ADMINISTRATIVE PLAN - San Antonio Housing Authority

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4-II.F. UPDATING THE WAITING LIST [24 CFR 982.204 (c)]HUD requires the PHA to establish policies to use when removing applicant names from thewaiting list.Purging the Waiting ListThe decision to withdraw an applicant family that includes a person with disabilities from thewaiting list is subject to reasonable accommodation. If the applicant did not respond to a PHArequest for information or updates because of the family member’s disability, the PHA mustreinstate the applicant family to their former position on the waiting list [24 CFR 982.204(c)(2)].PHA PolicyThe waiting list may be updated annually to ensure that all applicants and applicantinformation is current and timely.To update the waiting list, the PHA will send an update request via first class mail to eachfamily on the waiting list to determine whether the family continues to be interested in,and to qualify for, the program. This update request will be sent to the last address thatthe PHA has on record for the family. The update request will provide a deadline bywhich the family must respond and will state that failure to respond will result in theapplicant’s name being removed from the waiting list.The family’s response must be in writing or method indicated in notice and may bedelivered in person, by mail, by fax or method indicated in notice. Responses should bepostmarked or received by the PHA not later than 10 business days from the date of thePHA letter.If the family fails to respond within 10 business days, the family will be removed fromthe waiting list without further notice.If the notice is returned by the post office with no forwarding address, the applicant willbe removed from the waiting list without further notice.If the notice is returned by the post office with a forwarding address, the notice will be resentto the address indicated. The family will have 10 business days to respond from thedate the letter was re-sent.If a family is removed from the waiting list for failure to respond, the Director ordesignee may reinstate the family if s/he determines the lack of response was due to PHAerror, or to circumstances beyond the family’s control.Removal from the Waiting ListPHA PolicyIf at any time an applicant family is on the waiting list, the PHA determines that thefamily is not eligible for assistance (see Chapter 3), the family will be removed from thewaiting list.If a family is removed from the waiting list because the PHA has determined the family isnot eligible for assistance, a notice will be sent to the family’s address of record as wellas to any alternate address provided on the initial application. The notice will state the© Copyright 2008 Nan McKay & Associates, Inc. Page 4-8Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
easons the family was removed from the waiting and will inform the family how torequest an informal review of the PHA’s decision (see Chapter 16) [24 CFR 982.201(f)].© Copyright 2008 Nan McKay & Associates, Inc. Page 4-9Revised/Approved 04/08/10 (Eff: 07/01/10)Unlimited copies may be made for internal use.
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ADMINISTRATIVE PLANFOR THESECTION 8
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Administrative Plan -Table of Conte
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1-I.A. OVERVIEWPART I: THE PHAThis
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1-I.E. THE PHA’S COMMITMENT TO ET
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e merged into a single tenant-based
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What does HUD do?HUD has the follow
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1-II.D. APPLICABLE REGULATIONSAppli
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Occupancy policies, including defin
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Chapter 2FAIR HOUSING AND EQUAL OPP
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The PHA will not use any of these f
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PART II: POLICIES RELATED TO PERSON
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2-II.C. REQUEST FOR AN ACCOMMODATIO
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Requests for accommodations must be
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The Americans with Disabilities Act
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PART III: IMPROVING ACCESS TO SERVI
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Page 59 and 60: The HUD definition of a person with
Page 61 and 62: PART I: DEFINITIONS OF FAMILY AND H
Page 63 and 64: Remaining Member of a Tenant Family
Page 65 and 66: 3-I.I. PERSONS WITH DISABILITIES AN
Page 67 and 68: 3-I.L. ABSENT FAMILY MEMBERSIndivid
Page 69 and 70: Absence of Entire FamilyPHA PolicyT
Page 71 and 72: 3-I.M. LIVE-IN AIDEThe definition o
Page 73 and 74: Using Income Limits for Eligibility
Page 75 and 76: Eligible NoncitizensIn addition to
Page 77 and 78: 3-II.E. STUDENTS ENROLLED IN INSTIT
Page 80 and 81: PART III: DENIAL OF ADMISSION3-III.
