A G E N D A 1. APOLOGIES FOR ABSENCE Ian Metcalfe 2 ...

Sending emailssecurelyA number of (non-NHS) organisations haverecently received monetary penalties of up to£120,000 from the Information Commissioner’sOffice as a result of inappropriately disclosingsensitive personal information via email.To stop this happening at this Trust, be mindfulof the following when using email:l the security of any emails sent from the Trust’ssecure server to an insecure recipient will bethreatened. Consider whether the content ofany email that you send should be encryptedor password protected - any personalinformation emailed outside of the Trust’ssecure network should be encrypted.Guidance on sending emails securely isavailable at: http://rbhintranet/information_governance/pdf/secure_emailing_update_09_2011.pdfl be careful when using a group email address.Check who is in the group and make sure youreally want to send your message to everyonel ensure that you are aware of the contentof an email when forwarding it on - checkattachments and previous emails within thechain to make sure that you are not sharingsomething unintentionally or inappropriatelyl when you start to type in the name of therecipient, some email software will suggestsimilar addresses you have used before. Ifyou have previously emailed several peoplewhose name or address starts the sameway - e.g. “Dave” - the auto-completefunction may bring up several “Daves”.Make sure you choose the right addressbefore you click sendl remember that all emails that you send fromyour Trust email account are a public record,and could therefore be disclosable under theFreedom of Information Act 2000The Trust is obliged by the Data ProtectionAct 1998 to take appropriate technical andorganisational measures to protect thepersonal data that it holds, and could face amonetary penalty of up to £500,000 from theInformation Commissioner’s Office should itbe found to be in breach of this.Jigsaw Building planssubmitted to planningcommitteePlans for the new Jigsaw Building at the RoyalBournemouth Hospital have been submitted forconsideration to Bournemouth Council.Following a detailed feedback period, when thebuilding designers sought comments and viewsfrom hospital staff, patients and the public, the plansfor the new 2000m2 building have now beensubmitted.Richard Renaut, Director of Service Development,said: “We’re really pleased to get to this stage of theprocess. Our staff have worked hard to ensure theplans are right and that they reflect the feedback wehave received.“We’re excited about the design and will continue towork with the public to get their views on the interiorof the building and the garden area.“We are now in a 13 week process and wouldencourage people to either send their support forthe plans to us or to the council.”The Jigsaw Building will be located between the EyeUnit and the Derwent Suite for Orthopaedics at RBH.It will bring together oncology, haematology,gynaecology, breast care and early pregnancy intwo new units.Subject to planning approval, initial work couldstart in September/October with a potentialcompletion date of late 2014.Artist’s impression of what the Jigsaw Building will look like