSettlement Department whereas the textual record i.e. Village form No 7/12 is modifiedthrough a document known as Kami-Jasti Patrak (KJP) which is prepared by the DLIRbased on the measurement and sent to the Tehsildar. This document contains the originalarea of the survey number and the new area of the survey number after the acquired landarea has been deducted from it.Survey & Settlement DepartmentVillage MapA Sheet147 Maps2292 SheetsAkarbandKhetarwar PatrakPlot Book (Individual villagewise showing details of each72 Sheets72 Sheets144 Books15

Implementing Agency for Centrally Sponsored NLRMP Schemenumber)Mamlatdar OfficeVillage Form No 6AVillage Form No VIIIARegister of mutationShows the total area of land held by the occupant(Khatedar)7/12 Shows the ownership of land holderTulwari (Village Wise No 13)Register of Disputed casesMahusul RegisterYear wise Crop pattern (individual cultivator villagewise)If any disputes for any mutation entry or correctionarisen by the land holder concernedShows the village wise land revenueLand Reforms OfficeRegister with Grant ofoccupancy of agricultural landRegister with Grant ofoccupancy of Village site landRegister with regards landdeclared as surplus (casewise)Register with regards issue ofcopy of judgment on paymentof fees to individual landownersRegister with regardsallotment of surplus land tolandless labourers (Villagers)It shows clear occupancy rights granted out of grosslandDetails of occupied area granted to occupantDeclaration of occupancy etcOn application certified copies of judgments are to besuppliedFor the purpose of maintenance of new tenancy undersection 42 of land reforms act individually village wiseby virtue of allotment of surplus landf) Need for preservation of legacy data (scanning of old record)The legacy data to be scanned in Tehsildar office/ Sub Registrar Office of Land Recordsare old and are on paper media. Due to frequent handling for various purposes, they are indelicate condition. Since these are valuable legal documents of past it needs to bepreserved in digital form also.4. BACKGROUNDThe original land survey of the UT Administration of Dadra & Nagar Haveli was done morethan 49 years back. The survey which was done earlier was done manually (planetabually) and with the survey techniques available at that time. Normally re-survey is to bedone every 30 years, but for various reasons no re-survey in the UT Administration hasbeen carried out, with the result that the survey records are not only very old, fragile andinaccurate but also around 20 to 25% of the records have been lost. Available recordsalso, to some extent, have no commensuration with the ground realities.16

Implementing Agency for Centrally Sponsored NLRMP SchemeAccurate and updated land records are one of the prerequisite social and economicinfrastructures required for rapid economic development. The importance of Landinformation cannot be over emphasized. Land records provide the basis for: Recognition of owner’s title, boundaries and usage Collection of all land and property based levies, like Property Tax, Vacant Land Tax,Water Tax, etc. Planning for Govt. developmental and welfare activities Providing a database for various government & non-government usersThe UT Administration, on approval from Government of India under the NLRMP schemehas approved a project of Land Resurvey. This land re-survey project is to be carried outcompletely by outsourcing the re-survey activities. The preparation of the land recordsbased on the new survey is also to be done by outsourcing under the direct supervision ofSurvey & Settlement Department, Department of Revenue, Department of InformationTechnology and NIC.5. LAND RECORDS INFORMATION IN THE UTThe UT Administration of Dadra & Nagar Haveli, through its organization, performs mainlytwo functions: Maintenance and updation of land records (textual records, including village form no6, Hakpatrak and Village Form no 7/ 12 (Satbara) and Spatial records namelyvillage maps and field measurement books commonly known as Tippans in ruralareas. Maintenance and updation of the textual and the spatial records in urban areas. Inurban areas, the textual record is commonly known as the Property Card.In rural areas, the textual record is maintained and updated by the Mamlatdars at level.Earlier this record was maintained at village level by village Talati.6. CREATION OF DIFFERENT LAND RECORDSThe Land Record starts with the field survey of land in possession and cultivated byfarmers. The original survey (the survey for the first time) for the areas under present stateof UT Administration had been carried out from UT administration. The technology usedfor the survey was plane table. The measurements for each field were written (not drawnon the map) on a paper which is known as the Tippan for that particular parcel of land.This parcel of land was assigned a unique number and was known as the survey numberof this land parcel. The area based on the measurements taken for the land parcel wascalculated manually by using a ready reckoner. The calculations of the area of landparcels have been preserved in a land record known as Gunakar books. The surveynumber, its area, the occupant of this parcel and various other characteristics of this landparcel were tabulated in a land record known as the Aakar Bandh.The sum total of the areas of all survey numbers in a village not only gave the total area ofthe village, but also the land area under various categories such as the cultivated land, thecultivable land, the uncultivable waste land, land under roads and other public purposes.The spatial record was also prepared by drawing the map of the land parcel based on themeasurements recorded in the tippan of the survey number. All these sketches/ maps ofall the survey numbers of the village were mosaiced to generate the village map. Thesurvey number, its area and the occupant recorded at the time of survey was used to17

Implementing Agency for Centrally Sponsored NLRMP Schemegenerate the village form no 7/12. The mutations (i.e. The change in ownership due tosale, the death of the occupant, etc) and any encumbrances on this land like bank loan,mortgages, etc are also recorded in village form no 7/12 and mutation register i.e. Villageform no 6 of that village.7. UPDATION OF LAND RECORDSWherever any change in the ownership or other rights on a survey number takes place onthe land parcel as a whole, i.e. without requiring any change in the area of the surveynumber, it is carried out in village form number 7/ 12 and village form no 6 only. However,there are large numbers of mutations which require change in area of a survey number.Examples are part sale of a survey number, part land acquisition for various publicpurposes, sub division of a land parcel among brothers, etc. Whenever any change isrequired in the spatial record due to the mutation activity, the usual process is to remeasurethat survey number and the part of it which is undergoing the change.This measurement is then required to be effected in the spatial as well as the textualrecord. The spatial record is supposed to be corrected by the DILR whereas the textualrecord i.e. Village form no 7/12 is modified through a document known as Kami-JastiPatrak (KJP) which is prepared by the DILR based on the measurement and sent to theMamlatdar. This document contains the original area of the survey number and the newarea of the survey number after the acquired land area has been deducted from it.The approximate number of Survey Nos in the territory will be around 60000 includingsubdivisions etc. The project envisages a system of management of the land surveyrecords and the land use in the form of an information kiosk where public access toinformation on the survey records including boundary maps of the plots is easilyaccessible to the citizens.The system must be of high quality, scalable, user friendly and simple to use so thatoperators with basic training can operate it as well as navigate it with ease. It shouldcomprise of the following:(a) All survey records in the form of 7/12 extract and form 6/ 8A(b) Data entry for alpha numerical details of forms 7/12, 6 and 8A(c) Digitisation of survey sheets (maps) including sub- divisions(d) Linkage with graphical data and alpha numerical counter parts(e) Generation of report and site plan/ form printouts updation whenever it isnecessaryThe system should enable accurate and timely information and updation of land surveyrecords and their usage and ownership to the citizens and provide greater transparency ingovernance.8. CONTEXT OF THE PROJECTSurvey & Settlement Department, Department of Revenue, and NIC in the UTAdministration of Dadra & Nagar Haveli intends to implement NLRMP initiated byGovernment of India (GOI) in Modernization of Record Room including Scanning andpreservation of old Records, Digitization of maps, Setting up of Modern Record Rooms,Integration of Textual data with spatial data and Connectivity among Revenue offices (SubRegistrar Office, Tehsil Office, Inspector of Land Records and City Survey Office).18

Implementing Agency for Centrally Sponsored NLRMP SchemeSurvey and Settlement Department in collaboration with Department of Revenue, UTAdministration of Dadra & Nagar Haveli is soliciting proposals from qualified Survey andMapping firms to undertake land resurvey and create updated land records, for the UTAdministration, as detailed further in this RFP document.9. SCOPE OF WORKThe following are the various components of the work envisaged under the current RFPprocess. It is proposed to select a Single Agency (which can be in the form of aConsortium of Companies), to carry out the end-to-end responsibilities in respect of thescope of work activities. Different Agencies have acquired expertise & experience in theirrespective adopted technologies and UT Administration of Dadra & Nagar Haveli isdesirous of selecting the Agency/Technology which can deliver the desired output in a costeffective manner without compromising on the quality/accuracy.The resurvey is to be conducted in the rural areas of the UT and will include Updation andverification of existing survey data of city areas. The bidder is free to use ground truthing,and can conduct a hybrid Survey Methodology using High Resolution Satellite Imagery,DGPS, ETS, as long as they are able to achieve the project requirements in terms of timeschedule, accuracy etc. It is the responsibility of the selected agency to plan and executethe activities so that the project is completed as per schedule. The activities would includeall the necessary tasks to conduct the resurvey process and create spatial data fabric andcollate required and relevant textual information to generate the required outputs – usingDGPS and ETS equipment. The Agency shall also assist the Department of Revenueduring title enquiry process.The activities to be carried out as part of the proposed project shall consist of the followingcomponents: Establish Ground Control Points across the Project Site Prepare the land parcels for the proposed exercise Map the identified boundary vertices Reconcile the re-survey data with the available records and finalize the dimensionsof each land parcel Deliver the finalized land parcel dimensions and the land records in prescribedformatsIt is also advisable that the selected bidder / implementing agency should visit the sitewww.dolr.nic.in and must be well versed with the survey techniques suggested as perPart-B Technical Manuals of the NLRMP Guidelines. The selected bidder must complywith the various survey / resurvey techniques suggested by GoI for different areas (for e.g.with dense forest, vegetation cover etc) under the NLRMP scheme.(a) Currently the No. of Land Holders is almost One Lakh.(b) The cost for the Software Development includes the development as well as usertraining, onsite installation and other contingency if any.(c) There are private land (planning area) inside the reserve forest areas, which also isrequired to be surveyed/ resurveyed and boundaries demarcated as per scope of work19

Implementing Agency for Centrally Sponsored NLRMP Scheme10. SYSTEM AND SOLUTION REQUIREMENTS:(a) The solution should be integrated and in bilingual mode (Gujarati/ English)(b) Data entry of all available data should be enabled in Gujarati and Englishincluding the correction of validated data and provision of hard copy of existingdata(c) Digitisation of existing maps and integration of the digitized and alpha numericcounter part(d) The bidder will specify hardware requirements based on the requirement of thesoftware system which is to be provided(e) The deliverables for this project will be a complete integrated software systemincluding standard and third party components, if any, that are required as wellas the complete data in the format required to operate the system. All the data isavailable in hard and/or soft copy format with the department at Silvassa. Thebidders are requested to inspect the same. It will be the responsibility of theselected bidder to complete the data base.(f) The scope of work will include post-delivery implementation assistance includinginstallation, configuration and set up of the system, demonstration to userdepartments, training to the operators of the system and continued technologysupport and guidance for a period of one year from the date of installation of thesystem(g) All deliverables of software and data will be provided in the form of CD/ DVDwhich will be suitably labeled and have an index of contents accompanying them(h) Suitable documentation in detail, user references and data formats must beprovided both on soft copy (CD/ DVD) and in hard copies.(i) The developed software must be compiled executables and packages that areready for installation. The hardware and software configurations for installationof this software must be clearly mentioned.(j) The software installation must be simple and automated and installable by atrained computer user as and when required.(k) The property rights for the software developed under this project will be solely ofthe UT administration of Dadra and Nagar Haveli and will be fully licensed andlegal, including any third party components or software that might be used in thesystem(l) The data provided by the Administration must be converted, if required, fromexisting sources with all accuracy and must be entered into the database foreasy reference and retrieval at a later date by the users20

Implementing Agency for Centrally Sponsored NLRMP Scheme(m)The bidder will earmark requisite qualified software engineers with at least 05years experience, who will study the methodology and specifications presentlybeing used and then design the process, software interface and data formats forthe system and provide these in document for approval by the department. Thebidder will need to interact with various agencies and users at Silvassa for thepurpose. Work on customization of the software/ application must commenceonly after approval of the specifications and all subsequent work anddeliverables must comply with the specifications(n) The bidder will assign one or more engineers to install the software, providetraining and assistance during the implementation on site at Silvassa(o) The bidder will provide onsite support to the administration for a period of oneyear, including telephonic and e mail support, within 48 hours of the reporting ofthe problem through any means(p) The software developed should cater for future obsolescence of hardware/components and operating systems and must ensure support for alladvancements and versions(q) Suitable database as required must be specified and the cost of this databasemust be included in the quotation(r) The bidder must ensure suitable local support infrastructure during theimplementation and support periods at SilvassaSpecifications of Software(a) The software will comprise of two distinct and independent modules. The firstModule will be for only search, display and printing of details and maps. Thesecond module will be an administration module that will enable update andrevision of the data and maps by trained users of the department(b) It should be possible to easily transfer data from the administration module tothe viewing module through standard media such as CD or portable drives(c) The viewing software will be user-friendly and will provide excellent search andnavigation facilities that enable users to locate their data quickly and easily(d) The viewing software must be able to provide details of the survey and enable aprint-out on A4 paper for the user(e) The viewing software must provide excellent and multiple methods of identifyingand accessing the survey data through search and sorting(f) For each survey the software must also provide a map of the boundary andneighboring surveys and enable a print- out on an A4 page for the user21

Implementing Agency for Centrally Sponsored NLRMP Scheme(g) All data in the view module must be strictly only for viewing and it should not bepossible to edit and revise this data without proper authorization(h) The administration module will provide ways by which the operators can add,edit and delete survey records from the database(i) The administration module will be password protected and only authorized userswill be able to access it(j) The administration module will store all the data in a well structured format in adatabase(k) The administration module will enable the operator to enter all the relevantdetails of the survey and link it in to the maps and documents as required(l) The administration module will enable the formatting of maps using suitablesoftware (e.g. Auto Cad) so that these can be provided to the users via theviewing module(m)Suitable data entry and reporting formats will be provided in the administrationmodule to enable better management of survey records(n) The administration module will include features for Documents Management andhandling of Auto Cad format maps(o) The administration module should also be capable of working with the existingmaps that are available in Auto Cad format and convert these into formatssuitable for viewing and printing11. DEPARTMENT STRUCTUREThe Department of Revenue functions through its field offices at level. For level records,the Survey and Settlement Department is the custodian of all spatial records namely thevillage maps, cadastral map sheets, Khetarwar patrak etc. The Survey and Settlementofficer has under him about 3 (1 ASO, 2 Surveyors) field surveyors who assist him incarrying out the updation work and all work related to survey and settlement Department.12. Activity chart l of TransactionSurvey and Settlement Department Survey of land Maintaining land records (Village Maps, Khetarwar Patraks, etc)Mamlatdar Mutation of Revenue Records Maintaining revenue records (7/12, 8A, 11A)LRO Surveying land as per DILR instructions Recording details in ‘Form No.6’ - Sale, sub-division, Varsai (inheritance), etc.22

Implementing Agency for Centrally Sponsored NLRMP Scheme13. DRAWBACKS IN THE PRESENT SYSTEM & NEED FOR RE-SURVEYThe current system of land information management suffers from a number ofshortcomings. The original survey which was done manually with the survey techniquesavailable at that time inherently had its limitations. The error margins were large comparedto what are acceptable as on today, the area calculations done manually also introducedhuman errors to some extent. The mosaicing done to generate the village maps was notperfect due to the margins of measurement errors.Subsequently, mutations running into crores in numbers have been/were required to beeffected and very large numbers of these have had an effect on the spatial records due tothe economic activities. However, the updation has not kept pace with the activities at theground level. This has given rise to mismatch between the textual and the spatial recordand between the record and ground situation itself.In addition to this, the survey records due to old age have become fragile, are inaccurateand about 20- 25% of the records have also been lost/ destroyed/ mutilated. Thus thedrawbacks in the present system include – A large number of the field maps containing the measurement information of landboundaries are missing, while another large portion of the paper records containingthe field maps are in poor condition rendering them unusable. The maintenance and regular updation of paper records is cumbersome and timeconsuming. The updated records are available with the Revenue department butthe corresponding changes have not been updated with the Land recordsdepartment. Hence this has lead to irregular updates, resulting in a situation wherethe records do not portray the correct picture on ground regarding the ownershipand boundaries. The records maintained by the departments are in different forms and servedifferent purposes. A change in the records of one department does not lead toupdates in the records of other departments, even though some of the informationmay be common. Both graphical and textual information existing with the survey and revenuedepartments (in the 7/12s) have not been fully updated for long and have thusbecome obsolete. As resurveys have not been conducted for very long periods of time this has alsocontributed to the obsolescence of the existing records.Hence the UT Administration of Dadra & Nagar Haveli has taken up the initiative toovercome the current bottlenecks within the system as discussed above. As a prelude tothis exercise, it has been decided to carry out a re-survey and update the land recordsalong with digitization of the tippans and measurement sheets.Thus the current re-survey is required to enable a seamless integration of the differentdepartments and create accurate and updated land records - which are a prerequisitesocial and economic infrastructure component for rapid economic development.14. APPROACH TO SURVEYThe various steps in conducting the re-survey of a village and preparation of land recordsbased on the re-survey are as under:23

Implementing Agency for Centrally Sponsored NLRMP Scheme Fix adequate number of geo-referenced control points in the village under resurvey.This activity would be carried out with the help of departmental officials. Taking these control points as reference points, fix the boundary points of thevillage using DGPS/ ETS. Obtain the village map and all the KJPs/ Durusti Patrak from survey office. Obtain village form no 7/12 record from mamlatdar office in a predetermined format. Mark the corrections in village map reflecting the changes due to KJPs/ DurustiPatras and village form no 7/ 12 and as per field survey and verification. Also give effect to KJP in VF No. 7/12 wherever it is not given. Generate Chalta No. (Temporary no.) and also mark them on the map. Generate Form A. (Akharband) Carry out the field re-survey in the village using DGPS/ ETS equipments and alsocollect the information for the concerned land parcel in a pre-determined format. Generate the land parcel sketch in pre-determined scale. Serve a notice to the occupant along with this sketch showing necessary detailsrequiring any objections from the occupant. If any objections are received, visit the concern land parcel along with the personand other related persons and officials by the government representative. Modify/ change the map & other record as per the decision. Generate various records based on the re-survey and information gathered from thefield. In particular generate a discrepancy register that gives the details of land parcelsshowing the area difference between resurvey and old survey records. In case,where the area of resurveyed land parcel is more than 5% and such land parcel hasnon private land (Government / Semi Government) on any of its side. Digitize the old tippan of the survey number and superimpose on the resurveyedparcel land showing the variation on the map as well as on the area. Theencroached area (of adjoining Govt. or Panchayat land) is to be shown by dottedlines and given a different shading and encroachment land register, in prescribedformat generated and submitted. Handing over the record for promulgation to the Survey and Settlement officer whowould take up the promulgation activity. This activity is to be done by the specifiedgovernment official. Generate one register for new survey no. arising out of resurvey with nocorresponding old survey no.Summarily the same is as listed below:PRE SURVEY ACTIVITIES: Publication of Notifications under the relevant rules of the Union Territory by theSurvey & Settlement Department Opening a publicity cell at the Patelad level which will generate awareness amongthe owner(s) in the area notified for survey/resurvey, emphasizing the need for themto be present at the time of visit of the survey team, and show the boundaries oftheir land parcels and participate in the survey process. The establishment of the24

