General Information for All Travelers - Mount Vernon Nazarene ...
General Information for All Travelers - Mount Vernon Nazarene ...
General Information for All Travelers - Mount Vernon Nazarene ...
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Germany-Switzerland (Re<strong>for</strong>mation) 2014<strong>In<strong>for</strong>mation</strong> <strong>for</strong> MVNU Undergraduate, GraduateStudents and Tour Only ParticipantsPre-registration: www.mvnu.edu/re<strong>for</strong>mation/Total tour cost/Course fee (In addition to tuition):1. For Tour Only Participants: Approx. $3,999 paid directly to DehoneyTravel, Inc. plus 3% fee <strong>for</strong> credit card --OR send check <strong>for</strong> $3,999 (made out to MVNU) to Dr. C. Jeanne Serrão(address below) and we will wire money to Tour Company <strong>for</strong> noadditional cost (includes $120 <strong>for</strong> tips and based on early bird cost).2. For MVNU undergraduates and graduate students: $3,999 paid to MVNUstudent accounts (includes $120 <strong>for</strong> tips and based on early bird cost).Schedule of payments:September 15, 2013 $500 Deposit due January 15, 2014: 50% payment due: (Approx. $1,749.50)February 15, 2014: Final Payment due: (Approx. $1,749.50) + any singlesupplements ($460)The tour cost does not include lunches (approx. 8 lunches at $6-15 each),snacks or any drinks <strong>for</strong> lunch or dinner (approx. $1-2). Coffee, milk and juice areincluded in the breakfasts.Currency Exchange: Germany and France use the European Euro; Switzerlandhas its own Swiss Francs. You can change money in the U.S.A. or when we getto Europe, but you can also use credit cards quite easily and get cash out at ATMmachines.You may want to get a money belt here in the U.S.A. that you can wear underyour clothes to keep your cash, credit cards and passport.Tour Delays, Cancellation and Refund Policy: Dehoney Travel is notresponsible <strong>for</strong> changes and delays in airline schedules and cannot reimbursepassengers <strong>for</strong> expenses resulting from delays, re-issuance of air tickets, etc. Inevent of cancellation, there will be a fee of $100 <strong>for</strong> Dehoney Travel, Inc. to coveradministrative costs. In addition, the following scale of charges may apply when
notice of cancellation is given in writing after the booking is confirmed: 120-61days prior to departure - $500 per person; 60-46 days prior to departure - 25% oftotal tour price; 45-31 days prior to departure - 50% of total tour price; 30 daysprior to day of departure/no show - 100% cancellation penalty. <strong>All</strong> cancellationnotifications must be made in writing to Dehoney Travel, Inc. Please allowfour weeks <strong>for</strong> cancellation refund processing.After ticketing of international air, a cancellation penalty of 100% of theairfare is in effect. On or after the date of departure there can be no refund<strong>for</strong> any service not used.Travel insurance (extra): This will cover medical, legal as well as any costsincurred due to trip cancellation or mix-up in travel plans. We do encourage youto get this insurance.Baggage <strong>All</strong>owance: Due to space limitations on buses used, we have includedportage <strong>for</strong> only one check-on bag (combination width, length and height not toexceed 62 inches and maximum weight of 50 pounds) in tour cost. You may alsotake one carry-on that will fit under your airline seat or in the overheadcompartment.Educational Opportunities:If you are planning to take this tour <strong>for</strong> course credit, you need to register <strong>for</strong>the course with the MVNU registration office <strong>for</strong> undergraduate and graduatecredit. Your pre-registration <strong>for</strong>m does not enroll you automatically in acourse.Courses developed <strong>for</strong> this trip are listed below. Availability may be dependenton number of students registered. Credit is available <strong>for</strong> both undergraduate andgraduate (U, G) levels:Undergraduate Students:THE4093 Seminar in Theology: Re<strong>for</strong>mation (Dr. Eric Vail) (U)ICS2042 Global Diversity and Intercultural Understanding (Dr. JeanneSerrão) (U)ITD5033 Senior Colloquium (Mr. Carlos M. Serrão) (U)Graduate Students:THE6013 Contemporary Theological Issues: Re<strong>for</strong>mation (Dr. Eric Vail)(G)
