Statement of Community Involvement - Southwark Council Planning ...

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3.9 Reporting backKey to the success of any consultation andengagement exercise is the ability to feedinformation back to the client, design team, localcouncil and residents. We have engaged througha variety of different methods such as:• Weekly update meetings with Lend Lease• Frequent presentations to the design team(primarily Make, Grant Associates and Arup)• Presentations to Southwark Council at keystages of the consultation• Presentations at the Community Forum• Discussions at the Liaison Group meetings• Consultation Newsletters to the entireOpportunity Area• Stage reports on the consultation availableon the website and at the Consultation HubThe first two items on this list are processed bySoundings using a purpose-designed database forthe project, authored in Filemaker Pro.All written comments (not tick box) are recordedas provided and then categorised into subjectsand the type of response (positive, negative,neutral, suggestion, statement, reference orclarification).The content of these reports is based upon thefeedback provided at consultation events in avariety of different forms including:• Response to questions on feedback forms• Additional remarks appended to feedbackforms• Email correspondences and writtendeputations• Records of conversations with individualsor groups at public events• Minutes and meeting notes for LiaisonGroups, Thematic Workshops, andOutreach eventsElephant and CastleConsultation Report OneOctober 2011Cover of Stage 1 report, October 20113.10 Working within the adoptedSCIThe following refers to the guidance table inAppendix C of the adopted SCI for consultationtools and events. It lists the Southwark Councilrecommended method and how the consultationprocess described in this document meets this.24 The Heygate Masterplan Elephant and Castle Outline Planning Application March 2012
Consultation method Consultation type Our approachDisplaying planning policydocuments at council officesInformationDocument library at the Consultation HubWebsite information on planning Information Online documents at www.elephantandcastle.org.ukSpecific assistance on policy andapplicationsCommunity CouncilsInformationConsultationParticipationInformationConsultationAttendance at meetings by Southwark Council officersTeam attendance and presentations at numerous WalworthCommunity Council meetings and several Borough andBankside Community Council meetings.Ward councillors Information Local ward councillors are invited to briefings and consultationevents. Specific briefings of local ward councillors are alsoundertaken.List of current planning applications Information Have information available at events on other neighbouringdevelopmentsPosters / flyers Information Flyers sent to all addresses in the Opportunity Area andemailed to the project database. Event posters displayed in keylocationsMail outs to general Planning Policymailing list and statutory consulteesDirect mailing to all properties inthe specified areaArticles in Southwark Life orcommunity publicationsPlanning application noticesRadioPlanning by design and visioningdaysCommunity street surveysSending out information explainingand asking questions aboutplanning issuesFocus groups / workshopsCitizen panelsPublic exhibitions / displays / stalls atcommunity events and prominentcommunity locationsInformationConsultationInformationConsultationInformationConsultationInformationConsultationInformationConsultationInformationConsultationParticipationInformationConsultationParticipationInformationConsultationInformationConsultationParticipationInformationConsultationParticipationInformationConsultationRegular project updates and publicity is sent via email to theentire project database and by post upon request.Flyers and newsletters are sent to all addresses in theOpportunity AreaPress releases and project updates / events publicity are sentout to Southwark Life and through local community networkssuch as the Latin American communityApplication notices will be used at the time of submission.Not usedDesign and thematic based workshops, Liaison Groupmeetings, and Interactive WorkshopPop-up events and drop in exhibitions and session at theConsultation HubMarketLink street survey (600)Not considered as effective or appropriate as other methodsincluding information on the project website and Fridayafternoon drop-in sessions at the Consultation HubInteractive workshop, thematic workshops and Liaison GroupmeetingsMarketLink Focus Groups and one to One interviewsCommunity Forum and Liaison GroupsExhibitions at the Consultation Hub and attendance at localevents such as EAN visioning workshop and the WalworthCommunity CouncilThe Heygate Masterplan Elephant and Castle Outline Planning Application March 201225
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