Request for Proposal - Parliament of Georgia

Request for Proposal (RFP)Date: March 13, 2008Subject:Project:Award:Organization and delivery of the complex training course, seminars and workshops on genderequality and current aspects of regional development in Western Georgia00048164 “Imereti Regional Gender Equality Resource Center Project”00035360 “Gender and Politics Programme in the South Caucasus”Dear Sir/Madam,1. You are requested to submit a proposal for services, as per enclosed Terms of Reference (TOR).2. To enable you to submit a proposal, attached are:Annex I. Instructions to OfferorsAnnex II. General Conditions of ContractAnnex III. Terms of Reference (TOR)Annex III-1. Annex to ToRAnnex IV. Proposal Submission FormAnnex V. Price Schedule3. Interested Offerors may obtain further information at the following address:Contact Person:Ms. Nino Sherozia, UNDP Project AssociateAdministrative Building of the Parliament of Georgia, Office C-034Tel./Fax: (+995 32) 923662Cell: 893 314624E-mail: nino.sherozia@undp.org.ge4. The proposals must be delivered to the above office on or before March 31, 13:00. Any proposal received after thisdate may be rejected.5. If you request additional information, we would endeavor to provide information expeditiously, but any delay inproviding such information will not be considered a reason for extending the submission date of your proposal.6. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit aproposal.Sincerely,RFP - 1/17

Annex IINSTRUCTIONS TO OFFERORSA. Introduction1. General:UNDP requests Sealed Proposals for the supply of services to the UN system.2. Cost of Proposal:The Offeror shall bear all costs associated with the preparation and submission of the Proposal, and the UNDPwill in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.B. Solicitation Documents3. Contents of Solicitation Documents:Proposals must offer services for the total requirement. Proposals offering only part of the requirement will berejected. The Offeror is expected to examine all corresponding instructions, forms, terms and specificationscontained in the Solicitation Documents. Failure to comply with these documents will be at the Offeror’s riskand may affect the evaluation of the Proposal.4. Clarification of Solicitation Documents:A prospective Offeror requiring any clarification of the Solicitation Documents may notify the procuring UNDPentity in writing at the organization’s mailing address or fax number indicated in the RFP. The procuring UNDPentity will respond in writing to any request for clarification of the Solicitation Documents that it receives earlierthan two weeks prior to the deadline for the submission of Proposals. Written copies of the organization’sresponse (including an explanation of the query but without identifying the source of inquiry) will be sent to allprospective Offerors that have received the Solicitation Documents.5. Amendments of Solicitation Documents:At any time prior to the deadline for submission of Proposals, the procuring UNDP entity may, for any reason,whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify theSolicitation Documents by amendment. All prospective Offerors that have received the Solicitation Documentswill be notified in writing of all amendments to the Solicitation Documents. In order to afford prospectiveOfferors reasonable time in which to take the amendments into account in preparing their offers, the procuringUNDP entity may, at its discretion, extend the deadline for the submission of Proposals.C. Preparation of Proposals6. Language of the Proposal:The Proposals prepared by the Offeror and all correspondence and documents relating to the Proposal exchangedby the Offeror and the procuring UNDP entity shall be written in the English or Georgian languages. Any printedliterature furnished by the Offeror may be written in another language.7. Documents Comprising the Proposal:The Proposal shall comprise the following components:(a) Proposal submission form;(b) Narrative and Financial Components of the Proposal, including documentation to demonstrate that the Offerormeets all requirements;(c) Price Schedule - Financial Component, completed in accordance with clauses 8 and 9;8. Proposal Form:The Offeror shall structure the narrative and financial components of its Proposal as follows:RFP - 2/17

