ADMINISTRATIVE PLAN - San Antonio Housing Authority

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Administrative Plan -Table of Contents6-I.K. Periodic And Determinable Allowances [24 CFR 5.609(b)(7)]........... 6-24Alimony and Child Support............................................................ 6-24Regular Contributions or Gifts ....................................................... 6-246-I.L. Student Financial Assistance [24 CFR 5.609(b)(9)]............................. 6-24Student Financial Assistance Included in Annual Income[24 CFR 5.609(b)(9) and FR 4/10/06]............................................ 6-25Student Financial Assistance Excluded from Annual Income[24 CFR 5.609(c)(6)]...................................................................... 6-256-I.M. Additional Exclusions From Annual Income ....................................... 6-26PART II: ADJUSTED INCOME.......................................................................................... 6-286-II.A. Introduction........................................................................................... 6-28Overview......................................................................................... 6-28Anticipating Expenses .................................................................... 6-286-II.B. Dependent Deduction ........................................................................... 6-296-II.C. Elderly Or Disabled Family Deduction ................................................ 6-296-II.D. Medical Expenses Deduction [24 CFR 5.611(a)(3)(i)] ........................ 6-29Definition of Medical Expenses...................................................... 6-29Summary of Allowable Medical Expenses from IRSPublication 502 ............................................................................... 6-30Families That Qualify for Both Medical and DisabilityAssistance Expenses ....................................................................... 6-306-II.E.Disability Assistance Expenses Deduction [24 CFR 5.603(b) and24 CFR 5.611(a)(3)(ii)] ........................................................................ 6-30Earned Income Limit on the Disability Assistance ExpenseDeduction........................................................................................ 6-30Eligible Disability Expenses........................................................... 6-31Necessary and Reasonable Expenses.............................................. 6-32Families That Qualify for Both Medical and DisabilityAssistance Expenses ....................................................................... 6-326-II.F. Child Care Expense Deduction............................................................. 6-33Clarifying the Meaning of Child for This Deduction ..................... 6-33Qualifying for the Deduction.......................................................... 6-33Earned Income Limit on Child Care Expense Deduction .............. 6-34Eligible Child Care Expenses ......................................................... 6-35© Copyright 2008 Nan McKay & Associates TOC-8Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use
Administrative Plan -Table of ContentsPART III: CALCULATING FAMILY SHARE AND PHA SUBSIDY............................... 6-366-III.A. Overview Of Rent And Subsidy Calculations...................................... 6-36TTP Formula [24 CFR 5.628] ........................................................ 6-36Family Share [24 CFR 982.305(a)(5)]............................................ 6-36PHA Subsidy [24 CFR 982.505(b)]................................................ 6-37Utility Reimbursement [24 CFR 982.514(b)]................................. 6-376-III.B. Financial Hardships Affecting Minimum Rent [24 CFR 5.630] .......... 6-37Overview......................................................................................... 6-37HUD-Defined Financial Hardship.................................................. 6-38Implementation of Hardship Exemption ........................................ 6-386-III.C. Applying Payment Standards [24 CFR 982.505] ................................. 6-40Overview......................................................................................... 6-40Changes in Payment Standards....................................................... 6-41Reasonable Accommodation .......................................................... 6-426-III.D. Applying Utility Allowances [24 CFR 982.517].................................. 6-42Overview......................................................................................... 6-42Reasonable Accommodation .......................................................... 6-42Utility Allowance Revisions........................................................... 6-436-III.E. Prorated Assistance For Mixed Families [24 CFR 5.520].................... 6-43Exhibit 6-1: Annual Income Inclusions .................................................................................... 6-44HHS Definition Of "Assistance" .......................................................................... 6-45Exhibit 6-2: Annual Income Exclusions ................................................................................... 6-47Exhibit 6-3: Treatment Of Family Assets ................................................................................. 6-50Exhibit 6-4: Earned Income Disallowance For Persons With Disabilities ............................... 6-51Exhibit 6-5: The Effect Of Welfare Benefit Reduction ............................................................ 6-53© Copyright 2008 Nan McKay & Associates TOC-9Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use
Page 1 and 2: ADMINISTRATIVE PLANFOR THESECTION 8
Page 3 and 4: Administrative Plan -Table of Conte
Page 9: Administrative Plan -Table of Conte
Page 31 and 32: 1-I.A. OVERVIEWPART I: THE PHAThis
Page 33 and 34: 1-I.E. THE PHA’S COMMITMENT TO ET
Page 35 and 36: e merged into a single tenant-based
Page 37 and 38: What does HUD do?HUD has the follow
Page 39 and 40: 1-II.D. APPLICABLE REGULATIONSAppli
Page 41 and 42: Occupancy policies, including defin
Page 43 and 44: Chapter 2FAIR HOUSING AND EQUAL OPP
Page 45 and 46: The PHA will not use any of these f
Page 47 and 48: PART II: POLICIES RELATED TO PERSON
Page 49 and 50: 2-II.C. REQUEST FOR AN ACCOMMODATIO
Page 51 and 52: Requests for accommodations must be
Page 53 and 54: The Americans with Disabilities Act
Page 55 and 56: PART III: IMPROVING ACCESS TO SERVI
