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135Dy.Ex. Engr.get those approved from the Engineer-in-charge. The quality of the work shallbe properly documented through certificate, records, check-lists and logbooksof results etc. Such records shall be complied from the beginning of the workand be continuously update and supplemented and this will be theresponsibility of the contractor. The forms should be got approved form theExecutive Engineer-in-charge.38.2 Where the work is to be done on lump sum basis on contractor's designthe contractor shall also prepare and submit a maintenance manual givingprocedure for maintenance, with the periodicity of maintenance works includinginspections, tools and equipment to be used, means of accessibility for all partsof the structure. The maintenance manual shall be approved by the Engineer-In-Charge. He shall also include the manual the specifications for maintenancework that would be appropriate. For his design and technique of construction.This manual shall be submitted within the contract period.39. TECHNICAL COMPLETION REPORTThe contractor shall submit Technical Completion Report along with his finalbill, which shall include:1. Detailed measurements2. Working drawing3. Details of material brought on site and consumed in the work, whichshall also indicate standard consumption and deviation if any, with reasons.4. Test Results of all materials used in the work with an abstract of totaltests carried out and required as per frequency of tests as laid down in therelevant M.O.R.T.& H. Specifications.5. Roughometer survey data as laid down in acceptance criteria. DesignCalculations / Job-Mix Formula etc. Maintenance Manual.40 ADDITIONAL SPECIAL CONDITIONS FOR HOTMIX ASPHALTICWORKS:1. Clause No.106 of Ministry's Sepcifications (4th Revision, 2001)This clause stipulates certain conditions relation to choice and use ofequipment which have relevance to production of quality work. These are:a) The Contractor shall be required to give a trial run of the equipment forestablishing capability to achieve the laid down specifications and tolerances tothe satisfaction of the Engineer before commencement of work.b) All equipment provided should be proven efficiently and shall beoperated and maintained at all times in a manner acceptable to the Engineer.c) No equipment and personnel will be removed from the site without thepermission of the Engineer.Signature of Contractor No. of corrections Executive Engineer