minutes of a meeting of the board of school trustees of school district ...

MINUTES OF A MEETING OF THE BOARD OF SCHOOL TRUSTEES OFSCHOOL DISTRICT NO. 72 (CAMPBELL RIVER), HELD IN THE BOARDROOM AT CAMPBELL RIVER, B.C. AT 7:30 P.M., ON TUESDAY,NOVEMBER 7, 2006.Present: G. Maclagan, Chairperson; M. Babchuk, B. Bowbrick, T. Foster, D. Hagen,W.F. Harle, and H. Moats, Trustees; J.W. Spry, Superintendent; C. Gillis, AssistantSuperintendent; and L.J. Boyce, Secretary-Treasurer.06-218Call to Order/Chairperson’s Remarks:Chairperson Maclagan called the meeting to orderat 7:32 p.m. He invited everyone to attend a Remembrance Day ceremony on November11 th . Trustees Foster and Moats will be placing wreaths at the Campbell River andQuadra Remembrance Day ceremonies on behalf of the School District.06-219Approval of the Minutes:Hagen and CARRIED:It was proposed by Mrs. Babchuk, seconded by Mr.THAT the minutes of the meetingsof October 17, 2006 and October 24, 2006 are herebyapproved as circulated.06-220Approval of the Agenda:Babchuk and CARRIED:It was proposed by Mrs. Moats, seconded by Mrs.THAT the agenda is herebyapproved as circulated.06-221REPORT FROM THE NOVEMBER 7, 2006 CONFIDENTIAL BOARDMEETING:The Vice-Chairperson reported matters discussed in theBoard’s Confidential Meeting. Following the public meeting, the Board reconvened in aConfidential Meeting, and in accordance with Section 72(3) of the School Act, reportsthe following:GENERAL STATEMENT OF MATTERS DISCUSSED:1. Various teaching, administrative, excluded and support staff matters;2. Exempt Staff compensation;3. City/School Board Liaison Meeting;3. Personnel issues;4. Trustee Conferences; and5. Update on property matters.

Regular Board Meeting – November 7, 2006 Page 2DECISIONS REACHED:06-222PERSONNEL – TEACHING STAFF:The Board approved the following recommendations fromthe Manager of Human Resources for teaching staff changes:AppointmentAppoint Linda Amelia to .4 time temporary at Ecole Willow Point Elementary Schooleffective September 6, 2006 to September 10, 2006, increasing to .8 time temporaryeffective September 11, 2006 to September 17, 2006, further increasing to full-timetemporary effective September 18, 2006 to November 30, 2006.Appoint Rebecca Eager to .5 time temporary at Sayward Elementary Junior SecondarySchool effective September 25, 2006 to June 30, 2007.Appoint Joni Puurula to .698 time temporary at Southgate Middle School effectiveOctober 10, 2006 to November 10, 2006.Extend AppointmentExtend full-time temporary appointment of Kate Gigiel at Elm Street Alternate Schooleffective November 1, 2006 to November 30, 2006.Increase AppointmentIncrease appointment of Peter Ubriaco from .418 time temporary to .698 timetemporary at Ecole Phoenix Middle School effective October 23, 2006 to June 30,2007.Increase AssignmentIncrease assignment of Lynn Montgomery from .79 time continuing (.14 Pinecrest/.65Sandowne) to .85 time continuing (.20 Pinecrest/.65 Sandowne) effective September 1,2006 to June 30, 2007.Increase assignment of Louise Spencer from .6 time continuing (ESD) to .75 timecontinuing (ESD) effective September 1, 2006 to June 30, 2007.Increase assignment of Lorill Vining from .7 time continuing (.5 Numeracy Support/.2ESL International) to .8 time continuing (.5 Numeracy Support/.2 ESLInternational/.1 ESL) effective September 1, 2006 to October 15, 2006 and furtherincreasing to .9 time continuing (.5 Numeracy Support/.2 ESL International/.2ESD/ESL) effective October 16, 2006 to June 30, 2007.Decrease AssignmentDecrease assignment of Joanne Fogolin from .558 time continuing to .279 timecontinuing effective October 23, 2006.