Page 82 and 83: If any applicant household member d
Page 84 and 85: Previous Behavior in Assisted Housi
Page 86 and 87: HUD requires the PHA to provide pro
Page 88 and 89: PHA PolicyAs a condition of receivi
Page 90 and 91: The term stalking means:- To follow
Page 92 and 93: or the extension period has elapsed
Page 94 and 95: Has a physical, mental, or emotiona
Page 96 and 97: EXHIBIT 3-2: DEFINITION OF INSTITUT
Page 98 and 99: (ii) In the case of a veterinary sc
Page 100 and 101: (b) Proprietary institution of high
Page 102 and 103: 4-I.A. OVERVIEWPART I: THE APPLICAT
Page 104 and 105: 4-I.D. PLACEMENT ON THE WAITING LIS
Page 106 and 107: 4-II.C. OPENING AND CLOSING THE WAI
Page 110 and 111: PART III: SELECTION FOR HCV ASSISTA
Page 112 and 113: Involuntary Displacement Preference
Page 114 and 115: 4-III.D. NOTIFICATION OF SELECTIONW
Page 116 and 117: Chapter 5BRIEFINGS AND VOUCHER ISSU
Page 118 and 119: Oral Briefing [24 CFR 982.301(a)]Ea
Page 120 and 121: 5-I.C. FAMILY OBLIGATIONSObligation
Page 122 and 123: The family must notify the PHA with
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Page 126 and 127: PHA PolicyVouchers will be issued t
Page 128 and 129: PHA’s determination not to suspen
Page 130 and 131: 6-I.A. OVERVIEWPART I: ANNUAL INCOM
Page 132 and 133: PHA PolicyIf the family includes a
Page 134 and 135: PHAs are required to use HUD’s En
Page 136 and 137: Income Earned under Certain Federal
Page 138 and 139: 6-I.E. EARNED INCOME DISALLOWANCE F
Page 140 and 141: 6-I.F. BUSINESS INCOME [24 CFR 5.60
Page 142 and 143: 6-I.G. ASSETS [24 CFR 5.609(b)(3) a
Page 144 and 145: Jointly Owned AssetsThe regulation
Page 146 and 147: Equity in Real Property or Other Ca
Page 148 and 149: Personal PropertyPersonal property
Page 150 and 151: Periodic Payments Excluded from Ann
Page 152 and 153: 6-I.K. PERIODIC AND DETERMINABLE AL
Page 154 and 155: 6-I.M. ADDITIONAL EXCLUSIONS FROM A
Page 156 and 157: 6-II.A. INTRODUCTIONPART II: ADJUST
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Summary of Allowable Medical Expens
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Eligible Attendant CareThe family d
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Furthering EducationPHA PolicyIf th
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PART III: CALCULATING FAMILY SHARE
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HUD-Defined Financial HardshipFinan
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Temporary HardshipIf the PHA determ
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Step 3: At the second regular reexa
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EXHIBIT 6-1: ANNUAL INCOME INCLUSIO
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(3) Except where excluded under par
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(11) Earnings in excess of $480 for
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EXHIBIT 6-3: TREATMENT OF FAMILY AS
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(2) Second twelve-month exclusion a
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(4) The amount of the imputed welfa
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PART I: GENERAL VERIFICATION REQUIR
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MTW Program ParticipantsAny documen
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TID reports will be retained in par
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When Third-Party Verification is No
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PART II: VERIFYING FAMILY INFORMATI
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Separation or DivorcePHA PolicyCert
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Independent StudentPHA PolicyThe PH
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7-II.G. CITIZENSHIP OR ELIGIBLE IMM
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PART III: VERIFYING INCOME AND ASSE
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7-III.E. ASSETS AND INCOME FROM ASS
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7-III.J. STUDENT FINANCIAL ASSISTAN
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PART IV: VERIFYING MANDATORY DEDUCT
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7-IV.C. DISABILITY ASSISTANCE EXPEN
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Unreimbursed ExpenseTo be eligible
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Applicable to Non-MTW Program Appli
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© Copyright 2008 Nan McKay & Assoc
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EXHIBIT 7-2: SUMMARY OF DOCUMENTATI
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8.I.A. GENERAL HUD REQUIREMENTSPART
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The PHA must define a “healthy li
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Lack of security for the unitNo uti
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PART II: THE INSPECTION PROCESS8-II
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PHA PolicyIf any HQS violations are
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inspections independently of routin
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If an owner fails to correct HQS de
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The PHA must make a rent reasonable
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8-III.D . PHA RENT REASONABLENESS M
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Interior Air QualityThe dwelling un
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EXHIBIT 8-2: SUMMARY OF TENANT PREF
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Chapter 9GENERAL LEASING POLICIESIN
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The owner and the family must submi
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PHA-Owned Units [24 CFR 982.352(b)]
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The tenant must have legal capacity
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items, appliances or services canno
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Corrections to the RTA will be acce
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9-I.H. CHANGES IN LEASE OR RENT [24
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PART I. MOVING WITH CONTINUED ASSIS
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Restrictions on Elective Moves [24
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PART II: PORTABILITY10-II.A. OVERVI
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Reexamination of Family Income and
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Sending Documentation to the Receiv
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Outside the Receiving PHA’s Juris
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MTW Program ParticipantsThe timefra
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Ongoing Notification Responsibiliti
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Absorbing a Portable FamilyThe rece
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PART I: ANNUAL REEXAMINATIONS [24 C
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Social security numbers (See Chapte
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PART II: INTERIM REEXAMINATIONS [24
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Joint Custody of DependentsPHA Poli
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11-II.C. CHANGES AFFECTING INCOME O
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Effective DatesThe PHA must establi
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Subsidy Standards [24 CFR 982.505(c
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Chapter 12TERMINATION OF ASSISTANCE
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PHA PolicyA family will be consider
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The PHA will consider all credible
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In making its decision to terminate
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12-II.D. CRITERIA FOR DECIDING TO T
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If the tenant wishes to contest the
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12-II.F. TERMINATION NOTICE [HCV GB
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PART III: TERMINATION OF TENANCY BY
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After the initial lease term, “ot
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EXHIBIT 12-1: STATEMENT OF FAMILY O
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Members of the household must not e
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PART I. OWNERS IN THE HCV PROGRAM13
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The selected unit must meet HUD’s
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HUD may waive the conflict of inter
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Legal Ownership of UnitThe followin
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Part B is the body of the contract.
