Terms of Reference - Ministry of Environment and Forests
Terms of Reference - Ministry of Environment and Forests
Terms of Reference - Ministry of Environment and Forests
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CAPACITY-BUILDING FOR INDUSTRIAL POLLUTION MANAGEMENT PROJECTENGAGING A FIRM TO STAFF AND MANAGEA PROJECT PREPARATION CELLAT THE MINISTRY OF ENVIRONMENT & FORESTS<strong>Terms</strong> <strong>of</strong> <strong>Reference</strong>Background:The <strong>Ministry</strong> <strong>of</strong> <strong>Environment</strong> <strong>and</strong> <strong>Forests</strong> (MoEF) has requested the assistance <strong>of</strong> the WorldBank is working on a project titled, “Capacity Building for Industrial Pollution ManagementProject” (CBIPMP). The overall objective <strong>of</strong> the CBIPM Project is to strengthen the capacity<strong>of</strong> national <strong>and</strong> state level institutions, improved enforcement for pollution prevention <strong>and</strong>improved industrial compliance. The objective <strong>of</strong> the project will be achieved through acombination <strong>of</strong> targeted capacity building interventions <strong>and</strong> demonstrative investments thatwould enhance the implementation capacity <strong>of</strong> responsible agencies. Based on currentdiscussions the project support will include technical assistance <strong>and</strong> investments to supporttwo key areas:• Strengthening environment institutions through “learning by doing”: This could includetechnical assistance for strengthening the planning, monitoring <strong>and</strong> enforcement capacity<strong>of</strong> SPCBs <strong>and</strong> / or the Departments <strong>of</strong> <strong>Environment</strong> (DOE) in selected states includingthose where investments in area-based demonstration projects to address local pollutionproblems will be carried out. Specifically, the project will provide technical assistancesupport for the development <strong>of</strong> a National Plan for Rehabilitation <strong>of</strong> Polluted Sites. Itwould facilitate the knowledge sharing <strong>and</strong> dissemination <strong>of</strong> “best practices” with the aimto build capacity for addressing serious pollution problems.• Investments in integrated pollution management: This could include demonstrativeinvestments to specifically : (i) support for remediation <strong>of</strong> hazardous waste sites; (ii)promote voluntary compliance <strong>and</strong> self-regulatory measures to improve performance <strong>and</strong>competitiveness <strong>of</strong> selected industrial clusters; (iii) Innovative models in municipal solidwaste management, which may include remediation <strong>of</strong> dump sites <strong>and</strong> establishingsanitary disposal facilities; (iv) promote technologies for water recovery/minimization,recycling <strong>of</strong> waste, <strong>and</strong> efficient resource management; (iv) support upgradation <strong>of</strong>common environmental infrastructure, <strong>and</strong> (v) support laboratory monitoring <strong>and</strong>analysis.The project has committed financial resources, part <strong>of</strong> which has been received from theWorld Bank under Project Preparation Facility (PPF) to support project preparation. Theproject will be implemented in two phases – (i) Preparation Phase, which includes:conducting preparation studies for needs assessment <strong>and</strong> project design, project appraisal <strong>and</strong>developing an implementation framework, preparation <strong>of</strong> environmental assessment <strong>and</strong>consultations, <strong>and</strong> project negotiation, <strong>and</strong> (ii) Implementation phase.
