An Autonomous Society under Govt. of India, M - Chennai - STPI

Name of the EmployerName of the Work: M/S.SOFTWARE TECHNOLOGY PARKS OF INDIA,CHENNAI.: SERVICE AND A.M.C FOR WET RISERSYSTEM,SPRINKLER, SYSTEM, FIRE ALARM, PUMP HOUSE,AND FIRE EXTINGUISHERS AT STPI OFFFICECUM INCUBATION CENTRE AT TARAMANI,CHENNAI. AT SOFTWARE TECHNOLLOGY PARKOF INDIA- TARAMANI, CHENNAITender issued to :Name :Address :Date of issue :Due date for submission of the tender by 12.00 HRS 06 th day of November 2008addressed to the Director, Software Technology Parks of India, No. 05 Rajiv Gandhi Sali,Taramani, Chennai 600113.Signature of Bidder Name :Designation :Address :Date :Tender_document_for_AMC_for_fire_fighting 3/25

NOTICE INVITING TENDERTo:Dear Sir/s:Sub: SERVICE AND A.M.C FOR WET RISERSYSTEM, SPRINKLER,SYSTEM, FIRE ALARM, PUMP HOUSE, AND FIRE EXTINGUISHERS.AT STPI OFFFICE CUM INCUBATION CENTRE AT TARAMANI,CHENNAI AT SOFTWARE ECHNOLLOGY PARK OF INDIATARAMANI”1. Contract documents comprising scope of the work, form of Tender, Conditions ofTender, Terms and Conditions, are forwarded herewith. The cost of document ofRs.500/-(non-refundable) may be sent to us by cheque/DD drawn in favor ofSOFTWARE TECHNOLLOGY PARK OF INDIA, payable at Chennai.2. Please send all the papers, with the completed form of tender, the Conditions oftender and of contract, and scope of work, all duly signed at every page, before12.00 HRS on 6 th day of November 2008 in a sealed cover super scribedTENDER FOR SERVICE AND A.M.C FOR WET RISERSYSTEM,SPRINKLER, SYSTEM, FIRE ALARM, PUMP HOUSE, AND FIREEXTINGUISHERS AT STPI OFFFICE CUM INCUBATION CENTREAT TARAMANI, CHENNAI AT SOFTWARE TECHNOLLOGY PARKOF INDIA - TARAMANI, CHENNAI ” and addressed to The Director,Software Technology Parks of India, No. 05 Rajiv Gandhi Salai, TaramaniChennai 600113. No consideration will be given to the tender received by usafter the time above stipulated and no extension will be allowed forsubmission of tender.3. The tenders will be opened at the office of the Director, Software TechnologyParks of India No.05 Rajiv Gandhi Sali, Taramani Chennai 600113 Phone39103525 on 15.00 hrs on 6 th day of November 2008.4. Every tender shall be accompanied by Earnest Money Rs.5000/- (Rupees fivethousand only) in the form of Demand Draft from a Nationalized Bank drawn infavor of SOFTWARE TECHNOLOGY PARKS OF INDIA payable atCHENNAI. Any tender not accompanied by such Earnest Money is liable tobe rejected straightaway.5. The Earnest Money will be retained in the case of successful contractor as part ofTender_document_for_AMC_for_fire_fighting 4/25

the security for due fulfillment of the contract.6. The Security Deposit or Retention Money will bear no interest whatsoever7. The contractor shall submit his tender only after carefully examining the whole ofthe tender documents and the conditions of tender and of contract, scope of work,etc. Bidders are advised to inspect the site before quoting.8. All submission of Proposals must be signed by an authorized agent /representativeof the company submitting the Proposal.9. This notice inviting tenders, the conditions of tender and the duly completed formof tender will form part of the agreement to be executed by the successfulcontractor with STPI.10. The STPI reserves the right to reject any or all the tenders without assigningreason thereof.11. STPI reserves the right to receive and, if it thinks fit, to consider and accept a noncompliantproposal. The acceptance or rejection of a non-compliant proposal isentirely a matter for STPI in its absolute discretion.12. The work should be executed in coordination with other agencies that the STPImay employ to carry out items of work not covered in your tender.13. Where a proposal is incomplete or unclear in any respect, STPI may requestfurther supporting information to achieve satisfactory evaluation of the proposal.14. Tenders submitted shall remain open for acceptance for a period of sixty daysfrom the date of their opening. Should any contractor withdraw his tender beforethe expiry of the said period, makes modifications to his tender which are notacceptable to the Employer or refuses to execute the agreement within a stipulatedtime after the issue of the work order by the Employer he shall be liable to forfeitthe Earnest Money Deposit furnished by him.Yours faithfully,Tender_document_for_AMC_for_fire_fighting 5/25

