ADMINISTRATIVE PLAN - San Antonio Housing Authority
ADMINISTRATIVE PLAN - San Antonio Housing Authority ADMINISTRATIVE PLAN - San Antonio Housing Authority
PART I: ANNUAL REEXAMINATIONS [24 CFR 982.516]11-I.A. OVERVIEWThe PHA must conduct a reexamination of family income and composition at least annually.This includes gathering and verifying current information about family composition, income, andexpenses. Based on this updated information, the family’s income and rent must be recalculated.This part discusses the schedule for annual reexaminations, the information to be collected andverified, and annual reexamination effective dates.11-I.B. SCHEDULING ANNUAL REEXAMINATIONSThe PHA must establish a policy to ensure that the annual reexamination for each family iscompleted within a 12-month period, and may require reexaminations more frequently [HCV GBp. 12-1].PHA PolicyThe PHA will begin the annual reexamination process at least 90 days in advance of itsscheduled effective date. Generally, the PHA will schedule annual reexaminationeffective dates to coincide with the family’s anniversary date.Anniversary date is defined as 12 months from the effective date of the family’s lastannual reexamination or, during a family’s first year in the program, from the effectivedate of the family’s initial examination (admission).If the family moves to a new unit, the PHA will perform a new annual reexamination,unless a reexamination has been conducted within the last 120 days.The PHA also may schedule an annual reexamination for completion prior to theanniversary date for administrative purposes.Notification of and Participation in the Annual Reexamination ProcessThe PHA is required to obtain the information needed to conduct annual reexaminations. Howthat information will be collected is left to the discretion of the PHA.PHA PolicyFamilies generally are required to participate in an annual reexamination interview,which must be attended by the head of household, spouse, or cohead. If participation inan in-person interview poses a hardship because of a family member’s disability, thefamily should contact the PHA to request a reasonable accommodation (see Chapter 2).Notification of annual reexamination interviews will be sent by first-class mail and willcontain the date, time, and location of the interview. In addition, it will inform the familyof the information and documentation that must be brought to the interview.If a family fails to attend a scheduled interview without PHA approval, or if the notice isreturned by the post office with no forwarding address, the PHA may consider the family© Copyright 2008 Nan McKay & Associates, Inc. Page 11-2Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
to have violated its family obligations. This may result in termination of the family’sassistance in accordance with Chapter 12.The family may request to reschedule an interview for good cause, or if it is needed as areasonable accommodation for a person with disabilities. Good cause is defined as anunavoidable conflict, which seriously affects the health, safety or welfare of the family.Requests to reschedule an interview must be made orally or in writing and will beconsidered on a case by case basis. At its discretion, the PHA may request documentationof the “good cause” prior to rescheduling the interview.An advocate, interpreter, or other assistant may assist the family in the interview process.The family and the PHA must execute a certification attesting to the role and assistanceof any such third party.11-I.C. CONDUCTING ANNUAL REEXAMINATIONSAs part of the annual reexamination process, families are required to provide updatedinformation to the PHA regarding the family’s income, expenses, and composition [24 CFR982.551(b)].PHA PolicyFamilies will be asked to bring all required information (as described in thereexamination notice) to the reexamination appointment. The required information willinclude a PHA-designated reexamination form, an Authorization for the Release ofInformation/Privacy Act Notice, as well as supporting documentation related to thefamily’s income, expenses, and family composition.Families will be provided the option to complete the HUD Form-92006, Supplement toApplication for Federally Assisted Housing, to identify an individual or organization thatthe PHA may contact and the reason(s) the individual or organization may be contacted.Families will be asked if any member is subject to a lifetime registration requirementunder a state sex offender registration program.Any required documents or information that the family is unable to provide at the time ofthe interview must be provided within 10 business days of the interview. If the familydoes not provide the required documents or information within the required time frame(plus any extensions), the family will be sent a notice of termination (See Chapter 12).The information provided by the family generally must be verified in accordance with thepolicies in Chapter 7. Unless the family reports a change, or the agency has reason to believe achange has occurred in information previously reported by the family, certain types ofinformation that are verified at admission typically do not need to be re-verified on an annualbasis. These include: Legal identity Age© Copyright 2008 Nan McKay & Associates, Inc. Page 11-3Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
