ADMINISTRATIVE PLAN - San Antonio Housing Authority

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Administrative Plan -Table of ContentsPART IV: OWNER OR FAMILY DEBTS TO THE PHA ................................................. 16-2516-IV.A. Overview............................................................................................. 16-2516-IV.B. Repayment Policy............................................................................... 16-25Owner Debts to the PHA .............................................................. 16-25Family Debts to the PHA.............................................................. 16-26Repayment Agreement [24 CFR 792.103] ................................... 16-26Repayment Agreement Guidelines............................................... 16-27PART V: MANAGEMENT ASSESSMENT (SEMAP) .................................................... 16-2916-V.A. Overview............................................................................................. 16-2916-V.B. SEMAP Certification [24 CFR 985.101]............................................ 16-29HUD Verification Method............................................................ 16-3016-V.C. SEMAP Indicators [24 CFR 985.3 and form HUD-52648] ............... 16-30SEMAP Indicators Chart .............................................................. 16-30PART VI: RECORD KEEPING ......................................................................................... 16-3416-VI.A. Overview............................................................................................. 16-3416-VI.B. Record Retention [24 CFR 982.158].................................................. 16-3416-VI.C. Records Management ......................................................................... 16-35Privacy Act Requirements [24 CFR 5.212 and Form-9886] ........ 16-35Upfront Income Verification (UIV) Records ............................... 16-35Criminal Records.......................................................................... 16-36Medical/Disability Records .......................................................... 16-36PART VII: REPORTING AND RECORD KEEPING FOR CHILDREN WITHENVIRONMENTAL INTERVENTION BLOOD LEAD LEVEL................... 16-3716-VII.A. Overview............................................................................................. 16-3716-VII.B. Reporting Requirement [24 CFR 35.1225(e)].................................... 16-3716-VII.C. Data Collection And Record Keeping [24 CFR 35.1225(f)].............. 16-37PART VIII: DETERMINATION OF INSUFFICIENT FUNDING ...................................... 16-3816-VIII.A. Overview........................................................................................... 16-3816-VIII.B. Methodology..................................................................................... 16-38PART IX: NOTIFICATION REGARDING APPLICABLE PROVISIONS OF THEVIOLENCE AGAINST WOMEN REAUTHORIZATION ACT OF 2005 (VAWA)............................................................................................................................ 16-3916-IX.A. Notification Of Participants................................................................ 16-4016-IX.B. Notification To Applicants ................................................................. 16-4016-IX.C. Notification To Owners And Managers ............................................. 16-40Exhibit 16-1: Sample Notice To <strong>Housing</strong> Choice Voucher Applicants And Tenants RegardingThe Violence Against Women Act (VAWA).......................................................... 16-41© Copyright 2008 Nan McKay & Associates TOC-24Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use
Administrative Plan -Table of ContentsChapter 17SOCIAL SECURITY NUMBER AND SOCIAL SECURITY BENEFIT VERIFICATIONPART I: DISCLOSURE...................................................................................................... 17-217-I.A. Social Security Number Disclosure [24 CFR 5.216]........................... 17-217-I.B. Penalties For Failure To Disclose And/Or Provide Documentation OfSocial Security Number: [24 CFR 5.216] ............................................ 17-2PART II: DOCUMENTATION ........................................................................................... 17-417-II.A. Social Security Number Documentation: [24 CFR 5.216]................... 17-417-II.B. Rejection Of Social Security Number Documentation......................... 17-4PART III: VERIFICATION .................................................................................................. 17-517-III.A. Verification Of The Social Security Number: [24 CFR 5.216]............ 17-517-III.B. Individuals Without An Assigned Social Security Number:[24 CFR 5.216] ..................................................................................................... 17-6Non-inclusive list of individuals without an assigned SocialSecurity Number............................................................................. 17-617-III.C. Addition Of New Household Member [24 CFR 5.216] ........................ 17-617-III.D. Third Party Verification Requirement [24 CFR 5.216]......................... 17-717-III.E. Third Party Verification Requirement Of SS/SSI Benefits OfApplicants And Household Members [24 CFR 5.216].......................... 17-817-III.F. Third Party Verification Of SS/SSI Benefits Of Participants AndHousehold Members: [24 CFR 5.216].................................................. 17-817-III.G. Treatment Of SSA Overpayment Deductions From Social SecurityBenefits: [24 CFR 5.216]...................................................................... 17-917-III.H. Ensuring The Availability Of Social Security Benefit InformationIn The EIV System ............................................................................. 17-10Exhibit 17-1: Excerpt From HUD Verification Of Social Security Numbers (SSN),Social Security (SS), And Supplemental Security Income (SSI) BenefitsNotice (PIH 2010-03)……………………………………………….………….17-11Exhibit 17-2: Excerpt From HUD Verification Of Social Security Numbers (SSN),Social Security (SS), And Supplemental Security Income (SSI) BenefitsNotice (PIH 2010-03)…………………………….…………………………….17-12© Copyright 2008 Nan McKay & Associates TOC-25Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use
Page 1 and 2: ADMINISTRATIVE PLANFOR THESECTION 8
Page 3 and 4: Administrative Plan -Table of Conte
Page 25: Administrative Plan -Table of Conte
Page 31 and 32: 1-I.A. OVERVIEWPART I: THE PHAThis
Page 33 and 34: 1-I.E. THE PHA’S COMMITMENT TO ET
Page 35 and 36: e merged into a single tenant-based
Page 37 and 38: What does HUD do?HUD has the follow
Page 39 and 40: 1-II.D. APPLICABLE REGULATIONSAppli
Page 41 and 42: Occupancy policies, including defin
Page 43 and 44: Chapter 2FAIR HOUSING AND EQUAL OPP
Page 45 and 46: The PHA will not use any of these f
Page 47 and 48: PART II: POLICIES RELATED TO PERSON
Page 49 and 50: 2-II.C. REQUEST FOR AN ACCOMMODATIO
Page 51 and 52: Requests for accommodations must be
Page 53 and 54: The Americans with Disabilities Act
Page 55 and 56: PART III: IMPROVING ACCESS TO SERVI
Page 57 and 58: y LEP persons to the PHA’s Housin
Page 59 and 60: The HUD definition of a person with
Page 61 and 62: PART I: DEFINITIONS OF FAMILY AND H
Page 63 and 64: Remaining Member of a Tenant Family
Page 65 and 66: 3-I.I. PERSONS WITH DISABILITIES AN
Page 67 and 68: 3-I.L. ABSENT FAMILY MEMBERSIndivid
Page 69 and 70: Absence of Entire FamilyPHA PolicyT
Page 71 and 72: 3-I.M. LIVE-IN AIDEThe definition o
Page 73 and 74: Using Income Limits for Eligibility
Page 75 and 76: Eligible NoncitizensIn addition to
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3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
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or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
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Personal PropertyPersonal property
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Periodic Payments Excluded from Ann
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6-I.K. PERIODIC AND DETERMINABLE AL
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6-I.M. ADDITIONAL EXCLUSIONS FROM A
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6-II.A. INTRODUCTIONPART II: ADJUST
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Summary of Allowable Medical Expens
