ADMINISTRATIVE PLAN - San Antonio Housing Authority

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Subsidy Standards [24 CFR 982.505(c)(4)]If there is a change in the family unit size that would apply to a family during the HAP contractterm, either due to a change in family composition, or a change in the PHA’s subsidy standards(see Chapter 5), the new family unit size must be used to determine the payment standardamount for the family at the family’s first annual reexamination following the change in familyunit size.Utility Allowances [24 CFR 982.517(d)]The family share of the rent and HAP calculations must reflect any changes in the family’s utilityarrangement with the owner, or in the PHA’s utility allowance schedule [HCV GB, p. 12-5].Chapter 16 discusses how utility allowance schedules are established.When there are changes in the utility arrangement with the owner, the PHA must use the utilityallowances in effect at the time the new lease and HAP contract are executed.At reexamination, the PHA must use the PHA current utility allowance schedule [24 CFR982.517(d)(2)].PHA PolicyRevised utility allowances will be applied to a family’s rent and subsidy calculations atthe first annual reexamination after the allowance is adopted.11-III.C. NOTIFICATION OF NEW FAMILY SHARE AND HAP AMOUNTThe PHA must notify the owner and family of any changes in the amount of the HAP payment[HUD-52641, HAP Contract]. The notice must include the following information [HCV GB, p.12-6]: The amount and effective date of the new HAP payment The amount and effective date of the new family share of the rent The amount and effective date of the new tenant rent to ownerThe family must be given an opportunity for an informal hearing regarding the PHA’sdetermination of their annual or adjusted income, and the use of such income to compute thehousing assistance payment [24 CFR 982.555(a)(1)(i)] (see Chapter 16).PHA PolicyThe notice to the family will include the amount and effective date of the new HAPpayment and Tenant rent to owner. The notice also will state the procedures forrequesting an informal hearing.© Copyright 2008 Nan McKay & Associates, Inc. Page 11-14Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
11-III.D. DISCREPANCIESDuring an annual or interim reexamination, the PHA may discover that information previouslyreported by the family was in error, or that the family intentionally misrepresented information.In addition, the PHA may discover errors made by the PHA. When errors resulting in theoverpayment or underpayment of subsidy are discovered, corrections will be made in accordancewith the policies in Chapter 13.© Copyright 2008 Nan McKay & Associates, Inc. Page 11-15Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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ADMINISTRATIVE PLANFOR THESECTION 8
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Administrative Plan -Table of Conte
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1-I.A. OVERVIEWPART I: THE PHAThis
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1-I.E. THE PHA’S COMMITMENT TO ET
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e merged into a single tenant-based
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What does HUD do?HUD has the follow
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1-II.D. APPLICABLE REGULATIONSAppli
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Occupancy policies, including defin
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Chapter 2FAIR HOUSING AND EQUAL OPP
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The PHA will not use any of these f
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PART II: POLICIES RELATED TO PERSON
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2-II.C. REQUEST FOR AN ACCOMMODATIO
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Requests for accommodations must be
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The Americans with Disabilities Act
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PART III: IMPROVING ACCESS TO SERVI
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y LEP persons to the PHA’s Housin
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The HUD definition of a person with
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PART I: DEFINITIONS OF FAMILY AND H
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Remaining Member of a Tenant Family
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3-I.I. PERSONS WITH DISABILITIES AN
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3-I.L. ABSENT FAMILY MEMBERSIndivid
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Absence of Entire FamilyPHA PolicyT
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3-I.M. LIVE-IN AIDEThe definition o
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Using Income Limits for Eligibility
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Eligible NoncitizensIn addition to
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3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
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or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
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Personal PropertyPersonal property
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Periodic Payments Excluded from Ann
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6-I.K. PERIODIC AND DETERMINABLE AL
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6-I.M. ADDITIONAL EXCLUSIONS FROM A
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6-II.A. INTRODUCTIONPART II: ADJUST
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Summary of Allowable Medical Expens
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Eligible Attendant CareThe family d
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Furthering EducationPHA PolicyIf th
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PART III: CALCULATING FAMILY SHARE
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HUD-Defined Financial HardshipFinan
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Temporary HardshipIf the PHA determ
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Step 3: At the second regular reexa
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EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
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(3) Except where excluded under par