1.0 ELIGIBILITY CONDITIONS1. Average annual financial turn over during the last 3 year ending 31 st March ofprevious year should be at least Rs 5 lakhs.2. Experience of having successfully completed similar works such as servicing andmaintenance of entire fire fighting system during the last 7 years ending last dayof month previous to October 2008 should be either of the following.a) 3 similar completed works costing not less than Rs 1lakhb) 2 similar completed works costing not less than Rs 1.5 lakhc) 1 similar completed work costing not less than Rs 2 lakh.Documentary proof for the above shall be produced along with the offer. Failure ofwhich offer may be disqualified.2.0 TERMS AND CONDITIONS2.1 The agreement will be in force for one year from the date of execution ofcontract.2.2 There shall be 3 shifts and 8 hours duty per shift (Day or Night time) and theagency shall give weekly off on the seventh day as per Rules. The agency shallprovide additional staff form the duties in shift on weekly off days / on leave.2.3 The agency shall provide proper uniform consisting of full pants, shirts, shoes, ,torch lights, etc., to the staff2.4 The agency will be responsible for the discipline of the personnel employed bythem as per Conduct Rules and Regulations of STPI.2.5 The employees engaged by the agency will be in the employment of the agencyonly and not of the STPI office. The Agency will be responsible for payment ofwage as Minimum Wages as prescribed / revised by Government and otherservice benefits to its personnel posted as mentioned below:a) Agency shall pay wages and other allowance to its staff not below therates of minimum wages fixed by the Government of India andGovernment of Tamil Nadu from time to time.b) Agency shall provide weekly holidays, National and Festival Holidays andleave with wages and other benefits as per the rules.Tender_document_for_AMC_for_fire_fighting 6/25

c) The Agency shall pay the gratuity and bonus as per the provisions of thePayment of Bonus Act, 1965 and Payment of Gratuity Act, 1972,including modifications up to date of tender.d) All other benefits required to be extended under various labour statutoryenactments.2.6 The Agency shall provide extra person if desired by the Office, during the periodof this agreement2.7 Agency shall arrange subject to the provisions contained herein to safeguard the ,appliances, fittings materials and property of the STPI2.8 Only able bodied, physically fit, well-trained disciplined and honest personnelshall be appointed for duty. Persons so deployed shall not be below 25 years andabove 45 years. The names of the persons. Appointed / employed by the Agencyshall be intimated to STPI before commencing deployment. Frequent changes inthe manpower deployed will not be allowed. Agency shall also give the details ofstaff like age, qualification, residence address, performance track and other detailsrequired by STPI. They shall perform their duties to the satisfaction of the office..2.9 The agency shall be vigilant so that no person shall carry away any articlesbelonging to the offices housed STPI out of its building.2.10 The Agency shall accept the responsibility for all acts or omission of itsemployees in relation to assets directly handed over .Agency shall be responsiblefor the loss if it is proved that the loss is due to the negligence on the part of staff.The extent of loss to be compensated by agency will be decided on merit by STPIwhich will be final. Agency shall pay such amount to STPI.2.11 The staff of the agency are in case found to be indulging in any undesirable orunfair activities in the premises of the office, the agency will solely be responsiblefor all the consequences apart from the liberty of department to lodge complaintsbefore appropriate authorities.2.12 STPI shall have the right to ask to the removal of any person of the agency of whois not considered to be orderly in discharge of his duties.2.13 Mode of payment will be quarterly and would be paid on 10 th of each succeedingquarter. Payments to the Agency will be through Account Payee cheques only.It is the responsibility of the Agency to produce previous months ESI, PFcontribution receipts and salary acquaintance as per the Minimum Wages Actof the employees along with the bill for payment. This will be strictlyadhered to before making payment of the current quarter.2.14 After the expiry of the agreement period, the service need not be continued takingit as deemed extension of period.Tender_document_for_AMC_for_fire_fighting 7/25