Implementing Agency for Centrally Sponsored NLRMP Schemepublicity cell shall be the responsibility of the concern Department and therepresentative of the agency shall provide adequate assistance to the departmentto educate the public. The base map should prepare for the re-survey purpose which shall be anintegrated map of existing parcels over-layed with high resolution satellite imageryprovided by (NRSC). The agency will prepare grid wise base map of each village toschedule the survey. Preparation of detailed schedule village wise for the survey team to each villageand to publish them at the District, Patelad and village levels. The program shouldbe given wide publicity. The detailed schedule shall be preprared by the agency andinform to the concern department. Circulating the detailed schedule of visits of the survey team among the heads ofthe land – owning departments, so that the officials from those departments helpthe survey agency in the identification of the boundaries of the land parcels ownedby their departments. Publication of village level survey plans, showing the details of day-wise programmeof survey team in the concerned village at least 10days before commencement offield survey. A Gram Sabha meeting shall preferably be called, to which the entire action planshould be discussed before commencing the survey work to facilitate furthercooperation for the survey works. Bidders shall be used the Ground Control Points (GCPs) established by Survey ofIndia (SOI) at various places for fixing the Primary Control Points. Fix adequate number Ground control points in the village under re-survey. The firstand the last two control points should be fixed within the vicinity of each other. Thisactivity would be carried out with the help of departmental officials. Taking these control points as reference points, fix the boundary points of thevillage using DGPS/ ETS. Obtain the village map and all the KJPs/ Durusti Patrak from survey office (DILRoffice). Generate Chalta No. (Temporary no.) and also mark them on the map. Note: The basic purpose of this activity is to update and prepare textual and spatialrecords (village maps only) for resurvey activity. This would give the expectedground situation during resurvey Generate Form A (Akharband)SURVEY ACTIVITIES Carry out the field re-survey in the village using DGPS/ ETS equipments and alsocollect the information for the concerned land parcel in a pre-determined format.(Form B-Annexure VII) Generate the land parcel sketch in pre-determined scale. Serve a notice to theoccupant along with this sketch showing necessary details requiring any objectionsfrom the occupant. Government officials will be helping in this process but the25

Implementing Agency for Centrally Sponsored NLRMP Schemeactivity primarily needs to be done by the bidder. The signature seal of the govt.officials will be affixed to the notice. If any objections are received, a register shall be maintained by the bidder to recordand track the objections raised by the owners(s)/enjoyer(s). The objections shouldalso be flagged in the DTDB(Digital Topographic Database). The official along withthe concerned person and other related persons visit the concern land parcel. Thedecision on the objection would be taken by the government representative. Modify/change the map & other record as per the decision. (Form C-Annexure VII) Each GCP should be precisely marked on the base map for further reference andgeo processing.POST SURVEY ACTIVITIES Geo-reference precisely all the villages using collected GCPs . Overlying of cadastral map on the rectified image with affine transformation model. Generate various records based on the re-survey and information gathered from thefield. In particular generate a discrepancy register which gives the details of land parcelsshowing the area difference between re-survey and old survey records/VF 7/12. In case where the area of resurveyed land parcel is more than 5% and such landparcel has non private land (govt. or semi-govt. land) on any of its side. Digitize theold tippans, where there is 5% variation of measured survey number with referenceto original area/where there is Government or Panchyat land and superimpose onthe resurveyed parcel land showing the variation on the map as well as on the area.The encroached area (of adjoining Govt. or Panchayat land)is to be shown bydotted lines and given a different shading and encroachment land register, inprescribed format generated and submitted. The Bidder needs to create theEncroachment Register. Handing over the record for promulgation to the specified government official whowould take up the promulgation activity. This activity is to be done by the specifiedgovernment official. Generate one register for new survey no. arising out of resurvey with nocorresponding old survey no. (Encroachment Register), another register (DoobRegister) with old survey no. without any corresponding new nos. and another onewhere either the occupant or land use is different.26

Implementing Agency for Centrally Sponsored NLRMP Scheme15. QUALITY ASSURANCEA comprehensive quality control program for ensuring the quality of data to befollowed based on the criteria provided and permissible accuracy. The measure ofaccuracy derived based on the allowable limits would fall under one of the heads, vizphysical accuracy and logical accuracy.Point FeaturesLocation of feature with preference to a standard layer would be the same or withinthe area of the plot.Line FeaturesVariation in length of line segment should within the prescribed limit of ±10cmPolygon FeaturesVariation in the area & Perimeter of any polygon features should be within theprescribed limit of 0.025%.The bidder should keep the logical accuracy corresponds to completeness andcorrectness of data when data set is analyzed. The GIS layers should topologicallycorrected and geo-coded is the most important and complex task upon the usefulness ofthe database lies. The following aspects need to be considered here,i. The geographic data necessary to define where the parcel of land or, for thatmatter, any other feature is located,ii.Its unique identification for associating attributes that link the records.16. DELIVERABLESThe output of the entire exercise shall be as follows: Establishing Geodetic network with co-ordinates and sketch of the control pointsshowing their description and location. Preparation of map, village maps and Land Parcel Maps by ETS/ DGPS basedGround Survey. Digitized copies of the Village maps showing features like Survey No., Name,Chalta No., etc. Superimposition of old digitized village map on the final resurveyed map. Conversion of entire digital database into RDBMS data format. Integration of spatial data with the non-spatial database. Digitized Land registers in the prescribed Performa –a. Village Mapb. Plot Books, comprising resurvey details of each survey number (LPM) andcorresponding sketchc. Main Registerd. Aakarbandh with abstract of village individuallye. Kayamkhardaf. Khetarvar Patrakg. Kamijati Patrak or differential statement for each survey number showingdifference between old details and the resurvey details in New 7/12, Forms4(1), 4(2) and 4(3), Mangna Patrak or Demand statement – in case Govt.27

Implementing Agency for Centrally Sponsored NLRMP Schemedecides to collect survey charges from the land parcel holders. Note: All therecords will be in vernacular language (Gujarati / Marathi).h. Pratibooki. Darwarij. Polygonk. Traver PatrakCorrelation statement with correlation sketch showing correlation of every oldsurvey number to the corresponding new LPM number. List of coordinates of all thepoints by which the land parcel would be determined including topographicaldetails. Every such point shall be given a unique number as prescribed.Specification of equipment used for generating.Accurate geo-referenced digital map using established control survey net workaround existing Survey of India permanent reference points and choice of thesoftware required should be as per the Annexure VI of the RFP Volume –I as adeliverablesProper indexed map with proper sheet numberSheet wise as well as complete mosaic map of villageSpatial and non spatial data dictionary with feature codes, feature type (points ,lineand polygon)Feature description and symbolsThe use of Open standards is mandatory for data sharing and inter-operabilityamong different systems (Use of Open Source Software is must as a deliverable)Geodetic network with co-ordinates and sketch of the control points showing theirdescription and locationVillage maps and Land Parcel Maps with coordinates.The boundaries of surveyed parcels shall be downloaded from the TS and linkedwith the attributes data collected, in the GIS format so as to create the DTDB(DigitalTopographic Data Base). The final plotting and soft copy DTDB of the land parcelsand other topographic details shall be generated from the TS data and associatedsoftware by the bidder.Data base standards:SOL-92 (Rational Model)/ SQL-1999 (Object Model ) orcompatible latest version to be adopted as a standard for Relational DatabaseManagement Systems (RDBMSs)UNICODE- character encoding for each and every alphabet of all the languages.The most commonly used encodings are UTF-8 (Unicode Transformation Format)and UTF-16 should be the character encoding. All deliverables should be in Gujarati/ English language.Seamlessly mosaiced digital database with a provision to show various layers ofvarious topographical details in customized web based GIS Software. TechnicalManual and MIS 2008-09 issued by Ministry of Rural Development, Government ofIndia Interpreted Topographical layers should be considered. The standard list oftopo details will be provided to the selected survey agencies. Required 5 (five)number of User licenses should be provided.28

Implementing Agency for Centrally Sponsored NLRMP Scheme Digitized copies of the Village maps showing features like Survey No, Name, ChaltaNo., etc Chalta No. can also be marked on the digitized copies of village maps as it willprovide linkage/reference to the old survey Nos. Superimposition of old digitized village map on the final resurveyed map. The color coding needs to be done as per following guidelines:o Boundaries and survey no. of new map – blacko Boundaries and survey no. of old map – redo Chalta No. - Greeno Background – Whiteo Edge-matching with the adjacent plots, if digital database pertaining to theadjacent plots already exists. Conversion of entire digital database into existing RDBMS data format Integration of spatial data with the non-spatial database. Land registers in the prescribed proforma and maps –o Village Map- 3 copieso Plot Books(Field sketch), comprising resurvey details of each survey number(LPM) and corresponding sketch 2 copieso Main Register ( Composite register of Form A/ B/ C) 2 copyo Aakarbandh with abstract 2 copyo Kayamkharda 2 copyo Khetarvar Patrak 2 copyo Kami jashi Patrak-2 copies (differential statement for each survey numbershowing difference between old details and the resurvey details) The V/F7/12 shows the latest details of the land parcels and is already divided incase of fragmentation.o New 7/12 -2 copyo Forms 4(1), 4(2) and 4(3)o Mangna Patrak (soft copy) or Demand statement – in case Govt. decides tocollect survey charges from the land parcel holders.Note: All the records will be in vernacular language (Gujarati) / English Correlation statement with correlation sketch showing correlation of every oldsurvey number to the corresponding new LPM number. List of coordinates of all thepoints by which the land parcel would be determined including topo details. Everysuch point shall be given a unique number as prescribed. The correlation of the newLPM no. should be done with the V/F 7/12 and not the old survey no. as the VF7/12 shows the sub-division if any. Specification of equipment used for generating data Orthophoto prints of the village duly showing field supplementary data and showingthe area for which the data is generated by ETS. (For Hybrid Methodology only)Note: For specification of formats for graphical records, see – Annexure II.Formats of the above details are provided at Annexure VII.29

Implementing Agency for Centrally Sponsored NLRMP Scheme17. PILOT IMPLEMENTATIONSelected bidder will be required to implement a pilot project using network data in onenominated Patelad, using appropriate technology, within a period of six weeks from issueof Letter of Intent – which will cover all the activities of the resurvey and all requiredoutputs/deliverables. Based on the pilot experience, changes, if any needed would bemade to the project implementation approach and plan.Note: The above description for the approach to Survey / Resurvey and the list ofDeliverables is only indicative in nature. The Selected implementing agency mustcomply with the techniques and deliverables as detailed under the NLRMPguidelines issued from GoI time to time.18. ROLES AND RESPONSIBILITESRESPONSIBILITIES OF HEAD OF THE DEPARTMENT, Department of RevenueAs owner of the project, the role of Department of Revenue in the successfulimplementation of the project includes discharging the following responsibilities. Ensuring that all the participating departments/agencies take active part in theproject Issuing of Government Orders, circulars, instructions, etc., to effect changes toexisting policies, framing of new policies, and such other matters as may benecessary from time to time Constituting a Project Management Team to monitor and manage the day to dayactivities of the Agency and issue necessary instructions if required. Deploying the sufficient number of Government staff for assisting and monitoringthe Agency during the Survey. Identifying and nominating personnel for accepting the deliverables Popularize land resurvey project through a media plan for creating citizenawareness. Approve the field survey plan. Assist the Agency during the resurvey by providing the necessary Governmentsupport Conduct Title Enquiry Co-ordinate with the participating departments involved in the land re-survey project Monitoring and review of the survey work. Finalization of the formats for the deliverables/outputs Help organize training and change management programsRESPONSIBILITES OF AGENCYThe following are the roles and responsibilities of the Implementing agency include: Setting up of all infrastructure for processing of data Prepare the field re-survey plan Conduct the field survey Deploying the required infrastructure and skilled & experienced resources, includingworkstations, laptops, printers, connectivity, etc30

Implementing Agency for Centrally Sponsored NLRMP SchemePrepare the final cadastral maps, land re-survey database and updated landrecordsCreation of non-spatial database, relating to the ownership particulars of eachparcel of land, land use etcAssist the Department of Revenue during the Title Enquiry exercise. The villagemaps and VF 7/12 will be given to the agencies, free of cost in the form of softcopies. The bidder will reconcile the information as per the VF 7/12 and otherrecords like KJP.The agency will not be doing any statutory activity relating to titling.Quality check of the all the deliverables before submitting to the Department ofRevenue.Provide user training at all levels and prepare and issue supporting documentationsuch as User Manuals, Maintenance Manuals, etc.Liaison with other departments/agencies like Survey of India, Forest departmentand other land owning departments to accomplish the commissioning the project asper the terms of the contract.19. SURVEY METHODOLOGY & DELIVERABLESThis part details the technical specifications of the resurvey project, including the outputguidelines of detailed ground survey. The re-survey is a very important component of theLand Re-survey project. Keeping this in view, the Department of Revenue expects theAgency to use the latest available technology to complete the resurvey as per theschedule of the project, while maintaining the required accuracy.SURVEY PROCESSThis section describes the procedure followed for the survey: Publication of notification under relevant rules of the UT Administration of Dadra &Nagar Haveli shall be done. This will be the responsibility of the Department ofRevenue. Publicity regarding awareness programs to farmers emphasizing the need to bepresent at time of visit of survey team and show the boundaries of their land parcelsand participate in the entire data collection process. To conduct such publicity willbe the responsibility of the Survey and Settlement Department officer andDepartment of Revenue. A detailed schedule of the visit of survey team to each village shall be preparedwise and published at and level. The program should also be given wide publicity.The detailed schedule will be prepared by the Agency and approved by theDepartment of Revenue. Detailed schedule of the visit of survey team to each village shall be handed over toall the heads of land owning departments - so that the officials from thedepartments help the agency in the identification of boundaries of the lands ownedby the department.31

Implementing Agency for Centrally Sponsored NLRMP SchemeAt the village level, revenue village should be taken as a unit. The village level planshowing details of day wise program of survey shall be published in the concerned,village, at least 10 days before commencement of field survey.There should be adequate number of survey teams and adequate number ofadjudicating personnel to complete the work as per the schedule.Every survey team should have at least one member familiar with the locallanguage and the field workers and supervisory staff should be conversant with thelocal language.Survey adjudicator will be appointed by the government. However he/she shall beassisted by one surveyor along with ETS machine from Agency.From the agency side, each survey team shall have at least one machine operatorand 2 support staff.The level team along with the members from bidder should conduct a gramsabha inthe village before the commencement of survey work and the entire process shouldbe explained. The day wise survey schedule should also be discussed and farmersconcerned should be mobilized.Agency shall establish a village survey center in the appropriate place in thevillages with adequate number of laptops, printers and consumables. Basicinfrastructure including uninterrupted power supply for establishing a Survey Centeris readily available in all the villages. In case these facilities are not available in anyparticular village, the bidder could have its base in the nearest village during thesurvey execution.Agency has to bear the expenses of establishing the village survey centers in casethe government buildings are not available. The cost of electricity and otherexpenditure has to be borne by the Agency. In case these facilities are not availablein any particular village, the bidder could have its base in the nearest village duringthe survey execution.The field work shall commence as per the schedule published in the village. Thefield team shall mark boundaries of the land parcels using ETS as shown by theconcerned owners or enjoyers in the presence of adjacent land parcel owners orenjoyers. The team should take care that ridges, which are not boundaries ofparcels, are avoided. Similarly cases where collective cultivation is done orboundaries not formed for various reasons should be first got demarcated onground by the concerned owners and such demarcated parcels alone should berecorded. The team should take care to ensure that each individual parcel isidentified with the owner/enjoyer. Each parcel shall be given a unique ID.After identifying boundaries in the presence of owner/enjoyer and marking them theteam should obtain an acknowledgement from the owner/enjoyer that theboundaries are recorded in his presence and to his satisfaction.The bidder shall generate the land parcel map based on their ETS reading. Theagency shall take it to the owner/enjoyer and obtain acknowledgment.The Draft Land Parcel Map shall be distributed to the concerned enjoyer on thesame day evening or the next day morning and receive the objections if any.32

Implementing Agency for Centrally Sponsored NLRMP Scheme Wherever there is reserved forest or land transferred to forest dept. concernedforest officers should be involved in identifying boundaries. Wherever there is a government land, concerned government officers shall attendthe survey activity and identify their land. The current land use particulars and irrigation particulars etc. shall also be collectedby the survey team. Land owners who intend to plant stones in their field junctions may be shown pointswhere stones are to be planted. Boundaries of individual land parcels shall be marked using ETS or tape whicheveris relevant or applicable. Details of land parcels should be recorded in the prescribed formats.o After the completion of demarcation by ground survey methodology usingETS and collection of textual data, the demarcators have to transfer thedemarcated boundaries into relevant spatial form.o The demarcators shall generate the Draft Land Parcel Map (LPM) for eachland parcel and print in the prescribed template in duplicate.o The survey teams along with the government officials shall participate in theobjection redressal and if required the survey teams has to resurvey the landparcel.o A register shall be maintained by Agency to record and track the objectionsraised by the enjoyers.o After the completion of survey, the survey team has to submit the completionreport to the Survey and Settlement Department.20. SURVEY OF GOVERNMENT LANDSThis section describes the procedure that must be followed for the survey of Governmentlands The village wise list of Government /community lands with area and the list ofprivate lands adjoining the government lands shall be prepared by the agency. If the concerned government officials are able to identify the boundaries of thegovernment land as per records, the government land has to be demarcated firstbefore demarcating the private properties. If the concerned government officials areunable to identify the boundaries of the government land as per records or norecord is available pertaining to those government land parcels/properties, theboundaries of the adjoining land parcels/properties should be fixed first and afterfixing the boundaries of all the adjoining land parcels/properties, the governmentland parcels/properties should be worked out. Reconcile the area so worked out with the related records. The land parcel map pertaining to the government land parcels shall be handedover to concerned government officer or to the Mamlatdar who shall record theobjections if any.33

