Academic Board - Curtin Policies and Procedures - Curtin University

8.0 Responsibilities of the Deputy Chair, Academic Board8.1 The Deputy Chair performs the responsibilities of the Chair – including presidingat meetings of the Academic Board – in the absence of the Chair.8.2 In addition, the Chair may assign specific duties to the Deputy Chair.9.0 Chairing of a Meeting in Absence of Chair and Deputy Chair9.1 When advance notice is given of the intended absence of both the Chair andDeputy Chair at a meeting of the Academic Board, the Academic BoardExecutive will appoint another member of the Executive to chair the scheduledmeeting of the Academic Board.9.2 In the event of an unforeseen absence of both the Chair and Deputy Chair at ameeting of the Academic Board, and the Academic Board Executive has not hadthe opportunity of appointing another of its members to chair the meeting, theAcademic Board shall elect one of its number present, to chair the meeting.10.0 Quorum10.1 The quorum for a meeting of the Academic Board shall be the nearest wholenumber above one half of the members for the time being.11.0 Officers in Attendance11.1 The Academic Board may invite any officer of the University to attend for specificitems of a meeting or to attend specified meetings, to assist the Board in itsdeliberations.12.0 Attendance of Observers12.1 The Academic Board may permit the attendance of observers – whether fromwithin the University, or from external organisations - at any of its meetings.12.2 Observers do not have rights of debate, unless the meeting of the AcademicBoard allows such participation.13.0 Role of the Academic Board Executive13.1 The Academic Board Executive is responsible for assisting the Board in thefollowing ways:13.1.1 the approval of the Agendas for meetings of the Academic Board13.1.2 the facilitation of the communication between the Academic Board andFaculties or Offices/committees13.1.3 the exercise of functions delegated to the Academic Board Executive bythe CouncilNote: at its meeting on 17 May 2006, the Council delegated to theAcademic Board Executive all the functions delegated to theAcademic Board (listed in the note to section 2.3 above) on theconditions that:1. a delegated function is to be exercised by the AcademicBoard Executive ("ABE") only when it is not possible or

practicable for the Board itself to exercise the function in aparticular case, such as when the matter is extremelyurgent; and2. any exercise of delegated power by the ABE is to bereported as soon as practicable by the ABE to theAcademic Board.13.1.4 the taking of all other action as appropriate, to facilitate the timely andproper achievement of the Academic Board’s delegations.14.0 Establishment of other Committees14.1 The Academic Board may establish, or recommend to the Council theestablishment of, standing committees to assist it in the performance of itsresponsibilities. The terms of reference and membership of each such standingcommittee will be prescribed by constitution.14.2 The Academic Board shall review the constitution of each standing committeeonce annually to consider whether the committee should continue, and if so,whether any changes are required to the terms of reference, membership ormethods of operation of the committee.14.3 Where it is proposed that the Council should delegate one or more of itsfunctions to a standing committee, the members of that standing committee mustfirst be appointed by the Council.15.0 Establishment of working parties15.1 The Academic Board may set up working parties to undertake particular tasks inrelation to a nominated activity. The composition of a working party may includepersons other than members of the Academic Board, and may include personswho are external to the University.15.2 A working party’s role is advisory.16.0 Academic Board Forums16.1 The Role Statement: Role of the Academic Board in Governance includes thefollowing statement:The Academic Board has a role to promote a collegiate environment forthe pursuit of academic excellence and therefore conducts its affairs in away which ensures a high profile within the University and which enjoysthe confidence of the University community.16.2 Academic Board Forums – on issues identified by the Board as being topical andof particular importance to the University – are the principal way in which theAcademic Board involves the entire University community in the expression ofopinions and the conveyance of the views to the management and the Council.The number of Forums to be conducted in any year, and the topics fordiscussion, will be recommended to the Academic Board by the Academic BoardExecutive.17.0 Meeting Schedule17.1 The Academic Board will meet at least six times in each calendar year.