ADMINISTRATIVE PLAN - San Antonio Housing Authority

The owner must submit a request for vacancy payments in the form and manner required by thePHA and must provide any information or substantiation required by the PHA to determine theamount of any vacancy payment.If an owner’s HAP contract calls for vacancy payments to be made, and the owner wishes toreceive vacancy payments, the owner must have properly notified the PHA of the vacancy inaccordance with the policy in Section 18-VI.F. regarding filling vacancies.In order for a vacancy payment request to be considered, it must be made promptly within theend of the period for which the owner is requesting the vacancy payment. The request mustinclude the required owner certifications and the PHA may require the owner to providedocumentation to support the request. If the owner does not provide the information requested bythe PHA promptly within PHA’s request, no vacancy payments will be made.18-IX.C. TENANT RENT TO OWNER [24 CFR 983.353]The tenant rent is the portion of the rent to owner paid by the family. The amount of tenant rentis determined by the PHA in accordance with HUD requirements. Any changes in the amount oftenant rent will be effective on the date stated in the PHA notice to the family and owner.The family is responsible for paying the tenant rent (total tenant payment minus the utilityallowance). The amount of the tenant rent determined by the PHA is the maximum amount theowner may charge the family for rental of a contract unit. The tenant rent covers all housingservices, maintenance, equipment, and utilities to be provided by the owner. The owner may notdemand or accept any rent payment from the tenant in excess of the tenant rent as determined bythe PHA. The owner must immediately return any excess payment to the tenant.Tenant and PHA ResponsibilitiesThe family is not responsible for the portion of rent to owner that is covered by the housingassistance payment and the owner may not terminate the tenancy of an assisted family fornonpayment by the PHA.Likewise, the PHA is responsible only for making the housing assistance payment to the ownerin accordance with the HAP contract. The PHA is not responsible for paying tenant rent, or anyother claim by the owner, including damage to the unit. The PHA may not use housing assistancepayments or other program funds (including administrative fee reserves) to pay any part of thetenant rent or other claim by the owner.Utility ReimbursementsIf the amount of the utility allowance exceeds the total tenant payment, the PHA must pay theamount of such excess to the tenant as a reimbursement for tenant-paid utilities, and the tenantrent to the owner must be zero.The PHA may pay the utility reimbursement directly to the family or to the utility supplier onbehalf of the family. If the PHA chooses to pay the utility supplier directly, the PHA must notifythe family of the amount paid to the utility supplier.The PHA will make utility reimbursements to the family.© Copyright 2008 Nan McKay & Associates, Inc. 18-41Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.