(a)Management planThis section should provide corporate orientation to include the year and state/country of incorporation and abrief description of the Offeror’s present activities. It should focus on services related to the Proposal.This section should also describe the organizational unit(s) that will become responsible for the contract, and thegeneral management approach towards a project of this kind. The Offeror should comment on its experience insimilar projects and identify the person(s) representing the Offeror in any future dealing with the procuringUNDP entity.(b)Resource planThis should fully explain the Offeror’s resources in terms of personnel and facilities necessary for theperformance of this requirement. It should describe the Offeror’s current capabilities/facilities and any plans fortheir expansion.(c)Proposed methodologyThis section should demonstrate the Offeror’s responsiveness to the specification by identifying the specificcomponents proposed, addressing the requirements, as specified, point by point; providing a detailed descriptionof the essential performance characteristics proposed warranty; and demonstrating how the proposedmethodology meets or exceeds the specifications.The narrative component of the Proposal should not contain any pricing information whatsoever on the servicesoffered. Pricing information shall be separated and only contained in the appropriate Price Schedules – financialcomponent.It is mandatory that the Offeror’s Proposal numbering system corresponds with the numbering system used inthe body of this RFP. All references to descriptive material and brochures should be included in the appropriateresponse paragraph, though material/documents themselves may be provided as annexes to theProposal/response.Information which the Offeror considers proprietary, if any, should be dearly marked "proprietary" next to therelevant part of the text and it will then be treated as such accordingly.9. Proposal Prices:The Offeror shall indicate on an appropriate Price Schedule, an example of which is contained in theseSolicitation Documents, the prices of services it proposes to supply under the contract.10. Proposal Currencies:All prices shall be quoted in Georgian Lari.11. Period of Validity of Proposals:Proposals shall remain valid for 60 days after the date of Proposal submission prescribed by the procuring UNDPentity, pursuant to the deadline clause. A Proposal valid for a shorter period may be rejected by the procuringUNDP entity on the grounds that it is non-responsive. In exceptional circumstances, the procuring UNDP entitymay solicit the Offeror’s consent to an extension of the period of validity. The request and the responses theretoshall be made in writing. An Offeror granting the request will not be required nor permitted to modify itsProposal.12. Format and Signing of Proposals:The Offeror shall prepare two copies of the Proposal, clearly marking each "Original Proposal" and "Copy ofProposal" as appropriate. In the event of any discrepancy between them, the original shall govern.The two copies of the Proposal shall be typed or written in indelible ink and shall be signed by the Offeror or aperson or persons duly authorized to bind the Offeror to the contract. The latter authorization shall be indicatedby written power-of-attorney accompanying the Proposal.A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors madeby the Offeror, in which case such corrections shall be initialed by the person or persons signing the Proposal.RFP - 3/17

13. Payment:UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices submitted by thecontractor, upon achievement of the corresponding milestones.D. Submission of Proposals14. Sealing and Marking of Proposals:14.1 The Offeror shall seal the Proposal in one outer and two inner envelopes.The outer envelope shall(a) be addressed to the address:Ms. Nino Sherozia, UNDP Project AssociateAdministrative Building of the Parliament of Georgia, Office C-034Tel./Fax: (+995 32) 923662Cell: 893 314624E-mail: nino.sherozia@undp.org.ge(b) make reference to the “subject” - “Organization and delivery of the complex training course, seminars andworkshops on gender equality and current aspects of regional development in Western Georgia”;(c) indicate the name and address of the Offeror;14.3 Both inner envelopes shall indicate the name and address of the Offeror. The first inner envelope shall containthe information specified in Clause 8 (Proposal Form) above, with the copies duly marked "Original" and"Copy". The second inner envelope shall include the price schedule duly identified as such.14.4 If the inner envelopes are not sealed and marked as per the instructions in this clause, the procuring UNDP entitywill not assume responsibility for the Proposal’s misplacement or premature opening.15. Deadline for Submission of Proposals:15.1 Proposals must be received by the UNDP project office on or before March 31, 13:00.15.2 The procuring UNDP entity may, at its own discretion extend this deadline for the submission of Proposals byamending the solicitation documents in accordance with clause Amendments of Solicitation Documents, inwhich case all rights and obligations of the procuring UNDP entity and Offerors previously subject to thedeadline will thereafter be subject to the deadline as extended.16. Late ProposalsAny Proposal received after the deadline for submission of proposals, pursuant to clause Deadline for thesubmission of proposals, will be rejected.17. Modification and Withdrawal of Proposals:The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of thewithdrawal is received by the procuring UNDP entity prior to the deadline prescribed for submission ofProposals.The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with theprovisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex orfax but followed by a signed confirmation copy.No Proposal may be modified subsequent to the deadline for submission of proposals.No Proposal may be withdrawn in the interval between the deadline for submission of proposals and theexpiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form.E. Opening and Evaluation of Proposals18. Opening of Proposals:The procuring entity will open the Proposals in the presence of a Committee formed by the Head of theprocuring UNDP entity.RFP - 4/17

