CIVIL WORK - Government of Himachal Pradesh

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B. Bidding Documents8. Content of Bidding Documents8.1 The set of bidding documents comprises the documents listed in the table below and addenda issuedin accordance with Clause 10:Invitation for BidsSection1 Instruction to Bidders2 Forms of Bid and Qualification Information3 Conditions of Contract4 Contract Data5 Specifications6 Drawings7 Bills of Quantity8 Forms of Securities8.2 The bidder shall submit two sets of completed bid documents.9. Clarification of Bidding Documents9.1 A prospective bidder requiring any clarification of the bidding documents may notify theEmployer in writing or by cable (hereinafter "cable" includes telex and facsimile) at theEmployer's address indicated in the invitation to bid. The Employer will respond to any request forclarification which he received earlier than 15 days prior to the deadline for submission of bids.Copies of the Employer's response will be forwarded to all purchasers of the bidding documents,including a description of the enquiry but without identifying its source.9.2 Pre-bid meeting9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will takeplace at the Office of Chief Engineer (South Zone) HPPWD, Nirman Bhawan, Shimla-2, on 27-03-2010 at 1100 Hours9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter thatmay be raised at that stage.9.2.3 The bidder is requested to submit any questions in writing or by cable to reach the Employer notlater than one week before the meeting.9.2.4 Minutes of the meeting, including the text of the questions raised (without identifying the sourceof enquiry) and the responses given will be transmitted without delay to all purchasers of thebidding documents. Any modification of the bidding documents listed in Sub-Clause 8.1 whichmay become necessary as a result of the pre-bid meeting shall be made by the Employerexclusively through the issue of an Addendum pursuant to Clause 10 and not through the minutesof the pre-bid meeting.9.2.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.10. Amendment of Bidding Documents10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents byissuing addenda.Contractor EE 12
10.2 Any addendum thus issued shall be part of the bidding documents and shall be communicated inwriting or by cable to all the purchasers of the bidding documents. Prospective bidders shallacknowledge receipt of each addendum by cable to the Employer.10.3 To give prospective bidders reasonable time in which to take an addendum into account inpreparing their bids, the Employer shall extend as necessary the deadline for submission of bids, inaccordance with Sub-Clause 20.2 below.11. Language of the Bid : EnglishC. Preparation of Bids11.1 All documents relating to the bid shall be in the English language.12. Documents comprising the Bid12.1 The bid submitted by the bidder shall comprise the following:(a) The Bid (in the format indicated in Section 2).(b) Bid Security;(c) Priced Bill of Quantities;(d) Qualification Information Form and Documents;and any other materials required to be completed and submitted by bidders in accordance withthese instructions. The documents listed under Sections 2, 4 and 7 of Sub-Clause 8.1 shall be filledin without exception.12.2 Bidders bidding for this contract together with other contracts stated in the IFB to form a packagewill so indicate in the bid together with any discounts offered for the award of more than onecontract.13. Bid Prices13.1 The contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced Billof Quantities submitted by the Bidder.13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for all itemsof the Works described in the drawings and specifications and listed in the Bill of Quantitiesalongwith total bid price (both in figures and words). Items for which no rate or price is entered bythe bidder will not be paid for by the Employer when executed and shall be deemed covered by theother rates and prices in the Bill of Quantities. Corrections, if any, shall be made by crossing out,initialing, dating and rewriting.13.3 All duties, taxes, and other levies payable by the contractor under the contract, or for any othercause shall be included in the total Bid Price submitted by the Bidder.Note:“Bidders may like to ascertain availability of excise/custom duty exemption benefits available in India to thecontracts financed under World Bank loan/credits. They are solely responsible for obtaining such benefitswhich they have considered in their bid and in case of failure to receive such benefits for reasons whatsoever,the employer will not compensate the bidder (contractor). Where the bidder has quoted taking into accountsuch benefits, he must give all information required for issue of certificates in terms of such notifications asper form attached to the Qualification Information in the bid. To the extent the employer determines thequantity indicated therein are reasonable keeping in view the bill of quantities, construction programme andmethodology, the certificates will be issued and no subsequent changes will be permitted. No certificate willbe issued for items where no quantity/capacity of equipment is indicated in the statement. The bids which donot conform to the above provisions will be treated as non responsive and rejected. Any delay in procurementContractor EE 13
Page 1 and 2: GOVERNMENT OF HIMACHAL PRADESHSTATE
Page 3: GOVERNMENT OF HIMACHAL PRADESHSTATE
Page 7 and 8: 1. Scope of BidA. General1.1 The Ch
Page 9 and 10: (c)executed in any one year, the fo
Page 11: 4.7 Bidders who meet the minimum qu
Page 15 and 16: 16.2 Bank guarantees issued as sure
Page 17 and 18: E. Bid Opening and Evaluation23. Bi
Page 19 and 20: equirements of the Bidding document
Page 21 and 22: (ii) “fraudulent practice” 3 is
Page 23 and 24: Description of the Works:Contractor
Page 25 and 26: Qualification InformationThe inform
Page 27 and 28: 1.5 The following items of Contract
Page 29 and 30: B. For field-testing laboratory:Pos
Page 31 and 32: SAMPLE FORMAT FOR EVIDENCE OF ACCES
Page 33 and 34: 6. We confirm that the above goods
Page 35 and 36: Issue of Notice to proceed with the
Page 37 and 38: In witness whereof the parties ther
Page 39 and 40: Conditions of ContractTable of Cont
Page 41 and 42: The Intended Completion Date is the
Page 43 and 44: 9.3 The Contractor shall not employ
Page 45 and 46: 23. Instructions23.1 The Contractor
Page 47 and 48: C. Quality Control33. Identifying D
Page 49 and 50: 42.4 The value of work executed sha
Page 51 and 52: 47.2 To the extent that full compen
Page 53 and 54: 59. Termination59.1 The Employer or
Page 55 and 56: (iv)(v)(aa)(bb)“coercive practice
Page 57 and 58: SALIENT FEATURES OF SOME MAJOR LABO
Page 59 and 60: c) the purchase of materials which
Page 61 and 62: 5. PROTECTION OF ENVIRONMENT:Add th
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Contract DataItems marked "N/A" do
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Insurance requirements are as under
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The amounts of the advance payment
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SECTION 5: SPECIFICATIONSContractor
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SECTION 6: DRAWINGSContractor EE 71
Page 73 and 74:
SECTION 7: Bill of QuantitiesPreamb
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deleterious materials and disposal
Page 77 and 78:
2100 of MORT&H specification(latest
Page 79 and 80:
olling with 3-wheeled steel/vibrato
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the black and white alternative ban
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contract duration (including extens
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Detail of Bio- Engineering Measures
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Periodicity of Routine Maintenance
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Forms of SecuritiesAcceptable forms
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PERFORMANCE BANK GUARANTEEAnnex BTo
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BANK GUARANTEE FOR ADVANCE PAYMENTA
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CIVIL WORK - Government of Himachal Pradesh

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