LAW PreDiscovery ™ Software Installation Guide - LexisNexis

System Requirements for LAW PreDiscovery Software (“LAW”)LAW PreDiscovery SoftwareInstallation GuideVersion 5.2, May 2008

CopyrightCopyrightLexisNexis and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used underlicense. LAW PreDiscovery is a trademark of LexisNexis, a division of Reed Elsevier Inc. Other products or servicesmay be trademarks or registered trademarks of their respective companies.© 2008 LexisNexis, a division of Reed Elsevier Inc. All rights reserved.Additional ResourcesFor additional help and support, please contact:▪ General Product Information: www.lexisnexis.com/law-prediscovery▪ LAW PreDiscovery Technical Support: phone: 1-866-831-0497, email: lawsupport@lexisnexis.com▪ LAW PreDiscovery Training: phone: 425-463-3503, email: lawtraining@lexisnexis.comMay 2008051208LIG5.2LAW PreDiscovery SoftwareInstallation Guidei

ContentsContentsSystem Requirements for LAW PreDiscovery Software (“LAW”) .............................1LAW PreDiscovery Software Installation.........................................................................3LAW Profile Manager.........................................................................................................9Initially Launching LAW PreDiscovery Software .............................................................................9Checking License Availability ........................................................................................................11Creating Custom Profiles ..............................................................................................................12LAW PreDiscovery SoftwareInstallation Guideii

System Requirements for LAW PreDiscovery Software (“LAW”)System Requirements for LAW PreDiscoverySoftware (“LAW”)Hardware and Software Minimum RecommendedProcessor Speed (CPU)(Not specifically written to supportDual-CPU systems so performanceincrease may not be significant)1.7 GHz 3.0 GHzMemory (RAM) 512 MB 1.0 GBHard Drive (Installation)60 MB100 MBExtra hard drive space is needed forcase databases, documents, etc.Supported Operating SystemsWindows 2000 Pro SP 4Windows XP SP 2Windows 2000 Server**Windows Server 2003****Host for server only (storage ofimages and database files)--notrecommended for client stationsWindows Vista(See the Note below.)Windows XP SP 2Case StorageSingle computer with LAW casesstored on the local hard driveLAW cases stored on a networkserver and allows LAW clientstations to access the casesCase DatabasesLAW supports the following back end databases: SQL Server 2000/2005,SQL Express 2005, Access 2000, and ADS 8.0. SQL is the recommendeddatabase solution.Network10/100 network required forproduction into shared casesGigabit network recommended ifworking across networkScanner HardwareA scanner supporting ISIS drivers, for a list of supported scanners seewww.scannerdrivers.com. LAWtsi supports TWAIN devices.LAW PreDiscovery SoftwareInstallation Guide 1

System Requirements for LAW PreDiscovery Software (“LAW”)Office Professional (with current service packs): 2000, 2002 (XP), or 2003(2003 recommended)Internet Explorer 6.1 Service Pack 1 or higherSoftware Required for ProperOperation (Native File Printing)Volo View Express Version 2.1 (download can be provided fromlawsupport@lexisnexis.com)Adobe Standard or Professional 7.0 or higher (Adobe Reader supported butnot recommended)Lotus Notes Version 6.5 or higherMicrosoft Visio 2003 or higherUp-to-date anti-virus softwareRegistrationNetwork based USB hardware key. At least one available USB port locatedon a computer accessible by all LAW client stations via the network isrequired.BackupsDepending on workload and number of cases, it is strongly recommendedthat LAW cases are backed up. The backups become extremely valuable incase of hardware failure or other unforeseen circumstances.Note: LAW requires the installation of source applications for all native document types that will be printed orconverted to TIFF. For example, Microsoft Word must be installed to print Word documents and WordPerfectdocuments. Microsoft Excel must be installed to print Excel, Lotus 1-2-3, and Quattro Pro worksheets. MicrosoftPowerPoint must be installed to print PowerPoint slideshows/presentations, and so on.Note: Although anti-virus software is not required, we highly recommend having up-to-date anti-virus softwareinstalled and running on the LAW machines during processing. LexisNexis is not liable for any damage caused byviruses embedded within processed documents.Note: If using Windows Vista, please note the following:■ When using LAW with UAC (User Account Control) enabled, it is recommended users do not create cases underthe Program Files folder. This is a "protected" location in Vista and therefore the case folder will be redirected to thevirtual store, a location in the current user's profile (i.e., C:\Users\\AppData\Local\VirtualStore\ProgramFiles\Law50\Cases). Certain functions in LAW will not work properly when this data redirection occurs. To avoid thisissue, disable UAC (at your own risk) or create cases in a network location or other location not treated as aprotected location by Vista.■ Users may experience a decrease in processing speeds when using LAW with Windows Vista. This can becaused by any number of issues including fundamental differences in the Vista TCP stack, new Vista networksettings (there is a wealth of knowledge on the web for tweaks in this area), incompatible NIC drivers, and theparticular virus scanner in use. If general navigation in LAW or processing speeds (TIFF, OCR, Endorse) seemunusually slow, you are likely affected by one or more of these issues and there may or may not be a solutiondepending on the actual cause.LAW PreDiscovery SoftwareInstallation Guide 2