19. Clarification of Proposals:To assist in the examination, evaluation and comparison of Proposals, the procuring UNDP entity may at itsdiscretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall bein writing and no change in price or substance of the Proposal shall be sought, offered or permitted.20. Preliminary Examination:The procuring UNDP entity will examine the Proposals to determine whether they are complete, whether anycomputational errors have been made, whether the documents have been properly signed, and whether theProposals are generally in order.Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price andthe total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the totalprice shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. Ifthere is a discrepancy between words and figures the amount in words will prevail.Prior to the detailed evaluation, the procuring UNDP entity will determine the substantial responsiveness of eachProposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposalis one which conforms to all the terms and conditions of the RFP without material deviations. The procuringUNDP entity’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itselfwithout recourse to extrinsic evidence.A Proposal determined as not substantially responsive will be rejected by the procuring UNDP entity and maynot subsequently be made responsive by the Offeror by correction of the non-conformity.21. Evaluation and comparison of proposals:A two-stage procedure is utilized in evaluating the proposals, with evaluation of technical proposals(narrativecomponent) being completed prior to any price proposal being opened and compared. The price proposal will beopened only for submissions that obtained/passed the minimum 70% score of the obtainable 700 points in theevaluation of technical proposals.The technical proposal (narrative component) is evaluated on the basis of its responsiveness to the Term ofReference (TOR).In the Second Stage, the price proposal of all contractors, who have attained minimum 70% score in the technicalevaluation will be compared. The contractor will be awarded to the Contractor offering the lowest price.The narrative proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).Technical Evaluation CriteriaSummary of Technical Proposal Evaluation Score Points Company / Other EntityFormsWeight Obtainable A B C D E1. Expertise of Firm / Organization30% 210Submitting Proposal2. Proposed Work Plan and Approach 50% 3503. Personnel 20% 140Total 700Evaluation forms for technical proposals (narrative component) follow on the next two pages. The obtainablenumber of points specified for each evaluation criterion indicates the relative significance or weight of the itemin the overall evaluation process. The Technical Proposal Evaluation Forms are:Form 1: Expertise of Firm / Organization Submitting ProposalForm 2: Proposed Work Plan and ApproachForm 3: PersonnelRFP - 5/17

Technical Proposal EvaluationForm 1Points Company / Other EntityObtainable A B C D EExpertise of firm / organization submitting proposal1.1 Reputation of Organization and Staff(Evaluation of competence & reliability through min.2 reference letters from former business partners )1.2 General Organizational Capability which is likely toaffect implementationOrganizational capability will be measured based onrequired documents:- Legal status of training institution/organization 10- Company /Organization profile 15- Taxpayer’s Registration Form 5- Extract of the Enterprising Registry that evidences 15minimum 3 years of professional experience in therelevant field- List of works accomplished within the last 3 years 15- Bank Statement 5- training facility, at least in Imereti Region 15801.3 Relevance of:- Specialized Knowledge 35- Experience on Similar Programme / Projects 35- Experience on Projects in the Region- Work for UNDP/ major multilateral/ or bilateralProgrammes30100Total Form 1 21030Technical Proposal EvaluationForm 2Points Company / Other EntityObtainable A B C D EProposed Work Plan and Approach2.1 To what degree does the Offeror understand the task? 302.2 Have the important aspects of the task been addressed 30in sufficient detail?2.3 Is the scope of task well defined and does itcorrespond to the TOR?Evaluation of the offer will be measured based on thefollowing indicators:- Content of suggested Training50Modules/Seminars/Workshops- Number of suggested Training30Modules/Seminars/Workshops- Number of training hours 30-Number of groups 30- Number of participants 30- Suggested time frame 201902.4 Is the proposal based on a survey of the project40environment and was this data input properly used inthe preparation of the proposal?2.5 Is the presentation clear and is the sequence of60activities and the planning logical, realistic andpromise efficient implementation to the project?Total Form 2 350RFP - 6/17