Implementing Agency for Centrally Sponsored NLRMP Scheme21. GENERATION OF DRAFT LPM AND DISTRIBUTION After the completion of ground truthing/ ground survey, the demarcators have togenerate the Draft LPM and print on the prescribed template with actualdimensions, details of adjoining survey numbers, etc. The scale of LPM sketch should fit an A4 size paper and it should be fit to the nextscale of 50. (For e.g. if the scale is coming to 1:446 then it should be fit to a scale of1:450; in case the scale is coming as 1:421 then it should be fit to a scale of 1:450and in case the scale required to fit in the paper is 1:496, then it should be fit to ascale of 1:500) The draft LPM shall be given to the concerned enjoyer or owner within two days.OBJECTIONS HANDLING Individual notices in prescribed format shall be given to every registeredholder/enjoyer with a copy of land parcel map and measurement details etc. markedon the same notice. Individual notices shall be either personally served or sent bythe registered post with acknowledgement due if the land owners are out sidevillage or town. On expiry of stipulated period, (10 days), if any objections raised bythe enjoyer, shall be recorded in the objections register. Agency team shall assist the Government Officer in resolving the objections. Ifrequired the survey team has to resurvey the field of the enjoyer, incorporate thenecessary changes and generate revised LPM. Survey team shall maintain the objections tracking register. The objections shallalso be tracked in DTDB in GIS form22. PROMULGATION OF SURVEY RECORDS Subsequently, draft record of land register, village map, and individual parcel mapsof agricultural and non agricultural lands would be displayed for 30 days in the officeof Gram Panchayat/ Patelad for the information of public. Complaints should be maintained during the above period to register complaintsreceived and all complaints received should be acknowledged by a receipt. Complaints received shall be verified and necessary corrections if warranted shallbe carried out in all concerned spatial and non spatial records. Agency/s shall helpthe government staff if resurvey of the parcel is required. The adjudication team will have one Surveyor/DIOS who will be assisted by oneETS machine operator from the bidder. The adjudication team will take up objections village wise. They should draw up aday wise Program of objections taken on record and inform concernedfarmers/owners well in advance. They shall dispose all objections as per rules laiddown under relevant Act. As soon as disposal of objections is completed a final notification under relevantrules and regulations will be published completing the process of survey. The village land parcel register will be updated by the Agency/s as per objectiondisposal information received from the adjudication team. The final information should be taken to data centre established at the state level togenerate all deliverables.34

Implementing Agency for Centrally Sponsored NLRMP Scheme23. OUTPUT GUIDELINES FOR AGENCY The delivery will be in Three formats. (.DXF, .DWG and.SHP in CD/DVD) .DXF – will contain only polylines, points and text in their appropriate layer andcolor. .DWG content should be the same as in case of DXF except the symbologyassigned and hatch pattern. First submission shall be the .DXF, which will be checked digitally for the quality. Onacceptance of the same, .DWG files should be submitted. All the deliverables pertaining to a Patelad shall be submitted for approval toDepartment of Revenue as a single submission. The finally submitted maps will be sample checked. More than 20 errors in a .DXFdelivery may lead to complete rejection of the entire submission. Similarly, in case of .DWG files submitted sheet wise should have all layers properlynamed as specified. More than 5 errors in a sheet may lead to the rejection of thesheet. More than 10 sheet rejection of the entire project submission, may lead tothe entire rejection of the submission. The QC forms duly filled in should be accompanied with every submission of digitaldata in CD media. The Agency has to enforce good quality control measures to meet the requirementsof the Department of Revenue in order to finally deliver a quality product, satisfyingthe content, accuracy and cartographic presentation of the maps as specified. One set of hard copy out puts on 1:5000 scale (village map) to be supplied by theAgency. The names of features from field verification report need to be incorporated in thedigital data. The job is treated as completed only after it is examined and finalcorrections carried out. The map projection and coordinates of the control points are to be in UTM grid andWGS 84 datum and MSL datum. Land parcels shall be oriented to north All data products should be handled carefully to avoid any loss or damage. In caseof any damage / loss, the Agency/s stands the responsibility of replacing fully. An understanding on security aspects such as safe custody of data / reports /material is to be signed by the Agency/s at the time of taking data from the govt. The specification / guidelines may be revised from time to time and the same will begiven to the Agency/s. Agency shall therefore make sure that the revisedspecification / guidelines are followed thereon. Agency shall deploy a simple web site or a suitable tool to publish summarized viewof the project progress and status. This shall be available on line and shall beaccessible to all the stake holders. However this shall not be accessible to thepublic domain.35

Implementing Agency for Centrally Sponsored NLRMP SchemeANNEXURESAnnexure I: Ground Control Network & MonumentationThere shall be Ground control Network at 4 levels (in case of non availability of (SOI) data,GCN at 5 level. All the control points should be based on datum given below:Horizontal Datum : WGS-84 (i.e. the latest version of the World Geodetic Systemstandard for use in cartography). The Primary Control points of the Survey of India (SOI),provided by static GPS observations (72 hours) with dual frequency GPS receivers, shouldbe used as reference points for preparing net work to link the with national survey network. In case of non availability of SOI data of network control points, same kind of dataand control points should be established in consultation with SOI and prepared by thebidder with MSL datum as per below mentioned standards .Base Station: At centre of Area of Interest (AOI) with minimum 72 hour observation byGPS with accuracy of 1:100000Regional Station: Control point at a distance of 40 km. average with a minimum 24 hourobservation with GPS at a accuracy of 1: 50000The primary control points of the SOI should have been post processed with the preciseephemeris adjusted with the help of precise engineering software (eg Brenese s/w) to theITRF co-ordinate system or with a consultation of Survey of India. All the primary andsecondary control points of s should be connected to base and regional station of the SOIas created above, to ensure connection to the National Framework.Vertical Datum : MSL, i.e. Mean Sea Level. The precision Bench Mark of the SOI shouldbe used as primary vertical control1. Primary Control Points:Horizontali. What kind of places: In protected areas like premises of permanent government officesetc. The selected site should be open and clear to sky with acute angle of 15 degree. Hightension power lines, transformers, electric substations, microwave towers, high frequencydish antennas, radars, jammers, etc which interferes with GPS signals, should be strictlyavoided .ii. Densification: 16 Km averageiii. Instrument to be used: Primary Control points shall be identified with DGPSiv. Accuracy levels required: 1:50000.v. Monumentation of Primary Control Points:a. Rock Stone or Sand Stone 30*30*75 cm or RCC.b. The control point should be 15 cm above the ground and 60 cm inside the ground.c. The control points should be fixed to the ground using at least 15cm of cement blockd. Monuments shall bear a Triangle on top with plummet hole in the middle.Monumentation can be done by engraving the control points by 1 “dia circle.e. Provision to put GPS reading strip of granite.f. The control point number should be inscribed on the monument.36

Implementing Agency for Centrally Sponsored NLRMP SchemeVerticalAll the primary control points should be connected by spirit level heights. The leveling linesfor such connections should be terminate at a precision control points of the SOI and allerrors adjusted within them.Permissible error for leveling line 0.025 ♪k (in meters), where the length of leveling line isin km.2. Secondary Control Points:i. What kind of places: In protected areas like premises of Government buildings andother protected structures, Village Trijunction points, village Bijunctions etc. These shall begoverned by photogrametric requirements of the block of imagery for whichphotogrammetric survey is to be carried out.ii. GCP Selection criteria: The selection criteria of points should bea) GCP should be easily identifiable.b) GCP should be a sharp point on ground.iii. Densification: 4 km averageiv. Instrument to be used: DGPS.v. Accuracy levels required: 1:20000vi. Monumentation of Secondary Control Points:a. Rock Stone or Sand Stone 23*23*75 cm or RCCb. The control point should be 15 cm above the ground and 60 cm inside the ground.c. The control points should be fixed to the ground using at least 15cm of cement blockd. Monuments shall bear a Triangle on top with plummet hole in the middle.Monumentation can be done by engraving the control points by 1 “ dia circle.e. Provision to put GPS reading strip of granite.f. The control point number should be inscribed on the monument.g. X, Y and Z co-ordinates are required.3. Tertiary Control Points:i. What kind of places: Preferred places area Village boundary trijunction or bijunction,Government lands etc., Field trijunction on village boundaries or inside the village. Existinggovt/ non-govt buildings like GP office, school building, veterinary hospital, high tensionlines etc.ii. Densification: 1 km averageiii. Instrument: DGPS/ETSiv. Accuracy levels required : 1 in 10,000v. Monumentation of Tertiary Control Pointsa. Rock Stone or Sand Stone 15*15*45 cm or RCCb. The control point should be 10 cm above the ground and 35 cm inside the ground.c. The control points should be fixed to the ground using at least 15cm of cement blockd. Monuments shall bear a Triangle on top with plummet hole in the middle.Monumentation can be done by engraving the control points by 1 “ dia circle.e. Provision to put GPS reading strip of granite.f. The control point number should be inscribed on the monument.37

Implementing Agency for Centrally Sponsored NLRMP Scheme4. Auxiliary Control Point:What kind of places: Each control point (Primary, Secondary and Tertiary Control Points)shall be accompanied with one auxiliary control point. It should be located on permanentstructure like bridges, culverts and other permanent building corners etc. The auxiliarycontrol point should be within the line of sight from the control points.i. Densification: There shall be one auxiliary point for each control point typically 200m ormore (Primary, Secondary and Tertiary control point)ii. Instrument: DGPS and ETSiii. Accuracy levels required: same as their respective control pointThe description of the location of the control point along with a sketch shall be submitted tothe Survey & Settlement Department and Department of Revenue.Note: In case any village tri-junction has not been marked and monumented by any of theprimary or secondary control points or even if it is tertiary control points, then they shouldbe explicitly monumented as per the parameters mentioned for secondary control points.(1) The coordinate lists and descriptions of the locations shall be submitted to survey &Settlement Department and Department of Revenue. The locations and ID s of all thecontrol points should be maintained in GIS Form.(2) The coordinate list should be supplied both for geodetic system (lat/long) and Projectedsystem-Universal Traverse Mercator , i.e. the UTM projection of the respective area(3) In case a village trijunctions has not marked and monumented by primary, secondary,or tertiary control points, the same should be monumented as per the parameters.General Requirements1. Village boundaries are to be marked.2. The(X, Y, Z) coordinates for the control points should be given in spherical coordinatesas well as in Cartesian coordinates separately.3. The (X, Y) coordinates should be in WGS 84.and Z in MSL( Mean Sea Level)4. The agency should specify the conditions and specification of the instruments/systemused to acquire the required accuracy.5. Some base lines for calibration with monumentation should be formed at selectedlocations for maintenance.6. A sketch for each category of control points shall be submitted showing the location ofcontrol points along with description for easy identification.7. A map showing all the Primary, secondary and tertiary control points with coordinatesshall be submitted to the Survey & Settlement Department and Department of Revenue.8. The agency shall submit a village map showing the primary, secondary and tertiarycontrol points with description and coordinates in the prescribed format9. The grid supplied by the Survey & Settlement Department and Department of Revenuehas to be superimposed on the geodetic network to derive the control point numbering.10. Control Points should be only on the boundaries of land parcel and should not be inbetween. When located in govt. premises, it should be located at the corner of thebuildings or the premises.11. SOI (Survey Of India) control points should be used or established a base referencefor creating Primary and secondary control points38

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure II: Formats for Graphical RecordA. Land Parcel Maps:1. Data should be in 2D and 3D2. To be drawn on A4 size paper.3. The parcel map shall be in template prescribed by the Department.4. Area to be recorded in Hectares, Acres and square meter5. For each land parcel one sketch should be drawn showing outer boundaries and topodetails. (List of the topo features to be captured will be provided before undertaking theresurvey).6. All measurements shall be written facing North or West directions or in any readabledirection.7. Actual measurement of each demarcated boundary should be exhibited including topodetails like roads, canals, wells, cart tracks etc.,8. Village tri-junction should be denoted by alphabets in clock wise direction. Every point inthe village like sub division point, cut point, field bend points, should be given a uniqueserial number in numerical.9. Adjacency particulars should be written in encircled Nos. or by village names as thecase may be.10. The scale of LPM sketch should fit an A4 size paper and it should be fit to the nextscale of 50. (For e.g. if the scale is coming to 1:446 then it should be fit to a scale of 1:450;in case the scale is coming as 1:421 then it should be fit to a scale of 1:450 and in casethe scale required to fit in the paper is 1:496, then it should be fit to a scale of 1:500)11. List of coordinates of all the corner points should be written in open space of thesketch or on back side page.12. All nearest control points should be exhibited with in or out side frame work of SurveyNo.B. Village Map1. Integrated village map shall be drawn in 1: 5000 scales on A0 size paper.2. The map shall show name of Village in Gujarati / English language.3. Area in Hectares – Acres and/or Sq. Km. up to 4th decimal shall be recorded.4. It shall exhibit basic statutory particulars like dates of notification under the differentrules in left hand lower corner. The year of survey and year of publishing of village mapshall also be displayed in the bottom part. (The template shall be approved by the Survey& Settlement Department and Department of Revenue)5. It shall show the village tri-junction, all primary control and secondary control points,tertiary control points and topo details.6. The topo details shall be represented using the approved symbol library. Legend of topodetails and boundaries recorded should be exhibited.7. Adjacency particulars to the village shall be displayed.8. List of all control points falling on the village boundary with coordinates and locationdetails should be furnished.39

Implementing Agency for Centrally Sponsored NLRMP SchemeC. Ground Control Network1. Primary control network sketch, which shall show all primary control points and detailsof their locations village and Patelad wise. Unique identification no. will be given and thecode of the identification would be provided.2. Secondary control network sketch for each village shall show primary control points andall secondary control points duly numbered. List showing the coordinates and locations ofthese points shall be furnished.3. Description of tertiary and auxiliary control points along with coordinates should befurnished for each village, along with primary control point and secondary control point foreach village.4. For Post-Processed Vectors: All successful GPS observations, exported to RINEXformat (soft copy)5. For all adequately closed triangles: Network Adjustment results, observed closingerrors, error distribution value and estimated vector accuracy (hard copy).Profile of Survey & Settlement Department and Department of Revenue Processingcenter at headquarters:1. Processing centre shall be located at headquarter. The Agency shall be responsible forproviding all the equipment, furniture, UPS etc., required for the processing centre.2. Survey & Settlement Department and Department of Revenue will make securityarrangements as prescribed from time to time. Agency/s shall strictly abide by theseconditions.3. The center shall cater to the back office work required during the survey work like dataentry of field registers etc.QUALITY CONTROL PROCEDURESQuality is a key element of this contract. Many tasks will require the production of a largenumber of data items with few errors tolerated. To achieve the desired level of quality, allwork shall be performed within a quality system that complies with ANSI/ISO/ASQC 9001-2000.Survey & Settlement Department and Department of Revenue reserves the right to test allthe deliverables themselves or by an independent third party agency (the cost to be borneby the Bidder) appointed by Survey & Settlement Department and Department ofRevenue. This will be done concurrently along with the photo acquisition, to ensure thatthe images comply with the requirements. Besides this, the Agency shall make theadditions and corrections necessary.The agencies should create standard Quality Control procedures and checks, approved bythe Survey & Settlement Department and Department of Revenue. All the deliverablesneeds to clear these checks.40

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure –IV: Choice of software and standardsThe Agency should keep in mind the following points before designing the software forsurvey activity.Open standards - technical specifications and policies governing information flow acrossthe project. Agency cover Domain, Interconnectivity, data integration, e-services accessand content management. The principle s and practice of operating the standards makethem “open” GIS Software should have following capability. Customized GIS software should be capable of integrating GIS & imagefunctionality with real time information using GPS survey. Follow OGC standard(open geo customization) Should be customizable using VBA/ VXT technology. (Microsoft open standard) Geo-processing capability Overlay analysis Projection support Layer management Database management Query builder Can accept any satellite data support With advanced module like Network analysis, DEM terrine analysis, 3D Modeling,mural network classification, Geometric correction Image enhancement, classification, processing. Advanced symbology Advanced creation and editing tool for vector data management. Can be interlinked with department existing data/ software like e-dhara, SRO officedata, DILR data, City Survey office data etc. Unicode language support41

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure V: Layer Details of Digital MapLAYER DETAILS OF DIGITAL MAPLayers need to be created minimum on flowing details on the digital map which will be createdafter the survey/ re-surveyLayerCodeLayer Name S.No. Feature Type Geometry1 Cadastral Details 1 North Arrow Point2 Spot Height Point3 Primary Control Point Point4 Secondary Control Point Point5 Tertiary Control Point Point6 Auxiliary control point Point7 Village Trijunction point Point8 Village Bijunction Point Point9 Field Survey Stone Point10 Rock mark Point11 Bench Mark Polygon12 Parcel Boundary Polygon13 Village Boundary Polygon14 Village Boundary Polygon15 Municipal Boundary Polygon16 District Boundary Polygon17 Forest Boundary Polygon18 Cart Track Line19 Footpath Line20 Hill/ Hillock Point21 Limit of Rocky Area Polygon22 Right of Way Line42

Implementing Agency for Centrally Sponsored NLRMP Scheme2 Residential &Commercial23 Katcha House Point24 Pukka House Polygon25 Residential Society Polygon26 Farm House Polygon27 Commercial & Shopping Building Polygon28 Hotel/ Resort Polygon3 Medical & Health 29 Dispensary Point30 Hospital Polygon31 Primary Health Centre Point32 Veterinary Hospital Point4 Community Features 33 Burial Ground Point34 Graveyard Point5 CommunicationSystems35 Post Office Point36 Telephone Exchange Point37 Telephone Office Point38 Telephone Poles Point39 Telegraphic Office Point40 Communication Towers Point6 Electrical Objects 42 Electrical Poles Point43 Electrical Transformer Point44 Electrical Substation Polygon45 High Tension Line Line46 HT Electrical Towers Point47 Electric Power House Point7 Water Bodies 48 River Polygon49 Kothar/ Streams Polygon43