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Eligible Attendant CareThe family d
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Furthering EducationPHA PolicyIf th
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PART III: CALCULATING FAMILY SHARE
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HUD-Defined Financial HardshipFinan
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Temporary HardshipIf the PHA determ
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Step 3: At the second regular reexa
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EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
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(3) Except where excluded under par
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(11) Earnings in excess of $480 for
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EXHIBIT 6-3: TREATMENT OF FAMILY AS
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(2) Second twelve-month exclusion a
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(4) The amount of the imputed welfa
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PART I: GENERAL VERIFICATION REQUIR
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MTW Program ParticipantsAny documen
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TID reports will be retained in par
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When Third-Party Verification is No
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PART II: VERIFYING FAMILY INFORMATI
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Separation or DivorcePHA PolicyCert
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Independent StudentPHA PolicyThe PH
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7-II.G. CITIZENSHIP OR ELIGIBLE IMM
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PART III: VERIFYING INCOME AND ASSE
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7-III.E. ASSETS AND INCOME FROM ASS
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7-III.J. STUDENT FINANCIAL ASSISTAN
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PART IV: VERIFYING MANDATORY DEDUCT
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7-IV.C. DISABILITY ASSISTANCE EXPEN
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Unreimbursed ExpenseTo be eligible
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Applicable to Non-MTW Program Appli
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© Copyright 2008 Nan McKay & Assoc
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EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
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8.I.A. GENERAL HUD REQUIREMENTSPART
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The PHA must define a “healthy li
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Lack of security for the unitNo uti
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PART II: THE INSPECTION PROCESS8-II
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PHA PolicyIf any HQS violations are
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inspections independently of routin
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If an owner fails to correct HQS de
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The PHA must make a rent reasonable
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8-III.D . PHA RENT REASONABLENESS M
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Interior Air QualityThe dwelling un
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EXHIBIT 8-2: SUMMARY OF TENANT PREF
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Chapter 9GENERAL LEASING POLICIESIN
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The owner and the family must submi
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PHA-Owned Units [24 CFR 982.352(b)]
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The tenant must have legal capacity
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items, appliances or services canno
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Corrections to the RTA will be acce
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9-I.H. CHANGES IN LEASE OR RENT [24
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PART I. MOVING WITH CONTINUED ASSIS
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Restrictions on Elective Moves [24
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PART II: PORTABILITY10-II.A. OVERVI
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Reexamination of Family Income and
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Sending Documentation to the Receiv
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Outside the Receiving PHA’s Juris
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MTW Program ParticipantsThe timefra
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Ongoing Notification Responsibiliti
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Absorbing a Portable FamilyThe rece
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PART I: ANNUAL REEXAMINATIONS [24 C
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Social security numbers (See Chapte
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PART II: INTERIM REEXAMINATIONS [24
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Joint Custody of DependentsPHA Poli
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11-II.C. CHANGES AFFECTING INCOME O
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Effective DatesThe PHA must establi
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Subsidy Standards [24 CFR 982.505(c
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Chapter 12TERMINATION OF ASSISTANCE
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PHA PolicyA family will be consider
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The PHA will consider all credible
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In making its decision to terminate
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12-II.D. CRITERIA FOR DECIDING TO T
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If the tenant wishes to contest the
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12-II.F. TERMINATION NOTICE [HCV GB
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PART III: TERMINATION OF TENANCY BY
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After the initial lease term, “ot
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EXHIBIT 12-1: STATEMENT OF FAMILY O
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Members of the household must not e
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PART I. OWNERS IN THE HCV PROGRAM13
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The selected unit must meet HUD’s
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HUD may waive the conflict of inter
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Legal Ownership of UnitThe followin
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Part B is the body of the contract.
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Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
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Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
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The PHA must inspect each contract
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layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
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edecoration must be in accordance w
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a separate waiting list for PBV ass
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Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
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The owner may collect a security de
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Specifically made available for eld
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of Area Median Gross Income (AMGI),
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18-VIII.C. REASONABLE RENT [24 CFR
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PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
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Housing assistance payment. The mon
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Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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