2.11 STPI has the right to impose fine and recover from the agency for noncomplianceof the requirements. Decision of STPI will be final.2.12 Any dispute arising out of this agreement or that which may arise in future, willbe resolved by taking recourse to mutual settlement in the instance, failing whichthe dispute will be subject to Chennai Jurisdiction only. STPI is entitled towithhold payments due to the Agency in case of dispute of claims till it isresolved.2.13 The Agency shall strictly comply with the terms and conditions of agreement. Incase of violation of any of the terms, the agreement shall be liable for cancellationimmediately.Tender_document_for_AMC_for_fire_fighting 8/25

A) Technical Bid:1. Turnover for last three years(Copies of I.T. returns, P & L A/c and balance sheet to be enclosed)Financial Year Turn over Supporting Document2. Whether the agency is in the field of AMC for similar systems for last 3 years? Ifyes, the names of clients (Please enclosed proof), also please mention the detailsof running contracts.Sl.No.YearName of the client with theaddress and contact numberContractValueProofsubmitted3. Certificates of Satisfactory completion of above mentioned work may besubmitted. If it is noticed that any client did not find the work carried outsatisfactory, the tenders of such bidders will be treated as invalid.4. Details of infrastructure and training facilities (e.g. offices, No. of employeesetc.,) available with bidder.5. Mention the registration number, if the Agency / Company are registered underProvident Fund Act, ESI and shops and Establishments Act. Copy of Registrationpapers along with code numbers attached to the Agency / company may beprovided.6. Please specify in details the arrangements that will be made to provide efficientservice.7. Income tax PAN No shall be intimated.I certify that all the terms and conditions of the tender documents are acceptable to us.Name:Designation:Signature of the authorized person.Date:Place:Company Seal:Tender_document_for_AMC_for_fire_fighting 9/25

B. Financial Bid1. Name, address & Contact No. Of the concern:2. Rate shall include cost of transportation of staff from agency office to site etc.Monthly ChargesService ChargesTotalRs.Rs.Rs.I certify that all the terms and conditions of the tender documents are acceptable to us.Signature of the authorized person.Name:Designation:Company Seal:Date:Place:Tender_document_for_AMC_for_fire_fighting 10/25

Earnest money of Rs.5,000/- by D.D drawn in favour of Director, STPI shall befurnished along with quotation. The contractor whose tender is accepted will be required to furnish performanceguarantee of 5% of tendered amount by D.D drawn in favour of Director S.T.P.I. S.T.P.I does not bind itself to accept the lowest or any other tender and reserves toitself the authority to reject any or all tenders received without the assignment ofany reasons. The tender for the work shall remain open for acceptance for a period of 60 daysfrom the date of opening of tender. If any tenderer withdraws his tender before thesaid period or issue of letter of acceptance which ever is earliest or makes anymodifications in terms & conditions of the tender which are not acceptable to thedepartment then S.T.P.I shall without prejudice to any other right or remedy be atliberty to forfeit 50% of the said EMD as afore said. Further the tenderer shall notbe allowed to participate in the re-tendering process of work. State and central labour laws are to be complied by the contractor. Water and electricity required for execution of work will be supplied bydepartment free of cost. Rates shall be quoted in words & figure. The amount to be worked out to wholenumber. Conditional quotes will not be accepted.Tender_document_for_AMC_for_fire_fighting 12/25