Page 57 and 58: y LEP persons to the PHA’s Housin
Page 59 and 60: The HUD definition of a person with
Page 61 and 62:
PART I: DEFINITIONS OF FAMILY AND H
Page 63 and 64:
Remaining Member of a Tenant Family
Page 65 and 66:
3-I.I. PERSONS WITH DISABILITIES AN
Page 67 and 68:
3-I.L. ABSENT FAMILY MEMBERSIndivid
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Absence of Entire FamilyPHA PolicyT
Page 71 and 72:
3-I.M. LIVE-IN AIDEThe definition o
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Using Income Limits for Eligibility
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Eligible NoncitizensIn addition to
Page 77 and 78:
3-II.E. STUDENTS ENROLLED IN INSTIT
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PART III: DENIAL OF ADMISSION3-III.
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If any applicant household member d
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Previous Behavior in Assisted Housi
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HUD requires the PHA to provide pro
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PHA PolicyAs a condition of receivi
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The term stalking means:- To follow
Page 92 and 93:
or the extension period has elapsed
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Has a physical, mental, or emotiona
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EXHIBIT 3-2: DEFINITION OF INSTITUT
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(ii) In the case of a veterinary sc
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(b) Proprietary institution of high
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4-I.A. OVERVIEWPART I: THE APPLICAT
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4-I.D. PLACEMENT ON THE WAITING LIS
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4-II.C. OPENING AND CLOSING THE WAI
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4-II.F. UPDATING THE WAITING LIST [
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PART III: SELECTION FOR HCV ASSISTA
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Involuntary Displacement Preference
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4-III.D. NOTIFICATION OF SELECTIONW
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Chapter 5BRIEFINGS AND VOUCHER ISSU
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Oral Briefing [24 CFR 982.301(a)]Ea
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5-I.C. FAMILY OBLIGATIONSObligation
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The family must notify the PHA with
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Single person families will be allo
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PHA PolicyVouchers will be issued t
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PHA’s determination not to suspen
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6-I.A. OVERVIEWPART I: ANNUAL INCOM
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PHA PolicyIf the family includes a
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PHAs are required to use HUD’s En
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Income Earned under Certain Federal
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6-I.E. EARNED INCOME DISALLOWANCE F
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6-I.F. BUSINESS INCOME [24 CFR 5.60
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6-I.G. ASSETS [24 CFR 5.609(b)(3) a
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Jointly Owned AssetsThe regulation
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Equity in Real Property or Other Ca
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Personal PropertyPersonal property
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Periodic Payments Excluded from Ann
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6-I.K. PERIODIC AND DETERMINABLE AL
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6-I.M. ADDITIONAL EXCLUSIONS FROM A
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6-II.A. INTRODUCTIONPART II: ADJUST
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Summary of Allowable Medical Expens
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Eligible Attendant CareThe family d
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Furthering EducationPHA PolicyIf th
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PART III: CALCULATING FAMILY SHARE
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HUD-Defined Financial HardshipFinan
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Temporary HardshipIf the PHA determ
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Step 3: At the second regular reexa
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EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
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(3) Except where excluded under par
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(11) Earnings in excess of $480 for
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EXHIBIT 6-3: TREATMENT OF FAMILY AS
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(2) Second twelve-month exclusion a
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(4) The amount of the imputed welfa
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PART I: GENERAL VERIFICATION REQUIR
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MTW Program ParticipantsAny documen
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TID reports will be retained in par
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When Third-Party Verification is No
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PART II: VERIFYING FAMILY INFORMATI
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Separation or DivorcePHA PolicyCert
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Independent StudentPHA PolicyThe PH
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7-II.G. CITIZENSHIP OR ELIGIBLE IMM
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PART III: VERIFYING INCOME AND ASSE
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7-III.E. ASSETS AND INCOME FROM ASS
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7-III.J. STUDENT FINANCIAL ASSISTAN
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PART IV: VERIFYING MANDATORY DEDUCT
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7-IV.C. DISABILITY ASSISTANCE EXPEN
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Unreimbursed ExpenseTo be eligible