LAW PreDiscovery Software InstallationLAW PreDiscovery Software InstallationWhen installing LAW PreDiscovery Software for the first time on a computer, users will need to download andexecute the latest full installation file for the software or use an installation CD if available. Once this has beencompleted, future releases may be applied by downloading and running the smaller updates on each computerunless otherwise specified at that time.Use the steps provided in this guide to install LAW on each computer.Important: Be sure that all LAW 4.x and 5.x dongles (hardware keys) have been removed from the computers priorto the installation.To install the full version of LAW PreDiscovery Software:1. Download the full installation file for LAW PreDiscovery Software using the link provided by LexisNexis orinsert the installation CD.2. Double-click the installation file.3. The first time LAW is installed on a computer, you will need to enter the Installation Password. Enter thepassword provided by LexisNexis and click OK to continue.Note: LAW creates a setup.ini file in the same location as the full installation file containing thispassword. The password is not required for future installations on the same computer as long as thesetup.ini file exists and the password is not changed.4. Click Next to continue.LAW PreDiscovery SoftwareInstallation Guide 3

LAW PreDiscovery Software Installation5. To agree to the End-User License Agreement, select I accept the licensing terms and click Next.LAW PreDiscovery SoftwareInstallation Guide 4

LAW PreDiscovery Software Installation6. Select the components you want to install and click Next. The components include:▪ LAW PreDiscovery – Installs the full version of LAW on the current computer.▪ LexisNexis ® Image Driver 5.0 – Installs the LexisNexis Image Driver, based on the Zan ImagePrinter, for batch TIFF conversion and single document TIFF conversions. Unlike other supporteddrivers, the LexisNexis Image Driver supports text extraction during conversions.Note: The Informatik Image Driver is no longer included in LAW full installs for versions 5.2and higher, but is still supported for batch and single document TIFF conversions. TheInformatik Image Driver version 4.0 is not officially supported on Windows Vista.▪ Sentinel Server 7.4 – Installs the Sentinel driver for the license key (dongle). This driver must beinstalled on the computer where the key is physically attached, referred to as the “License Server”.The Sentinel driver should not be installed on any other computer.Note: The computer housing the license key does not need to be an actual “server”.However, the LAW workstations need to be able to see it across the network.7. Enter the destination directory or click Browse and choose a different path. The default directory for LAW isC:\Program Files\LAW50. Click Next.LAW PreDiscovery SoftwareInstallation Guide 5

LAW PreDiscovery Software Installation8. Choose whether or not to backup the files replaced during installation. Click Next.LAW PreDiscovery SoftwareInstallation Guide 6

