CIVIL WORK - Government of Himachal Pradesh

B. Bidding Documents8. Content of Bidding Documents8.1 The set of bidding documents comprises the documents listed in the table below and addenda issuedin accordance with Clause 10:Invitation for BidsSection1 Instruction to Bidders2 Forms of Bid and Qualification Information3 Conditions of Contract4 Contract Data5 Specifications6 Drawings7 Bills of Quantity8 Forms of Securities8.2 The bidder shall submit two sets of completed bid documents.9. Clarification of Bidding Documents9.1 A prospective bidder requiring any clarification of the bidding documents may notify theEmployer in writing or by cable (hereinafter "cable" includes telex and facsimile) at theEmployer's address indicated in the invitation to bid. The Employer will respond to any request forclarification which he received earlier than 15 days prior to the deadline for submission of bids.Copies of the Employer's response will be forwarded to all purchasers of the bidding documents,including a description of the enquiry but without identifying its source.9.2 Pre-bid meeting9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will takeplace at the Office of Chief Engineer (South Zone) HPPWD, Nirman Bhawan, Shimla-2, on 27-03-2010 at 1100 Hours9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter thatmay be raised at that stage.9.2.3 The bidder is requested to submit any questions in writing or by cable to reach the Employer notlater than one week before the meeting.9.2.4 Minutes of the meeting, including the text of the questions raised (without identifying the sourceof enquiry) and the responses given will be transmitted without delay to all purchasers of thebidding documents. Any modification of the bidding documents listed in Sub-Clause 8.1 whichmay become necessary as a result of the pre-bid meeting shall be made by the Employerexclusively through the issue of an Addendum pursuant to Clause 10 and not through the minutesof the pre-bid meeting.9.2.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.10. Amendment of Bidding Documents10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents byissuing addenda.Contractor EE 12