The Assignment:In order to accomplish various tasks listed above, the MoEF wishes to hire services <strong>of</strong> acompetent local firm/organization that can support establishment <strong>of</strong> a ProjectPreparation Cell (PPC) to be housed at the MoEF. Specifically,• The selected firm/organization will be expected to provide relevant staff resources withskill <strong>and</strong> qualification as defined in the section below.• The PPC staff consultants will work under the guidance <strong>of</strong> Joint Secretary (PA-I) (<strong>and</strong>/orthe designated Director) with inputs from core technical units. The project coordinatorwill be responsible for coordination guidance monitoring, supervision <strong>and</strong> final delivery<strong>of</strong> project that can be appraised <strong>and</strong> negotiated with the World Bank.• The services <strong>of</strong> the selected organization, particularly the selected staff consultant, wouldbe required for a period <strong>of</strong> about 15 months subject to satisfactory progress in thepreparatory activities identified under the project, including assistance in the procurement<strong>of</strong> consulting services for the pre-feasibility studies.The firm will also be expected to provide/procure materials needed, stationery, etc. forsmooth functioning <strong>of</strong> the PPC.The selection <strong>of</strong> the organization would be based on qualification <strong>and</strong> experience <strong>of</strong> thecore staff consultant available to work in PP Cell on the project continuously for a period<strong>of</strong> 15 months. These consultant staff should be committed to work exclusively <strong>and</strong> fulltime on the CBIPM project activities outlined below. The selected firm/organizationwhile undertaking full ownership <strong>of</strong> the performance <strong>of</strong> staff consultants would also berequested to confirm that these core staff consultants would only be replaced, if at allrequired, in cases when their performance is found to be unsatisfactory with staffconsultant <strong>of</strong> similar <strong>of</strong> better qualification <strong>and</strong> experience. The PPC staff consultantsstationed at MOEF will provide full coordination <strong>and</strong> support during the projectpreparation, including satisfactory accomplishment <strong>of</strong> services outlined below.Scope <strong>of</strong> ServicesThe proposed engagement <strong>of</strong> PPC staff is expected to lead to project appraisal <strong>and</strong> potentiallyan agreement between the World Bank <strong>and</strong> the Government <strong>of</strong> India. The staff consultants,titled the Project Coordinator <strong>and</strong> the Deputy Project Coordinator, will work closely with theMoEF core technical team, the World Bank, CPCB & SPCBs, various project consultants,financial institutions, other relevant government organization at the state level <strong>and</strong> NGOs toensure sufficient collective underst<strong>and</strong>ing <strong>of</strong> various project components.Prior to starting assignments, the Project Coordinator will be expected to develop a detailedwork programme with a time schedule for Project Preparation Activities. More specificallythe Project coordinator (PC) will coordinate the project preparation, including coordinationwith consultants preparing the preparation studies in terms <strong>of</strong> their planning, procurement,budgeting, implementation <strong>and</strong> dissemination <strong>of</strong> their outputs for technical comments, so thatthe full complementarities <strong>of</strong> the various activities contributing to project preparation arecaptured at each stage <strong>of</strong> the PPF implementation.
For communication on project issues in the domain <strong>of</strong> MOF <strong>and</strong> DEA oversight, the PPC willcoordinate with the respective division <strong>of</strong> MOEF. The specific task will include (but notlimited to):(i)(ii)(iii)(iv)(v)Coordinate the work <strong>and</strong> activities <strong>of</strong> PPC <strong>of</strong>fice <strong>and</strong> develop <strong>and</strong> implement a “modus oper<strong>and</strong>i” forthe various project consultants/organizations involved in the project related activities.Coordinate the work plans <strong>of</strong> the project consultants <strong>and</strong> prepare master work plan in consultation withMoEF for the project preparation activities.Organize peer review <strong>of</strong> PPF outputs as needed. Also organize the preparation <strong>and</strong> delivery <strong>of</strong> PPFaudit report.Organization <strong>and</strong> participation in workshops for review <strong>of</strong> PPF outputs. This includes the optionalproject processing workshops where the consultants will have to be present to present their findings to,<strong>and</strong> receive feedback from, the other consultants, Bank staff <strong>and</strong> other project stakeholders.Ensure outputs which are used across a number <strong>of</strong> preparation tasks are available in a timely manner<strong>and</strong> have been developed with input from all relevant parties(vi) Act as facilitator to ensure project consultants are aware <strong>of</strong> relevant activities being undertaken byother consultants hired by MOEF/CPCB or states which might be relevant to project preparation. Alsoensure the quality <strong>and</strong> consistency <strong>of</strong> project outputs so that the final result appears as a singlecoordinated output.(vii) Participate in <strong>and</strong> coordinate MOEF, CPCB <strong>and</strong> State inputs to Bank project missions(viii) Prepare Project Implementation Plan (PIP) during Project appraisal <strong>and</strong> facilitate the processing <strong>of</strong>Project related documentations within GOI during preparation, appraisal, negotiations, signing <strong>and</strong>after Board approval.(ix)Organize meetings for internal <strong>and</strong> external consultations at periodic intervals on issues <strong>of</strong> the project.The Deputy Project Coordinator who would also have good knowledge <strong>of</strong> budget <strong>and</strong>financial accounting <strong>of</strong> international/ World Bank projects besides general coordinatingskills. The Dy. Coordinator will interact between project consultants <strong>and</strong> various stakeholders MoEF, CPCB, SPCB, DOE, ULB, IDCs, etc., <strong>and</strong> financial institutions. This willinclude both written <strong>and</strong> face-to-face interaction. Besides coordination, the other specifictasks will include (but not limited to):(i)(ii)(iii)(iv)(v)Development <strong>and</strong> monitoring <strong>of</strong> PPF Budget <strong>and</strong> expenditure as well as consolidated PPFimplementation <strong>and</strong> fortnightly/monthly reports.Prepare all materials in draft to procure PPF consultants in accordance with the Bank procurementguidelines.Organize consultation groups <strong>and</strong> dissemination for each PPF deliverable.Organization <strong>and</strong> participation in workshops <strong>of</strong> review <strong>of</strong> PPF outputs <strong>and</strong> record <strong>of</strong> meetingproceedings. .Coordinate <strong>and</strong> monitor overall project preparation <strong>and</strong> prepare periodic project reports for MoEF <strong>and</strong>feedback.(vi) Contribute to the preparation <strong>of</strong> Project Implementation Plan for project appraisal.(vii) Organize the preparation <strong>and</strong> delivery <strong>of</strong> PPF audit report.(viii) Coordination with Project Management Consultants to ensure timely delivery <strong>of</strong> outputs <strong>and</strong> paymentto consultants.(ix)(x)(xi)Act as facilitator to ensure project consultants are aware <strong>of</strong> relevant activities being undertaken byother consultants hired by MoEF/CPCB or states which might be relevant to project preparation.Collect <strong>and</strong> update project database <strong>and</strong> information on a regular basis.Coordination support in preparing <strong>and</strong> providing financial information to selected project developmentconsultants <strong>and</strong> for special purpose vehicles, etc.