LAW PreDiscovery Software Installation9. If Yes was chosen, select the destination directory for the backup files. The default directory is C:\ProgramFiles\LAW50\BACKUP. Click Next.10. Select the name of the Programs folder. The default folder is LAW PreDiscovery (Start->Programs->LAWPreDiscovery). Click Next.LAW PreDiscovery SoftwareInstallation Guide 7

LAW PreDiscovery Software Installation11. Click Next to begin the installation process.12. Click Finish and restart the computer.LAW PreDiscovery SoftwareInstallation Guide 8

LAW Profile ManagerLAW Profile ManagerLAW uses a server-based licensing scheme, making it easier to track and assign licenses. All licenses aremaintained on one or more hardware dongles installed on a host computer, referred to as the “License Server.” Eachworkstation is then able to access the License Server through the network to “check out” available licenses for use onthat individual workstation.The LAW Profile Manager enables users to quickly select licenses, create profiles, identify the licenses in use, andidentify the licenses currently available.Initially Launching LAW PreDiscovery SoftwareThe LAW Profile Manager is used to establish or change the hostname of the computer hosting the license hardwarekey, or the License Server. Ensure at least one hardware dongle is attached to a computer before launching LAWPreDiscovery Software.To initially launch LAW PreDiscovery Software:1. Start the LAW PreDiscovery Software from your program folder or from the shortcut icon on your desktop.2. Enter the hostname of the server with the LAW dongle attached and click OK.Note: If LAW is installed on a network and the program file, such as Law50.exe, is shared, the hostnameonly needs to be entered once. If LAW is executed locally, the hostname needs to be entered for eachworkstation when the product is launched.If a hardware key is not found on the specified server, the following message is displayed. Click Yes tospecify another hostname.3. Select the license profile and click OK.LAW PreDiscovery SoftwareInstallation Guide 9

LAW Profile ManagerThe default license profiles include:▪ “Checks out” one of each available license. These licenses will not beavailable to other workstations using the same license key. Clicking OK starts LAW PreDiscoverySoftware.▪ Users can check out specific licenses based on their tasks. For example, if a userneeds to scan documents, she can choose only the Scan license. Clicking OK opens the list oflicenses.Select the licenses needed for the session and click OK. Only the selected licenses will be checkedout and available on that workstation.LAW PreDiscovery SoftwareInstallation Guide 10

LAW Profile ManagerFrom the LAW Profile Manager, you can also:▪ Click thebutton located to the right of the License Server name to change the license serverhostname.▪ Click Advanced to check for license availability. For more details, see the following section“Checking License Availability”.▪ Click Add to create a license profile. For more information, see the section below “Creating CustomProfiles”.Checking License AvailabilityThe LAW Profile Manager (Administrative Mode) dialog box displays the license profiles and the availability oflicenses, including the total number of licenses, licenses in use, and available licenses. Users can add new profiles,change the administrative password, and refresh the key to ensure the proper amount of licenses is shown.To open the Administrative Mode dialog box:1. From the LAW Profile Manager dialog box, click Advanced.2. Enter and confirm the administrative password. It must be a minimum of six characters. This password isused to perform administrative functions in the LAW Profile Manager. Click OK.LAW PreDiscovery SoftwareInstallation Guide 11

LAW Profile ManagerCreating Custom ProfilesNew license profiles can be created and added to the LAW Profile Manager dialog box.To create a new custom profile:1. From the LAW Profile Manager dialog box, click Add.2. Enter the administrative password created when the Profile Manager was first launched.3. Enter the name of the new profile. Optionally, a description can be entered.4. Select the licenses to include in the profile.5. To set this as the default profile for the current user, select Default Profile.6. Click OK.LAW PreDiscovery SoftwareInstallation Guide 12

LAW Profile ManagerThe new license profile is displayed in the LAW Profile Manager dialog box. If selected as the default profile, it isautomatically highlighted.Tip: To automatically “check out” licenses and bypass the LAW Profile Manager, select the profile as the defaultprofile. Then clear the check box “Prompt for profile when starting LAW” in the LAW Profile Manager dialog box.LAW PreDiscovery SoftwareInstallation Guide 13