ADMINISTRATIVE PLAN - San Antonio Housing Authority

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7-II.G. CITIZENSHIP OR ELIGIBLE IMMIGRATION STATUS [24 CFR 5.508]Overview<strong>Housing</strong> assistance is not available to persons who are not citizens, nationals, or eligibleimmigrants. Prorated assistance is provided for "mixed families" containing both eligible andineligible persons. A detailed discussion of eligibility requirements is in the Eligibility chapter.This verifications chapter discusses HUD and PHA verification requirements related tocitizenship status.The family must provide a certification that identifies each family member as a U.S. citizen, aU.S. national, an eligible noncitizen or an ineligible noncitizen and submit the documentsdiscussed below for each family member. Once eligibility to receive assistance has been verifiedfor an individual it need not be collected or verified again during continuously assistedoccupancy. [24 CFR 5.508(g)(5)]U.S. Citizens and NationalsHUD requires a declaration for each family member who claims to be a U.S. citizen or national.The declaration must be signed personally by any family member 18 or older and by a guardianfor minors.The PHA may request verification of the declaration by requiring presentation of a birthcertificate, United States passport or other appropriate documentation.PHA PolicyFamily members who claim U.S. citizenship or national status will not be required toprovide additional documentation unless the PHA receives information indicating that anindividual’s declaration may not be accurate.Eligible ImmigrantsDocuments RequiredAll family members claiming eligible immigration status must declare their status in the samemanner as U.S. citizens and nationals.The documentation required for eligible noncitizens varies depending upon factors such as thedate the person entered the U.S., the conditions under which eligible immigration status has beengranted, age, and the date on which the family began receiving HUD-funded assistance. Exhibit7-2 at the end of this chapter summarizes documents family members must provide.PHA Verification [HCV GB, pp. 5-3 and 5-7]For family members age 62 or older that claim to be eligible immigrants, proof of age is requiredin the manner described in 7-II.C. of this plan. No further verification of eligible immigrationstatus is required.For family members under the age of 62 who claim to be eligible immigrants, the PHA mustverify immigration status with the United States Citizenship and Immigration Services (USCIS).The PHA will follow all USCIS protocols for verification of eligible immigration status.© Copyright 2008 Nan McKay & Associates, Inc.Page 7-16Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
7-II.H. VERIFICATION OF PREFERENCE STATUSThe PHA must verify any preferences claimed by an applicant.PHA PolicyWhen the family is selected from the Waiting List for determination of eligibility, thefamily must prove that they qualified for the preference at the time of pre-application (ifthis was not verified and/or required at time of application).If the preference verification indicates that the applicant did not qualify for the preference, theapplicant will be returned to the Waiting List without the local preference and given anopportunity for a meeting.© Copyright 2008 Nan McKay & Associates, Inc.Page 7-17Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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ADMINISTRATIVE PLANFOR THESECTION 8
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Administrative Plan -Table of Conte
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1-I.A. OVERVIEWPART I: THE PHAThis
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1-I.E. THE PHA’S COMMITMENT TO ET
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e merged into a single tenant-based
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What does HUD do?HUD has the follow
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1-II.D. APPLICABLE REGULATIONSAppli
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Occupancy policies, including defin
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Chapter 2FAIR HOUSING AND EQUAL OPP
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The PHA will not use any of these f
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PART II: POLICIES RELATED TO PERSON
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2-II.C. REQUEST FOR AN ACCOMMODATIO
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Requests for accommodations must be
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The Americans with Disabilities Act
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PART III: IMPROVING ACCESS TO SERVI
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y LEP persons to the PHA’s Housin
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The HUD definition of a person with
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PART I: DEFINITIONS OF FAMILY AND H
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Remaining Member of a Tenant Family
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3-I.I. PERSONS WITH DISABILITIES AN
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3-I.L. ABSENT FAMILY MEMBERSIndivid
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Absence of Entire FamilyPHA PolicyT
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3-I.M. LIVE-IN AIDEThe definition o
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Using Income Limits for Eligibility
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Eligible NoncitizensIn addition to
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3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
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or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
Page 148 and 149: Personal PropertyPersonal property
Page 150 and 151: Periodic Payments Excluded from Ann
Page 152 and 153: 6-I.K. PERIODIC AND DETERMINABLE AL
Page 154 and 155: 6-I.M. ADDITIONAL EXCLUSIONS FROM A
Page 156 and 157: 6-II.A. INTRODUCTIONPART II: ADJUST
Page 158 and 159: Summary of Allowable Medical Expens
Page 160 and 161: Eligible Attendant CareThe family d
Page 162 and 163: Furthering EducationPHA PolicyIf th
Page 164 and 165: PART III: CALCULATING FAMILY SHARE
Page 166 and 167: HUD-Defined Financial HardshipFinan
Page 168 and 169: Temporary HardshipIf the PHA determ
Page 170 and 171: Step 3: At the second regular reexa
