Terms of Reference - The Regional Environmental Center for ...

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• To what extent does the project comply with ADA’s strategic goals for thebeneficiary region?2) Efficiency• Were the resources and inputs (man-days and budget) converted to outputs in atimely and effective manner?• Were the capacities used in a reasonable way?• What is the cost/benefit ratio? Were the initial resources proportional to the outcomes(i.e. was the project efficient overall)?• Was the monitoring of the implementation adequate from the project managementside?• Was cooperation from the side of the financial support recipients adequate(beneficiary countries/institutions)?• What was the effectiveness or impact of the project activities compared to theobjectives planned?3) Effectiveness• Were the planned objectives and outcomes contained in the project documentachieved? Were these objectives realistic?• Have the project activities contributed to sustainable capacity building in thebeneficiary countries?• What factors were crucial for the achievement of/failure to achieve the projectobjectives?• What other factors can be observed regarding the achievement of the projectobjectives?• Was the outreach of activities towards beneficiaries adequate (trained personnel)?• Were materials developed and prepared? What was the quality?• Were the planned cooperation actions with partners carried out? Were newpartnerships formed or existing ones strengthened?• Were the planned guidelines/publications produced? Were they adequate to thecountries’ needs?• Were the horizontal cross-cutting issues addressed?• If the planned outcomes were not achieved, what measures can be suggested tothe project management?• Were internal and external communication tools properly used to reach a widetarget audience?4) Impact• To what extent were the overall objective and project goals realistic?• Did the interventions contribute to reaching a higher level than the objectives set atthe project design phase?• What is the impact or effect of the interventions in proportion to the overall situationof the target group, also including gender issues?• Has the project contributed, or is it likely to contribute, to long-term social, economicand technical changes for the countries, individuals and institutions benefiting fromthe project?• What is the status of project ownership in the beneficiary countries? Did it increaseduring the project?5) Sustainability• Are the positive effects or impacts sustainable?• How is the sustainability or permanence of the intervention and its effects to beassessed?Financed by Austrian Development CooperationPage 4 of 8
• To what extent are the project results likely to continue after the project?• What risks/potentials can be detected as regards the sustainability of project results?• Will the beneficiary countries contribute in some form to the sustainability of theproject processes and results?• To what extent was the intervention exemplary? To what extent did it create lastingstructures and mechanisms? 6) Partnerships and cooperation• To what extent have sustainable partnerships been sought and established andsynergies created in the delivery of assistance?• How have regional cooperation and partnerships between the countries developedduring the project implementation and beyond?6. Evaluation approach and methodsThe evaluation will be carried out by external evaluator(s) in line with the OECD DACEvaluation Quality Standards and following the ADC “Project and Programme Evaluation”guidelines and international standards.The evaluator(s) are expected to elaborate an inception report and a final evaluation reportresulting from desk research based on the available project documents and from bilateralinterviews with the project beneficiaries.The following evaluation phases are envisaged:1) The evaluator(s) will be requested to commence the assessment with deskresearch, by screening the project documents and the implementation files(reports, monitoring indicator tables, evaluations of the training activities, contactlists for the beneficiary countries). A meeting might be organised to debrief theevaluators.2) Based on the information collected, a draft inception report will be prepared,which will be discussed with the project team with a view to receivingcomments/clarification requests. For the report, preliminary data will be analysedalso taking into account horizontal issues (e.g. gender, anti-corruption,transparency), and a final methodology will be agreed upon. The evaluators willproduce the inception report in compliance with the format available as anannex in the ADC Guidelines for Project and Programme Evaluation.3) The evaluator(s) will then conduct definitive information and data gathering,through whatever means approved in the inception report, and will take care toinclude the opinions of the beneficiary countries’ representatives, project team,partners, and any other stakeholders involved in their assessment. The datacollection will be followed by final data analysis and the drafting of theevaluation report.4) The draft final report will be sent to the project team, project beneficiaries andADA for quality control and comments. Once the comments have been taken onboard the report will be finalised and made available to the project stakeholders.The total number of days dedicated to the task should be 15 working days, including on-thespotvisits, if applicable, with a maximum duration of four days.Financed by Austrian Development CooperationPage 5 of 8
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Terms of Reference - The Regional Environmental Center for ...

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