- Page 222 and 223: Lack of security for the unitNo uti
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- Page 228 and 229: inspections independently of routin
- Page 230 and 231: If an owner fails to correct HQS de
- Page 232 and 233: The PHA must make a rent reasonable
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- Page 236 and 237: Interior Air QualityThe dwelling un
- Page 238 and 239: EXHIBIT 8-2: SUMMARY OF TENANT PREF
- Page 240 and 241: Chapter 9GENERAL LEASING POLICIESIN
- Page 242 and 243: The owner and the family must submi
- Page 244 and 245: PHA-Owned Units [24 CFR 982.352(b)]
- Page 246 and 247: The tenant must have legal capacity
- Page 248 and 249: items, appliances or services canno
- Page 250 and 251: Corrections to the RTA will be acce
- Page 252 and 253: 9-I.H. CHANGES IN LEASE OR RENT [24
- Page 254 and 255: PART I. MOVING WITH CONTINUED ASSIS
- Page 256 and 257: Restrictions on Elective Moves [24
- Page 258 and 259: PART II: PORTABILITY10-II.A. OVERVI
- Page 260 and 261: Reexamination of Family Income and
- Page 262 and 263: Sending Documentation to the Receiv
- Page 264 and 265: Outside the Receiving PHA’s Juris
- Page 266 and 267: MTW Program ParticipantsThe timefra
- Page 268 and 269: Ongoing Notification Responsibiliti
- Page 270 and 271: Absorbing a Portable FamilyThe rece
- Page 274 and 275: Social security numbers (See Chapte
- Page 276 and 277: PART II: INTERIM REEXAMINATIONS [24
- Page 278 and 279: Joint Custody of DependentsPHA Poli
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- Page 284 and 285: Subsidy Standards [24 CFR 982.505(c
- Page 286 and 287: Chapter 12TERMINATION OF ASSISTANCE
- Page 288 and 289: PHA PolicyA family will be consider
- Page 290 and 291: The PHA will consider all credible
- Page 292 and 293: In making its decision to terminate
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- Page 296 and 297: If the tenant wishes to contest the
- Page 298 and 299: 12-II.F. TERMINATION NOTICE [HCV GB
- Page 300 and 301: PART III: TERMINATION OF TENANCY BY
- Page 302 and 303: After the initial lease term, “ot
- Page 304 and 305: EXHIBIT 12-1: STATEMENT OF FAMILY O
- Page 306 and 307: Members of the household must not e
- Page 308 and 309: PART I. OWNERS IN THE HCV PROGRAM13
- Page 310 and 311: The selected unit must meet HUD’s
- Page 312 and 313: HUD may waive the conflict of inter
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- Page 316 and 317: Part B is the body of the contract.
- Page 318 and 319: Late HAP Payments [24 CFR 982.451(a
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PART I: ANNUAL REEXAMINATIONS [24 CFR 982.516]11-I.A. OVERVIEWThe PHA must conduct a reexamination of family income and composition at least annually.This includes gathering and verifying current information about family composition, income, andexpenses. Based on this updated information, the family’s income and rent must be recalculated.This part discusses the schedule for annual reexaminations, the information to be collected andverified, and annual reexamination effective dates.11-I.B. SCHEDULING ANNUAL REEXAMINATIONSThe PHA must establish a policy to ensure that the annual reexamination for each family iscompleted within a 12-month period, and may require reexaminations more frequently [HCV GBp. 12-1].PHA PolicyThe PHA will begin the annual reexamination process at least 90 days in advance of itsscheduled effective date. Generally, the PHA will schedule annual reexaminationeffective dates to coincide with the family’s anniversary date.Anniversary date is defined as 12 months from the effective date of the family’s lastannual reexamination or, during a family’s first year in the program, from the effectivedate of the family’s initial examination (admission).If the family moves to a new unit, the PHA will perform a new annual reexamination,unless a reexamination has been conducted within the last 120 days.The PHA also may schedule an annual reexamination for completion prior to theanniversary date for administrative purposes.Notification of and Participation in the Annual Reexamination ProcessThe PHA is required to obtain the information needed to conduct annual reexaminations. Howthat information will be collected is left to the discretion of the PHA.PHA PolicyFamilies generally are required to participate in an annual reexamination interview,which must be attended by the head of household, spouse, or cohead. If participation inan in-person interview poses a hardship because of a family member’s disability, thefamily should contact the PHA to request a reasonable accommodation (see Chapter 2).Notification of annual reexamination interviews will be sent by first-class mail and willcontain the date, time, and location of the interview. In addition, it will inform the familyof the information and documentation that must be brought to the interview.If a family fails to attend a scheduled interview without PHA approval, or if the notice isreturned by the post office with no forwarding address, the PHA may consider the family© Copyright 2008 Nan McKay & Associates, Inc. Page 11-2Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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