Implementing Agency for Centrally Sponsored NLRMP Scheme50 Main Canal Polygon51 Distributory Canal Polygon52 Open Drain Line53 Water Tank/Pond Polygon54 Reservoir/ Catchment Area Polygon55 Pump House Point56 Spring Point57 Water Falls Point58 Bore Well Point59 Well Point60 Overhead Tank Point61 Ground Water Tank Point62 Water Treatment Plant Polygon63 Water Pipe Lines Line64 Sewage Treatement Plant Point8 Roads 65 State Highway Line66 Major District Road Line67 Other District Road Line68 Other Road Line69 Kutcha Road Line70 BusStation Polygon71 Bridge Point10 Irrigation Structures 72 Dam/Anicut Polygon73 Barrage Polygon74 Canal Sluice Gate Polygon75 Culvert Point76 Embankment Line44

Implementing Agency for Centrally Sponsored NLRMP Scheme11 Educational Institution 77 Anganwadi Point78 Elementary School Polygon79 High School Polygon80 Convents & Public School Polygon81 Higher Secondary School Polygon82 Degree College Polygon83 Polytechnic College Polygon84 IHM College Polygon85 ITI Polygon86 Library Polygon87 Plantation Polygon88 Industry Polygon12 Cultural & PublicUtilities89 Stadium Polygon90 Open Theatre/ Amphitheatre Polygon91 Cinema Theatre Polygon92 Milk Collection Centre Point93 Worship & Religious Centre Polygon94 Function Hall Polygon95 Industrial Area Polygon96 Park Polygon97 Petrol Pump Polygon98 Play Ground Polygon99 Quarry Point100 Traffic Island Point101 Statue Point102 Public Latrines Point103 Public Urinals Point45

Implementing Agency for Centrally Sponsored NLRMP Scheme104 Market Polygon105 Police Station Point106 Bank / ATM Point107 Secretariat Polygon108 Govt. Office Point109 Govt. Office Area Polygon110 Godowns Polygon111 Museum Polygon13 EnvironmentalFeatures112 Wild Life Sanctuary Polygon113 Nurseries Polygon114 Forest Polygon46

Implementing Agency for Centrally Sponsored NLRMP Scheme(Volume II: Bid Process & Commercial Specifications)Survey & Settlement OfficeRevenue Department,Opposite Mamlatdar Office,Dadra & Nagar HaveliSilvassa, U.T - 39623047

Implementing Agency for Centrally Sponsored NLRMP Scheme1. GENERAL CONDITIONS OF CONTRACTGENERAL ELIGIBILITY TO BIDa. Invitation for bids for the UT of Dadra and Nagar Haveli is open to all Indian firms whowill fulfill pre-qualification criteria as specifiedb. Bidders declared by UT Administration of the UT of Dadra and Nagar Haveli to beineligible to participate for unsatisfactory past performance, corrupt, fraudulent or anyother unethical business practices shall not be eligiblec. Breach of general or specific instructions for bidding, general and special conditions ofagreement with UT ADMINISTRATION OF DADRA AND NAGAR HAVELI or any of itsothers UT Administration organizations during the past 5 years may make a firm ineligibleto participate in bidding processd. The Administration reserves its right to subject the bidders to security clearancesas it deems necessary and ALL the personnel of the selected bidder before they areappointed on the land re-survey projectPRE-BID CONFERENCEThe U.T Administration will host a Pre-Bid Conference. The date, time and place of theconference will be announced as soon as possible to all bidders through e-mail/ e-tenderingwebsite. The purpose of the conference is to provide bidders with information regarding theRFP and to provide each bidder with an opportunity to seek clarifications regarding any aspectof the RFP. The bidders are requested to submit questions, if any, in writing to the addressprovided (Fax/email) to Survey and Settlement Officer. The UT Administration reserves theright to hold a single or multiple pre-bid conferences relating to the Bid Management.Bidder Enquiries and UT Administration ResponsesThe agencies should submit their enquiries relating to this RFP in writing exclusively tothe contact person notified by the U.T Administration. The mode of delivering writtenquestions would be through fax or email. The U.T Administration will not be responsible forensuring that bidders’ enquiries have been received by the contact person as mentionedabove.The contact person shall accept written enquiries from the bidders once the RFP is issued andwill provide complete, accurate, and timely response to all questions to all the bidders. Anyresponses given by U.T Administration will be distributed to all the bidders.However, the UT Administration makes no representation or warranty as to the completenessor accuracy of any response, nor does U.T Administration undertake to answer all the queriesthat have been posed by the bidders48

Implementing Agency for Centrally Sponsored NLRMP SchemeSUPPLEMENTARY INFORMATION TO THE RFPIf the UT Administration deems it appropriate to revise any part of this RFP or to issueadditional data to clarify an interpretation of the provisions of this RFP, it may issuesupplements to this RFP. Such supplemental information will be communicated to all thebidders who have participated in the pre-bid meeting by e-mail/ e-tendering website. Any suchsupplement shall be deemed to be incorporated by this reference into this RFPPROPOSAL PREPARATION COSTSThe bidder is responsible for all costs incurred in connection with participation in thisprocess, including, but not limited to, costs incurred in conduct of informative and otherdiligence activities, participation in meetings/discussions/presentations, preparation ofproposal, in providing any additional information required by the Administration to facilitatethe evaluation process, and in negotiating a definitive agreement and all such activitiesrelated to the bid process. This RFP does not commit to award an agreement or toengage in negotiations. Further, no reimbursable cost may be incurred in anticipation of awardof the agreement for implementation of the projectUT ADMINISTRATION’S RIGHT TO TERMINATE THE PROCESSa. The UT Administration makes no commitments, explicit or implicit, that this process willresult in a business transaction with anyone.b. This RFP does not constitute an offer by the UT Administration. The bidder’s participation inthis process may result in the UT Administration selecting the bidder to engage in furtherdiscussions and negotiations towards execution of an agreement. The commencement ofsuch negotiations does not, however, signify a commitment by the UT Administration toexecute an agreement or to continue negotiationsCONSORTIUMFollowing must be noted with respect to consortium bids:a. The no. of consortium members cannot exceed three, including the Prime Bidder.b. In case of Ground Survey, the partner having the maximum turnover will beconsidered as prime bidderc. The sole responsibility for discharging of the project responsibilities under theagreement would be that of the Prime Bidder only.d. Only Prime Bidder will submit the bids and sign the agreement.e. The Prime Bidder shall be registered in India only.f. The technical bid shall contain the details of arrangements between the Prime Bidderand other members of the consortium, in the form of an inter–se agreement/Memorandum of Understanding – intending to enter into a firm agreement for the projectexecution, between them.49

Implementing Agency for Centrally Sponsored NLRMP Schemeg. The turnover of the Prime Bidder and also the turnover of all the partners of theconsortium shall be considered for pre-qualificationsh. The technical qualifications of all the members of a consortium shall be considered forexperience and qualifications of the companies referred to in (f) above shall also beconsidered.i. Notwithstanding anything contained in this agreement, all the members of theConsortium of Companies, entrusted with the responsibilities of the Project, shall bejointly and severally responsible to the UT Administration in respect of meeting thefinancial liabilities of the Implementation Bidder arising out of the ProjectBID SECURITY/ EARNEST MONEY DEPOSITa. The bidders shall submit, along with their Bids, a Bid Security of Rupees OneLakh only in the form of a Demand Draft/ Bank Guarantee issued by a nationalized/scheduled commercial bank in favor of “Survey and Settlement officer, UT of D&NH,Silvassa” payable at Silvassa, UT of Dadra and Nagar Haveli. Bid security in any otherform will not be entertained. Validity period of the Bank Guarantee should be 6 monthsfrom the date of bid closing.b. The bid security (without any interest) of all unsuccessful bidders would be refundedwithin 30 days of the bidder being notified by the UT Administration as being unsuccessful.The bid security (without any interest) for the amount mentioned above, of successfulbidder, would be returned upon submission of Performance Guarantee.c. The bid submitted without bid security, mentioned above, will be liable for rejectionwithout providing any opportunity to the bidder concerned.d. The EMD shall be submitted with the technical bid in a separately sealed envelopeas mentioned in this section. Bids submitted without EMD will be rejected.e. In case if the bidder is submitting EMD in form of Bank Guarantee, it should includethe following conditions:The EMD will be forfeited if:i) If a bidder withdraws his bid or increases his quoted prices during the period ofbid validity or its extended period. If any; orii) In the case of a successful bidder if the bidder fails to sign the contract for anyreason not attributable to the UT Administration of DD & DNH or to furnishPerformance Bank Guarantee within specified time in accordance with the formatgiven in the RFP.iii) During the bid process, if a bidder indulges in any such deliberate act as wouldjeopardize or unnecessarily delay the process of bid evaluation and finalization.iv) During the bid process, if any information is found to be wrong/ manipulated/hidden in the bid.The decision of UT Administration of DD & DNH regarding forfeiture of the EMDamount and rejection of bid shall be final and binding to the bidder.50

Implementing Agency for Centrally Sponsored NLRMP Scheme2. INSTRUCTION TO BIDDERSBID OPENING SESSIONSThe bids will be opened, in three sessions, one each for pre-qualification,Technical and Commercial, in the presence of bidders’ representatives (only oneper bidder) who choose to attend the Bid opening sessions on the specified date,time and address. The bidders’ representatives who are present shall sign a registerevidencing their attendance. In the event of the specified date of bid opening beingdeclared a holiday for the UT Administration , the Bids shall be opened at the same timeand location on the next working day. During the Bid opening, preliminary scrutinyof the bid documents will be made to determine whether they are complete,whether required bid security has been furnished, whether the documents have beenproperly signed, and whether the bids are generally in order. Bids not conforming tosuch preliminary requirements will be prima facie rejectedOPENING OF BID SECURITY ENVELOPEThe envelopes containing the bid security will be opened, by a Committee ofOfficers (the “Committee”) appointed by the UT Administration for bid evaluation, inthe presence of bidders’ representatives (only one) who choose to attend thesession on the specified date, time and address. The Bid Security envelopes of thebidders will be opened on the same day and time, on which the Pre-qualification Bid isopened, and bids not accompanied with the requisite Bid Security or whose BidSecurity is not in order shall be rejected.EVALUATION OF PRE-QUALIFICATION BIDSThe Pre-qualification proposal envelopes of only those bidders, whose Bid Securityis in order shall be opened in the same session. The bids will then be passed on forevaluation. The bidders will be assessed on the pre–qualification criteriaa. The partner having the maximum turnover will be considered as prime bidder.b. The Bidder (Prime Bidder and all other members in case of a consortium) should havebeen in operation for a period of at least 3 years as of 31 – 03 –2013, as evidenced by theCertificate of Incorporation and Certificate of commencement of business issued by theRegistrar of Companies in India or the corresponding authority in respect of foreign entities.c. The prime bidder should have executed in the last 3 years a minimum of 2 projects ofRs. 50 Lakhs each.d. The Bidder (Prime Bidder in case of a consortium) should have had a minimum totalturnover of Rs.5 Crore during the last 3 financial years (2009-10, 2010-11, 2011-2012).e. The sum of the average annual turnovers of all the partners of the consortiumshould be a minimum of Rs. 10 Crore during the last 3 financial years (2009-10,2010-11, 2011-2012) , as evidenced by the relevant financial statements and audited51

Implementing Agency for Centrally Sponsored NLRMP Schemeaccounts of the companyf. The bidder, including all the partners of the consortium should have sufficientexperience in Ground Survey (preferably Cadastral Survey) evidenced by thecertificates issued by the competent authority of the concerned UT Administrationorganizations.EVALUATION OF TECHNICAL PROPOSALSThe evaluation of the Technical bids will be carried out in the following manner:a. The Technical Bids of only the pre-qualified bidders will be opened for evaluation.b. The bidders' technical solution proposed in the bid document would be evaluatedas per the requirements specified in the RFP and adopting the evaluation criteria spelt outin this document The Bidders are required to submit all required documentation insupport of the evaluation criteria specified (e.g. detailed project citations andcompletion certificates, UT Administration contact information for verification, profiles ofproject resources, specifications of equipment proposed to be used) as required fortechnical evaluation. The Technical evaluation shall be done as per the criteria specified inAnnexure IIc. Proposal Presentations:Each pre-qualified bidder shall be invited to make a presentation to the UTAdministration at a date, time and venue decided by the Administration. The purposeof such presentations would be to allow the bidders to present their proposedsolutions and orchestrate their key strengths, approach, methodologies and work plansdescribed in their proposals.d. The following points would be considered in evaluating the proposalsi. Does the Bidder demonstrate an understanding of the project, particularly itsexpansive scope and tight timeframe?ii.Does the bidder possess the ability, capacity, skill and financial resources tocomplete the project?iii. Does the bidder have the reputation, experience, and efficiency required tocomplete the work? This will be evaluated based on the past experience, successfulcompletion of projects, adherence to the time lines, credentials from UT Administrations,technical skills associated with organization etc.,iv. Can the bidder take on the obligations and responsibilities set forth in the RFP andproduce the required outcomes within the required timeframe?vi. Is the equipment proposed by the bidder like DGPS, ETS andphotogrammetric software etc suitable to meet the requirements of the project,technologically up-to- date and calibrated?52

Implementing Agency for Centrally Sponsored NLRMP Schemevii. Are the bidder’s proposed internal QA/QC procedures as per theinternational standards (FGDC/ISO etc)viii. Does bidder’s proposed project management methodology adhere to time lineand whether it covers the risk mitigation?TECHNICAL PRESENTATIONAs a part of the RFP preparation process, the short listed bidders would be requiredto present their proposed solution to the UT Administration. To facilitate a betterunderstanding of the proposed solution and other pertinent issues, a presentationincluding a structured walkthrough have been scheduled on the following lines. Thepresentation should be conducted as per the sequence outlined in this document.Handout material should be distributed to the audience (8 -10 no. copies) in addition to asoft copy on a CD (2 no. copies).The presentation will be marked out of 100 marks. The weightage for thepresentation will be 20% of the marks in the technical evaluation – remaining80% will be for the technical bid documents submitted.PresentationThe agenda of the presentation has been laid out belowSection A: General Information of the management (5 minutes) Name of the primary bidder and Single Point Interface for the UT Administration(1 slide) Scope of Work(1 slide) Roles & Responsibilities of all the consortium members (1 slide)Section B: Structured Walkthrough of Proposed Approach and Methodology (15minutes) (80 marks)The purpose of the structured walkthrough is to get an insight into the Consortium’sunderstanding of the user requirements and assess the capability of the consortium towork as a team to deliver the within the stipulated time frame Understanding of Scope of Work of the Project & its requirements Proposed approach and methodology to comprehensively address all therequirements of the project laid out in the RFP Milestones Project Timelines and detailed project plan Quality Control methodology, standards and quality assurance plan53

Implementing Agency for Centrally Sponsored NLRMP Scheme Capabilitieso In terms of the human resources, and proposed manpower andexperience -that will be deployed for this project, should be mentionedbroadly under the following heads:• Domain Experts• Managerial Staff• Qualified SurveyorsThe survey agencies should also furnish the software and hardware details,that will be employed for this projectSection C: Relevant past experience, case studies (10 minutes) (20 marks)• Comparable Projects elsewhere, including current status, feedback, project start/enddate• Samples of earlier work• UT Administration References for case studies presented (contact names & Tel no)Section D: Miscellaneous (15 minutes)• Clarifications if any• Questions & answersNOTE:• The presentations are expected to be concise and touch upon all the above sections& sub sections in the format and slide titles mentioned above. The presentation timeshould not exceed 45 min including Q&A.The UT Administration may seek oral clarifications from the bidders. The primary function ofclarifications in the evaluation process is to clarify ambiguities and uncertainties arising outof the examination of the bid documents. Oral clarifications provide the opportunity to stateits requirements clearly and for the bidder to more clearly state its proposal. The UTAdministration may seek inputs from their professional, technical experts in the evaluationprocessf. Following will be the technical evaluation Scheme.i. Each Technical Bid will be assessed for technical score on a scale of1(minimum) to 100(maximum) pointsii. Only the bidders, who score a total Technical score of 70 (Seventy) or more, willqualify for the opening of their commercial bids54

Implementing Agency for Centrally Sponsored NLRMP SchemeEVALUATION OF COMMERCIAL BIDSa. The Commercial Bids of only the technically qualified bidders will be opened forevaluationb. The bidder with lowest Total Cost (TC) will be awarded 100% score (L1)NEGOTIATIONS, AGREEMENT FINALIZATION AND AWARDThe UT Administration reserves the right to negotiate with the bidder whose proposalhas been ranked Best value bidder on the basis of Technical and Commercial Evaluation.A contract will be awarded to the responsible and responsive bidder whose proposalconforms to the RFP and in the opinion of the Administration represents the best value tothe proposed project.AWARD OF CONTRACTAWARD CRITERIAThe bidder with the Lowest Total Cost will be designated as Best Value Bidder.UT ADMINISTRATION RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL ANDTO REJECT ANY OR ALL PROPOSALSThe UT Administration reserves the right to accept or reject any proposal, and to annul thetendering process and reject all proposals at any time prior to award of agreement,without thereby incurring any liability to the affected bidder or bidders or anyobligation to inform the affected bidder or bidders of the grounds.NOTIFICATION OF AWARDPrior to the expiration of the validity period, the UT Administration will notify the successfulbidder in writing or by fax or email, to be confirmed in writing by letter, that his proposal hasbeen accepted. The notification of award will constitute the formation of the agreement.Upon the successful bidder's furnishing of performance guarantee, the UT Administrationwill promptly notify each unsuccessful bidder and return their Bid Security.SIGNING OF AGREEMENTAt the same time as the UT Administration notifies the successful bidder that itsproposal has been accepted, the UT Administration shall enter into a separate agreement,incorporating all agreements (to be discussed and agreed upon separately) between theUT Administration and the successful bidder. The Model agreement (Draft Agreement) isprovided in Annexure V.The UT Administration shall have the right to annul the award in case there is a delay ofmore than 15 days in signing of agreement, for reasons attributable to the successfulbidder.55

