TDY - Marine Corps Base Camp Pendleton

JFTR/JTRT4060g. Transportation on a foreign carrier ultimately is paid fully by a foreign government (including underForeign Military Sales (FMS) case funded with foreign customer cash or repayable foreign militaryfinancing credits), international agency or other organization; see DoD 5105.38-M, par. 20202-C3e whentravel is on Security Assistance Business.4. Travel Involving Leave or Personal Convenience Travel. The AO may permit a traveler to combine officialtravel with leave or personal travel. However, contract fare travel must not be used for personal travel. (SeeJFTR, par. U3145-C, item 12, and JTR, par. C2002-C, item 12.) The official portion is to be arranged throughthe CTO. Transportation reimbursement is authorized for the cost of official round trip travel between dutystations only. The traveler may make other travel plans and pay the excess above the official cost; no excesscosts for travel or M&IE are borne by the Government. For civilian travelers, JTR, par. C4563-C applies. Amember is not authorized per diem on any day leave is charged. Do not permit a TDY trip that is an excuse forpersonal travel.5. Lodging Selectiona. CTO Lodging Arrangements. The AO should approve lodging arrangements made by the CTO tominimize the use of rental cars and maximize the use of mass transportation when it is consistent withmission requirements and cost effectiveness.b. Lodging Required on the Day Travel Ends. When lodging is required on the day travel ends and the AOauthorizes/approves the traveler to obtain lodging, the lodging reimbursement must be based on the localityrate, or AEA if appropriate, for the en route TDY site.6. Rental Cars. The AO may authorize the CTO to arrange rental cars when their use is the most cost-effectiveor efficient way to complete the overall mission. The compact car size should be authorized unless the numberof passengers or the mission requires a larger vehicle.7. Authorized Trips Home during Extended Business TDY. The AO may authorize return trips to the PDS orhome only when travel funds are available to support the travel expenses. The AO must determine thatsavings outweigh the periodic return travel costs. The TDY assignment length and purpose, return traveldistance, increased member or employee efficiency and productivity, and reduced recruitment and retentioncosts are to be considered. An analysis must be conducted at least every other year. The travel should beperformed outside the traveler's regularly scheduled duty hours or during leave. For civilian employees,scheduling the authorized travel to minimize payment of overtime should be considered. This authority appliesonly to business or training TDY.8. Phone Calls to Home or Family During TDY. The AO may determine certain communications to atraveler’s home/family are official. These communications must be only to advise of the traveler’s safe arrival,to inform or inquire about medical conditions, and to advise regarding changes in itinerary. The OA shouldlimit these communications to a dollar amount in advance of the TDY so the traveler is aware of the limit. TheAO may approve charges after the TDY when appropriate (GSBCA 1455-TRAV, 18 August 1998).9. Travel Expense Report. The Trip Record contains the expense report. AOs must review the amountsclaimed on their traveler's expense report as soon after receiving it as possible. The AO's signature on theexpense report certifies that the travel was taken, that the charges are reasonable, that the phone calls authorizedfor reimbursement are in the Government's best interest, and that the payment of the authorized expenses isapproved. Expense reports are subject to random selection for examination based on financial managementdirectives.Change 224/478 O-268/1/05