Tour-Only Participants:Even though you are not taking this tour <strong>for</strong> course credit, you are welcome toattend the evening sessions and lectures, taking advantage of experts in churchhistory and culture studies who will be traveling with us.Passport: You can find out from the following website where to go to apply<strong>for</strong> a passport: http://iafdb.travel.state.gov/It’s also important to be sure that passports are valid at least 6 months beyondyour travel dates. This means that if your passport expires prior to November 28,2014, you need to get it renewed be<strong>for</strong>e the trip.Please make five (5) copies of your passport, give two to Dr. Serrão, keep one<strong>for</strong> yourself and put it somewhere other than with your passport, give one to yourroommate/spouse to keep in their belongings and have one designated <strong>for</strong>Dehoney Travel.Important Note: Dehoney Travel will need to know your legal passport name bytime of enrollment (September 15). This will allow the travel agency to providecorrect, complete and complete legal names to the airline. Even if someonedoesn’t have their passport yet by that time, they should still know the name inwhich their passport will be issued.Preventing Sexual Harassment and Other Forms ofDiscriminatory Conduct TrainingGo to: http://training.newmedialearning.com/psh/mountvernonnu/index.htmIf you are not an MVNU faculty, staff or student, you can sign in as a guest, andtake the non-supervisory version of the training and take the Master Test. At theend, write in your first and last names and <strong>for</strong> employer, put in "<strong>Mount</strong> <strong>Vernon</strong><strong>Nazarene</strong> University." Print out the certificate and mail it to Dr. Serrão.Due Date: February 15, 2014.U.S. State Department reports on Germany, Switzerland& France:Germany - http://travel.state.gov/travel/cis_pa_tw/cis/cis_1123.htmlSwitzerland - http://travel.state.gov/travel/cis_pa_tw/cis/cis_1034.htmlFrance - http://travel.state.gov/travel/cis_pa_tw/cis/cis_1116.html
Weather:May: Some rain is possible; temperatures in the 60-70's during the day and in the40's & 50's at night.When we get closer to departure time, check the weather reports <strong>for</strong> Germany &Switzerland so you will know better how to pack. Snow is possible in the higherelevations.You can check Germany and Switzerland’s weather online at Germany - http://www.weatheronline.co.uk/Germany.htm Switzerland - http://www.weatheronline.co.uk/Switzerland.htmDue Dates:ASAP: Begin process to get a valid passport, if you don't have one already.September 15: $500 deposit and complete registration <strong>for</strong> course work, ifapplicable.MVNU undergraduate and graduate students submit payment to MVNUStudent Accounts and indicate “$500 deposit as Trip Course Fee.”Tour Only participants may pay Dehoney Travel directly, plus a 3% creditcard charge, letting them know that you are going on theMVNU Trip, hosted by Dr. Jeanne Serrão / Dr. Eric VailOR sent a check (made out to MVNU) to Dr. Jeanne Serrão (addressbelow) and we will wire the money to Dehoney (no additional charge).List of official names as on passportJanuary 15: 50% payment due: (Approx. $1,749.50)February 15: Final Payment due: (Approx. $1,749.50) + any single supplements ($490) Roommate preference Medical Release and Medical History <strong>for</strong> Travel Experiences Form Assumption of Risk and Release Form Preventing Sexual Harassment and Other Forms of DiscriminatoryConduct Training & Test(Print and mail certificate if not an MVNU student, staff or faculty)April 1: Two (2) copies of passport sent in to Dr. Serrão
May 19: Leave <strong>for</strong> Germany and Switzerland Trip!Where to Send Documents:If you’re sending your documents via US Post Office please send them to:Dr. Jeanne SerrãoSchool of Theology & Philosophy<strong>Mount</strong> <strong>Vernon</strong> <strong>Nazarene</strong> University800 Martinsburg Road<strong>Mount</strong> <strong>Vernon</strong>, OH 43050If you’re faxing them please send to:Dr. Jeanne SerrãoGermany/Switzerland Trip 2014Fax: 740-397-2769Statement of Responsibility:Dehoney Travel, Inc. (DT), agrees to arrange <strong>for</strong> the tour described in thisbrochure, which brochure represents the entire agreement between thepassenger and his agent, the Tour Host and DT. Except <strong>for</strong> the willful negligenceof its direct employees, DT assumes no liability or responsibility <strong>for</strong> any injuries,inconveniences, illness or irregularity or incidental damages occasioned bycircumstances beyond the control of DT or any person or reason whatsoever,including, but not limited to, events such as strikes, revolts, wars, travelwarnings, terrorist activities, natural disasters, closures of airports orhotels, or omission of any common or private carrier or the default,negligence, or omission of and by any third party providing services orfacilities related to or included in this tour or any part thereof, or inarranging <strong>for</strong> the same, or the acts or omissions of the Tour Host.No person, other than an authorized representative of Dehoney Travel, Inc.by a document in writing, is authorized to vary, add, or waive any term orcondition in this brochure, including any term or condition set <strong>for</strong>th in thepreceding provisions.
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