ADMINISTRATIVE PLAN - San Antonio Housing Authority

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Absorbing a Portable FamilyThe receiving PHA may absorb an incoming portable family into its own program when thePHA executes a HAP contract on behalf of the family or at any time thereafter providing that (a)the PHA has funding available under its annual contributions contract (ACC) and (b) absorbingthe family will not result in overleasing [24 CFR 982.355(d)(1), Notice PIH 2004-12].If the receiving PHA absorbs a family from the point of admission, the admission will becounted against the income-targeting obligation of the receiving PHA [24 CFR982.201(b)(2)(vii)].If the receiving PHA absorbs a family after providing assistance for the family under a billingarrangement with the initial PHA, HUD encourages the receiving PHA to provide adequateadvance notice to the initial PHA to avoid having to return an overpayment. The receiving PHAmust specify the effective date of the absorption of the family. [Notice PIH 2004-12]PHA PolicyIf the PHA decides to absorb a portable family upon the execution of a HAP contract onbehalf of the family, the PHA will notify the initial PHA by the initial billing deadlinespecified on form HUD-52665. The effective date of the HAP contract will be theeffective date of the absorption.If the PHA decides to absorb a family after the initial execution of the contract, it willprovide the initial PHA with 30 days’ advance notice.Following the absorption of an incoming portable family, the family is assisted with fundsavailable under the consolidated ACC for the receiving PHA’s voucher program [24 CFR982.355(d)], and the receiving PHA becomes the initial PHA in any subsequent moves by thefamily under portability.© Copyright 2008 Nan McKay & Associates, Inc. Page 10-18Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
Chapter 11REEXAMINATIONSINTRODUCTIONThe PHA is required to reexamine each family’s income and composition at least annually, andto adjust the family’s level of assistance accordingly. Interim reexaminations are also needed incertain situations. This chapter discusses both annual and interim reexaminations, and therecalculation of family share and subsidy that occurs as a result. HUD regulations and PHApolicies concerning reexaminations are presented in three parts:Part I: Annual Reexaminations. This part discusses the process for conducting annualreexaminations.Part II: Interim Reexaminations. This part details the requirements for families to reportchanges in family income and composition between annual reexaminations.Part III: Recalculating Family Share and Subsidy Amount. This part discusses therecalculation of family share and subsidy amounts based on the results of annual andinterim reexaminations.Policies governing reasonable accommodation, family privacy, required family cooperation, andprogram abuse, as described elsewhere in this plan, apply to both annual and interimreexaminations.© Copyright 2008 Nan McKay & Associates, Inc. Page 11-1Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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ADMINISTRATIVE PLANFOR THESECTION 8
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Administrative Plan -Table of Conte
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1-I.A. OVERVIEWPART I: THE PHAThis
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1-I.E. THE PHA’S COMMITMENT TO ET
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e merged into a single tenant-based
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What does HUD do?HUD has the follow
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1-II.D. APPLICABLE REGULATIONSAppli
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Occupancy policies, including defin
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Chapter 2FAIR HOUSING AND EQUAL OPP
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The PHA will not use any of these f
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PART II: POLICIES RELATED TO PERSON
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2-II.C. REQUEST FOR AN ACCOMMODATIO
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Requests for accommodations must be
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The Americans with Disabilities Act
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PART III: IMPROVING ACCESS TO SERVI
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y LEP persons to the PHA’s Housin
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The HUD definition of a person with
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PART I: DEFINITIONS OF FAMILY AND H
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Remaining Member of a Tenant Family
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3-I.I. PERSONS WITH DISABILITIES AN
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3-I.L. ABSENT FAMILY MEMBERSIndivid
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Absence of Entire FamilyPHA PolicyT
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3-I.M. LIVE-IN AIDEThe definition o
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Using Income Limits for Eligibility
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Eligible NoncitizensIn addition to
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3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
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or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
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Personal PropertyPersonal property
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Periodic Payments Excluded from Ann
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6-I.K. PERIODIC AND DETERMINABLE AL
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6-I.M. ADDITIONAL EXCLUSIONS FROM A
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6-II.A. INTRODUCTIONPART II: ADJUST
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Summary of Allowable Medical Expens
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Eligible Attendant CareThe family d
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Furthering EducationPHA PolicyIf th
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PART III: CALCULATING FAMILY SHARE