Technical Proposal EvaluationForm 3Points Company / Other EntityObtainable A B C D EPersonnel3.1 Project Management TeamGeneral Qualification (suitability for the project)(Evaluation of the Project Management Team will bemeasured based on the detailed information exposedin the provided CVs)- Training experience 5- Professional experience in the area of specialization 10- Knowledge of the region 5203.2 Pull of experts/trainersGeneral Qualification (suitability for the project)(Evaluation of the experts/trainers and facilitatorswill be measured based on the detailed informationexposed in the provided CVs)- Training experience 50- Professional experience in the area of specialization 60- Knowledge of the region 10120Total Form 3 140In the second stage the price proposals of submissions that obtained/passed the minimum technical score will betaken into account in the following manner:To facilitate evaluation and comparison, the Procuring UNDP entity will convert all Proposal Prices expressed inthe amounts in various currencies to US dollars at the official UN exchange rate on the last day for Submissionof Proposals.The contract will be awarded to the proposal offering the lowest price.F. Award of Contract22. Award Criteria:The procuring UNDP entity reserves the right to accept or reject any Proposal, and to annul the solicitationprocess and reject all Proposals at any time prior to award of contract, without thereby incurring any liability tothe affected Offeror or any obligation to inform the affected Offeror or Offerors of the grounds for the procuringUNDP entity’s action.Prior to expiration of the period of proposal validity, the procuring UNDP entity will award the contract to thequalified Offeror whose Proposal after being evaluated is considered to be the most responsive to the needs ofthe organization and activity concerned.23. Procuring UNDP Entity’s Right to Vary Requirements at Time of Award:The procuring UNDP entity reserves the right at the time of award of contract to vary the quantity of servicesand goods specified in the RFP without any change in price or other terms and conditions.24. Signing of the Contract:Within 30 days of receipt of the contract the successful Offeror shall sign and date the contract and return it tothe procuring UNDP entity.RFP - 7/17

Annex IIGENERAL CONDITIONS OF CONTRACT1. LEGAL STATUSThe Contractor shall be considered as having the legal status of an independent contractor vis-à-vis UNDP. TheContractor's personnel and sub-contractors shall not be considered in any respect as being the employees oragents of UNDP or the United Nations.2. SOURCE OF INSTRUCTIONSThe Contractor shall neither seek nor accept instructions from any authority external to UNDP in connectionwith the performance of its services under this Contract. The Contractor shall refrain from any action which mayadversely affect UNDP or the United Nations and shall fulfill its commitments with the fullest regard to theinterests of UNDP.3. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEESThe Contractor shall be responsible for the professional and technical competence of its employees and willselect, for work under this Contract, reliable individuals who will perform effectively in the implementation ofthis Contract, respect the local customs, and conform to a high standard of moral and ethical conduct.4. ASSIGNMENTThe Contractor shall not assign, transfer, pledge or make other disposition of this Contract or any part thereof, orany of the Contractor's rights, claims or obligations under this Contract except with the prior written consent ofUNDP.5. SUB-CONTRACTINGIn the event the Contractor requires the services of sub-contractors, the Contractor shall obtain the prior writtenapproval and clearance of UNDP for all sub-contractors. The approval of UNDP of a sub-contractor shall notrelieve the Contractor of any of its obligations under this Contract. The terms of any sub-contract shall be subjectto and conform to the provisions of this Contract.6. OFFICIALS NOT TO BENEFITThe Contractor warrants that no official of UNDP or the United Nations has received or will be offered by theContractor any direct or indirect benefit arising from this Contract or the award thereof. The Contractor agreesthat breach of this provision is a breach of an essential term of this Contract.7. INDEMNIFICATIONThe Contractor shall indemnify, hold and save harmless, and defend, at its own expense, UNDP, its officials,agents, servants and employees from and against all suits, claims, demands, and liability of any nature or kind,including their costs and expenses, arising out of acts or omissions of the Contractor, or the Contractor'semployees, officers, agents or sub-contractors, in the performance of this Contract. This provision shall extend,inter-alia, to claims and liability in the nature of workmen's compensation, products liability and liability arisingout of the use of patented inventions or devices, copyrighted material or other intellectual property by theContractor, its employees, officers, agents, servants or sub-contractors. The obligations under this Article do notlapse upon termination of this Contract.8. INSURANCE AND LIABILITIES TO THIRD PARTIES8.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and anyequipment used for the execution of this Contract.8.2 The Contractor shall provide and thereafter maintain all appropriate workmen's compensation insurance, or itsequivalent, with respect to its employees to cover claims for personal injury or death in connection with thisContract.8.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to cover thirdparty claims for death or bodily injury, or loss of or damage to property, arising from or in connection with theprovision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipmentRFP - 8/17

owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work orservices in connection with this Contract.8.4 Except for the workmen's compensation insurance, the insurance policies under this Article shall:(i) Name UNDP as additional insured;(ii)(iii)Include a waiver of subrogation of the Contractor's rights to the insurance carrier against UNDP;Provide that UNDP shall receive thirty (30) days written notice from the insurers prior to any cancellationor change of coverage.8.5 The Contractor shall, upon request, provide UNDP with satisfactory evidence of the insurance required underthis Article.9. ENCUMBRANCES/LIENSThe Contractor shall not cause or permit any lien, attachment or other encumbrance by any person to be placedon file or to remain on file in any public office or on file with UNDP against any monies due or to become duefor any work done or materials furnished under this Contract, or by reason of any other claim or demand againstthe Contractor.10. TITLE TO EQUIPMENTTitle to any equipment and supplies that may be furnished by UNDP shall rest with UNDP and any suchequipment shall be returned to UNDP at the conclusion of this Contract or when no longer needed by theContractor. Such equipment, when returned to UNDP, shall be in the same condition as when delivered to theContractor, subject to normal wear and tear. The Contractor shall be liable to compensate UNDP for equipmentdetermined to be damaged or degraded beyond normal wear and tear.11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTSUNDP shall be entitled to all intellectual property and other proprietary rights including but not limited topatents, copyrights, and trademarks, with regard to products, or documents and other materials which bear adirect relation to or are produced or prepared or collected in consequence of or in the course of the execution ofthis Contract. At the UNDP's request, the Contractor shall take all necessary steps, execute all necessarydocuments and generally assist in securing such proprietary rights and transferring them to UNDP in compliancewith the requirements of the applicable law.12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED NATIONSThe Contractor shall not advertise or otherwise make public the fact that it is a Contractor with UNDP, nor shallthe Contractor, in any manner whatsoever use the name, emblem or official seal of UNDP or the United Nations,or any abbreviation of the name of UNDP or the United Nations in connection with its business or otherwise.13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATIONAll maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all otherdata compiled by or received by the Contractor under this Contract shall be the property of UNDP, shall betreated as confidential and shall be delivered only to UNDP authorized officials on completion of work underthis Contract.The Contractor may not communicate at any time to any other person, Government or authority external toUNDP, any information known to it by reason of its association with UNDP which has not been made publicexcept with the authorization of UNDP; nor shall the Contractor at any time use such information to privateadvantage. These obligations do not lapse upon termination of this Contract.14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS14.1 Force Majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution,insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.14.2 In the event of and as soon as possible after the occurrence of any cause constituting Force Majeure, theContractor shall give notice and full particulars in writing to UNDP, of such occurrence or change if theContractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilitiesunder this Contract. The Contractor shall also notify UNDP of any other changes in conditions or the occurrenceof any event which interferes or threatens to interfere with its performance of this Contract. The notice shallinclude steps proposed by the Contractor to be taken including any reasonable alternative means for performancethat is not prevented by Force Majeure. On receipt of the notice required under this Article, UNDP shall takesuch action as, in its sole discretion; it considers being appropriate or necessary in the circumstances, includingthe granting to the Contractor of a reasonable extension of time in which to perform its obligations under thisContract.RFP - 9/17

