ADMINISTRATIVE PLAN - San Antonio Housing Authority

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GLOSSARYA. ACRONYMS USED IN SUBSIDIZED HOUSINGAAFACCAnnual adjustment factor (published by HUD in the Federal Register and used tocompute annual rent adjustments)Annual contributions contractADA Americans with Disabilities Act of 1990BRCDBGCFRCPIFDICFHAFICAFMRFRFSSFYFYEGAOGRHAPHCVHQSHUDBedroomCommunity Development Block Grant (Program)Code of Federal Regulations (published federal rules that define and implementlaws; commonly referred to as “the regulations”)Consumer price index (published monthly by the Department of Labor as aninflation indicator)Federal Deposit Insurance CorporationFederal Housing AdministrationFederal Insurance Contributions Act (established Social Security taxes)Fair market rentFederal RegisterFamily Self-Sufficiency (Program)Fiscal yearFiscal year endGovernment Accountability OfficeGross rentHousing assistance paymentHousing choice voucherHousing quality standards.Department of Housing and Urban DevelopmentHUDCLIPS HUD Client Information and Policy SystemIGIPAIRAIRSJTPALBP(HUD Office of) Inspector GeneralIndependent public accountantIndividual Retirement AccountInternal Revenue ServiceJob Training Partnership ActLead-based paint© Copyright 2008 Nan McKay & Associates GL-1Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetropolitan statistical area (established by the U.S. Census Bureau)Multi-family Tenant Characteristics System (now the Form HUD-50058submodule of the PIC system)Notice of funding availabilityOffice of Management and BudgetPlan for Achieving Self-SupportPublic housing agencyPublic Housing Reform Act of 1998 (also known as the Quality Housing andWork Responsibility Act)PIH Information Center(HUD Office of) Public and Indian HousingPS Payment standardQC Quality controlQHWRA Quality Housing and Work Responsibility Act of 1998 (also known as the PublicHousing Reform Act)REAC (HUD) Real Estate Assessment CenterRFP Request for proposalsRFTA Request for tenancy approvalRIGI Regional inspector general for investigation (handles fraud and program abusematters for HUD at the regional office level)SEMAP Section 8 Management Assessment ProgramSRO Single room occupancySSA Social Security AdministrationSSI Supplemental security incomeTANF Temporary assistance for needy familiesTR Tenant rentTTP Total tenant paymentUA Utility allowanceURP Utility reimbursement paymentVAWA Violence Against Women Reauthorization Act of 2005© Copyright 2008 Nan McKay & Associates GL-2Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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ADMINISTRATIVE PLANFOR THESECTION 8
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Administrative Plan -Table of Conte
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1-I.A. OVERVIEWPART I: THE PHAThis
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1-I.E. THE PHA’S COMMITMENT TO ET
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e merged into a single tenant-based
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What does HUD do?HUD has the follow
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1-II.D. APPLICABLE REGULATIONSAppli
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Occupancy policies, including defin
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Chapter 2FAIR HOUSING AND EQUAL OPP
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The PHA will not use any of these f
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PART II: POLICIES RELATED TO PERSON
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2-II.C. REQUEST FOR AN ACCOMMODATIO
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Requests for accommodations must be
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The Americans with Disabilities Act
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PART III: IMPROVING ACCESS TO SERVI
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y LEP persons to the PHA’s Housin
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The HUD definition of a person with
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PART I: DEFINITIONS OF FAMILY AND H
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Remaining Member of a Tenant Family
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3-I.I. PERSONS WITH DISABILITIES AN
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3-I.L. ABSENT FAMILY MEMBERSIndivid
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Absence of Entire FamilyPHA PolicyT
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3-I.M. LIVE-IN AIDEThe definition o
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Using Income Limits for Eligibility
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Eligible NoncitizensIn addition to
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3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
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or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
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Personal PropertyPersonal property
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Periodic Payments Excluded from Ann
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6-I.K. PERIODIC AND DETERMINABLE AL
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6-I.M. ADDITIONAL EXCLUSIONS FROM A
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6-II.A. INTRODUCTIONPART II: ADJUST
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Summary of Allowable Medical Expens
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Eligible Attendant CareThe family d
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Furthering EducationPHA PolicyIf th
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PART III: CALCULATING FAMILY SHARE
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HUD-Defined Financial HardshipFinan
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Temporary HardshipIf the PHA determ
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Step 3: At the second regular reexa
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EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
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(3) Except where excluded under par
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(11) Earnings in excess of $480 for
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EXHIBIT 6-3: TREATMENT OF FAMILY AS
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(2) Second twelve-month exclusion a
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(4) The amount of the imputed welfa
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PART I: GENERAL VERIFICATION REQUIR
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MTW Program ParticipantsAny documen