Regular Board Meeting – November 7, 2006 Page 3Request for Leave of AbsenceRequest for leave of absence from Julie Ogilvie, .9 time continuing at CedarElementary School effective December 2, 2006 to June 30, 2007.Resignation/Retirement (with thanks for past service)Retirement of Carol Hilton, full-time continuing Behaviour Resource TeamCoordinator, effective December 31, 2006.Retirement of Gerry Pernu, .837 time continuing at Timberline Secondary School,effective June 30, 2007.06-223PERSONNEL – SUPPORT STAFF:The Board accepted, with thanks for past service,the retirement notice of Educational Assistant Carol Nelson, effective December 31,2006.06-224PERSONNEL – ADMINISTRATIVE OFFICERS:The Board approved the recommendation of theBoard Selection Committee for the appointments of Vince Hewgill as Principal of OceanGrove Elementary School and Greg McCarville as Principal of SaywardElementary/Junior Secondary School, effective January 1, 2007.The Board also approved the re-assignments ofSayward School Principal Graeme Boyd as Principal of Quadra Elementary School andof Quadra Principal Rhona Soutar as Principal of Ripple Rock Elementary School,effective January 1, 2007.06-225PERSONNEL – EXCLUDED STAFF:The Board accepted a letter dated October 24, 2006from Julie MacRae stating her intention to resume her duties as Superintendent/CEO ofthe School District effective August 1, 2007.06-226Discussion of Annual Operating Budget:discussion.There were no budget items presented for06-227Fundraising Request from Ecole Willow Point Elementary School PlaygroundCommittee:The Board reviewed a letter dated October 20, 2006from the Ecole Willow Point Elementary School Playground Committee, seeking theBoard’s approval for a fund-raising effort involving the sale to local businesses orindividuals of inscribed bricks to be laid as a commemorative pathway in the playgroundwhen completed. A discussion ensued concerning the cost and quality of the playground,

Regular Board Meeting – November 7, 2006 Page 4as well as the involvement of the local Union. It was proposed by Mr. Foster, secondedby Mrs. Babchuk and CARRIED:THAT the Board approve the planas presented by Ecole Willow Point Elementary SchoolPlayground Committee to raise funds for new playgroundequipment for the school.06-228Bill 33 – Changes to Class Size/Composition:In compliance with legislation concerning reportingout monthly on class size and class composition, Superintendent Spry reviewed with theBoard the changes to the report since September 2006. It was proposed by Mrs. Moats,seconded by Mr. Foster and CARRIED:THAT the Board approve the ClassSize/Class Composition report for the month of October2006 as presented.06-229School Fees and Ministry Announcement:With regard to the recent judgment invoked by theMinistry concerning the charging of school fees, Superintendent Spry commented that thevast majority of our schools don’t charge for anything but school planners and someoptional field trips that are not curriculum related, and PACs often provide funding forstudents in need. Discussion ensued about the possibility of holding a referendum to seekfunds for school programs. Secretary-Treasurer Boyce indicated he would distributeinformation to trustees concerning the referendum process.06-230Supporting Schools Through Assessment:Director of Instruction Nevenka Fair, accompaniedby Instructional Support Team members Anne Boyd, Lorill Vining and Teacher LeaderLaird Ruehlen, presented the Board with an overview of how students are supportedthrough assessment. Assessment tools such as Benchmark Reading, District Assessmentof Reading Team (DART) and Diagnostic Numeracy Assessment (DMA) assist teachers,schools and the District in supporting student learning.06-231CORE Pro-D Update:Professional Development Coordinator Wayne deMontigny shared with the Board the overwhelming participation by teachers in the BookClub and in the Teacher Courses this year – a combined registration of 281. He addedthat the October 20 th Professional Development Day, which offered 31 sessions to choosefrom and saw 40 out of district participants, received positive feedback. He praised theefforts of Anne Boyd, Marni McMahan, Teacher Leaders and the DELT Team for theirsupport, and responded to comments and questions from trustees.

Regular Board Meeting – November 7, 2006 Page 506-232Finance Warrant No. 9 dated September 30, 2006:Bowbrick and CARRIED:It was proposed by Mr. Hagen, seconded by Mrs.THAT Finance Warrant No. 9,dated September 30, 2006, be accepted as presented.06-233Questions from Anyone Present on Agenda items for this Meeting:In response to an enquiry about what steps are takenat the elementary level to prepare students for Grade 7 Math, Superintendent Spry repliedthat counsellors from the middle schools visit their feeder elementary schools to acquire aprofile on incoming students to ascertain if they might need additional support.In response to an enquiry about the impact of Bill33 on the District’s budget, Chairperson Maclagan responded that the Bill necessitatedthe hiring of six FTE teachers, which was covered by the surplus carried by the Board.06-234Adjournment:The meeting adjourned at 9:26 p.m.________________________________________________________________________G. Maclagan, Chairperson. L. J. Boyce, Secretary-Treasurer.LJB/lbNovember 7, 2006.