Page 172 and 173: EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
Page 174 and 175: (3) Except where excluded under par
Page 176 and 177: (11) Earnings in excess of $480 for
Page 178 and 179: EXHIBIT 6-3: TREATMENT OF FAMILY AS
Page 180 and 181: (2) Second twelve-month exclusion a
Page 182 and 183: (4) The amount of the imputed welfa
Page 184 and 185: PART I: GENERAL VERIFICATION REQUIR
Page 186 and 187: MTW Program ParticipantsAny documen
Page 188 and 189: TID reports will be retained in par
Page 190 and 191: When Third-Party Verification is No
Page 192 and 193: PART II: VERIFYING FAMILY INFORMATI
Page 194 and 195: Separation or DivorcePHA PolicyCert
Page 196 and 197: Independent StudentPHA PolicyThe PH
Page 200 and 201: PART III: VERIFYING INCOME AND ASSE
Page 202 and 203: 7-III.E. ASSETS AND INCOME FROM ASS
Page 204 and 205: 7-III.J. STUDENT FINANCIAL ASSISTAN
Page 206 and 207: PART IV: VERIFYING MANDATORY DEDUCT
Page 208 and 209: 7-IV.C. DISABILITY ASSISTANCE EXPEN
Page 210 and 211: Unreimbursed ExpenseTo be eligible
Page 212 and 213: Applicable to Non-MTW Program Appli
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Page 216 and 217: EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
Page 218 and 219: 8.I.A. GENERAL HUD REQUIREMENTSPART
Page 220 and 221: The PHA must define a “healthy li
Page 222 and 223: Lack of security for the unitNo uti
Page 224 and 225: PART II: THE INSPECTION PROCESS8-II
Page 226 and 227: PHA PolicyIf any HQS violations are
Page 228 and 229: inspections independently of routin
Page 230 and 231: If an owner fails to correct HQS de
Page 232 and 233: The PHA must make a rent reasonable
Page 234 and 235: 8-III.D . PHA RENT REASONABLENESS M
Page 236 and 237: Interior Air QualityThe dwelling un
Page 238 and 239: EXHIBIT 8-2: SUMMARY OF TENANT PREF
Page 240 and 241: Chapter 9GENERAL LEASING POLICIESIN
Page 242 and 243: The owner and the family must submi
Page 244 and 245: PHA-Owned Units [24 CFR 982.352(b)]
Page 246 and 247: The tenant must have legal capacity
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items, appliances or services canno
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Corrections to the RTA will be acce
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9-I.H. CHANGES IN LEASE OR RENT [24
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PART I. MOVING WITH CONTINUED ASSIS
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Restrictions on Elective Moves [24
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PART II: PORTABILITY10-II.A. OVERVI
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Reexamination of Family Income and
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Sending Documentation to the Receiv
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Outside the Receiving PHA’s Juris
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MTW Program ParticipantsThe timefra
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Ongoing Notification Responsibiliti
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Absorbing a Portable FamilyThe rece
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PART I: ANNUAL REEXAMINATIONS [24 C
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Social security numbers (See Chapte
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PART II: INTERIM REEXAMINATIONS [24
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Joint Custody of DependentsPHA Poli
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11-II.C. CHANGES AFFECTING INCOME O
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Effective DatesThe PHA must establi
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Subsidy Standards [24 CFR 982.505(c
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Chapter 12TERMINATION OF ASSISTANCE
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PHA PolicyA family will be consider
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The PHA will consider all credible
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In making its decision to terminate
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12-II.D. CRITERIA FOR DECIDING TO T
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If the tenant wishes to contest the
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12-II.F. TERMINATION NOTICE [HCV GB
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PART III: TERMINATION OF TENANCY BY
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After the initial lease term, “ot
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EXHIBIT 12-1: STATEMENT OF FAMILY O
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Members of the household must not e
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PART I. OWNERS IN THE HCV PROGRAM13
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The selected unit must meet HUD’s
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HUD may waive the conflict of inter
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Legal Ownership of UnitThe followin
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Part B is the body of the contract.
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Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
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Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
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The PHA must inspect each contract
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layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
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edecoration must be in accordance w
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a separate waiting list for PBV ass
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Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
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The owner may collect a security de
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Specifically made available for eld
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of Area Median Gross Income (AMGI),
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18-VIII.C. REASONABLE RENT [24 CFR
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PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
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Housing assistance payment. The mon
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Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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