Report No. D-2009-007

Report No. D-2009-007 (Project No. D2008-D000LQ-0063.000) October 31, 2008Results in Brief: Procurement and Use ofNontactical Vehicles at Bagram Air Field,AfghanistanWhat We DidThe objective of the audit was to determine theeffectiveness of the process for procuring andleasing nontactical vehicles at Bagram AirField, Afghanistan. We analyzed the processfor procuring and for leasing nontacticalvehicles, the justifications for them, andcompliance with DoD guidance on theirmanagement. We reviewed records maintainedby the Regional Contracting Center Bagram, theCombined Joint Task Force (CJTF)-82, and theDefense Contract Management Agency(DCMA) for nontactical vehicles, consisting ofcars and trucks. We analyzed the costs ofoperating these vehicles and justifications fortheir use by tenant units at Bagram Air Field.We performed our audit fieldwork fromNovember 2007 until January 2008.What We FoundDCMA had not purchased nontactical vehiclesunder the Logistics Civil AugmentationProgram (LOGCAP) since May 2006. Thenontactical vehicles that were purchased wereused to support base operations. Justificationswere provided for the purchased nontacticalvehicles.The CJTF-82, Logistics Office (CJ4) providedinformation that there was growth in the numberof leased nontactical vehicles on Bagram AirField from March 2006 until January 2008.Specifically, CJ4 officials stated that the numberof leased nontactical vehicles increased from102 to 1,548. During that time, CJTF-82 did notcomply with provisions of the DoD Regulation4500.36-R, “Management, Acquisition, and Useof Motor Vehicles,” dated March 16, 2007.Thus, Bagram Air Field became congested withtraffic. Documentation for the justification ofthe leases of nontactical vehicles ranged fromproviding specific purposes to citing the words“vehicle lease,” or a justification was notprovided. In addition, documentation for leasejustifications did not consider the local DoD busservice. We estimated the additional annualcost of the growth of leased nontactical vehiclesfrom March 2006 until January 2008 wasapproximately $16 million. On April 10, 2008,CJTF-101 took command from CJTF-82.What We RecommendWe recommend that the Commander,CJTF-101:• review and ensure that nontactical vehiclesused at Bagram Air Field are missionessentialand properly approved;• enforce DoD Regulation 4500.36-Rregarding the justifications and use ofnontactical vehicles by tenant units atBagram Air Field; and• establish a central consolidation point tocollect and maintain nontactical vehicleinventories along with specific mileageand purposes for which they were used atBagram Air Field.Client Comments and OurResponseThe Chief of Staff, Combined/Joint Task Force(CJTF)-101 agreed with the recommendations,and no further comments are required.CJTF-101 has taken actions to improve themanagement oversight of nontactical vehicles inuse on Bagram Air Field. The Chief of Staffhad general comments, which we addressedafter the Finding section.i