UBlearns Data Management Policy.pdf - University at Buffalo
UBlearns Data Management Policy.pdf - University at Buffalo
UBlearns Data Management Policy.pdf - University at Buffalo
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<strong>UBlearns</strong> <strong>D<strong>at</strong>a</strong> <strong>Management</strong> <strong>Policy</strong>C<strong>at</strong>egory: Inform<strong>at</strong>ion Technology D<strong>at</strong>e Established: 1/15/09Responsible Office: Office of the CIO D<strong>at</strong>e Last Revised: - 2/11/13Responsible Executive: Chief Inform<strong>at</strong>ion Officer D<strong>at</strong>e Posted to Library: - 2/11/13SummaryCourses will remain available to instructors on the <strong>UBlearns</strong> system for a maximum period of 12months after the semester ends in accordance with UB’s Incomplete policy. Administr<strong>at</strong>ive sites areexcluded from this policy<strong>Policy</strong>In accordance with UB's Undergradu<strong>at</strong>e policy regarding Incomplete Grades, courses will remainavailable to instructors on the <strong>UBlearns</strong> system for a maximum period of 12 months after thesemester ends. Course sites reaching the 12 month threshold will be autom<strong>at</strong>ically removed from thesystem based on the following timetable:The autom<strong>at</strong>ic removal period will be scheduled and announced to <strong>UBlearns</strong> instructors in advance.Instructors who require access to course content scheduled for removal should refer to End ofSemester Procedures in <strong>UBlearns</strong>.BACKGROUND<strong>UBlearns</strong> is a dynamic and growing course management tool th<strong>at</strong> delivers course content and fosterslearning in a real-time on-line environment. Our goal is to keep <strong>UBlearns</strong> stable and equipped forgrowth. Removing old course d<strong>at</strong>a on the system helps meet th<strong>at</strong> goal and makes space for newcourses th<strong>at</strong> demand increasingly complex and d<strong>at</strong>a-rich content.APPLICABILITYThis policy applies only to non-administr<strong>at</strong>ive courses in <strong>UBlearns</strong>. Administr<strong>at</strong>ive Sites will bereviewed on a yearly basis or removed <strong>at</strong> the owners’ request.DEFINITIONS<strong>UBlearns</strong> - <strong>UBlearns</strong> is a course management system and the <strong>University</strong> <strong>at</strong> <strong>Buffalo</strong>’s instance ofBlackboard accessible <strong>at</strong> ublearns.buffalo.eduCourse - classes offered by registr<strong>at</strong>ion number and available for instructor inclusion on<strong>UBlearns</strong> using the <strong>UBlearns</strong> course setup toolAdministr<strong>at</strong>ive Site - courses sites added to <strong>UBlearns</strong> for departmental or administr<strong>at</strong>ive useth<strong>at</strong> are not affili<strong>at</strong>ed with classes offered by registr<strong>at</strong>ion number.RESPONSIBILITY
TITLE OF POLICY PAGE 2 OF 2The Inform<strong>at</strong>ion Technology <strong>Policy</strong> Officer is responsible for the maintenance of this policy, and forresponding to questions regarding this policy. The Chief Inform<strong>at</strong>ion Officer is the responsible officer.Contact Inform<strong>at</strong>ionOffice of Chief Inform<strong>at</strong>ion Officer517 Capen Hall<strong>University</strong> <strong>at</strong> <strong>Buffalo</strong>furlani@buffalo.edu(716) 645-7979Rel<strong>at</strong>ed Inform<strong>at</strong>ion<strong>University</strong> Documents:Incomplete (I) Grades <strong>Policy</strong>Quota and <strong>D<strong>at</strong>a</strong> Retention for Course M<strong>at</strong>erials on Central Streaming Media ServicesRel<strong>at</strong>ed Links:<strong>UBlearns</strong> for FacultyScheduled Removal D<strong>at</strong>e for Courses in <strong>UBlearns</strong>End of Semester Procedures in <strong>UBlearns</strong>
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