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HUD-Defined Financial HardshipFinan
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Temporary HardshipIf the PHA determ
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Step 3: At the second regular reexa
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EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
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(3) Except where excluded under par
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(11) Earnings in excess of $480 for
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EXHIBIT 6-3: TREATMENT OF FAMILY AS
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(2) Second twelve-month exclusion a
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(4) The amount of the imputed welfa
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PART I: GENERAL VERIFICATION REQUIR
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MTW Program ParticipantsAny documen
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TID reports will be retained in par
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When Third-Party Verification is No
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PART II: VERIFYING FAMILY INFORMATI
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Separation or DivorcePHA PolicyCert
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Independent StudentPHA PolicyThe PH
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7-II.G. CITIZENSHIP OR ELIGIBLE IMM
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PART III: VERIFYING INCOME AND ASSE
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7-III.E. ASSETS AND INCOME FROM ASS
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7-III.J. STUDENT FINANCIAL ASSISTAN
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PART IV: VERIFYING MANDATORY DEDUCT
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7-IV.C. DISABILITY ASSISTANCE EXPEN
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Unreimbursed ExpenseTo be eligible
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Applicable to Non-MTW Program Appli
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© Copyright 2008 Nan McKay & Assoc
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EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
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8.I.A. GENERAL HUD REQUIREMENTSPART
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Page 222 and 223: Lack of security for the unitNo uti
Page 224 and 225: PART II: THE INSPECTION PROCESS8-II
Page 226 and 227: PHA PolicyIf any HQS violations are
Page 228 and 229: inspections independently of routin
Page 230 and 231: If an owner fails to correct HQS de
Page 232 and 233: The PHA must make a rent reasonable
Page 234 and 235: 8-III.D . PHA RENT REASONABLENESS M
Page 236 and 237: Interior Air QualityThe dwelling un
Page 238 and 239: EXHIBIT 8-2: SUMMARY OF TENANT PREF
Page 240 and 241: Chapter 9GENERAL LEASING POLICIESIN
Page 242 and 243: The owner and the family must submi
Page 244 and 245: PHA-Owned Units [24 CFR 982.352(b)]
Page 246 and 247: The tenant must have legal capacity
Page 248 and 249: items, appliances or services canno
Page 250 and 251: Corrections to the RTA will be acce
Page 252 and 253: 9-I.H. CHANGES IN LEASE OR RENT [24
Page 254 and 255: PART I. MOVING WITH CONTINUED ASSIS
Page 256 and 257: Restrictions on Elective Moves [24
Page 258 and 259: PART II: PORTABILITY10-II.A. OVERVI
Page 260 and 261: Reexamination of Family Income and
Page 262 and 263: Sending Documentation to the Receiv
Page 264 and 265: Outside the Receiving PHA’s Juris
Page 266 and 267: MTW Program ParticipantsThe timefra
Page 268 and 269: Ongoing Notification Responsibiliti
Page 272 and 273: PART I: ANNUAL REEXAMINATIONS [24 C
Page 274 and 275: Social security numbers (See Chapte
Page 276 and 277: PART II: INTERIM REEXAMINATIONS [24
Page 278 and 279: Joint Custody of DependentsPHA Poli
Page 280 and 281: 11-II.C. CHANGES AFFECTING INCOME O
Page 282 and 283: Effective DatesThe PHA must establi
Page 284 and 285: Subsidy Standards [24 CFR 982.505(c
Page 286 and 287: Chapter 12TERMINATION OF ASSISTANCE
Page 288 and 289: PHA PolicyA family will be consider
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Page 292 and 293: In making its decision to terminate
Page 294 and 295: 12-II.D. CRITERIA FOR DECIDING TO T
Page 296 and 297: If the tenant wishes to contest the
Page 298 and 299: 12-II.F. TERMINATION NOTICE [HCV GB
Page 300 and 301: PART III: TERMINATION OF TENANCY BY
Page 302 and 303: After the initial lease term, “ot
Page 304 and 305: EXHIBIT 12-1: STATEMENT OF FAMILY O
Page 306 and 307: Members of the household must not e
Page 308 and 309: PART I. OWNERS IN THE HCV PROGRAM13
Page 310 and 311: The selected unit must meet HUD’s
Page 312 and 313: HUD may waive the conflict of inter
Page 314 and 315: Legal Ownership of UnitThe followin
Page 316 and 317: Part B is the body of the contract.
Page 318 and 319: Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
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Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
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The PHA must inspect each contract
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layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
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edecoration must be in accordance w
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a separate waiting list for PBV ass
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Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
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The owner may collect a security de
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Specifically made available for eld
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of Area Median Gross Income (AMGI),
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18-VIII.C. REASONABLE RENT [24 CFR
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PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
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Housing assistance payment. The mon
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Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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