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Late HAP Payments [24 CFR 982.451(a
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13-II.E. HAP CONTRACT TERM AND TERM
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EXHIBIT 13-1: SUMMARY OF REQUIREMEN
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PART I: PREVENTING, DETECTING, ANDI
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14-I.C. INVESTIGATING ERRORS AND PR
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PART II: CORRECTIVE MEASURES AND PE
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Penalties for Program AbuseIn the c
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Repayment to the PHANeither a famil
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Chapter 15SPECIAL HOUSING TYPES[24
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Sanitary Facilities: At least one f
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PART III. GROUP HOME[24 CFR 982.610
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15-IV.I. OVERVIEWPART IV. SHARED HO
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PART V. COOPERATIVE HOUSING[24 CFR
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Utility AllowanceThe PHA must estab
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The family must meet the Federal mi
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15-VII.D. ELIGIBLE UNITS [24 CFR 98
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How to obtain homeownership financi
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Provide that the purchaser is not o
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Has an ownership interest in the un
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PHA PolicyThe PHA’s housing assis
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15-VII.O. MORTGAGE DEFAULT [24 CFR
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PART I: ADMINISTRATIVE FEE RESERVE
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Updating Payment StandardsWhen HUD
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"Success Rate" Payment Standard Amo
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PART III: INFORMAL REVIEWS AND HEAR
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Informal Review Decision [24 CFR 98
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Informal Hearing ProceduresNotice t
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Pre-Hearing Right to Discovery [24
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Explain the rules of conducting the
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Background: A brief, impartial stat
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Notice of Denial or Termination of
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Recording of the HearingThe family
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Informal Complaints by Applicants a
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Family Debts to the PHAPHA PolicyA
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Collection of Housing Assistance Ov
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HUD Verification MethodSeveral of t
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Indicator 9: Annual reexaminationsM
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PART VI: RECORD KEEPING16-VI.A. OVE
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Criminal RecordsThe PHA may only di
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PART VIII: DETERMINATION OF INSUFFI
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16-IX.A. NOTIFICATION TO PARTICIPAN
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Proving that You Are a Victim of Do
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EXHIBIT 16-2: SAMPLE NOTICE TO HOUS
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DefinitionsFor purposes of determin
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PART I: DISCLOSURE17-I.A. SOCIAL SE
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PART II: DOCUMENTATION17-II.A. SOCI
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17-III.B. INDIVIDUALS WITHOUT AN AS
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17-III.E. THIRD PARTY VERIFICATION
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17-III.H. ENSURING THE AVAILABILITY
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EXHIBIT 17-2: EXCERPT FROM HUD VERI
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Failed Verification Report Error Me
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Chapter 18PROJECT-BASED VOUCHERSINT
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PART II: PBV OWNER PROPOSALS18-II.A
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Alternatively, the PHA may accept p
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Ineligible Housing Types [24 CFR 98
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Exceptions are allowed and PBV unit
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18-II.G. SITE SELECTION STANDARDSCo
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The PHA activities under the PBV pr
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The PHA must inspect each contract
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layering review is completed. Likew
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The PHA must enter into a HAP contr
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Remedies for HQS Violations [24 CFR
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edecoration must be in accordance w
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a separate waiting list for PBV ass
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Persons with Limited English Profic
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18-VII.B. LEASE [24 CFR 983.256]The
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The owner may collect a security de
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Specifically made available for eld
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of Area Median Gross Income (AMGI),
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18-VIII.C. REASONABLE RENT [24 CFR
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PART IX: PAYMENTS TO OWNER18-IX.A.
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18-IX.D. OTHER FEES AND CHARGES [24
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MSAMTCSNOFAOMBPASSPHAPHRAPICPIHMetr
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Budget authority. An amount authori
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Drug-related criminal activity. As
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Housing assistance payment. The mon
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Monthly income. One twelfth of annu
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Rent to owner. The total monthly re
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Utility allowance. If the cost of u
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ADMINISTRATIVE PLAN - San Antonio Housing Authority

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