The PPC staff consultants will be responsible for coordination which includes (but is notlimited to) the following.a) Coordination with MoEF team, other agencies <strong>of</strong> Central Government <strong>and</strong> StateGovernments <strong>of</strong> 12 identified pilot states viz. Maharasthra, Tamil Nadu, Gujarat, WestBengal, Himachal Pradesh, Delhi, Rajasthan, Karnataka, Uttaranchal, Uttar Pradesh,Meghalaya, Andhra Pradesh on project requirements; preparing <strong>and</strong> finalizing terms <strong>of</strong>reference; organizing regular consultation meeting, preparing meeting briefs; movinginternal proposals to seek internal clearances from appropriate authority etc, wherecapacity building efforts are going to be initiated. In addition, there will be selectedsmaller number <strong>of</strong> States where pilot implementation would be planned. Thecoordinator is expected to coordinate <strong>and</strong> obtain consent <strong>and</strong> authorization from Stategovernment agencies <strong>and</strong> their agreements. The coordinator will also work with variouspartners <strong>and</strong> develop project implementation arrangements. This may requireundertaking field visits to the States <strong>and</strong> ascertain how key preparatory issues are beingaddressed. This will include:• Identification <strong>of</strong> pilot sites <strong>and</strong> discussions with owners• Monitoring <strong>of</strong> various state level clearances; <strong>and</strong>• Holding discussions with the SPCB staff, industry association, consultants, forestsdepartment, local communities <strong>and</strong> other stakeholders <strong>and</strong> guide them inaddressing concerns as well as participating in Bank mission.b) Coordination with project management consultant. Coordination support inpreparing <strong>and</strong> providing financial information to selected project developmentconsultant or Special purpose vehicle etc. This will include ensuring that these financialinformation/reports are prepared.c) Coordination with external consultants. The project preparation phase willcommission four studies. In addition the PPC will organize as needed consultingservices to the state where investment activities will be envisaged. The reports <strong>of</strong> theconsultants will be made available <strong>and</strong> there will be a need to review <strong>and</strong> clear it todevelop budget estimates. Clearances include respective technical reviews from MOEF<strong>and</strong> Bank team comments. Based on these reviews: (a) identify deviations, if any, inplanning <strong>and</strong> implementing; (b) suggest improvements, if any.DeliverablesThe project coordinator would have the overall responsibility for the final delivery <strong>and</strong>quality <strong>of</strong> the key outputs, which includes (but not limited to) the following:• Consolidated work plan, budget <strong>and</strong> coordination arrangements.• Periodic progress reports• Regular statements <strong>of</strong> expenditure.• Stakeholders workshop(s) in Delhi <strong>and</strong> selected cities to apprise <strong>and</strong> finalize theimplementation road map.• Draft reports, commented by key stakeholders <strong>and</strong> Bank team, which are <strong>of</strong> high quality<strong>and</strong> are consistent between each other so as to be viewed as a complementary set <strong>of</strong>documents contributing to project preparation.• Final reports <strong>of</strong> agreed preparation studies based on comments• PIP prior to project negotiations
• Delivery <strong>of</strong> PPF audit report.• Interaction closely with the World Bank <strong>of</strong>fice.• Completion <strong>of</strong> residual work <strong>and</strong> auditing/submission <strong>of</strong> accounts in all respects to becompleted during the last three months before project effectiveness.Timeline/ budgetThe overall work plan <strong>and</strong> timetable for various project preparation activity is presented inthe table below. A total <strong>of</strong> 15 months are expected to be sufficient for delivery <strong>of</strong> the finalPPF outputs <strong>and</strong> last three months for the final report based on the comments, delivery <strong>of</strong>PPF audit report, if not completed <strong>and</strong> completion <strong>of</strong> residual work particularly in respect <strong>of</strong>auditing / submission <strong>of</strong> accounts in all respects to be completed.Activity 1 2- 4 5-6 7-8 9-10 11-12• Preparation <strong>of</strong> consolidatedbudget, work plan <strong>and</strong>modus