A- MAINTENANCE AND OPERATION OF WET RISER SYSTEMINTRODUCTIONThis cover suggestive guidelines for maintenance and operation of the wet riser system inthe building (Ground plus 3floors).There are two wet-riser in the building.Objective:-i) To keep the entire system fully operational and functional at all times.ii) In case full system can not be kept functional for unavoidable reason as much aspossible, the installation shall be retained functional by isolating the defectivesection.MAINTENANCE REQUIREMENT OF SYSTEM COMPONENTSFor maintaining fire fighting system following points are to be taken care of:- To ensure availability of water in UG tank all the time and to maintain the tanksin clean condition. To ensure that the piping system is free from leakage. Any portion found to beleaking is to be isolated, rectified and connected with healthy system in shortestpossible time. To ensure that all pumps are in good running condition. Any pump found to bedefective is to be isolated by closing valves and attended immediately and put into service in minimum time. To ensure availability of power for electrical pumps, working of starters, switchgear and other electrical components. To ensure healthiness of diesel engine starting system, battery voltage, batterycharger and availability of adequate diesel for engine operation. To check all landing valves of internal and external hydrants, isolating valves andreplace the defective ones whenever necessary To check automatic operation of entire system by opening landing valves atdifferent locations. To conduct fire drill at regular interval. (not later than 6 months)PERIODICAL TESTING: For achieving the objective and meeting the requirement of periodical testing andchecking the system is essential. Various activities and their duration have beentabulated in Table 1.Tender_document_for_AMC_for_fire_fighting 13/25

PROCEDURE: Though the fire fighting system operation is automatic, however for dailychecking and attending to the system in case of operation, a trained pump operatorshall be available round the clock on 24*7 basis. Operation and maintenance instructions shall be available in the pump room andfire control room. Water for fire fighting purpose is shall be changed / cleaned as per exigencies Maintaining Diesel Engine is very important for the system operation. It shall begot done by authorized service centre of manufacturer. Adequate diesel shouldeither be available in the pump house or near by so that operation is notdiscontinued for want of diesel.-Management is required. If any out let is found to be defective and replacement is not easily available thewhole assembly should be removed and be replaced by bank off plate so that thesystems remain operational. Hose reels shall be subjected to regular inspection to ensure that all valves arefunctional, out let nozzle not chocked. At least once in a year the same shall besubjected to operation to ensure that hose reel is in good condition and that thecoupling joints are water tight. Flow should also be checked for the leakage ofhose reel. All isolating valves shall be checked for operation. The valves in closed positionbe opened and closed couple of times and the valves in open position be closedand opened couple of times so that when required, the valves perform theirfunction. Hose pipes and their coupling shall be checked to ensure there is no leakageduring their use. The female coupling cam tooth mechanism be operated andlubricated for ensuring ease of operation. Power supply to the pump house is not to be discontinued for any reason. It has to be ensured that there are no obstructions in front of the hydrantsimpending accessibility.FIRE DRILL For making the users familiar with the system, fire drill shall be carried out oncein six months. Local fire service and nodal officers in charge of various parts ofthe building shall be involved in conducting fire drill. Operation of the systemTender_document_for_AMC_for_fire_fighting 14/25

shall be demonstrated so that all users are confident of the system and aware oftheir duties and responsibilities during fire.TABLE - 1PERIODICAL TESTING AND MAINTENANCE CHARTSl.NO System Component Activity DurationWater Tanks(i) Level Check Daily1.(ii) CleaningOnce in a year2 Pumps3 Engine(i) Running(ii) Test flow(iii) Lubrication(i) Running(ii)Lubrication(iii)Battery(iv) Fuel Tank/RadiatorDailyAnnuallyQuarterlyDailyQuarterlyWeeklyDaily(v) Servicing As per enginemanufacturer’srecommendations(i) RunningDaily4 Motor5 Piping(ii) Starter(iii) InsulationResistance(i) PressureWeeklyOnce in a yearDailyTender_document_for_AMC_for_fire_fighting 15/25

(ii) FlushingOnce in a year6Valves(landing and isolation) (i) Operation Monthly(i) Operation7 Control System (ii) Connection andSystem ComponentsMonthlyQuarterly(i) Physical checkDaily8 Hose Reel and Hose Pipes(ii) Operation checkAnnually9 Fire Brigade Connections/Inlet(iii) Replacement(i) Physical check(ii) Operation CheckDepending uponphysical condition,MonthlyAnnually10 Instantaneous coupling(i) Physical Check(ii) LubricationMonthlyOnce in Six Months11Painting(i) Out DoorOnce in a yearTender_document_for_AMC_for_fire_fighting 16/25