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Applicable to Non-MTW Program Appli
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© Copyright 2008 Nan McKay & Assoc
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EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
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8.I.A. GENERAL HUD REQUIREMENTSPART
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The PHA must define a “healthy li
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Lack of security for the unitNo uti
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PART II: THE INSPECTION PROCESS8-II
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PHA PolicyIf any HQS violations are
Page 228 and 229:
inspections independently of routin
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If an owner fails to correct HQS de
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The PHA must make a rent reasonable
Page 234 and 235:
8-III.D . PHA RENT REASONABLENESS M
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Interior Air QualityThe dwelling un
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EXHIBIT 8-2: SUMMARY OF TENANT PREF
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Chapter 9GENERAL LEASING POLICIESIN
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The owner and the family must submi
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PHA-Owned Units [24 CFR 982.352(b)]
Page 246 and 247:
The tenant must have legal capacity
Page 248 and 249:
items, appliances or services canno
Page 250 and 251:
Corrections to the RTA will be acce
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9-I.H. CHANGES IN LEASE OR RENT [24
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PART I. MOVING WITH CONTINUED ASSIS
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Restrictions on Elective Moves [24
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PART II: PORTABILITY10-II.A. OVERVI
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Reexamination of Family Income and
Page 262 and 263:
Sending Documentation to the Receiv
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Outside the Receiving PHA’s Juris
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MTW Program ParticipantsThe timefra
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Ongoing Notification Responsibiliti
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Absorbing a Portable FamilyThe rece
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PART I: ANNUAL REEXAMINATIONS [24 C
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Social security numbers (See Chapte
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PART II: INTERIM REEXAMINATIONS [24
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Joint Custody of DependentsPHA Poli
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11-II.C. CHANGES AFFECTING INCOME O
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Effective DatesThe PHA must establi
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Subsidy Standards [24 CFR 982.505(c
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Chapter 12TERMINATION OF ASSISTANCE
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PHA PolicyA family will be consider
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The PHA will consider all credible
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In making its decision to terminate
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12-II.D. CRITERIA FOR DECIDING TO T
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If the tenant wishes to contest the
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12-II.F. TERMINATION NOTICE [HCV GB
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PART III: TERMINATION OF TENANCY BY
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After the initial lease term, “ot
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EXHIBIT 12-1: STATEMENT OF FAMILY O
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Members of the household must not e
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PART I. OWNERS IN THE HCV PROGRAM13
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The selected unit must meet HUD’s
Page 312 and 313:
HUD may waive the conflict of inter
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Legal Ownership of UnitThe followin
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Part B is the body of the contract.
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Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
Page 334 and 335:
Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
Page 342 and 343:
PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
Page 346 and 347:
The family must meet the Federal mi
Page 348 and 349:
15-VII.D. ELIGIBLE UNITS [24 CFR 98
Page 350 and 351:
How to obtain homeownership financi
Page 352 and 353:
Provide that the purchaser is not o
Page 354 and 355:
Has an ownership interest in the un
Page 356 and 357:
PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
Page 360 and 361:
PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
Page 372 and 373:
Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
Page 376 and 377:
Background: A brief, impartial stat
Page 378 and 379:
Notice of Denial or Termination of
Page 380 and 381:
Recording of the HearingThe family
Page 382 and 383:
Informal Complaints by Applicants a
Page 384 and 385:
Family Debts to the PHAPHA PolicyA
Page 386 and 387:
Collection of Housing Assistance Ov
Page 388 and 389:
HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
Page 396 and 397:
PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
Page 427 and 428:
Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
Page 435 and 436:
The PHA must inspect each contract
Page 437 and 438:
layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
Page 443 and 444:
edecoration must be in accordance w
Page 445 and 446:
a separate waiting list for PBV ass
Page 447 and 448:
Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
Page 451 and 452:
The owner may collect a security de
Page 453 and 454:
Specifically made available for eld
Page 455 and 456:
of Area Median Gross Income (AMGI),
Page 457 and 458:
18-VIII.C. REASONABLE RENT [24 CFR
Page 459 and 460:
PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
Page 469 and 470:
Housing assistance payment. The mon
Page 471 and 472:
Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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