Implementing Agency for Centrally Sponsored NLRMP SchemePERFORMANCE GUARANTEEa. The successful bidder shall at his own expense deposit with the UT Administration,within 15 days of the date of notice of award of the agreement or prior to signing of theagreement whichever is earlier an unconditional and irrevocable Performance Guarantee(PG) by way of Demand Draft or Bank Guarantee from a nationalized bank acceptable tothe UT Administration, in the format prescribed in Annexure IV, payable on demand, forthe due performance and fulfillment of the agreement by the bidder. Amount ofperformance Guarantee would be at the rate of 5% of the estimated contract value.Estimated Contract value= 287.79 sq km.* Rate per sq. km. Total area of Dadra & NagarHaveli is 491sq.kms. out of this 203.21sq.km area covers under Reserve Forest.The Bidder should demarcate the boundary of Reserve Forest/ Wilde Life Sanctuary alsowhile doing the survey).b. The Performance Guarantee (PG) will be for an amount of 5% of the contract value, valid for the entire term of agreement, which shall be submitted by Survey Agencyupon signing the Agreement. All incidental charges whatsoever such as premium,commission etc, with respect to the performance guarantee shall be borne by the bidder.The performance guarantee shall be valid till acceptance of the deliverables of theProject or 120 days after the expiry of the contract, whichever is later. Theperformance guarantee may be discharged/ returned by the UT Administration upon beingsatisfied that there has been due performance of the obligations of the bidder underthe agreement. However, no interest shall be payable on the performance guarantee.c. In the event of the bidder being unable to service the agreement for reasons of poorquality of resources, business loss or going out of business, regulatory restrictions,concerns of national security, or any other reason which is not concerned with theterms of the contract, the UT administration would invoke the Performance Guarantee.Notwithstanding and without prejudice to any rights whatsoever of the UT Administration,under the agreement in the matter, the proceeds of the Performance Guaranteeshall be payable to the UT Administration as compensation for any loss resulting from thebidder’s failure to perform/ comply with its obligations under the agreement. The UTAdministration shall notify the bidder in writing of the exercise of its right to receivesuch compensation indicating the obligation(s) for which the bidder is in default and thebidder will have to pay it within 14 days of the notice date. The UT administration’sdecision in this respect will be final.d. The UT Administration shall also be entitled to make recoveries from the bidder’sbills, performance guarantee, or from any other amount due to him, an equivalent valueof any payment made to him due to inadvertence, error, collusion, misconstruction ormisstatement.e. In case the project is delayed beyond the project schedule as mentioned in this RFP, forreasons attributable to the implementing Agency, the performance guarantee shall be56

Implementing Agency for Centrally Sponsored NLRMP Schemeaccordingly extended by the Bidder for the duration equivalent to the delays caused in theprojectf. It is the responsibility of the bidder to keep alive the performance guarantee andextend it if necessary till the completion of the agreement periodFAILURE TO AGREE WITH THE TERMS & CONDITIONS OF THE RFPFailure of the successful bidder to agree with the Terms & Conditions of the RFP shallconstitute sufficient grounds for the annulment of the award, in which event, the UTAdministration may award the agreement to the next best value bidder or call for newproposalsIMPLEMENTATION SCHEDULE GUIDELINESIn case there is a delay of more than 10 days at any milestone, mentioned in the detailedplan, the UT administration reserves the right to terminate the contract and bidder wouldforfeit the performance guarantee. In such a case, the UT administration reserves the rightto make alternate arrangements for executing the project.Ground Survey MethodologyS. No. Milestone Time for Completion01 Micro Pilot Project (01 Patelad as nominated by the UT T0+ 4 weeksAdministration02 (a) Establishment of Ground Control Network* T0 + 02 Weeks(b) Trial demonstration of system software forcomputerization of land records (viewing and administration modules)03 Ground Survey/ Creation of Land Survey T0 + 05 WeeksSpatial Database and all other deliverables3.1 Patelad 2 T0 + 08 weeks3.2 (a) Patelad 3 T0 + 11 weeks(b) Completion of system software for computerization of land recordsincluding data entry, validation and acceptance of the software T0 + 09Weeks3.3 Patelad 4 to Patelad 11 T0 + 20 weeks3.4 Silvassa Municipal Area T0+24 Weeks04 Execution of the project, downloading of the data, T0+32 Weeks57

Implementing Agency for Centrally Sponsored NLRMP Schemetraining, formal functioning of the project and finalacceptance by the department*Note: T0 is the date of detailed work order. The entire project shall be completed within aperiod of Seven months from the date of issue of work order.PAYMENT TERMSThis project will involve the payment for the contract based on the successfulcompletion of milestone as mentioned below:a. 5% of the contract value can be considered as mobilization advance against aPerformance Bank Guarantee for the same amount. The performance bank guarantee willbe initially valid for a period of 18 months. Bank guarantee if given will be discharged andthe mobilization advance will be adjusted against the payment for first invoiceb. The subsequent payments shall be based on the following guidelines:SNo. Milestone Payment %1 Mobilization Advance (Against Performance 5% of estimated contract valueBank Guarantee of equal amount validfor 18 months)2 (a) Establishment of Ground Control Network*(b) Trial demonstration of system software for computerization of land records(viewing and administration modules)10% of estimated contract value3. Patelad 2 5% of estimated contract value4. (a) Patelad 3 10% of estimated contract value(b) Completion of system software for computerization of land records including dataentry, validation and acceptance of the software5. Patelad 4 5% of estimated contract value6. Patelad 5 5% of estimated contract value7. Patelad 6 5% of estimated contract value8. Patelad 7 5% of estimated contract value9. Patelad 8 5% of estimated contract value10. Patelad 9 5% of estimated contract value11. Patelad 10 5% of estimated contract value12. Patelad 11 5% of estimated contract value58

Implementing Agency for Centrally Sponsored NLRMP Scheme13. SMC (Silvassa Municipal Area) 5% of estimated contract value10% of the estimated contract value will be paid on submission of the completeproject documents, proprietary information and any other project relatedinformation collected during the course of the project duration. The final 15%amount will be given after acceptance of all the final deliverables and project signoff by the UT Administration. All payments are subject to correct submission of billsin original.Acceptance means after submission of report and after the Bidder has madepresentation to the committee, the Administration will issue letter of acceptancealong with comments/suggestions on the report.Above payments shall be made after deduction of income tax at source,whichever may be applicable, by the Acts prevailing at the time of makingpayment. Payment of all other tax and levies would be the responsibility of thebidder.All payments to the agencies would be made in Indian Rupees only. Thepayment shall be made after the successful completion of the activity andsuccessful submission of the deliverablesc. The minimum gap between two successive invoices will be 04 weeksPENALTY CLAUSEBidder should submit his own detailed time schedule with measurablemilestones and such schedules should be practicable, reasonable and balanced.At the time of presentation and the bidder would come to a mutually agreeabletime schedule, which will be the finalized schedule to form part of the agreement.Any delay in implementation at any milestone mentioned in the plan, willattract a penalty of 0.5% of the contract value for every 7 days delay, subjectto a maximum of 5% of the contract value. Maximum delay permitted will be 60days beyond which the agreement is liable to be terminated and performanceguarantee will be forfeited. In such case, the UT Administration reserves theright to make necessary alternate arrangements to complete the project at the costto the account of the successful bidder.Further, any interim delays in project implementation must be made good by thebidder by the time of the payment milestone for the completion of the 8 th Patelad.It is of utmost importance that the project implementation needs to be as perschedule The purpose of this is to ensure all necessary formalities for projectcompletion and closure are completed as planned and bidder will not deliver/complete a large part of the work only at the end stage, as this would hindersmooth project completion and sign-off.3. DETAILED SUBMITTAL REQUIRE MENTSProposals must be direct, concise and complete. All information not directly relevant to thisRFP should be omitted. The UT Administration will evaluate bidder’s proposal based onits clarity and the directness of its response to the requirements of the project asoutlined in this RFP.59

Implementing Agency for Centrally Sponsored NLRMP SchemeDOCUMENTS COMPRISING THE BIDDERS' PROPOSALa. Proposal submitted by the bidder shall comprise the following:i. Proposal covering letter (covering letter) is set forth in Annexure I(1)ii.iii.iv.Pre-qualification proposal in the format as specified in Annexure I(4)Technical proposal in the format as specified below and in Annexure I(5)Any other information that is required to be submitted in the proposal process.The bidders must submit technical proposal both in hardcopy and softcopy format properlylabeledb. Bidder shall submit with its proposal, inter alia, the following attachments:i. A board resolution (in case of a consortium bid, the Prime Bidder's Board ofDirectors) authorizing the Bidder/ Prime Bidder to sign/ execute the proposal as a bindingdocument and also to execute all relevant agreements forming part of RFP.ii. A certified true copy of the consortium agreement between the Prime Bidder and allthe other members of the consortium, describing the respective roles and responsibilitiesof all the members throughout the project in meeting the overall scope and requirements ofthe proposed project.Bidders shall furnish the required information on their technical and commercialstrengths in the enclosed formats only. Any deviations in format may make the bidliable for rejection. The bid shall be attached with the covering letter as specified inAnnexure I and shall be enclosed in the main envelope, which has the Bid Security,Pre-qualification bid, Technical bid and Commercial bid Envelopes. Proposals notsubmitted with this covering letter shall be liable for rejection.VENUE & DEADLINE FOR SUBMISSION OF PROPOSALSi. Proposals, in their complete form in all respects as specified in the RFP, mustbe submitted at the venue of the bid opening:Conference Hall, Secretariat66 KV Road, Amli,Silvassa-396230,UT of Dadra and Nagar Haveliii. Last Date & Time of submission: 19 th August 2013 14:00Hrs (on line)LATE BIDSBids received after the due date and the specified time (including the extendedperiod if any) for any reason whatsoever, shall not be entertained.PREQUALIFICATION BID60

Implementing Agency for Centrally Sponsored NLRMP SchemePre-qualification bid will be used for assessing the bidders on the basis of pre-qualificationcriteria laid down in this RFP. Therefore the bidders are required to submit this bid inspecified format furnishing all the required information and supporting documents. A bidmay be rejected at pre-qualification stage itself and not considered for technical evaluationif it fails to satisfy the pre-qualification criteria specified in this RFP.TECHNICAL PROPOSALa. The technical proposal should address all the areas/ sections as specified in theTechnical Evaluation Criteria (given in Annexure II) and contain a detailed description ofhow the bidder will provide the required services outlined in this RFP. It should articulate indetail, as to how the bidder’s Technical Solution meets the requirements specified in theRFP. The technical proposal must not contain any pricing information. In submittingadditional information, please mark it as “supplementary” to the required response. If thebidder wishes to propose additional services (or enhanced levels of services) beyondthe scope of this RFP, the proposal must include a description of such services as aseparate and distinct attachment to the proposal.b. The technical proposal should address the following:i. Overview of the proposed solution that meets the requirements specified inthe RFPii. Detailed Technical Description including the complete specifications of theequipment proposed to be used namely, the digital cameras, the DGPS, Ground Controlequipment, hardware and photogrammetric software used for processing and printing theimagery, quality control systems and storageiii. How the proposed methodology addresses accuracy, quality control, securityand availability, performance and manageability requirements of the project.iv. Operational environment like, quality control, photo processing, reporting.Project planning, scheduling, equipment & resource deployment, qualityassurance plan for the ground survey, including the software, hardware andinformation system for implementing the project and submitting required deliverables– in soft and hard copies.v. Approach & Methodology for project implementation including the project planvi.vii.viii.Detailed Project plan.Project team structure, size, capability and deployment plan (TotalStaffing plan including numbers)Profiles of resources proposed for the project (to be provided in the formatincluded in Annexure I. The bidder shall provide an undertaking, on aseparate letter on company letter head signed by the authorized signatory,in the technical bid that all the profiles of the proposed resources are61

Implementing Agency for Centrally Sponsored NLRMP Schemecomplete and accurate. In addition, each profile shall be signed by theresource (of whom the profile is submitted) and the authorizedsignatory. If the signature of the resource couldn’t be obtained, theauthorized signatory, in each profile shall mention and certify that he hasobtained the consent of the respective employee on the accuracy andcompleteness of qualifications and experience specified in the profile.ix.Details of consortium partnersx. Project Management, reporting and review methodologyxi.xii.xiii.Risk Management approach and planKey Deliverables (along with sample deliverables, where possible)Bidder’s experience, to be provided in the format specified in Annexure Iin all the project related areas as highlighted in Bid evaluation criteria.The technical proposal shall also contain bidder’s plan to address the keychallenges anticipated during the execution of the project. Any deviationsbetween technical and commercial proposals shall make the proposal as beingunresponsive and may lead to disqualification of the proposal. U.T Administrationreserves the right to take appropriate action in this regard.d. The Administration is also open to any suggestions that the bidder may want torender with respect to the approach adopted for the assignment in the light of theirexpertise or experience from similar assignments. However, this should not lead to thesubmission date being missed or extended.e. Manpower deployment plan and resources to be dedicated to the projectBidder must provide the following information:i. A specific description of the prior experience and expertise of theresources in the organization that enable the organization to provide highquality, industry-standards based Survey Services (Ground Survey)ii.Resumes of manager(s) responsible for the management of this project,high lighting pertinent experience.iii. Resumes of bidder personnel who would be directly assigned to provideservices pertaining to this agreement and the specific function each individual wouldperform;iii.All the resumes of the proposed team should be given in the formatprovided in Annexure If. Consortium Member Statement The Bidder shall provide the following information inrespect of the consortium members that the bidder will engage to provide any of the62

Implementing Agency for Centrally Sponsored NLRMP Schemeservices required under this RFP. For each proposed consortium member, bidder shallprovide the following:i. Brief description of nature of products/services to be provide d by consortiummemberii.iii.iv.Head and branch offices (if responsible for work under this agreement)(provide street and mailing addresses, phone, fax and email).Date, form and state of incorporation.Agreement administrator (name, business address, fax, phone and emailaddress of individual responsible for administering any agreement that mightresult from this RFP).v. Company principals (name, title and business address).vi.Current or prior successful partnerships with proposed consortium memberincluding UT Administration reference (contact name, phone number, dateswhen services were performed).COMMERCIAL PROPOSALa. Unless expressly indicated, bidder shall not include any technical informationregarding the services in the commercial proposal. Additional information may besubmitted to accompany the proposal. In submitting additional information,please mark it as supplemental to the required response. Prices shall bequoted entirely in Indian Rupees and must be arrived at after including allexpenses, rates, and taxes.b. The commercial proposal must be detailed and summarized by completingthe pricing requirements which are contained in Annexure I of this RFP. Thecommercial proposal shall be uploaded through the e-tendering website(www.dnh.nprocure.com) only.c. The price quoted is inclusive of all applicable taxes and the complete scope ofwork of the RFP i.e. Digitization of old Records, Setting up of Modern Record Rooms, Digitization of maps, Integration of Textual with spatial data, survey / resurvey andupdating of Mamlatdar and Survey & Settlement Records, complete integratedsoftware system, data digitization, validation, verification and implementationMAPS, PHOTOGRAPHS AND INTELLECTUAL PROPERTY RIGHTSThe maps, photographs, processed maps and intellectual property rights of all theartefacts developed under this project shall be the exclusive property of the administration.Bidders should submit a declaration to this affect.63

Implementing Agency for Centrally Sponsored NLRMP SchemeTOTAL RESPONSIBILITYBidder (Prime bidder in case of a consortium) should issue a statement undertaking totalresponsibility for the complete project, which shall not include any conditional statementsSIGNATUREThe covering letter must be signed with the bidder’s name and by a representative ofthe bidder, who is authorized to commit the bidder to agreement obligations. Allobligations committed by such signatories must be fulfilled.BID SUBMISSIONIn addition to the online submission, bid documents (prequalification and technicalproposals) are to be submitted at the venue and on the day of the bid opening asmentioned in the document. The prequalification and technical proposals are to besubmitted in hard copy (2 copies) in separate sealed envelopes. These envelopescan be enclosed together in a bigger envelope. The administration will not acceptdelivery of proposal in any manner other than that specified in this RFP. Proposaldelivered in any other manner shall be treated as defective, invalid and rejected.EMD and the tender fee should be submitted as part of the Bid Securityand the Pre- Qualification Envelope respectively.The supporting documents for the technical bid have to be submitted in hard copyalong with the technical proposal.b. Submission of bids shall be in accordance with the instructions given below:Envelope 1: Bid Security The envelope containing the Bid Security shall be sealedand superscribed “Bid Security – Modernization of Land Records including butnot limited to Digitization of old Records, Setting up of Modern RecordRooms ,Digitization of maps, Integration of Textual with spatial data, survey /resurvey and updating of Mamlatdar and Survey & Settlement Records,complete integrated software system, data digitization, validation, verificationand implementation”. The scanned copy of the bid security instrument (DD/BG)should be uploaded on the e-tendering website.Envelope 2 : Prequalification Proposal The Prequalification Proposal shall beprepare d in accordance with the requirements specified in this volume and inthe format prescribed in Annexure I of this RFP.This pre-qualification proposal should be submitted on non-rewritable CD formatonly and also uploaded on the e-tendering website. The words “Pre-qualificationProposal” shall be written in indelible ink on the CD. The CD shall be put in theenvelope along with the hard copy of the proposal which shall be sealed andsuper scribed “Pre-qualification proposal- Modernization of Land Recordsincluding but not limited to Digitization of old Records, Setting up of ModernRecord Rooms ,Digitization of maps, Integration of Textual with spatial data,64

