ADMINISTRATIVE PLAN - San Antonio Housing Authority

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7-III.J. STUDENT FINANCIAL ASSISTANCEAny financial assistance, in excess of amounts received for tuition, that a person attending aninstitution of higher education receives under the Higher Education Act of 1965, from privatesources, or from an institution of higher education must be considered income unless the studentis over the age of 23 with dependent children or is residing with parents who are seeking orreceiving HCV assistance [24 CFR 5.609(b)(9) and FR 4/10/06].For students over the age of 23 with dependent children or students residing with parents who areseeking or receiving HCV assistance, the full amount of student financial assistance is excludedfrom annual income [24 CFR 5.609(c)(6)]. The full amount of student financial assistance is alsoexcluded for students attending schools that do not qualify as institutions of higher education (asdefined in Exhibit 3-2). Excluded amounts are verified only if, without verification, the PHAwould not be able to determine whether or to what extent the income is to be excluded (seeSection 7-III.H).PHA PolicyFor a student subject to having a portion of his/her student financial assistance includedin annual income in accordance with 24 CFR 5.609(b)(9), the PHA will request thirdpartywritten verification of both the source and the amount from the educationalinstitution attended by the student as well as from any other person or entity providingsuch assistance, as reported by the student.In addition, the PHA will request written verification from the institution of highereducation regarding the student’s tuition amount.If the PHA is unable to obtain third-party written verification of the requestedinformation, the PHA will pursue other forms of verification following the verificationhierarchy in Section 7-I.B.7-III.K. PARENTAL INCOME OF STUDENTS SUBJECT TO ELIGIBILITYRESTRICTIONSIf a student enrolled at an institution of higher education is under the age of 24, is not a veteran,is not married, and does not have a dependent child, the income of the student’s parents must beconsidered when determining income eligibility, unless the student is determined independentfrom his or her parents in accordance with PHA policy [24 CFR 5.612 and FR 4/10/06,p. 18146].This provision does not apply to students residing with parents who are seeking or receivingHCV assistance. It is limited to students who are seeking or receiving assistance on their own,separately from their parents.PHA PolicyIf the PHA is required to determine the income eligibility of a student’s parents, the PHAwill request an income declaration and certification of income from the appropriateparent(s) (as determined in Section 3-II.E). The PHA will send the request directly to theparents, who will be required to certify to their income under penalty of perjury. The© Copyright 2008 Nan McKay & Associates, Inc.Page 7-22Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
parents will be required to submit the information directly to the PHA. The requiredinformation must be submitted (postmarked) within 10 business days of the date of thePHA’s request or within any extended timeframe approved by the PHA.The PHA reserves the right to request and review supporting documentation at any timeif it questions the declaration or certification. Supporting documentation may include, butis not limited to, Internal Revenue Service (IRS) tax returns, consecutive and original paystubs, bank statements, pension benefit statements, benefit award letters, and otherofficial and authentic documents from a federal, state, or local agency.© Copyright 2008 Nan McKay & Associates, Inc.Page 7-23Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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ADMINISTRATIVE PLANFOR THESECTION 8
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Administrative Plan -Table of Conte
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1-I.A. OVERVIEWPART I: THE PHAThis
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1-I.E. THE PHA’S COMMITMENT TO ET
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e merged into a single tenant-based
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What does HUD do?HUD has the follow
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1-II.D. APPLICABLE REGULATIONSAppli
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Occupancy policies, including defin
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Chapter 2FAIR HOUSING AND EQUAL OPP
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The PHA will not use any of these f
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PART II: POLICIES RELATED TO PERSON
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2-II.C. REQUEST FOR AN ACCOMMODATIO
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Requests for accommodations must be
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The Americans with Disabilities Act
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PART III: IMPROVING ACCESS TO SERVI
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y LEP persons to the PHA’s Housin
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The HUD definition of a person with
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PART I: DEFINITIONS OF FAMILY AND H
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Remaining Member of a Tenant Family
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3-I.I. PERSONS WITH DISABILITIES AN
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3-I.L. ABSENT FAMILY MEMBERSIndivid
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Absence of Entire FamilyPHA PolicyT
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3-I.M. LIVE-IN AIDEThe definition o
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Using Income Limits for Eligibility
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Eligible NoncitizensIn addition to
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3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
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or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
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Personal PropertyPersonal property
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Periodic Payments Excluded from Ann
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6-I.K. PERIODIC AND DETERMINABLE AL
Page 154 and 155: 6-I.M. ADDITIONAL EXCLUSIONS FROM A
Page 156 and 157: 6-II.A. INTRODUCTIONPART II: ADJUST
Page 158 and 159: Summary of Allowable Medical Expens
Page 160 and 161: Eligible Attendant CareThe family d