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TID reports will be retained in par
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When Third-Party Verification is No
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PART II: VERIFYING FAMILY INFORMATI
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Separation or DivorcePHA PolicyCert
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Independent StudentPHA PolicyThe PH
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7-II.G. CITIZENSHIP OR ELIGIBLE IMM
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PART III: VERIFYING INCOME AND ASSE
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7-III.E. ASSETS AND INCOME FROM ASS
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7-III.J. STUDENT FINANCIAL ASSISTAN
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PART IV: VERIFYING MANDATORY DEDUCT
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7-IV.C. DISABILITY ASSISTANCE EXPEN
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Unreimbursed ExpenseTo be eligible
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Applicable to Non-MTW Program Appli
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© Copyright 2008 Nan McKay & Assoc
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EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
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8.I.A. GENERAL HUD REQUIREMENTSPART
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The PHA must define a “healthy li
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Lack of security for the unitNo uti
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PART II: THE INSPECTION PROCESS8-II
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PHA PolicyIf any HQS violations are
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inspections independently of routin
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If an owner fails to correct HQS de
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The PHA must make a rent reasonable
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8-III.D . PHA RENT REASONABLENESS M
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Interior Air QualityThe dwelling un
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EXHIBIT 8-2: SUMMARY OF TENANT PREF
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Chapter 9GENERAL LEASING POLICIESIN
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The owner and the family must submi
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PHA-Owned Units [24 CFR 982.352(b)]
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The tenant must have legal capacity
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items, appliances or services canno
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Corrections to the RTA will be acce
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9-I.H. CHANGES IN LEASE OR RENT [24
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PART I. MOVING WITH CONTINUED ASSIS
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Restrictions on Elective Moves [24
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PART II: PORTABILITY10-II.A. OVERVI
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Reexamination of Family Income and
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Sending Documentation to the Receiv
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Outside the Receiving PHA’s Juris
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MTW Program ParticipantsThe timefra
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Ongoing Notification Responsibiliti
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Absorbing a Portable FamilyThe rece
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PART I: ANNUAL REEXAMINATIONS [24 C
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Social security numbers (See Chapte
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PART II: INTERIM REEXAMINATIONS [24
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Joint Custody of DependentsPHA Poli
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11-II.C. CHANGES AFFECTING INCOME O
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Effective DatesThe PHA must establi
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Subsidy Standards [24 CFR 982.505(c
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Chapter 12TERMINATION OF ASSISTANCE
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PHA PolicyA family will be consider
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The PHA will consider all credible
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In making its decision to terminate
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12-II.D. CRITERIA FOR DECIDING TO T
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If the tenant wishes to contest the
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12-II.F. TERMINATION NOTICE [HCV GB
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PART III: TERMINATION OF TENANCY BY
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After the initial lease term, “ot
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EXHIBIT 12-1: STATEMENT OF FAMILY O
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Members of the household must not e
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PART I. OWNERS IN THE HCV PROGRAM13
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The selected unit must meet HUD’s
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HUD may waive the conflict of inter
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Legal Ownership of UnitThe followin
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Part B is the body of the contract.
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Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
Page 412 and 413: 17-III.E. THIRD PARTY VERIFICATION
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Page 420: Chapter 18PROJECT-BASED VOUCHERSINT
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Page 435 and 436: The PHA must inspect each contract
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Page 443 and 444: edecoration must be in accordance w
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Page 457 and 458: 18-VIII.C. REASONABLE RENT [24 CFR
Page 459 and 460: PART IX: PAYMENTS TO OWNER18-IX.A.
Page 461: 18-IX.D. OTHER FEES AND CHARGES [24
Page 465 and 466: Budget authority. An amount authori
Page 467 and 468: Drug-related criminal activity. As
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Page 471 and 472: Monthly income. One twelfth of annu
Page 473 and 474: Rent to owner. The total monthly re
Page 475: Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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