Implementing Agency for Centrally Sponsored NLRMP Schemesurvey / resurvey and updating of Mamlatdar and Survey & SettlementRecords, complete integrated software system, data digitization, validation,verification and implementation" on the top right hand. The agencies shallsubmit the tender fee in this envelope. The scanned copy of the tender feeinstrument (Demand draft) and the documents required for prequalification shall beuploaded on the e-tendering website.Envelope 3 : Technical Proposal The Technical Proposal shall be prepared inaccordance with the requirements specified in this RFP and in the formatprescribed in Annexure I of this RFP.The Technical Bid should be submitted on non-rewritable CD format only. Thewords “Technical Proposal” shall be written in indelible ink on the CD. The CDshall be put in the envelope along with the hard copy of the proposal whichshall be sealed and super scribed “Technical Proposal- Modernization of LandRecords including but not limited to Digitization of old Records, Setting up ofModern Record Rooms ,Digitization of maps, Integration of Textual withspatial data, survey / resurvey and updating of Mamlatdar and Survey &Settlement Records, complete integrated software system, data digitization,validation, verification and implementation" on the top right hand corner.This envelope should not contain the Commercial Proposal, in either explicit orimplicit form, in which case the bid will be rejected.All the above 3 envelopes along with the proposal letter should be put in envelope 4which shall be properly sealed. The outside of this envelope must clearly indicatethe name of the project " Modernization of Land Records including but not limitedto Digitization of old Records, Setting up of Modern Record Rooms ,Digitization ofmaps, Integration of Textual with spatial data, survey / resurvey and updating ofMamlatdar and Survey & Settlement Records, complete integrated software system,data digitization, validation, verification and implementation".Note: 1.The outer and inner envelopes mentioned above shall indicate the name andaddress of the bidder (prime bidder, in case of consortium).2. Failure to mention the address on the outside of the envelope could cause aproposal to be misdirected or to be received at the required destination after thedeadlinePERIOD OF VALIDITY OF PROPOSALSThe proposals shall be valid for a period of 180 (one hundred and eighty) days from thedate of opening of the proposals. A proposal valid for a shorter period may be rejected asnon-responsive. On completion of the validity period, unless the bidder withdrawshis proposal in writing, it will be deemed to be valid until such time that the bidderformally(in writing) withdraws his proposal. b. In exceptional circumstances, at itsdiscretion, the UT administration may solicit the bidder's consent for an extension of thevalidity period. The request and the responses thereto shall be made in writing (or by faxor email).65

Implementing Agency for Centrally Sponsored NLRMP SchemeAMENDMENT OF RFPAt any time prior to the deadline for submission of proposals, for any reason, TheUT administration may modify the RFP by amendment notified in writing or by fax oremail to all bidders who have received this RFP and such amendment shall be bindingon them. , The UT Administration at its discretion, may extend the deadline for thesubmission of proposalsLANGUAGE OF PROPOSALSThe proposal and all correspondence and documents shall be written in English. Allproposals and accompanying documentation will become the property of the UTadministration and will not be returned.PRICESa. The bidder shall quote the price as per specified format fixed for the entire project on asingle responsibility basis. In case of a consortium, the prime bidder of thesuccessful consortium shall be solely held responsible for the discharging all theresponsibilities during the period of agreement.The UT administration reserves the right to procure the components/services listed inthis RFP in whole or in part.No adjustment of the agreement price shall be made on account of any variations incosts of labour and materials or any other cost component including taxes affectingthe total cost in fulfilling the obligations under the Agreement. The Agreement priceshall be the only payment, payable by the UT administration to the successful bidderfor completion of the obligations by the successful bidder under the Agreement,subject to the terms of payment specified in the agreement The price would beinclusive of all applicable taxes, duties, charges and levies, unless specifiedotherwiseb. The prices, once offered, must remain fixed and must not be subject to escalation forany reason whatsoever within the period of agreement. A proposal submitted with anadjustable price quotation or conditional proposal may be rejected as non-responsivec. Any increase in rates of taxes will be to the account of bidderd. In cases where the geographical area, varies in quantum from what is specified inthe RFP, then a debit or credit payment variation to the contract value shall be effected tothe tune of the product of the difference in geographic area and the derived perSq.Km.unit price.CORRECTION OF ERRORSa. Bidders are advised to exercise adequate care in quoting the prices. Noexcuse for corrections in the quoted price will be entertained after the proposalsare opened. All corrections, if any, should be initialled by the person signing theproposal form before submission, failing which the figures for such items may not beconsidered66

Implementing Agency for Centrally Sponsored NLRMP Schemeb. Arithmetic errors in proposals will be corrected as follows:In case of discrepancy between the amounts mentioned in figures and inwords, the amount in words shall govern. The amount stated in the proposal form,adjusted in accordance with the above procedure, shall be considered as binding,unless it causes the overall proposal price to rise, in which case the proposal price shallgovern. If there is a discrepancy between the unit price and the total price that is obtainedby multiplying the unit price and quantity, the unit price shall prevail and the total priceshall be corrected.NON-CONFORMING PROPOSALSA proposal may be construed as a non-conforming proposal and ineligible if:a. If it does not comply with the requirements of this RFP. Failure to comply withthe technical requirements, and acknowledgment of receipt of amendments, arecommon causes for holding proposals non-conforming.b. If a proposal appears to be “canned” presentations of promotional materials that do notfollow the format requested in this RFP or do not appear to address the particularrequirements of the proposed project any such bidders may also be disqualified.DISQUALIFICATIONThe proposal is liable to be disqualified in the following cases or in case bidderfails to meet the bidding requirements as indicated in this RFP:i. Proposal not submitted in accordance with the procedure and formats prescribedin this document or treated as non-conforming proposal.ii. During validity of the proposal, or its extended period, if any, the bidder increaseshis quoted prices.iii. The bidder qualifies the proposal with his own conditions.iv. Proposal is received in incomplete form.v. Proposal is received after due date and time.vi. Proposal is not accompanied by all the requisite documentsvii. If Bidder provides quotation only for a part of the project.viii. Information submitted in technical proposal is found to be misrepresented,incorrect or false , accidentally, unwittingly or otherwise, at any time during theprocessing of the agreement (no matter at what stage ) or during the tenure ofthe agreement including the extension period if any.ix. Commercial proposal is enclosed with the same envelope as technical proposalx. Bidder tries to influence the proposal evaluation process by unlawful /corrupt / fraudulent means at any point of time during the bid process67

Implementing Agency for Centrally Sponsored NLRMP Schemexi. In case any one party submits multiple proposals under one methodologyor if common interests are found in two or more bidders, the bidders arelikely to be disqualified, unless additional proposals/bidders are withdrawn uponnotice immediatelyxii. Bidder fails to deposit the Performance Guarantee (PG) or fails to enterinto an Agreement within 15 working days of the date of notice of award ofagreement or within such extended period, as may be specified by the UTadministrationxiii. Bidders may specifically note that while evaluating the proposals, if itcomes to the UT administration’s knowledge expressly or implied, that somebidders may have colluded in any manner whatsoever or otherwise joined toform an alliance resulting in delaying the processing of proposal the n thebidders so involved are liable to be disqualified for this agreement as well asfor a further period of three years from participation in any of the tendersfloated by the UT administration.MODIFICATION AND WITHDRAWAL OF PROPOSALSNo proposal may be withdrawn in the interval between the deadline for submissionof proposals and the expiration of the validity period specified by the bidder on the proposalform.CONFLICT OF INTERESTBidder shall furnish an affirmative statement as to the existence of, absence of, orpotential for conflict of interest on the part of the bidder or any prospectiveconsortium member due to prior, current, or proposed agreements, engagements, oraffiliations with the UT administration. Additionally, such disclosure shall address any andall potential elements (time frame for service delivery, resource, financial or other) thatwould adversely impact the ability of the bidder to complete the requirements as given inthe RFPACKNOWLEDGEMENT OF UNDERSTANDING OF TERMSBy submitting a proposal, each bidder shall be deemed to acknowledge that it hascarefully read all sections of this RFP, including all forms, schedules and annexure hereto,and has fully informed itself as to all existing conditions and limitations.CONDITIONSThe following terms are applicable to this RFP and the bidder’s proposal:i. Any work product, whether acceptable or unacceptable, developed under an agreementawarded as a result of this RFP shall be the sole property of the UT administrationunless stated otherwise in the definitive Agreement.68

Implementing Agency for Centrally Sponsored NLRMP Schemeii. Timing and sequence of events resulting from this RFP shall ultimately be determined bythe UT administrationiii. No oral conversations or agreements with any official, agent, or employee of shall affector modify any terms of this RFP, and any alleged oral agreement or shall affect ormodify any terms of this RFP, and any alleged oral agreement or of the UTadministration shall be superseded by the definitive Agreement that results from thisRFP process, oral communications by the UT administration to bidders shall not beconsidered binding on the UT administration, nor shall any written materials provided byany person other than the UT administrationiv. Proposals are subject to rejection if they limit or modify any of the terms and conditionsor specifications of this RFPv. By responding, the bidder shall be deemed to have represented and warranted: that itsproposal is not made in connection with any competing bidder submitting a separateresponse to this RFP, and is in all respects fair and without collusion or fraud; and that noemployee or official of the UT administration participated directly or indirectly in thebidder’s proposal preparationvi. Neither the bidder nor any of bidder’s representatives shall have any claimswhatsoever against the UT administration or any of its respective officials, agents, oremployees arising out of or relating to this RFP or these procedures (other thanthose arising under a definitive Agreement with the bidder in accordance with the termsthereof)vii. Until the agreement is awarded and during the currency of the agreement,bidders shall not, directly or indirectly, solicit any employee to leave or any other officialsinvolved in this RFP process of the UT administration in order to accept employment withthe bidder its affiliates, actual or prospective consortium members, or any person acting inconcert with the bidder, without prior written approval of the UT administrationviii. No advance payment, except mobilization advance, will be madeix. The bidder should suggest the specifications of the required hardwarex. The software including the source code will be the property of the department and thedeveloper cannot reuse the same without written permission of the UT Administrationxi. During the warranty period of one year, the software should be maintained by thedeveloperxii. During the said warranty period, the developer should have to make all the requiredchanges in the software, content and interfacexiii. After warranty period, the developer will hand over the latest source code to thedepartment69

Implementing Agency for Centrally Sponsored NLRMP Schemexiv. The offer must contain all the applicable taxes, installation and commissioning chargexv. Only on installation of the Software and satisfactory completion of the project andexpiry of the Warranty/Guarantee period, the amount of Security Deposit/Earnest moneywill be refunded.1.Bid Cover Letter[Date]To,Survey and Settlement OfficerRevenue Department,Opposite Mamlatdar Office,Dadra & Nagar Haveli,Silvassa , U.T – 396230Dear Sir/ Ma’amAnnexure I: Bid FormatsRef: Request for Proposal – “Modernization of Land Records including but notlimited to Digitization of old Records, Setting up of Modern Record Rooms,Digitization of maps, Integration of Textual with spatial data, survey / resurvey andupdating of Mamlatdar and Survey & Settlement Records, complete integratedsoftware system, data digitization, validation, verification and implementation”Having examined the RFP, the receipt of which is hereby duly acknowledged, we,the undersigned, offer to provide the professional services as required and outlined in theRFP for this project of UT of Dadra and Nagar Haveli, and to meet such requirements andprovide such services as set out in the RFP.We attach hereto the technical response as required by the RFP, which constitutesour proposal.We undertake, if our proposal is accepted, to adhere to the implementation plan putforward in RFP or such adjusted plan as may subsequently be mutually agreedbetween us and or its appointed representatives.If our proposal is accepted, we will obtain a Performance Guarantee in the format given inthe RFP document issued by a nationalized/ scheduled commercial bank in India, fora sum of 5% of the contract value for the due performance of the agreement.We agree for unconditional acceptance of all the terms and conditions set out in theRFP document and also agree to abide by this tender response for a period of 180 daysfrom the date fixed for bid opening and it shall remain binding upon us with full force andvirtue, until within this period a formal Agreement is prepared and executed, thistender response, together with your written acceptance thereof in your notification ofaward, shall constitute a binding agreement between us and the UT Administration.70

Implementing Agency for Centrally Sponsored NLRMP SchemeWe confirm that the information contained in this proposal or any part thereof, including itsexhibits, schedules and other documents and instruments delivered or to be delivered tothe UT Administration is true, accurate, and complete. This proposal includes allinformation necessary to ensure that the statements therein do not in whole or inpart as to any material fact. We agree that you are not bound to accept any tenderresponse you may receive. We also agree that you reserve the right in absolute senseto reject all or any of the products/services specified in the tender response. It ishereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/organization and empowered to sign this document as well as such other documents,which may be required in this connection.Details of Consortium Members:1.Name of lead Consortium member2.Names of other members of consortium.3. Tasks to be performed by each member.Name of ConsortiumMemberTask to be Performed byMemberTotalMemberPerson-MonthsDated this Day of 2013(Signature)(In the capacity of)(Name)Duly authorized to sign the Tender Response for and on behalf of:(Name and Address of Company)Seal/Stamp of bidderWitness Signature:Witness Name:71

Implementing Agency for Centrally Sponsored NLRMP SchemeWitness Address:72

Implementing Agency for Centrally Sponsored NLRMP SchemeCERTIFICATE AS TO AUTHORISED SIGNATORIESI,,……………………………, the Company Secretary of …….…………………, certifythat……………………………………………………………… who signed the above Bid isauthorized to do so and bind the company by authority of its board/ governing body.Date:Signature:(Company Seal)(Name)2. Format For Power Of Attorney For Signing Of Proposal(On Rs. 100 Stamp paper duly attested by Notary Public)POWER OF ATTORNEYKnow all men by these presents, We ________________________ (name and address ofthe registered office) do hereby constitute, appoint and authorize Mr./ Ms._______________ (name and residential address) who is presently employed with usand holding the position of _ as our attorney, to do in our name and on our behalf, all suchacts, deeds and things necessary in connection with or incidental for the project(hereinafter referred to as the UT Administration) situated at, including signing andsubmission of all documents and providing information/responses to the UT Administrationin all matters in connection with our Proposal.We hereby declare that all acts, deeds and things done by our said attorney pursuant tothis Power of Attorney shall always be deemed to have been ratified by us and done by us.Dated this the Day of 2013For(Name, Designation and Address)Accepted___________________Signature)(Name, Title and Address of the Attorney)Date: __________Note :1.To be executed by the Lead Member in case of a Consortium.2.The mode of execution of the Power of Attorney should be in accordance withthe procedure, if any, laid down by the applicable law and the charter documents ofthe executant(s) and when it is so required the same should be under common seal73

Implementing Agency for Centrally Sponsored NLRMP Schemeaffixed in accordance with the required procedure3.Also, wherever required, the Bidder should submit for verification the extract of thecharter documents and documents such as a resolution/power of attorney in favour of thePerson executing this Power of Attorney for the delegation of power hereunder on behalfof the Bidder.4. A certified copy of the appropriate resolution/ document conveying authority to theperson signing this Power of Attorney shall be enclosed in lieu of the Power of Attorney.3. Format for Power Of Attorney For Lead Member of the Consortium(On Rs. 100 Stamp paper duly attested by Notary Public)POWER OF ATTORNEYWhereas, the Survey and Settlement Officer, UT of Dadra and Nagar Haveli (“The UTAdministration”) has invited proposals from qualified Applicants for taking“Modernization of Land Records including but not limited to Digitization of oldRecords, Setting up of Modern Record Rooms ,Digitization of maps, Integration ofTextual with spatial data, survey / resurvey and updating of Mamlatdar and Survey &Settlement Records, complete integrated software system, data digitization,validation, verification and implementation".Whereas, ____________, ____________ and ____________ (collectively the“Consortium”) being Members of the Consortium are interested in bidding for the Project inaccordance with the terms and conditions of the Request for Proposal and otherconnected documents in respect of the Project, and Whereas, it is necessary forthe Members of the Consortium to designate one of them as the Lead Member withall necessary power and authority to do for and on behalf of the Consortium, all acts,deeds and things as may be necessary in connection with the Consortium’ s bid forthe Project and its execution.NOW THEREFORE KNOW ALL MEN BY THESE PRESENTSWe, ____________ having our registered office at ____________, M/s. ____________,having our registered office at ____________, and M/s. ____________, having ourregistered office at ____________, [the respective names and addresses of the registeredoffice] (hereinafter collectively referred to as the “Principals”) do hereby irrevocablydesignate, nominate constitute, appoint and authorize M/s ____________, having itsregistered office at _____________, being one of the Members of the Consortium,as the Lead Member and true and lawful attorney of the Consortium (hereinafter referredto as the “Attorney”) and hereby irrevocably authorize the Attorney (with power to subdelegate) to conduct all business for and on behalf of the Consortium and any oneof us during the bidding process and, in the e vent the Consortium is awarded theContract, during the execution of the Project, and in this regard, to do on our behalf and onbehalf of the Consortium, all or any of such acts, deeds or things as are necessary orrequired or incidental to the submission of its bid for the Project, including but notlimited to signing and submission of all applications, bids and other documents and74

Implementing Agency for Centrally Sponsored NLRMP Schemewritings, participate in bidders’ and other conferences, respond to queries, submitinformation/ documents, sign and execute contracts and undertakings consequent toacceptance of the bid of the Consortium and generally to represent the Consortiumin all its dealings with the Authority, and/ or any other Government Survey Agency orany person, in all matters in connection with or relating to or arising out of theConsortium’s bid for the Project and/ or upon award thereof till the ContractAgreement is entered into with the Authority.AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts,deeds and things lawfully done or caused to be done by our said Attorney pursuantto and in exercise of the powers conferred by this Power of Attorney and that all acts,deeds and things done by our said Attorney in exercise of the powers herebyconferred shall and shall always be deemed to have been done by us/ Consortium.IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVEEXECUTED THISPOWER OF ATTORNEY ON THIS ________ DAY OF ________ 2013.For ____________(Name & Title)For ____________(Name & Title)For ____________(Name & Title)Witnesses:1.2.(Executants)(To be executed by all the Members of the Consortium)Notes:• The mode of execution of the Power of Attorney should be in accordance withthe procedure, if any, laid down by the applicable law and the charter documents ofthe executant(s) and when it is so required, the same should be under common sealaffixed in accordance with the required procedure.• Also, wherever required, the Applicant should submit for verification the extract of thecharter documents and documents such as a resolution/ power of attorney in favour of the75