14.3 If the Contractor is rendered permanently unable, wholly, or in part, by reason of Force Majeure to perform itsobligations and meet its responsibilities under this Contract, UNDP shall have the right to suspend or terminatethis Contract on the same terms and conditions as are provided for in Article 15, "Termination", except that theperiod of notice shall be seven (7) days instead of thirty (30) days.15. TERMINATION15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in writing, to theother party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" belowshall not be deemed a termination of this Contract.15.2 UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice tothe Contractor, in which case UNDP shall reimburse the Contractor for all reasonable costs incurred by theContractor prior to receipt of the notice of termination.15.3 In the event of any termination by UNDP under this Article, no payment shall be due from UNDP to theContractor except for work and services satisfactorily performed in conformity with the express terms of thisContract. The Contractor shall take immediate steps to terminate the work and services in a prompt and orderlymanner and to minimize losses and further expenditures.15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractormake an assignment for the benefit of its creditors, or should a Receiver be appointed on account of theinsolvency of the Contractor, UNDP may, without prejudice to any other right or remedy it may have, terminatethis Contract forthwith. The Contractor shall immediately inform UNDP of the occurrence of any of the aboveevents.16. SETTLEMENT OF DISPUTES16.1 Amicable SettlementThe Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, orrelating to this Contract or the breach, termination or invalidity thereof. Where the parties wish to seek such anamicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRALConciliation Rules then obtaining, or according to such other procedure as may be agreed between the parties.16.2 ArbitrationUnless, any such dispute, controversy or claim between the Parties arising out of or relating to this Contract orthe breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Articlewithin sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, suchdispute, controversy or claim shall be referred by either Party to arbitration in accordance with the UNCITRALArbitration Rules then obtaining, including its provisions on applicable law. The arbitral tribunal shall have noauthority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result ofsuch arbitration as the final adjudication of any such controversy, claim or dispute.17. PRIVILEGES AND IMMUNITIESNothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the privileges andimmunities of the United Nations, including its subsidiary organs.18. TAX EXEMPTION18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides inter-alia that theUnited Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utilityservices, and is exempt from customs duties and charges of a similar nature in respect of articles imported orexported for its official use. In the event any governmental authority refuses to recognize the United Nationsexemption from such taxes, duties or charges, the Contractor shall immediately consult with UNDP to determinea mutually acceptable procedure.18.2 Accordingly, the Contractor authorizes UNDP to deduct from the Contractor's invoice any amount representingsuch taxes, duties or charges, unless the Contractor has consulted with UNDP before the payment thereof andUNDP has, in each instance, specifically authorized the Contractor to pay such taxes, duties or charges underprotest. In that event, the Contractor shall provide UNDP with written evidence that payment of such taxes,duties or charges has been made and appropriately authorized.19. CHILD LABOUR19.1 The Contractor represents and warrants that neither it, nor any of its suppliers is engaged in any practiceinconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof,which, inter-alia, requires that a child shall be protected from performing any work that is likely to be hazardousor to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moralor social development.RFP - 10/17

19.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately uponnotice to the Contractor, at no cost to UNDP.20. MINES20.1 The Contractor represents and warrants that neither it nor any of its suppliers is actively and directly engaged inpatent activities, development, assembly, production, trade or manufacture of mines or in such activities inrespect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devicesdefined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions andRestrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injuriousor to Have Indiscriminate Effects of 1980.20.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately uponnotice to the Contractor, without any liability for termination charges or any other liability of any kind of UNDP.21. OBSERVANCE OF THE LAWThe Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of itsobligations under the terms of this Contract.22. AUTHORITY TO MODIFYNo modification or change in this Contract, no waiver of any of its provisions or any additional contractualrelationship of any kind with the Contractor shall be valid and enforceable against UNDP unless provided by anamendment to this Contract signed by the authorized official of UNDP.RFP - 11/17

Annex IIITERMS OF REFERENCE(TOR)I. Objective:You are requested to submit a proposal for supply of services, required in accordance with enclosed technicalspecifications (see the annex III-1) on the following work to be performed:- Organization and delivery of the complex training course, seminars and workshops on Gender equality andcurrent aspects of regional development in Western Georgia.II. Time componentYou are requested to include timetable of performing of works in the proposal, as the time component will be one of theevaluation criteria of the presented proposals. The complex training course, seminars and workshops should beimplemented during the period from 20 April 2008 to 20 December 2008.III. Responsibilities of SupplierSelected company/organization/institution should undertake, if its proposal is accepted, to fulfill above-mentionedassignment in accordance with the time frame specified in the TOR, technical specifications enclosed and the "GeneralConditions for UNDP Contracts for Professional Services", under which the services should be performed.IV. RequirementsBidders must submit the following documentation:1. Technical Proposal including Work Plan and Approach2. Filled matrixes (“A”, “B”, “C” and “D” ), reflecting the required detailed information3. 2 reference letters from former business partners4. CVs of suggested trainers/facilitators5. Legal status of training institution/organization (copy of the Charter)6. Company/Organization profile and list of works accomplished within the last 3 years7. Extract of the Enterprising Registry that evidences minimum 3 years of professional experience in the relevant field8. Taxpayer’s Registration Form and Bank Statement9. Proof of existing training facility, at least in Imereti RegionThe filled matrixes (“A”, “B”, “C” and “D”) should be submitted in English; The CVs, copy of the Charter and profilemay be submitted in Georgian. Bidders shall nominate a contact person responsible for the given bid.V. Terms of PaymentYour separate price schedule - financial component, performed in a single currency (Georgian Lari, excl. VAT), shouldtake into account the following provisions in accordance with the work plan and work completion:• In the event your company/organization/institution is selected for the contract, kindly note that the UNDP-Georgiawill settle the payment by local Bank Transfer in accordance with existing regulations.• The payment will be after satisfactorily completion of each training course and/or seminar/workshop upon receiptof certification by the UNDP project management.Please, provide us with Bank details of your company/organization/institution.VI. Special Notes1. To facilitate evaluation and comparison, the procuring UNDP entity will convert all prices expressed in variouscurrencies to US dollars at the official UN exchange rate on the last day for Submission of Quotations.2. Arithmetical errors will be rectified on the following basis: if there is a discrepancy between the unit price and thetotal price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total priceshall be corrected. If the Bidder does not accept the correction of errors, its Quotation will be rejected. If there is adiscrepancy between words and figures the amount in words will prevail.3. The implementing organization should utilize the resource of Imereti Regional Gender Equality Centre, butalso have its training facility at least in Imereti Region, in order to ensure the intensively of parallel activitiesfor various target groups. In addition, with regards to gender training and seminars, implementingorganization should closely cooperate with Gender and Politics Project. The project will assist in terms ofgender expertise and consultancy and provide free of charge the trainers for training session and workshopsin gender mainstreaming and analysis, gender responsive budgeting and gender sensitive election.RFP - 12/17

