ADMINISTRATIVE PLAN - San Antonio Housing Authority
ADMINISTRATIVE PLAN - San Antonio Housing Authority ADMINISTRATIVE PLAN - San Antonio Housing Authority
Unreimbursed ExpenseTo be eligible for the childcare deduction, the costs must not be reimbursed by another source.PHA PolicyThe childcare provider will be asked to certify that, to the best of the provider’sknowledge, the childcare expenses are not paid by or reimbursed to the family from anysource.The family will be required to certify that the childcare expenses are not paid by orreimbursed to the family from any source.Pursuing an Eligible ActivityThe PHA must verify that the family member(s) that the family has identified as being enabled toseek work, pursue education, or be gainfully employed, are actually pursuing those activities.PHA PolicyInformation to be GatheredThe PHA will verify information about how the schedule for the claimed activity relatesto the hours of care provided, the time required for transportation, the time required forstudy (for students), the relationship of the family member(s) to the child, and any specialneeds of the child that might help determine which family member is enabled to pursuean eligible activity.Seeking WorkWhenever possible the PHA will use documentation from a state or local agency thatmonitors work-related requirements (e.g., welfare or unemployment). In such cases thePHA will request verification from the agency of the member’s job seeking efforts to dateand require the family to submit to the PHA any reports provided to the other agency.In the event third-party verification is not available, the PHA will provide the family witha form on which the family member must record job search efforts. The PHA will reviewthis information at each subsequent reexamination for which this deduction is claimed.Furthering EducationThe PHA will ask that the academic or vocational educational institution verify that theperson permitted to further his or her education by the childcare is enrolled and provideinformation about the timing of classes for which the person is registered.Gainful EmploymentThe PHA will seek verification from the employer of the work schedule of the personwho is permitted to work by the childcare. In cases in which two or more familymembers could be permitted to work, the work schedules for all relevant family membersmay be verified.© Copyright 2008 Nan McKay & Associates, Inc.Page 7-28Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
Allowable Type of Child CareThe type of care to be provided is determined by the family, but must fall within certainguidelines, as discussed in Chapter 6.PHA PolicyThe PHA will verify that the type of childcare selected by the family is allowable, asdescribed in Chapter 6 (6-II.F).The PHA will verify that the fees paid to the childcare provider cover only childcarecosts (e.g., no housekeeping services or personal services) and are paid only for the careof an eligible child (e.g., prorate costs if some of the care is provided for ineligible familymembers).The PHA will verify that the childcare provider is not an assisted family member.Verification will be made through the head of household’s declaration of family memberswho are expected to reside in the unit.Reasonableness of ExpensesOnly reasonable childcare costs can be deducted.PHA PolicyThe actual costs the family incurs will be compared with the PHA’s established standardsof reasonableness for the type of care in the locality to ensure that the costs arereasonable.If the family presents a justification for costs that exceed typical costs in the area, thePHA will request additional documentation, as required, to support a determination thatthe higher cost is appropriate.© Copyright 2008 Nan McKay & Associates, Inc.Page 7-29Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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Allowable Type of Child CareThe type of care to be provided is determined by the family, but must fall within certainguidelines, as discussed in Chapter 6.PHA PolicyThe PHA will verify that the type of childcare selected by the family is allowable, asdescribed in Chapter 6 (6-II.F).The PHA will verify that the fees paid to the childcare provider cover only childcarecosts (e.g., no housekeeping services or personal services) and are paid only for the careof an eligible child (e.g., prorate costs if some of the care is provided for ineligible familymembers).The PHA will verify that the childcare provider is not an assisted family member.Verification will be made through the head of household’s declaration of family memberswho are expected to reside in the unit.Reasonableness of ExpensesOnly reasonable childcare costs can be deducted.PHA PolicyThe actual costs the family incurs will be compared with the PHA’s established standardsof reasonableness for the type of care in the locality to ensure that the costs arereasonable.If the family presents a justification for costs that exceed typical costs in the area, thePHA will request additional documentation, as required, to support a determination thatthe higher cost is appropriate.© Copyright 2008 Nan McKay & Associates, Inc.Page 7-29Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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