Worcestershire County Council - Worcestershire Hub

Service (e.g. Highways, Revenues and Benefits), as this enabled the right people toanswer calls, by directing calls to advisors who have been specifically trained inthese areas.26. Those of us who visited the Shared Service contact centre at Perry Wood could seethe advantage of this system and we recognise the merit in being able tochannel certain calls, depending on their subject or simplicity.COUNCILLORS' KNOWLEDGE OF THE WORCESTERSHIRE HUB27. It soon became clear that councillors' knowledge of the Hub was at different levels,partly due to the complexity of the Hub arrangements and the difference in provisionacross the County. Some councillors had very little knowledge of how the Hubworked, or experience of using it, whereas others made regular use of the Hub as ameans of obtaining information, or following up enquires. Some councillorsreceived performance information on the Hub in their area; others did not, or werenot aware of it. It is also fair to say that there was a certain amount of distrustamong some councillors around the effectiveness of Worcestershire Hub SharedService and a lack of understanding about the areas that it covered.28. There was also a difference between the views and experiences of WorcestershireHub Shared Service council members (Worcestershire County Council, MalvernHills District Council and Worcester City) and non-shared service council members.Non shared service council members felt that their councils' Hub performance hadcontinued to serve their areas well, and had not been affected by the economicdownturn. However, one factor behind this could be that their councils did not usethe Hub for customer enquiries on areas such as revenues and benefits, andinstead, channelled enquiries via the service areas directly.29. To gain a better understanding and improve knowledge, we visited the majority ofHub centres across the county. These visits proved invaluable to the scrutiny, andhave informed many of the recommendations contained in this report. Indeed thescrutiny as a whole has allowed us all to see what happens in other areas, bothwithin and outside the Hub Shared Service. All of us who visited were surprised bythe volume of customer enquiries, and the range and complexity of enquiries beingdealt with by each customer service advisor. We would like to place on record ourthanks to the staff at these centres for their time, enthusiasm and professionalism infacilitating our visits.Induction Arrangements30. We asked each authority what their councillor induction arrangements includedabout the Worcestershire Hub. We found the induction programmes variedconsiderably: some councils provide Hub briefing sessions and facilitated visits totelephony and face to face centres, others provide little or no information on theHub.31. We have been surprised by the fact that many councillors' knowledge of the Hub islimited or patchy and often restricted to what happens within his or her own area.Inevitably, the future development of the Hub will be influenced by councillorunderstanding, and if the Hub is to be increasingly used as a basis for servicetransformation across the County, it is vital that there is councillor understandingand support across all authorities. Improved councillor induction is an essential wayof increasing understanding of the Worcestershire Hub, and, crucially, the role it5