Annex III - 1ORGANIZATION AND DELIVERY OF THE COMPLEX TRAINING COURSE, SEMINARS ANDWORKSHOPS ON GENDER EQUALITY AND CURRENT ASPECTS OF REGIONAL DEVELOPMENT INWESTERN GEORGIAAnnex to Terms of ReferenceIn order to enhance the conditions of men and women in West Georgia regions, to support their human developmentand materialize their equal rights and abilities, UNDP project “Gender and Politics Pogramme in the South Caucasus”within the frames of Imereti Regional Gender Equality Resource Centre announces the tender on organization anddelivery of the training sessions / seminars / workshops / round tables cycle on Gender equality and current aspects ofregional development in Western Georgia.The goal of this sub-project is to enhance gender equality and gender mainstreaming perspectives in view of the currentaspects of regional development in Western Georgia provinces (Imereti, Guria, Samegrelo-Zemo Svaneti, Racha-Lechkhumi and Qvemo Svaneti. The goal will be achieved through complex training sessions, seminars and workshops.Various stakeholders will benefit from the activities encompassing four main components, such as: (i) public educationin gender issues, (ii) gender sensitive elections – regional dimension; (iii) regional democracy and decentralizationprocesses; (iv) rural development and equal access to resources.Component 1 – “Public education in gender issues”, should cover the following topics – Gender issues, Gendermainstreaming and gender analysis; national and cultural characteristics and gender stereotypes, understanding culturalcontent and practices; Men to address their role in promoting gender equality; Gender policy in Georgia and its regionalparameters; Women’s human rights, international instruments to protect women’s rights;Component 2 – “Gender sensitive elections – regional dimension” should refer to the political empowerment of allactors of electoral process such as political parties, electoral administration, electorate itself in West Georgia. This willinclude training for political party members, both men and women in election campaign management and electionmonitoring and training of electoral administration in election procedures; Also seminars and round tables on gendersensitive election; voter education.Component 3 – “Regional democracy and decentralization processes’’ should cover the following issues –Decentralization and local governance; New model of legislative body in the country; New social and health carereforms in the country, its gender dimension; Employment Policy and its Gender parameters; Gender ResponsiveBudgeting in the municipality programmes; ICTD-information transparency and equal access to information.Component 4 – “Rural development and equal access to resources” should cover the following issues – Agro-businessdevelopment in West Georgia regions; Modern agro-technologies and equal access to modern technologies, access toinformation, finances, water, land and other resources; Making business in Agrarian regions gender sensitive- trainingfor both men and women in business management.Target audience for these training courses, seminars and workshops are representatives of the following sectors andcivil society groups from Imereti (target audience number around 400), Guria (target audience number around 100),Samegrelo-Zemo Svaneti (target audience number around 100), Racha-Lechkhumi and Qvemo Svaneti (target audiencenumber around 100):• Public Sector (Regional administrations, Public agencies, Local self-government and councils, Electoraladministration)• Western Georgia representations of Parliamentary political parties• Mass-Media• Universities and Academia• Youth and students• Business sector (Farmers, SME, Bank officers)• NGOs and CBOs• The training courses, seminars, workshops and round tables should be delivered to at least 700 beneficiariesfrom different target groups of West Georgia regions.In order to present the narrative component, the bidders are invited to fill in the following two tables (trainings andseminars matrixes “A” & “B”) and provide their offer on delivery of each training course and seminar taking intoconsideration the information given above for each component. In the matrix “A” each component should compriseseveral training modules.RFP - 13/17