Implementing Agency for Centrally Sponsored NLRMP Schemeperson executing this Power of Attorney for the delegation of power hereunder on behalfof the Applicant.• For a Power of Attorney executed and issued overseas, the document will also haveto be legalised by the Indian Embassy and notarised in the jurisdiction where thePower of Attorney is being issued.4. Prequalification Bid FormatsI. General InformationS.No. Particulars Details to be FurnishedIDetails of the Bidder (Prime Bidder in case of ConsortiumNameAddressTelephoneE -mailFaxWebsiteDetails of Authorized personNameAddressTelephoneEmailIIIn case of Consortium : Details of the First member of the Consortium.NameAddressTelephoneE-mailFaxWebsiteDetails of Authorized personNameAddressTelephoneEmailIIIIn case of Consortium: Details of the second member of the ConsortiumName76

Implementing Agency for Centrally Sponsored NLRMP SchemeAddressTelephoneE-mailFaxWebsiteDetails of Authorized personNameAddressTelephoneEmailSNo.Name ofBidder (PrimeBidder ormemberCompany incase ofconsortium)Status of thecompany(Public Ltd./Private Ltd.)Whether Primebidder ormember (incase ofconsortium)Details ofincorporation ofCompanyDateROC Ref.#Details ofCommencementof BusinessDateROCRef. #1.2.3.III. Financial Details of Bidder (Prime Bidder in case of consortium)SNo.Name of Bidder(Prime Bidder in caseof consortium)Turnover of the CompanyTurnover of the CompanyNet Worth of Company as on31st March 20101.FY2009-10FY 2010-11FY2011-12IV. Financial Details of Bidder (member in case of consortium)S.No. Name of Bidder Turnover of the CompanyFY 2009-10 FY 2010-11 FY 2011-121.2.V. Details of Specific Responsibilities (applicable in case of Consortium only)77

Implementing Agency for Centrally Sponsored NLRMP SchemeS.No.1.2.Name of Prime Bidder ormember CompanySpecific responsibilities of each member(including Prime Bidder) in the scope ofimplementation of project5. Technical Bid FormatsI. Format for citing relevant past projectsS.No Items Details/ Guidelines Attachment Ref. No.(if any)General Information1. Customer Name/GovernmentDepartment2. Name of the ContactPerson and Contactdetails for the projectBrief description of scope of projectSize of the project3. Agreement Value ofthe project (in Lakh)Provide particulars on agreementvalue assigned to each major phaseand milestone4. Capital Expenditureinvolved (by the govt./UT Administration)5. Total Geographicalarea ( Sq. Km)6. Total cost of theservices provided (bythe Bidder)7. Total Cost of services(provided by thePartners, if any)8. Please provide copiesof Work Order orCertificate ofCompletion forcompleted projects78

Implementing Agency for Centrally Sponsored NLRMP SchemeProject Detailsfrom Authorizedofficials in theGovernmentDepartments/ UTAdministration1. Name of the project2. Start Date/End Date3. Current Status (workin progress,completed)4. Agreement Tenure5. No. of locations6. Man-month effortinvolved7. Type of project Provide scope of the project, highlightKey Result Areas expected andachieved8. Methodology adopted& core Components9. Tools deployed.modeling, design,project management,10. List of Risks identified& how they wereaddressedDescribe the methodology in detailcovering overall project. Integration ofvarious kinds of hardware, software/solution components covered byproject scope.Give names of the tools employed andprovide highlights regarding theefficacy of the toolsProvide Top five risks identified, theimpact of the risks, proactive plansput in place, how the risks werecontainedif they had occurredII. Format for UT Administration ReferencesS.No. Detail Project 1 Project 2 Project 31. Name of Customer Organisation2. Country3. Government/Non Government79

Implementing Agency for Centrally Sponsored NLRMP Scheme4. Contract Particulars4.1 Name4.2 Designation4.3 E-mail4.4 Phone4.5 Fax4.6 Mailing AddressIII. Approach Paper On Methodology And Work Plan For Performing the Assignment1. Write up on Methodology to carry out this assignment. The Write up should cover, in detail, how theBidder would carry out the assignment. The methodology for each head of the proposed Terms ofReference must be described2. Define various milestones for the project and specify time frame to complete each milestone. Alsospecify contents of reports at each stage of the project.IV. Composition of Team Personnel, And Task(S) Of Each Team MemberTechnical / Managerial StaffSr.No.Name oftheMemberProposedPositionName ofthe FirmEmploymentStatus(regular / parttime / othersEducationQualificationNo. of YearsrelevantexperienceSupport StaffSr. No.Name oftheMemberProposedPositionName ofthe FirmEmploymentStatus(regular / parttime / othersEducationQualificationNo. ofYearsrelevantexperienceNote: The proposed position should have the area of their work ground survey, softwarepersonnel clearly mentionedV. Time Schedule for Professional PersonnelPlease provide PERT chart of the work schedule. Provide Completion dates of various milestones.Also provide staffing schedule, which should mention, detail schedule of each member of theproposed team, assignment which would be carried out by them, timeframe during which they will worketc.80

Months (in the form of a Bar Chart)Sr.No.Name oftheMemberPositionReports Due/Activities1 2 3 4 5 6 7 Number of Person -Month1. Subtotal of (1)2. Subtotal of (2)3. Subtotal of (3)Grand Total of Person - MonthsFull-time:Part-time:Reports Due:Activities Duration:Signature:(Authorized Representative)Full Name:Title:VI. Activity / Work ScheduleMonth wise Program (in form of Bar Chart)[1st, 2nd, etc. are weeks from the start of assignment]Sr.No.Item ofActivity1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Number ofPerson -Month1

Implementing Agency for Centrally Sponsored NLRMP Scheme1. Subtotal of(1)2. Subtotal of(2)3. Subtotal of(3)Grand Total of Person - MonthsNote: The number of weeks is just a tentative list and can be extrapolated as required.82

II. Format for Project Team members’ resumeS.No. ItemDetails1. Name2. Specify role to be played in the project &whether ‘prime’ or ‘alternate’3. Current job title4. Experience in yrs. (Provide details regarding name of organizations worked for,Designation, responsibilities, tenure etc.)5. Name ofOrganisationFrom To Designation/Responsibilities6.7.8. Number of years with the CurrentOrganization9. Current job responsibilities10. Summary of professional / domainExperience11. Skill sets12. Highlights of assignments handled13. Educational Background, Training /Certification including institutions, % ofmarks, specialization areas etc.14. Degree (includingsubjects)Year of Award ofDegreeUniversity% of marks15.I, the undersigned, certify that to the best of my knowledge and belief, this CV correctlydescribes qualifications and experience mentioned above and proposed staff member is apermanent employee of our organization. I understand that any willful misstatement describedherein may lead to my disqualification or dismissal, if engaged.Signature of Staff MemberDate:Signature of Authorized SignatoryDate:Company Seal:1

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure II. Technical Evaluation CriteriaOrganizational Back Ground 20Years in ETS/GPS Survey 6 3 years=02 marksNo of software projects involving landuse (mutations/ data entry/ databaseetc) carried out8Turnover from ETS/GPS Survey 6Organizational Past Experience 15Similar projects executed in the past 7Similar projects executed in thecountry6Work samples from past experience 2Personnel 15No. of Qualified Surveyor and Totalno. of Permanent employeesLevel and qualification of personnelproposed for the projectNo. of Project Team members who areconversant/ well versed with Gujaratilanguage762Technical Approach & Methodology 25Proposed Methodology 8Proposed Project Plan 8Proposed QC/QA processes 6Proposed standards 3Equipment Used 10DGPS/ETS ( Specifications andQuantity)5Software 3Hardware 2Experience in Digitization of oldRecords and Digitization of maps6Setting up of Modern Record Rooms 4Integration of Textual with spatial 584

Implementing Agency for Centrally Sponsored NLRMP SchemedataTotal Scores 100TECHNICAL SCORING AND QUALIFICATION85

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure III: Request for ClarificationBidders requiring specific points of clarification may communicate with the Survey andSettlement Officer during the specified period using the following format.BIDDER’S REQUEST FOR CLARIFICATIONName of Organizationsubmitting requestName & position of personsubmitting requestFull formal address of theorganization includingphone, fax and emailTel:Fax:Email:S. No. Bidding DocumentReference(s)(section number/page)1.2.Content of RFP requiringClarificationPoints of clarificationRequired86

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure IV: Performance Guarantee[Date]ToSurvey and Settlement Officer,Revenue Department, Opp. Mamlatdar Office,U.T of Dadra and Nagar HaveliSilvassa-396230Dear Sir/ Ma’m,Ref: Request for Proposal (RFP):Sub: PERFORMANCE GUARANTEEWHEREASM/s. (name of bidder), a company registered under the Companies Act, 1956, having its registeredoffice at (address of the bidder), (hereinafter referred to as “our constituent”, which expression, unlessexcluded or repugnant to the context or meaning thereof, includes its successors and assignees),agreed to enter into an agreement dated …….. (Herein after, referred to as “Agreement”) with youSurvey and Settlement Officer, Administration of UT of Dadra and Nagar Haveli for the design andexecution of the project. We are aware of the fact that as per the terms of the agreement, M/s. (name ofbidder) is required to furnish an unconditional and irrevocable bank guarantee in your favor for anamount INR ……………………….., and guarantee the due performance by our constituent as per theagreement and do hereby agree and undertake to pay the amount due and payable under this bankguarantee, as security against breach / default of the said agreement by our constituent. Inconsideration of the fact that our constituent is our valued customer and the fact that he has enteredinto the said agreement with you, we, (name and address of the bank), have agreed to issue thisPerformance Guarantee.Therefore, we (name and address of the bank) hereby unconditionally and irrevocably guarantee youas under:In the event of our constituent committing any breach/default of the said agreement, and which has notbeen rectified by him, we hereby agree to pay you forthwith on demand such sum/s not exceeding thesum of INR……………………..(…………………………………) without any demur.Notwithstanding anything to the contrary, as contained in the said agreement, we agree that yourdecision as to whether our constituent has made any such default(s) / breach(es), as aforesaid and theamount or amounts to which you are entitled by reasons thereof, subject to the terms and conditions ofthe said agreement, will be binding on us and we shall not be entitled to ask you to establish your claimor claims under this Performance Guarantee, but will pay the same forthwith on your demand withoutany protest or demur.This Performance Guarantee shall continue and hold good till the completion of the period of theproject, "Project name", subject to the terms and conditions in the said Agreement.We bind ourselves to pay the above said amount at any point of time commencing from the date of thesaid Agreement until the completion of the Project for the total solution as per said Agreement.87

Implementing Agency for Centrally Sponsored NLRMP SchemeWe further agree that the termination of the said agreement, for reasons solely attributable to ourconstituent, virtually empowers you to demand for the payment of the above said amount under thisguarantee and we would honor the same without demur.We hereby expressly waive all our rights to pursue legal remedies against U.T Administration..We the guarantor, as primary obligor and not merely surety or guarantor of collection, do herebyirrevocably and unconditionally give our guarantee and undertake to pay any amount you may claim (byone or more claims) up to but not exceeding the amount mentioned aforesaid during the period fromand including the date of issue of this guarantee through the period.We specifically confirm that no proof of any amount due to you under the agreement is required to beprovided to us in connection with any demand by you for payment under this guarantee other than yourwritten demand.Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax,registered post or other electronic media to our address, as aforesaid and if sent by post, it shall bedeemed to have been provided to us after the expiry of 48 hours from the time it is posted. If it isnecessary to extend this guarantee on account of any reason whatsoever, we undertake to extend theperiod of this guarantee on the request of our constituent upon intimation to you.This Performance Guarantee shall not be affected by any change in the constitution of our constituentnor shall it be affected by any change in our constitution or by any amalgamation or absorption thereofor therewith or reconstruction or winding up, but will ensure to your benefit and be available to and beenforceable by you during the period from and including the date of issue of this guarantee through theperiod.Notwithstanding anything contained hereinabove, our liability under this Performance Guarantee isrestricted to INR…………………(Rupees……………………………) and shall continue to exist, subjectto the terms and conditions contained herein, unless a written claim is lodged on us on or before theaforesaid date of expiry of this guarantee.We hereby confirm that we have the power/s to issue this Guarantee in your favor under theMemorandum and Articles of Association/ Constitution of our bank and the undersigned is/are therecipient of authority by express delegation of power/s and has/have full power/s to execute thisguarantee under the Power of Attorney issued by the bank in your favor.We further agree that the exercise of any of your rights against our constituent to enforce or forbear toenforce or any other indulgence or facility, extended to our constituent to carry out the contractualobligations as per the said Agreement, would not release our liability under this guarantee and that yourright against us shall remain in full force and effect, notwithstanding any arrangement that may beentered into between you and our constituent, during the entire currency of this guarantee.Notwithstanding anything contained herein:Our liability under this Performance Guarantee shall not exceed INR…………………(Rupees……………………………);This Performance Guarantee shall be valid only up to the completion of the period of project for theTotal Solution as per agreement; andWe are liable to pay the guaranteed amount or part thereof under this Performance Guarantee only andonly if we receive a written claim or demand on or before …. (Date) (or as extended by U.TAdministration.)Any payment made hereunder shall be free and clear of and without deduction for or on account oftaxes, levies, imports, charges, duties, fees, deductions or withholding of any nature imposts.This Performance Guarantee must be returned to the bank upon its expiry. If the bank does not receivethe Performance Guarantee within the above-mentioned period, subject to the terms and conditionscontained herein, it shall be deemed to be automatically cancelled.This guarantee shall be governed by and construed in accordance with the Indian Laws and we herebysubmit to the exclusive jurisdiction of courts of Justice in India for the purpose of any suit or action or88

Implementing Agency for Centrally Sponsored NLRMP Schemeother proceedings arising out of this guarantee or the subject matter hereof brought by you may not beenforced in or by such count.Dated ……………………. this ……….. Day………….Year.Yours faithfully,For and on behalf of the …………… Bank,(Signature)Designation(Address of the Bank)Note:This guarantee will attract stamp duty as a security bond.A duly certified copy of the requisite authority conferred on the official/s to execute the guarantee onbehalf of the bank should be annexed to this guarantee for verification and retention thereof asdocumentary evidence.89

Implementing Agency for Centrally Sponsored NLRMP SchemeAnnexure V: Draft AgreementThis AGREEMENT is made on the --Day of --- 2011, between Survey and Settlement Officer ,astatutory body of the UT Administration of Dadra and Nagar Haveli and having its office at Survey& Settlement Officer, Revenue Department, Opp. Mamlatdar Office, U.T Silvassa - 396230, on the onepart (hereinafter called the UT Administration, which expression shall unless repugnant to the context,include its successors and assignees)AndM/s. ------------., a company incorporated under the Indian Companies Act, 1956 with its corporate officeat ---------------------, India (hereinafter called the Bidder, which expression shall unless repugnant to thecontext, include its successors and assignees).This Agreement consists of this signature page and the following attachments that are incorporated intoand form part of this Agreement by this reference:RFP Issued by the UT Administration – Annexure IProceedings of the Pre-bid Meeting held on --------- – Annexure IITechnical bid during bidding process and Inception Report submitted by the Bidder ------- – AnnexureIIIWHEREAS,A. The UT Administration has requested the Bidder to undertake "Digitization of old Records,Setting up of Modern Record Rooms ,Digitization of maps, Integration of Textual withspatial data, survey / resurvey and updating of Mamlatdar and Survey & SettlementRecords, complete integrated software system, data digitization, validation, verification andimplementation"(hereinafter called the Services) necessary for UT of Dadra and Nagar Haveli,B. The Bidder has agreed to provide the Services on the terms and conditions set forth in thisAgreement.NOW THEREFORE the parties hereto hereby agree as follows:1. ServicesThe Bidder shall perform the Services under this Agreement in accordance with the Scope of Workmentioned in the RFP as attached in Annexure I hereto and as agreed in the Technical bid andInception Report as attached in Annexure III. The Bidder shall consider all the suggestions made byU.T ADMINISTRATION or its representatives during each stage of the project. The Bidder will berequired to address all such suggestions / queries as long as there is no major deviation from thedetailed Scope of Work mentioned in the RFP as per Annexure - I.The Bidder would follow a methodology to carry out the proposed project. The methodology should besuch as prescribed in the Technical bid and as finalized in the Inception Report as per Annexure - III.If any modifications in the report or in plans and sections are required, due to attributable reasons to theBidder or if any additional work relevant to the project (which is within the Scope of Work) is required tobe carried out for preparation of reports of high professional quality (as agreed in the Scope of Work -Annexure – I and in the Inception Report – Annexure III submitted by the Bidder) acceptable to theapproving authorities shall be carried out without any additional compensation.1.1. Commencement DateThe Bidder shall commence the Services as soon as possible but not later than 15 days after the UTAdministration has given notice to proceed with the Services (Letter of Intent).1.2. Additional WorkIf, in the opinion of the UT Administration, it is necessary to carry out any work outside to the Scope ofWork for the purposes of the Project in addition to the Services, the Bidder shall carry out suchadditional work with the prior authorization of the UT Administration. The charges for the personnel90

Implementing Agency for Centrally Sponsored NLRMP Schemerequired for such additional work would be as per the area of the surveyed area quoted by the bidderand mentioned in Section 4.1.In case there is any dispute about determining whether any work proposed is within or outside theScope of Work mentioned in the RFP – (Annexure I), the decision of UT Administration shall be finaland binding on the Bidder.1.3. Other DocumentsRFP document including any amendments made to it at the bidding stage, Bidder’s bid offerdocuments, Scope of Work, Inception Report shall form part of the Agreement.2. Personnel2.1. Personnela. The Services shall be carried out by the personnel specified in Inception Report Annexure III hereof(hereinafter called the “Personnel”) for the respective periods of time indicated therein. The Bidder may,with the prior approval of the UT Administration, make minor adjustments in such periods as may beappropriate to ensure the efficient performance of the Services, provided that such adjustments will notcause payments made under the Agreement to exceed the cost estimates referred to in Section 4.1.b. Except as the UT Administration may otherwise agree, no changes shall be made in the Personnel. Iffor any reason beyond the reasonable control of the Bidder it becomes necessary to replace any of thePerson/ Personnel. The Bidder shall forthwith provide a replacement, such person of replacement shallbe equivalent or better qualified and experienced and who is found eligible and acceptable by the UTAdministration. TheBidder should take prior approval from UT Administration in case of such replacement.c. If, any time during the project, it is found that the Person or Personnel, as mentioned in Annexure -III, are not performing the task, which they were to perform, instead some other person/s are performingor if the Bidder replaces any person without knowledge of the UT Administration, in such case the UTAdministration may accept such a person, if such a person is found of equal or more caliber. However,such a replacement would not be binding on the UT Administration and the UT Administration reservesthe right to cancel the Agreement with a prior notice and after providing an opportunity of being heard tothe Bidder.d. In the event that any person specified in Annexure-III is found by the UT Administration to beincompetent in discharging his assigned duties, the UT Administration may request the Bidder toforthwith provide a replacement by a person with qualifications and experience acceptable to the UTAdministration. The decision of the UT Administration in this regard shall be final and binding on theBidder. The replacement must be done within 7 days from the date of intimation by the UTAdministration.2.2. Project ManagerThe Bidder shall appoint a resident Project Manager, acceptable to the UT Administration, who shall beresponsible for day to day operations and liaison between the Bidder and the UT Administration.3. Undertakings of The Bidder3.1. General Standard of Performance by the BidderThe Bidder shall carry out the Services with due diligence and efficiency, and shall exercise such skilland care in the performance of the services as is consistent with recognized professional standards.The Bidder shall act at all times so as to protect the interests of the UT Administration.3.2. RecordsDuring the subsistence of this Agreement and two years from the date of completion of the project, theBidder shall permit the duly authorized representative of the UT Administration, (after reasonableadvance notice is served on the Bidder), from time to time to inspect its records relating to the Servicesand to make copies thereof and shall permit the UT Administration or any person authorized by the UTAdministration, from time to time, to audit such records during and after the services.3.3. Information91