(ii) In doorOnce in a years13 Hose CabinetOpening & ClosingPairQuarterlyYearlyB- MAINTENANCE OF AUTOMATIC SPRINKLER SYSTEM Maintenance of fire fighting installation has been described at A which hold goodfor sprinkler installation also. In addition following points shall be taken care.Number of sprinkler available is -------- and it is at basement. Sprinkler shall not be reconditioned or repaired. Used and / or defective sprinklersshall be replaced by new ones. Sprinklers shall not be painted after installation. Spare Sprinklers – A stock of spare sprinklers shall be kept in Fire control Roomso that prompt replacement is possible after operation/damage of a sprinkler head.A minimum of 5% of the installed capacity or 25 sprinklers of all types whichever is more shall be kept in stock. Spanners for sprinklers and Teflon tape shall also keep along with spare sprinklersin readiness. As far as possible, the installation shall be maintained in operating condition byblanking off pipe work feeding the in operative part or parts where work aretaking place. The in operative part, if defective shall be attended to and connected with theoperative system.Action following Sprinkler operation: Following the operation of sprinklers, the operated head shall be replaced withnew ones and water supply shall be restored. The sprinklers in the vicinity of the operated sprinklers shall also be checked fordamage by heat or any other cause and replaced if necessary.Tender_document_for_AMC_for_fire_fighting 17/25

Each detector shall be checked for correct operation using specified testequipment and method, except non-reset-able detectors. Visual inspection shall be made to confirm that all cable fitting andequipment are secure, undamaged and adequately protected. At least once every three years, at the annual inspection, the electricalinstallation shall be tested. Any defect shall be accorded in logbook and suitable remedial actiontaken. On completion of the annual inspection entry shall be made in register inrespect of defects found. After the defects are rectified, the entries shallagain be made.GENERAL POINTS ABOUT DETECTORS: It is essential to ensure specified range of sensitivity range shall be checkedon equipment as specified. If the operation of the alarm sounders and / or the transmission of the alarmsignal has been prevented by disconnection, then a further test shall becarried out to prove the final reinstatement of the sounders, and ifpermissible, the alarm transmission circuit. A visual examination of the battery and connections shall be made to ensurethat they are in good conditions. Action shall be taken to remedy anydefect, including low electrolyte level. Any defect shall be recorded in the logbook, reported to the responsibleperson, and action taken to correct it.QUARTERLY INSPECTION AND TESTThe following checklist and test sequence is recommended. Entries in the log book since the previous inspection shall be checked foractions. Batteries and their connections shall be examined and tested to ensure thatthey are in goods serviceable condition. Where provided, secondary batteries shall be examined to ensure that thespecific gravity of electrolyte in each cell is correct. Necessary remedialaction must be taken and an appropriate entry made in the logbook. Contamination of electrolyte can ruin a cell. Care shall be taken to ensure that hydrometers, vessels, etc. used in theservicing of alkaline secondary cells are not contaminated by acid and viceversa. Primary batteries, including reserves, shall be tested to verify that they aresatisfactory for a further period. The alarm functions of control and indicating equipment shall be checked bythe operations of a trigger device in each zone as described. The operation of alarm sounders and any link to remote manned centre shallbe tested.Tender_document_for_AMC_for_fire_fighting 20/25

All ancillary functions of the control panel shall also be tested wherepracticable. All fault indicators and their circuits shall be checked preferably bysimulation of fault conditions. It is essential to apply frequent sensitivity checks and routine tests asprescribed in the rules so that the correct sensitivity levels/degree ismaintained during the entire service span of the installation.CLEANING AND MAINTENANCE:- Detectors require periodic cleaning to remove dust or durt accumulated. Thefrequency of cleaning depends on the type of detector and the local ambientconditions. In any case, the interval shall not exceed a period of 3 months,for each detector. The cleaning, checking, operating and sensitivity adjustment shall beattempted only after referring manufacturers’ instructions. These instructions shall details methods such as creating vacuum to removeloose dust and insects or washing heavy greasy and grimy deposits,following partial disassembly or the washing of detectors to removecontamination.D- FIRE PUMP HOUSEAll the fire pumps shall be run every day at least for 5 minutes and following datas shallbe noted:1. Auto start and sequential operations of pumps wherever applicable.2. Rated and shut off pressures of pump.3. Rated current for electric motor.4. Speed of diesel engine and setting of governors.5. Sound of prime mover/pumps should be carefully listened and shall beregistered in for future checks.The glands/packing of pumps, sluice valves shall be maintained in good condition andany leakage there in shall be stopped immediately.Special care be taken to check working of non-return valves.Bearing caps shall be checked weekly and topped up.Correct type of oil/grease must be used as per lubrication survey.Tender_document_for_AMC_for_fire_fighting 21/25