Page 162 and 163: Furthering EducationPHA PolicyIf th
Page 164 and 165: PART III: CALCULATING FAMILY SHARE
Page 166 and 167: HUD-Defined Financial HardshipFinan
Page 168 and 169: Temporary HardshipIf the PHA determ
Page 170 and 171: Step 3: At the second regular reexa
Page 172 and 173: EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
Page 174 and 175: (3) Except where excluded under par
Page 176 and 177: (11) Earnings in excess of $480 for
Page 178 and 179: EXHIBIT 6-3: TREATMENT OF FAMILY AS
Page 180 and 181: (2) Second twelve-month exclusion a
Page 182 and 183: (4) The amount of the imputed welfa
Page 184 and 185: PART I: GENERAL VERIFICATION REQUIR
Page 186 and 187: MTW Program ParticipantsAny documen
Page 188 and 189: TID reports will be retained in par
Page 190 and 191: When Third-Party Verification is No
Page 192 and 193: PART II: VERIFYING FAMILY INFORMATI
Page 194 and 195: Separation or DivorcePHA PolicyCert
Page 196 and 197: Independent StudentPHA PolicyThe PH
Page 198 and 199: 7-II.G. CITIZENSHIP OR ELIGIBLE IMM
Page 200 and 201: PART III: VERIFYING INCOME AND ASSE
Page 202 and 203: 7-III.E. ASSETS AND INCOME FROM ASS
Page 206 and 207: PART IV: VERIFYING MANDATORY DEDUCT
Page 208 and 209: 7-IV.C. DISABILITY ASSISTANCE EXPEN
Page 210 and 211: Unreimbursed ExpenseTo be eligible
Page 212 and 213: Applicable to Non-MTW Program Appli
Page 214 and 215: © Copyright 2008 Nan McKay & Assoc
Page 216 and 217: EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
Page 218 and 219: 8.I.A. GENERAL HUD REQUIREMENTSPART
Page 220 and 221: The PHA must define a “healthy li
Page 222 and 223: Lack of security for the unitNo uti
Page 224 and 225: PART II: THE INSPECTION PROCESS8-II
Page 226 and 227: PHA PolicyIf any HQS violations are
Page 228 and 229: inspections independently of routin
Page 230 and 231: If an owner fails to correct HQS de
Page 232 and 233: The PHA must make a rent reasonable
Page 234 and 235: 8-III.D . PHA RENT REASONABLENESS M
Page 236 and 237: Interior Air QualityThe dwelling un
Page 238 and 239: EXHIBIT 8-2: SUMMARY OF TENANT PREF
Page 240 and 241: Chapter 9GENERAL LEASING POLICIESIN
Page 242 and 243: The owner and the family must submi
Page 244 and 245: PHA-Owned Units [24 CFR 982.352(b)]
Page 246 and 247: The tenant must have legal capacity
Page 248 and 249: items, appliances or services canno
Page 250 and 251: Corrections to the RTA will be acce
Page 252 and 253: 9-I.H. CHANGES IN LEASE OR RENT [24
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PART I. MOVING WITH CONTINUED ASSIS
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Restrictions on Elective Moves [24
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PART II: PORTABILITY10-II.A. OVERVI
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Reexamination of Family Income and
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Sending Documentation to the Receiv
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Outside the Receiving PHA’s Juris
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MTW Program ParticipantsThe timefra
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Ongoing Notification Responsibiliti
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Absorbing a Portable FamilyThe rece
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PART I: ANNUAL REEXAMINATIONS [24 C
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Social security numbers (See Chapte
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PART II: INTERIM REEXAMINATIONS [24
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Joint Custody of DependentsPHA Poli
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11-II.C. CHANGES AFFECTING INCOME O
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Effective DatesThe PHA must establi
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Subsidy Standards [24 CFR 982.505(c
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Chapter 12TERMINATION OF ASSISTANCE
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PHA PolicyA family will be consider
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The PHA will consider all credible
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In making its decision to terminate
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12-II.D. CRITERIA FOR DECIDING TO T
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If the tenant wishes to contest the
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12-II.F. TERMINATION NOTICE [HCV GB
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PART III: TERMINATION OF TENANCY BY
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After the initial lease term, “ot
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EXHIBIT 12-1: STATEMENT OF FAMILY O
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Members of the household must not e
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PART I. OWNERS IN THE HCV PROGRAM13
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The selected unit must meet HUD’s
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HUD may waive the conflict of inter
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Legal Ownership of UnitThe followin
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Part B is the body of the contract.
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Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
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Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
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The PHA must inspect each contract
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layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
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edecoration must be in accordance w
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a separate waiting list for PBV ass
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Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
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The owner may collect a security de
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Specifically made available for eld
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of Area Median Gross Income (AMGI),
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18-VIII.C. REASONABLE RENT [24 CFR
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PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
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Housing assistance payment. The mon
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Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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