Implementing Agency for Centrally Sponsored NLRMP SchemeThe Bidder shall furnish the UT Administration such information relating to the Services and the Projectas the UT Administration may from time to time reasonably request.3.4. AssignmentsThe rights and liabilities of the Bidder shall not be assigned or transferred by the Bidder, without theconsent in writing of the UT Administration to any other persons, firm or organization. The UTAdministration may allow such assignment at his discretion. However, such assignment shall not relievethe Bidder from any obligation, duty or responsibility under the Agreement. Any assignment as abovewithout prior written approval of the UT Administration shall render the agreement void. The UTAdministration may transfer its rights and obligations to any other person, firm or organization only withthe consent of the Bidder. If it is found that the Bidder has assigned particular work to some otherAgency, without approval and notice of the UT Administration, the UT Administration reserves the rightto reject any such work carried out. If the UT Administration accepts any such work, the estimate madeby the UT Administration in such case attributable to the amount of work done shall be final and bindingon the Bidder. In the event that any such Third Party Agency is found by the UT Administration to beincompetent to discharge his assigned duties; the UT Administration may request the Bidder forthwithEither to provide a replacement with qualifications and experience acceptable to the UTAdministration orTo resume the performance of the Services itself.The decision of the UT Administration in this regard shall be final and binding on the Bidder.3.5. Confidentialitya. Except with the prior written consent of the UT Administration, the Bidder or the Personnel shall notat any time communicate to any person or entity any confidential information disclosed to them for thepurposes of the Services, nor shall the Bidder or the Personnel make public or inform any one, directlyor indirectly, any such information received by them or any recommendations formulated in the courseof or as a result of the Services. Confidential Information for the purposes of this clause means all theinformation that has been marked as “Confidential” at the time of disclosure.b. The UT Administration agrees with the Bidder that all information including the information relating tothe Bidder’s trade secrets, know-how/technical data, research, products, strategies, internalprocedures, employees and business opportunities and other proprietary information of the Bidder asdescribed specifically as “Confidential Information” belongs to the Bidder and shall not disclose ordivulge such confidential information to any third parties or make use or allow others to make usethereof. These clauses, (a) and (b), shall survive the termination of this Agreement. However, thereports submitted by the Bidder to the UT Administration shall become property of the UTAdministration and the UT Administration is free to use any / all information mentioned in the report,procedures specified in the report, suggestions / conclusions made in the report and any such otherinformation based on the report.3.6. Prohibition on Conflicting ActivitiesThe Bidder shall ensure that no member of the Personnel assigned to the Agreement shall engage,directly or indirectly, during the subsistence of this Agreement either in his name or in the name of hisclose relative or through the Bidder, in any other business or professional activities which is likely to bein conflict or impact with the performance of his duties or assignment.3.7. Independent ContractorNothing contained herein shall be construed as establishing or creating between the UT Administrationand the Bidder the relationship of UT Administration and Contractor, it being understood that theposition of the Bidder and of anyone else performing the Services is that of an Independent Contractor.3.8. InsuranceThe Bidder shall at its cost take out and maintain adequate professional liability insurance as well asadequate insurance against third party liability and loss of or damage to equipment/person/property92

Implementing Agency for Centrally Sponsored NLRMP Schemeacquired in whole or in part with funds provided by the UT Administration. The UT Administrationundertakes no responsibility in respect of any damage to person/property/equipment during the courseof implementation of project.3.9. Notice of DelayThe Bidder shall execute the work as per the time schedule prescribed in the Inception Report. In theevent of any expected delay the Bidder shall inform the UT Administration well in advance along withreasons for the delay. The Bidder may request for an appropriate extension of time for completion ofthe Services. However, the UT Administration reserves the right to grant any such extension and thedecision of the UT Administration in this regard shall be final and binding on the Bidder4. Cost and Payment terms4.1. CostThe cost to carry out the project is: ------- (Rupees ---------- only) per square kilometer inclusive ofService Tax.The total cost to carry out ----------- as per the RFP of the project is coming to Rs. --------- (Rupees ------------only) inclusive of Service Tax.The above total cost will be considered to assess the performance guarantee, cost for setting upcontrol network and mobilization advance if any.The cost quoted are per square kilometer basis and inclusive of all taxes and duties for the Scope ofWork as agreed and mentioned in Annexure I including all other expenses for personnel services, visits,transport charges, cost of collecting required data, etc. and all the necessary services, materials,stationary, computer services, typing, printing, photocopying etc. to fulfill the requirement of the scope.No changes to the cost shall be allowed on any account except for changes in any taxes/duties.SNo. Milestone Payment %1 Mobilization Advance (Against Performance 5% of estimated contract valueBank Guarantee of equal amount validfor 18 months)2 (a) Establishment of Ground Control Network*(b) Trial demonstration of system software for computerization of land records(viewing and administration modules)10% of estimated contract value3. Patelad 2 5% of estimated contract value4. (a) Patelad 3 10% of estimated contract value(b) Completion of system software for computerization of land records including data entry,validation and acceptance of the software5. Patelad 4 5% of estimated contract value6. Patelad 5 5% of estimated contract value7. Patelad 6 5% of estimated contract value8. Patelad 7 5% of estimated contract value9. Patelad 8 5% of estimated contract value10. Patelad 9 5% of estimated contract value93

Implementing Agency for Centrally Sponsored NLRMP Scheme11. Patelad 10 5% of estimated contract value12. Patelad 11 5% of estimated contract value13. Silvassa Municipal Area 5% of estimated contract value10% of the estimated contract value will be paid on submission of the complete projectdocuments, proprietary information and any other project related information collected duringthe course of the project duration. The final 15% amount will be given after acceptance of all thefinal deliverables and project sign off by the UT Administration. All payments are subject tocorrect submission of bills in original.Acceptance means after submission of report and after the Bidder has made presentation to thecommittee, the Administration will issue letter of acceptance along with comments/suggestionson the report.Above payments shall be made after deduction of income tax at source, whichever may beapplicable, by the Acts prevailing at the time of making payment. Payment of all other taxand levies would be the responsibility of the Bidder.All payments to the agencies would be made in Indian Rupees only. The payment shallbe made after the successful completion of the activity and successful submission of thedeliverablesc. The minimum gap between two successive invoices will be 04 weeksPENALTY CLAUSEAny delay in implementation at any milestone mentioned in the plan, will attract apenalty of 0.5% of the contract value for every 7 days, subject to a maximum of 5%.Maximum delay permitted will be 60 days beyond which the agreement is liable to beterminated and bidder performance guarantee will be forfeited. In such case, the UTAdministration reserves the right to make necessary alternate arrangements to complete theproject.Further any interim delays in project implementation must be made good by the bidder by thetime of the payment milestone for the completion of the 8 th Patelad.It is of utmost importance that the project implementation needs to be as per schedule Thepurpose of this is to ensure all necessary formalities for project completion and closure arecompleted as planned and bidder will not deliver/ complete a large part of the work only atthe end stage, as this would hinder smooth project completion and sign-off.4.2. In case, the UT Administration is not able to communicate the acceptance of report within 30 daysof submission of the report, the UT Administration will release 50 % of the payment due at particularstage of project. The balance 50% of the payment will be released upon acceptance of the report by theUT Administration.If the report submitted by the Bidder is not acceptable to the UT Administration, reasons for such nonacceptanceshould be recorded in writing; the UT Administration shall not release the payment due tothe Bidder. In such case, the payment will be released to the Bidder only after it re-submits the reportand the report is accepted by the UT Administration.5. ReportsThe Bidder has to submit the reports as mentioned in the RFP.6. Time schedule for submission of reportsThe total time frame for carrying out the assignment would be 32 weeks from start i.e. 15 days from thedate of issue of Letter of Intent. The details of work plan, timeframe for each stage of project is put up atAnnexure III – Inception Report. During the course of action for providing feedback and comments, thetimelines consumed by the UT Administration will not be taken into account for calculating thescheduled timelines by the Bidder.94

Implementing Agency for Centrally Sponsored NLRMP Scheme7. Liquidated Damages for late submissionThe Bidder should submit his own detailed time schedule with measurable milestones and suchschedules should be practicable, reasonable and balanced.Any delay in implementation will attract a penalty of 0.5% of the Agreement value for every 7 days,subject to a maximum of 5%.Maximum delay permitted will be 60 days, beyond which the agreement is liable to be terminated andthe Bidder performance guarantee will be forfeited.In such case, U.T Administration reserves the right to make necessary alternate arrangements tocomplete the project.8. Termination of the Agreement8.1. The UT Administration reserves the right to cancel the Agreement at any time if it is not satisfiedwith the services of the Bidder or there is breach of any of the condition of this Agreement by thebidder, provided a period of 30 days has lapsed from the date of serving notice on the Bidder requiringit to remedy the breach and if the breach has continued up to the date of the action. In this event, thework done till then by the Bidder shall be taken over by the UT Administration. The UT Administrationreserves the right to appoint a new Bidder and hand over to him all the documents to complete theassignment. The Bidder in such case, upon termination, the UT Administration may also imposeliquidated damages, up to maximum of 5% of the Agreement value. The Bidder shall be required to payany such liquidated damages to UT Administration within 30 days of termination date.8.2. The UT Administration reserves the right to cancel the Agreement by giving 30 days notice, subjectto payment of the fees for the actual work done by the bidder for the project up to the date of the noticecancellation of the Agreement as per Section 8.5.8.3. The bidder reserves the right to terminate the Agreement immediately upon situations arising dueto non-compliance of the stipulations of this Agreement by the UT Administration. The terminationnotice shall be held valid only if it is preceded by a corresponding non-compliance notice issued at least30 days prior to the date of the termination notice and if the non-compliance has continued up to thedate of the termination notice. The UT Administration shall be liable to pay the bidder fees for the actualwork done by the bidder for the project up to the date of cancellation of the Agreement as per Section8.5.8.4. The parties also reserve a right to terminate this Agreement in the event any voluntary insolvencypetition/ IP petition is filed by either party, or if any proceedings are instituted against either party,property or assets under any bankruptcy, insolvency, receivership, debtors relief, winding uprehabilitation, or similar statue or any effective resolution is passed for the winding up of that party or forany remedy under any such statute.8.5. The payment of the fees will be determined based on the actual work carried out and accepted bythe UT Administration, in terms of area of land surveyed as specified in Section 4.1. In case of failure todecide the compensation, Arbitrator as per the terms of the Agreement shall be appointed to decide thecompensation.9. Performance obligationsThe Bidder shall have to be responsible for the soundness of services rendered. In the event of anydeficiency in these services, the Bidder shall promptly redo/ remedy without any additional cost to theUT Administration and carry out such modifications and /or rectification as may be required.10. Compliance with labor laws, statutes, rules and regulations of Government / local authorityThe bidder shall comply with all the labor laws and other laws, statutes and rules & regulations ofCentral and State Governments or Local authorities that may be applicable from time to time in respectof any personnel deployed or engaged by the Bidder or their sub contractor either directly or indirectly.With respect to their employees or assignees, the Bidder shall be solely responsible for strictly followingall labor laws, industrial laws, factories act, minimum wages act and other such laws which areapplicable from time to time, including but not limited to the modification, amendments or additionswhich are made to these laws during the period of Agreement.95

Implementing Agency for Centrally Sponsored NLRMP SchemeThe Bidder will also be responsible for the various levies of State/Central Governments and/or anyStatutory Body. The Bidder shall have to, at their expense, comply with labor laws and keep the UTAdministration indemnified in respect thereof. Agency shall be fully responsible for all matters arisingout of the performance of the Agreement and shall comply, at their own expenses, with all laws / acts /enactment / orders / regulations / statutory obligations, whatsoever of the Government of India / StateGovernment, Local Self Government or any Statutory Authority.11. Period of AgreementThe agreement to be entered into between the UT Administration and the Bidder shall be valid from thedate of signing the Agreement or 15 days from issuance from LOI, whichever is earlier till final approvalof the UT administration is received.12. LiabilityIn no event shall either party be liable for any direct, indirect, incidental, spatial, consequential, relianceor cover damages, including, but not limited to, loss of profits, revenue, data or use, incurred by theother party. In no event, however, shall the total liability of the Bidder under this Agreement exceed theamount of fee received by the Bidder from the UT Administration. However this clause will not preventthe UT Administration from levying the liquidated damages as per Clause 7 and 8.1.13. NoticesAny notice or request required or permitted to be given or made under this Agreement to either partyshall be in writing. Such notice or request shall be deemed to have been duly given or made when itshall be delivered by hand, mail or fax to the party to which it is required or permitted to be given ormade at such party’s Head Office or Registered Office or Corporate Office or branch office addresses.14. ArbitrationIn the event of any dispute or difference at any time arising between the parties relating to theconstruction, meaning or effect of this agreement or any other clause or any content of the rights andliabilities of the parties or other matters specified herein or with reference to anything arising out of orincidental to this agreement or otherwise in relation to the terms, whether during the continuance of thisagreement or thereafter, such disputes or differences shall be endeavored to be solved by mutualnegotiations. If, however, such negotiations are anfractuous, these shall be decided by arbitration oftwo Arbitrators, oneto be appointed by each party to the dispute or difference and to an Umpire to be appointed byArbitrators in writing before taking upon them the burden of arbitration. Such a reference shall bedeemed to be a submission to arbitration under the provisions of the Arbitration and Conciliation Act,1996 and of any modification or re-enactment thereof. The venue of arbitration shall be Silvassa only,the expense of the arbitration shall be paid as may be determined by the Arbitrators.15. JurisdictionAll questions, disputes or differences arising under out of or in connection with the Agreement shall besubject to the exclusive jurisdiction of the court under whose jurisdiction the place from which theagreement has executed i.e. Silvassa.16. Force Majeure16.1. Force Majeure means such of the following factors which substantially affect the performance ofthe Agreement, such as: natural phenomena, including but not limited to floods, droughts, earthquakesand epidemics; acts of any Government, domestic or foreign, including but not limited to war, declaredor undeclared, quarantines, embargoes; Illegal strikes and legal lockouts in respect of the UTAdministration’s / the Bidder’s scope of work provided, either party shall within fifteen (15) days from theoccurrence of such a cause notify the other in writing of such causes.16.2. The Bidder or the UT Administration shall not be liable for delays in performing their obligationsresulting from any Force Majeure cause as referred to and/or defined above.16.3. However, if such an event lasts for a period of 180 days or more then either party shall have anoption to terminate this Agreement forthwith without any liability after intimating the other party of thesame. The Bidder shall however be entitled to receive payments for all the services rendered by it96

Implementing Agency for Centrally Sponsored NLRMP Schemeunder this Agreement prior to termination of Agreement. The payment shall be determined as perSection 8.5.17. Custody of Drawing/ reports/data etcOriginal Drawings/Maps/Atlas/Data/Charts/Photocopies of classified documents such as topo sheetsetc., and all other documents received from the UT Administration, shall remain in the custody of theBidder during the period of assignment only and shall be used exclusively for this job and shall not bemade use of for any other purpose. These shall be carefully preserved by the Bidder till the completionof the job and shall be handed over to the UT Administration on preparation of final report or ontermination of the Agreement.18. IndemnityThe Bidder shall indemnify the UT Administration and every members, officers and employees of theUT Administration, against all actions, proceedings, claims, demands, costs and expenses whatsoeverarising out of or, in connection with various matters and against all actions, proceedings, claims,demands, costs and expenses whatsoever arising out of any negligent act or omission or failure by theBidder in the performance of the Bidder obligation under this Agreement.19. General clauses19.1. Entire Agreement & AmendmentsThis Agreement constitutes the entire agreement between the parties with respect to the subject matterhereof and supersedes all prior written, oral or implied understandings between them on that subjectmatter. This Agreement may be amended, modified or supplemented only by the Authorizedrepresentatives of the parties in writing executed on behalf of both parties hereto.19.2. Exclusive AgreementThe UT Administration at any time is free to engage other competent bidder in the interest of the projectfor any inconclusive arbitration.The Bidder can take up such similar business in any other state or location without in any way affectingthe services agreed to be offered by it under this Agreement and subject to clause3.7. However, theBidder shall express written information from the UT Administration under such circumstances.19.3. SeverabilityIn the event that any provision or any portion of any provision of this Agreement shall be held invalid,illegal or unenforceable under applicable law, the remainder of this Agreement shall remain valid andenforceable in accordance with its terms.19.4. SurvivalThe clauses of this Agreement, which by their very nature ought to survive termination of thisAgreement, shall so survive.IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed. Eachparty warrants and represents that its respective signatories whose signatures appear below have beenand are on the date of signature duly authorized to execute this Agreement.Authorised SignatoryOn behalf of the UT AdministrationBidderIn witness ofAuthorised SignatoryOn behalf of theIn witness of1. _________________________ 1. _______________________2. _________________________ 2. _______________________3. _________________________ 3. _______________________97