NSSC ELMT Active Risk Manager (ARM) Contract ... - Nasa

NSSC ELMTActive Risk ManagerInformation SheetProduct: Active Risk Manager (ARM) software products and maintenanceManufacturer: Active Risk, Inc.Vendor: Active Risk, Inc., formerly Strategic Thought GroupSummary: The NASA Shared Services Center (NSSC) Enterprise License Management Team (ELMT)executed a Blanket Purchase Agreement for software and services on Active Risk’s GSA Schedule 70product price list. The initial call / order under the agreement renewed annual support for NASA’sHuman Exploration Operations Mission Directorate (HEOMD) ARM licenses and purchased new RiskPerformance Manger Licenses and support.License Term: One YearAward Date: 1 October 2014Period of Performance: 1 October 2014 – 30 September 2015Renewal Cycle ScheduleRenewal True-up/Discovery Phase: July 2015Finalize Agency License Requirements: September 2015Vendor Renewal Year Start Date: October 1, 2015NASA Contract # NNX15MC02ZContracting Officer: Kay Doane, 228.813.6062, kay.s.doane@nasa.govContracting Officer’s Representative (COR): Darryl Smith, 228.813.6388 darryl.a.smith@nasa.govHEOMD Point of Contact: Beverly Hamilton, 202.358.5180, beverly.hamilton-1@nasa.govVendor POC:Kelly ClarkExecutive Assistant / Office Manager571.224.9481Kelly.Clark@activerisk.comDavid EmanuelAccount Director703.673.9585David.emanuel@activerisk.comActive Risk, Inc.13221 Woodland Park Road; Suite 44DHerndon, VA 20171 USAhttp://www.activerisk.comDocument date: November 20, 2014New award announcement – distributed to Center IT Asset Managers November 21, 2014Page 1 of 3RELEASED - Printed documents may be obsolete; validate prior to use.

How to Order: Consult Product Price List to identify requirements and estimate costs.Center Point of Contact (POC)For Purchase Request (PR) Funded OrdersEmail requirements to nssc-elmt-orders@mail.nasa.gov. Include− Requirements (Product Name, Description, GSANumber, Quantity, Delivery Point of Contact)− a Purchase Request (PR) (or confirmation that funds areavailable)*− a NASA Procurement POC*** Per FAR Subpart 32.7: Before executing any contract, the contracting officer shall—(a) Obtain written assurance from responsible fiscal authority that adequate funds areavailable or(b) Expressly condition the contract upon availability of funds in accordance with 32.703-2.** NSSC Procurement can only accept and obligate NASA fundsNSSC Team − Validate requirements and current pricing (consultvendor, current GSA Schedule pricing, etc.)− Finalize funding requirement; PR Instructions to CenterPOC, as applicableCenter − Finalize PR (funding) to NSSC ProcurementNSSC Procurement − Execute Purchase Order for procurementVendor − Execute Delivery Order− Invoice NASA (NSSC)NSSC − Route invoice for payment approval – Finance ->Procurement -> COR -> Procurement -> FinanceNSSC Procurement − Courtesy copy of approved invoice routed to licenseaccount manager or POCELMT − Add product line item(s) information to the NSSCEnterprise Asset Tracking System (EATS) for licensemanagementA Governmentwide Purchase Card (GPC) may be used for orders that do not exceed the FederalAcquisition Regulation (FAR) micro-purchase threshold, currently $3,000.00.For NASA P-Card OrdersCenter POC or GPC holder − Email requirements to nssc-elmt-orders@mail.nasa.gov.Include− Product Name, Part Number, Description, Quantity, adetailed Bill of Material, Delivery Point of Contact− Customer Number, if applicableNSSC Team − Validate requirement and current pricing (consult vendor,Document date: November 20, 2014New award announcement – distributed to Center IT Asset Managers November 21, 2014Page 2 of 3RELEASED - Printed documents may be obsolete; validate prior to use.

pricing matrix, etc.)− Deliver vendor quote to Requestor with Vendor Contactinformation for Credit Card purchasesCenter GPC holder − Place Order with Active Risk ManagerGovernmentwide Purchase Card (GPC) Instructions** Payment by GPC for ELMT purchases shall be made in accordance with FAR 52.212-4, Contract Terms and Conditions –Commercial items, which provides for funding through a Work Breakdown Structure (WBS) number.Vendor − Provide transaction-specific documentation to theContracting Officer within 3 to 5 business days:1. Contract/BPA Number2. Order Log Number3. Confirmation/Transaction Number4. Product Name5. Product Description/Item Number6. Quantity Purchased7. Unit Price8. Extended Price9. Date of Transaction and Date of Delivery10. NASA GPC holder name and associated Center(including contact information)11. License and/or maintenance user’s name andcontact information (if different from card holder)ELMT − Add product line item(s) information to the NSSC EnterpriseAsset Tracking System (EATS) for license managementAdditional InformationCenter IT Asset Managers: (ITAM)NASA Enterprise Service Desk (ESD): 877.677.2123, nasa-esd@mail.nasa.govFor additional information contact any member of the ELMT:Email: nsscelmt@mail.nasa.govPhone: 855.610.2871 (Toll Free)www.nssc.nasa.gov/elmtDocument date: November 20, 2014New award announcement – distributed to Center IT Asset Managers November 21, 2014Page 3 of 3RELEASED - Printed documents may be obsolete; validate prior to use.