Job Description - Jobsgopublic

JOB TITLE:Curriculum Administrator - ConstructionREPORTS TO:Curriculum ManagerSTAFF RESPONSIBILITY: NoneHOURS: 37GRADE: APT&C 3SALARY£15,889 to £16,850 per annumWORK PATTERN:Full TimeLOCATION:Blackbird LeysCOLLEGE MISSION STATEMENTWe aim to be inspirational and innovative, to foster personal development throughlearning and to be of value and economic significance to our communities.TEAM PURPOSETo contribute to the efficient and effective work of Curriculum Areas.JOB PURPOSETo provide secretarial/administrative support to the curriculum and programme managers within therelevant curriculum area.1. To provide secretarial and administrative support to the relevant Curriculum and ProgrammeManagers.2. To provide typing services and document production for the area and maintain filing andrecord systems. The typing and updating of academic staff CV’s for the area and toproduce/distribute college certificates.3. To co-ordinate appointments, meeting and greeting visitors, taking messages, answeringtelephone enquiries and to collect and distribute internal mail for area.4. To maintain and order stationery supplies for the area and deal with invoicing and budgetaryrecords.5. To produce and maintain a file of the copies of hourly-paid staff assignments and claims6. Record and return Staff Absence Reporting documentation for HR. Process and update thestaff holiday planners for the area.SKILLS AND COMPETENCES Sound IT skills and knowledge Good administrative and filing skills Good customer service manner Must demonstrate a commitment to development of personal language, literacy andnumeracy skills appropriate to the post. Ability to prioritise and organise workload Ability to help manage a complex workload Ability to take initiative in support of manager/s

Status of the Job DescriptionThis job description is not incorporated into the employment contract. It is intended as a guide andshould not be viewed as an inflexible specification as it may be varied from time to time in the light ofstrategic developments following discussion with the post holder. The post holder will be expected towork to agreed objectives which should facilitate achievement of the key responsibilities.Diversity StatementIt is the Policy of Oxford and Cherwell College to recognise and encourage the valuable and enrichingcontribution, which people from a range of backgrounds and experiences can bring to the life anddevelopment of the institution. The College will, therefore aim to provide an education service which,in its teaching, administration and support services actively promotes equality of opportunity andfreedom from discrimination on grounds of age, cultural background, disability, ethnicity, gender,religion or sexual orientation in both education and employment.Health & Safety StatementAll employees have a responsibility to co-operate in promoting and maintaining a safe and healthyworking environment, and to take reasonable care of their own health and safety at work and that ofall other staff. Line managers have specific responsibility for the health and safety of their directreports and other team members for which they have general management responsibility.Safeguarding StatementOxford and Cherwell Valley College is committed to safeguarding and promoting the welfare of youngpeople, and expects all staff and volunteers to share this commitment.

PERSON SPECIFICATION FOR......Curriculum Administrator - ConstructionQualifications and Awards Essential Desirable How testedL2 qualification in literacy andApplication formnumeracyAdministrative qualifications Application formProfessional Knowledge andExperienceExperience in an administrative role Application formAbility to work with colleagues andstudents in a professional mannerScenario setting in interviewTechnical Competencies andSkillsAbility to demonstrate multi-tasking Scenario setting in interviewAbility to use Word and ExcelcompetentlyAbility to organise a complex workloadExercise at interviewInterviewGood organisational skills Application/interviewGood customer service skills Application/interviewInterpersonal skills, IntellectualAbilityAbility to demonstrate initiative tosupport colleagues and managersInterviewAbility to work as a team Application form, interviewAbility to work well under pressure InterviewPrepared by ………………………………………………………………………………………Date………………………………Agreed by Human Resources………………………………………………………………..Date………………………..……Signed by Postholder……………………………………………………………………………Date………………………………