oper<strong>and</strong>i• Monitoring, facilitation <strong>and</strong>coordination <strong>of</strong> PPFactivities• Preparation <strong>of</strong><strong>Environment</strong>al Assessmentreport• Preparationworkshops/consultations• Preparation <strong>of</strong> PIP13-1415• Progress reports/final report• Delivery PPF Audit• Completion <strong>of</strong> residual work<strong>and</strong> auditing/submission <strong>of</strong>accountsEssential Qualification <strong>of</strong> the Staff ConsultantsThe firm/organization is expected to commit approximately 15 months for PPC team, whichbudget provisions have been in the PPF.The Project Coordinator should be an individual having good underst<strong>and</strong>ing <strong>of</strong> issuesrelated to ‘Solid <strong>and</strong> Hazardous Waste Management’ <strong>and</strong> capacity building <strong>of</strong> identifiedinstitutions. The prospective c<strong>and</strong>idate will have a Masters degree (in <strong>Environment</strong>al Policy<strong>and</strong>/or Science, Chemistry, Ecology) or a Bachelors Degree in Engineering (<strong>Environment</strong>al,Chemical or Civil), preferably with an M.B.A.
He/She is required to have at least, 8 years <strong>of</strong> experience out <strong>of</strong> which 5 years should be inproject management preferably on projects supported by organization like the World Bank,ADB, GEF, bilateral funding agencies, financial institutions, Government <strong>of</strong> IndiaOrganizations or other development organization etc. He/she is required to have goodknowledge <strong>of</strong> general procedures including (financial accounting) <strong>of</strong> Central Government,State Governments, <strong>and</strong> International Financial Institutions like World Bank, GEF. Further,he / she should have demonstrated experience <strong>and</strong> knowledge <strong>of</strong> working <strong>of</strong> Central/StatePollution Control Boards with particular expertise in underst<strong>and</strong>ing <strong>of</strong> enforcement <strong>and</strong>compliance issues. The prospective c<strong>and</strong>idate will have good interpersonal skills <strong>and</strong>excellent comm<strong>and</strong> <strong>of</strong> written <strong>and</strong> speaking English.The Dy. Project Coordinator, will support the Project Coordinator, <strong>and</strong> will have, MastersDegree in (Public Sector Management, Chemistry, <strong>Environment</strong> Sciences) or BachelorsDegree in Engineering (<strong>Environment</strong>al, Chemical or Civil), with additional qualification inaccountancy/finance, or an MBA.He/she is required to have good knowledge <strong>of</strong> contracting <strong>and</strong> financial accountingprocedures <strong>of</strong> Government <strong>and</strong> International funding agencies like World Bank <strong>and</strong> shouldhave a total <strong>of</strong> at least 6 years experience out <strong>of</strong> which 3 years should be in projects,preferably with funding organization like World Bank ADB, GEF, bilateral funding agencies,financial institutions or other development organization etc. Further, he / she should havegood underst<strong>and</strong>ing <strong>of</strong> core functions <strong>and</strong> operation <strong>of</strong> Central/State Pollution Control Boardswith particular expertise in underst<strong>and</strong>ing <strong>of</strong> enforcement <strong>and</strong> compliance issues. Theprospective c<strong>and</strong>idate will have good interpersonal skills <strong>and</strong> excellent comm<strong>and</strong> <strong>of</strong> written<strong>and</strong> speaking English.Private Secretary/Stenographer will support the PP Cell. He/she is required to havepr<strong>of</strong>iciency in English stenography, basic knowledge <strong>of</strong> computers <strong>and</strong> record keeping <strong>of</strong>documents, engagement diaries, files, etc.Two Assistants, to support the PP Cell for general administrative assistance in mattersrelated to the Project. They are required to be graduate <strong>and</strong> should be conversant innoting/drafting, prepare summary <strong>of</strong> meetings/discussions, etc. related to this Project. Theyare expected to facilitate processing <strong>of</strong> Project related documentations <strong>and</strong> for collection <strong>and</strong>updating <strong>of</strong> Project data base.Helper will support the PP Cell for general <strong>and</strong> miscellaneous tasks to assist the PPC. He/she is required to be 10 th pass <strong>and</strong> should be conversant with the routine work in Hindi/English.