Training “Matrix A”:(Minimum 15 training sessions)№ ComponentsSuggested Training ModulesNumber of Training HoursNumber of GroupsApproximate Number ofParticipantsTarget GroupsTime-table (month,2008)1234Public education in genderissues (min 4 trainingsessions)Gender sensitive elections– regional dimension(min 4 training sessions)Regional democracy anddecentralization processes(min 4 training sessions)Rural development andequal access to resources(min 3 training sessions)Seminars / Workshops / Round Tables “Matrix B”:№ ComponentsSuggested Subject AreasNumber of Seminars/WorkshopsDuration (hours)Approximate Number ofParticipantsTarget GroupsTime-table (month,2008)1234Public education in genderissuesGender sensitive elections– regional dimensionRegional democracy anddecentralization processesRural development andequal access to resourcesRFP - 14/17

Annex IVPROPOSAL SUBMISSION FORMTo: The procuring entityDear Sir / Madam,Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned,offer to provide Professional Services for the sum as may be ascertained in accordance with the Price Schedule attachedherewith and made part of this Proposal.We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in the Requestfor Proposal within the time frame stipulated.We agree to abide by this Proposal for a period of 60 days from the date fixed for opening of Proposals in the Requestfor Proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.We understand that you are not bound to accept any Proposal you may receive.Dated this …… day of [month], [year][Signature][Position]Duly authorized to sign the Proposal for and on behalf of [name of company]RFP - 15/17

Annex VPRICE SCHEDULEThe Contractor is asked to prepare the Price Schedule – financial component as a separate envelope from the rest of theRFP response as indicated in Section D of the Instructions to Offerors.All prices quoted must be exclusive of all taxes, since the United Nations, including its subsidiary organs, is exemptfrom taxes.The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each functional grouping orcategory.Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be listed separately.In case of an equipment component to the service provided, the Price Schedule should include figures for both purchaseand lease/rent options. The UNDP reserves the option to either lease/rent or purchase outright the equipment throughthe Contractor.The format shown on the following pages should be used in preparing the Price Schedule. The format includes specificexpenditures, which may or may not be required or applicable but are indicated to serve as examples.In addition to the hard copy, if possible please also provide the information electronically.In order to present the price schedule - financial component, the bidders are invited to fill in the following two tables(trainings and seminars matrixes “C” & “D”), based on the narrative component and provide their prices on delivery ofeach training course and seminar.Training “Matrix C”:(Minimum 15 training sessions)№ ComponentsSuggested Training ModulesNumber of Training HoursNumber of GroupsApproximate Number ofParticipantsTarget GroupsTime-table (month,2008)Payment per 1 hourPayment per CourseCost in GELMethodologicalMaterials/PrintingCostsAdditional Expenses(accommodation, food,transportation,communications,administrative costs)Total Cost in GEL1234Public education in genderissues (min 4 trainingsessions)Gender sensitive elections– regional dimension(min 4 training sessions)Regional democracy anddecentralization processes(min 4 training sessions)Rural development andequal access to resources(min 3 training sessions)RFP - 16/17

Seminars / Workshops / Round Tables “Matrix D”:№ ComponentsSuggested Subject AreasNumber of Seminars/WorkshopsDuration (hours)Approximate Number ofParticipantsTarget GroupsTime-table (month,2008)Payment per oneeventPayment per cycleCost in GELMethodologicalMaterials/PrintingCostsAdditional Expenses(accommodation, food,transportation,communications,administrative costs)Total Cost in GEL1234Public education in genderissuesGender sensitive elections– regional dimensionRegional democracy anddecentralization processesRural development andequal access to resourcesRFP - 17/17