Starter contacts shall be checked weekly and be replaced if necessary.Insulation resistance of motors shall be checked once in 6 months and record shall bemaintained.Starting mechanism of diesel engine, battery, chargers must be checked regularly.As far as possible the starting mechanism and its auxiliaries shall be uniform for all thediesel engine driven fire pumps. There shall at least one set alternative available forimmediate replacement.Diesel tank provided inside the fire pump room shall be checked every day andmaintained to full capacity.Level of water in prime tank shall be checked daily.In case of negative suction, leaking of foot-valve may cause serious problems for startingof pump. Auto filling arrangement for priming tank shall be ensured and checked-upevery day.Sump pump provided in the fire pump room shall also be kept in good working condition.All the fire pumps/engine shall be over hauled turn by turn once in 2 years.E- FIRE EXTINGUISHERSPerformance of moving partsPlunger/Nozzle conditionsBrass partsHydraulic test of containerWeight of catdriges/CO2weeklyWeeklyQuarterlyEvery 5 YearQuarterlyTender_document_for_AMC_for_fire_fighting 22/25

FIRE FIGHTING SYSTEM AVAILABLEFire alarm system and extinguishersOptical electric type smoke DetectorsElectronic Hooters (4 Watts)Manual call button stationsResponse indicatorsRepeater panelMicro-ProcessorMicro-Processor based Alarm section Panels-08Dry chemical type fire extinguisher 5 Kgs capacity269 No’s29 No’s27 No’s98 No’s1 No1 No5 No’s22 No’sSPRINKLER SYSTEMMS pipe Medium grade150mm Dia100mm Dia80mm Dia65mm Dia50mm Dia32mm Dia25mm DiaFlow SwitchStrainer with Brass MeshSprinkler Alarm Valve 150mm Size47.87 Mtrs44.66 Mtrs79.55 Mtrs6.26 Mtrs13.30 Mtrs173.09 Mtrs326.16 Mtrs1 No1 No1 NoTender_document_for_AMC_for_fire_fighting 23/25

Sprinkler Heads165 No’sHYDRANT SYSTEMJOCKEY PUMPMAIN ELECTRIC PUMPSPRINKLER PUMPDIESEL ENGINE PUMP1 Set1 Set1 Set1 SetFIRE FIGHTING EQUIPMENTSingle Headed oblique Type Hydrant ValveFirst- Aid HOSEREELS (30 Mtrs)C.P.Hoses 15.0 Mtrs LongC.P.Hoses 7.50 Mtrs LongHeavy Duty Nozzles (Brass)Hose Boxes Accommodating 2 nos C.P.Hoses 15 Mtrs12 No’s8 No’s8 No’s16 No’s12 No’s4 No’sHose Boxes Accommodating 2 nos C.P.Hoses 7.5 Mtrs8 No’sFire Brigade Inlets (4 way)Fire Brigade Inlets (2 Way)1 No1 NoACCESSORIESPressure SwitchesPressure Guage 100mm DiaPriming Tank4 No’s6 No’s1 NoC.I.Foot Valves200mm Dia80mm Dia3 No’s1 NoTender_document_for_AMC_for_fire_fighting 24/25

C.I.Sluice/Gate Valves150mm Dia100mm Dia65mm Dia9 No’s3 No’s2 No’sG.M.Sluice Valve (ISI)50mm Dia25mm DiaAir Release Valves 25mm Dia4 No’s15 No’s2 No’sC.I. Non-Return Valves150mm Dia100mm Dia65mm Dia3 No’s3 No’s2 No’sMS pipes (Meadium Grade)200mm Dia150mm Dia100mm Dia80mm Dia65mm Dia50mm Dia25mm Dia7.91 Mtrs262.97 Mtrs20.32 Mtrs9.62 Mtrs9.84 Mtrs5.92 Mtrs34.92 MtrsTender_document_for_AMC_for_fire_fighting 25/25