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(11) Earnings in excess of $480 for
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EXHIBIT 6-3: TREATMENT OF FAMILY AS
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(2) Second twelve-month exclusion a
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(4) The amount of the imputed welfa
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PART I: GENERAL VERIFICATION REQUIR
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MTW Program ParticipantsAny documen
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TID reports will be retained in par
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When Third-Party Verification is No
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PART II: VERIFYING FAMILY INFORMATI
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Separation or DivorcePHA PolicyCert
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Independent StudentPHA PolicyThe PH
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7-II.G. CITIZENSHIP OR ELIGIBLE IMM
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PART III: VERIFYING INCOME AND ASSE
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7-III.E. ASSETS AND INCOME FROM ASS
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7-III.J. STUDENT FINANCIAL ASSISTAN
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PART IV: VERIFYING MANDATORY DEDUCT
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7-IV.C. DISABILITY ASSISTANCE EXPEN
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Unreimbursed ExpenseTo be eligible
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Applicable to Non-MTW Program Appli
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© Copyright 2008 Nan McKay & Assoc
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EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
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8.I.A. GENERAL HUD REQUIREMENTSPART
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The PHA must define a “healthy li
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Lack of security for the unitNo uti
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PART II: THE INSPECTION PROCESS8-II
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PHA PolicyIf any HQS violations are
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inspections independently of routin
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If an owner fails to correct HQS de
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The PHA must make a rent reasonable
Page 234 and 235: 8-III.D . PHA RENT REASONABLENESS M
Page 236 and 237: Interior Air QualityThe dwelling un
Page 238 and 239: EXHIBIT 8-2: SUMMARY OF TENANT PREF
Page 240 and 241: Chapter 9GENERAL LEASING POLICIESIN
Page 242 and 243: The owner and the family must submi
Page 244 and 245: PHA-Owned Units [24 CFR 982.352(b)]
Page 246 and 247: The tenant must have legal capacity
Page 248 and 249: items, appliances or services canno
Page 250 and 251: Corrections to the RTA will be acce
Page 252 and 253: 9-I.H. CHANGES IN LEASE OR RENT [24
Page 254 and 255: PART I. MOVING WITH CONTINUED ASSIS
Page 256 and 257: Restrictions on Elective Moves [24
Page 258 and 259: PART II: PORTABILITY10-II.A. OVERVI
Page 260 and 261: Reexamination of Family Income and
Page 262 and 263: Sending Documentation to the Receiv
Page 264 and 265: Outside the Receiving PHA’s Juris
Page 266 and 267: MTW Program ParticipantsThe timefra
Page 268 and 269: Ongoing Notification Responsibiliti
Page 270 and 271: Absorbing a Portable FamilyThe rece
Page 272 and 273: PART I: ANNUAL REEXAMINATIONS [24 C
Page 274 and 275: Social security numbers (See Chapte
Page 276 and 277: PART II: INTERIM REEXAMINATIONS [24
Page 278 and 279: Joint Custody of DependentsPHA Poli
Page 280 and 281: 11-II.C. CHANGES AFFECTING INCOME O
Page 282 and 283: Effective DatesThe PHA must establi
Page 286 and 287: Chapter 12TERMINATION OF ASSISTANCE
Page 288 and 289: PHA PolicyA family will be consider
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Page 292 and 293: In making its decision to terminate
Page 294 and 295: 12-II.D. CRITERIA FOR DECIDING TO T
Page 296 and 297: If the tenant wishes to contest the
Page 298 and 299: 12-II.F. TERMINATION NOTICE [HCV GB
Page 300 and 301: PART III: TERMINATION OF TENANCY BY
Page 302 and 303: After the initial lease term, “ot
Page 304 and 305: EXHIBIT 12-1: STATEMENT OF FAMILY O
Page 306 and 307: Members of the household must not e
Page 308 and 309: PART I. OWNERS IN THE HCV PROGRAM13
Page 310 and 311: The selected unit must meet HUD’s
Page 312 and 313: HUD may waive the conflict of inter
Page 314 and 315: Legal Ownership of UnitThe followin
Page 316 and 317: Part B is the body of the contract.
Page 318 and 319: Late HAP Payments [24 CFR 982.451(a
Page 320 and 321: 13-II.E. HAP CONTRACT TERM AND TERM
Page 322 and 323: EXHIBIT 13-1: SUMMARY OF REQUIREMEN
Page 324 and 325: PART I: PREVENTING, DETECTING, ANDI
Page 326 and 327: 14-I.C. INVESTIGATING ERRORS AND PR
Page 328 and 329: PART II: CORRECTIVE MEASURES AND PE
Page 330 and 331: Penalties for Program AbuseIn the c
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
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Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
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The PHA must inspect each contract
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layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
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edecoration must be in accordance w
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a separate waiting list for PBV ass
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Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
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The owner may collect a security de
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Specifically made available for eld
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of Area Median Gross Income (AMGI),
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18-VIII.C. REASONABLE RENT [24 CFR
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PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
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Housing assistance payment. The mon
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Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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