Statement of Community Involvement - Southwark Council Planning ...

3.9 Reporting backKey to the success of any consultation andengagement exercise is the ability to feedinformation back to the client, design team, localcouncil and residents. We have engaged througha variety of different methods such as:• Weekly update meetings with Lend Lease• Frequent presentations to the design team(primarily Make, Grant Associates and Arup)• Presentations to Southwark Council at keystages of the consultation• Presentations at the Community Forum• Discussions at the Liaison Group meetings• Consultation Newsletters to the entireOpportunity Area• Stage reports on the consultation availableon the website and at the Consultation HubThe first two items on this list are processed bySoundings using a purpose-designed database forthe project, authored in Filemaker Pro.All written comments (not tick box) are recordedas provided and then categorised into subjectsand the type of response (positive, negative,neutral, suggestion, statement, reference orclarification).The content of these reports is based upon thefeedback provided at consultation events in avariety of different forms including:• Response to questions on feedback forms• Additional remarks appended to feedbackforms• Email correspondences and writtendeputations• Records of conversations with individualsor groups at public events• Minutes and meeting notes for LiaisonGroups, Thematic Workshops, andOutreach eventsElephant and CastleConsultation Report OneOctober 2011Cover of Stage 1 report, October 20113.10 Working within the adoptedSCIThe following refers to the guidance table inAppendix C of the adopted SCI for consultationtools and events. It lists the Southwark Councilrecommended method and how the consultationprocess described in this document meets this.24 The Heygate Masterplan Elephant and Castle Outline Planning Application March 2012