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Annual Report 2011 - Analist.be

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Extract of the minutes of the meeting of the Board of Directorson 4 Novem<strong>be</strong>r <strong>2011</strong>“ … Contracts with Ian Gallienne and Gérard LamarcheFor the deli<strong>be</strong>rations on the following items concerning theirremuneration, Ian Gallienne and Gérard Lamarche left themeeting, given the conflict of interest within the meaning ofArticle 523 of the Company Code.It was proposed to make an employer’s contribution tothe pension fund in the amount of EUR 879,469.43 andEUR 772,834.12 for Gérald Frère and Thierry de Rudderrespectively, in order to reflect the decrease in the discountrate and to ensure consistency with the guaranteed yield underthe new “defined contributions” plan put in place for executivesand staff.The Committee Chairman pointed out that, as he had outlinedat the previous Board meeting, the economic conditions laiddown in the contracts with Ian Gallienne and Gérard Lamarcheare based in large measure on the scheme applied to the teamcurrently in place, namely:- fixed net remuneration of EUR 800,000, excluding anyvariable cash remuneration;- long-term incentive compensation based on the company’sresults type stock option plan defined periodically by theBoard;- participation in a defined-contributions pension plan,to which the employer contributes annually 21% of netremuneration. This marks a change from the defined<strong>be</strong>nefits scheme existing earlier;- various insurance policies;- use of a company car;- severance payment clause of eighteen months.Advantages or interests for the two applicants as a resultof their past career and responsibilities were not taken intoaccount in establishing their present and future remuneration.In other words, their above-mentioned overall remuneration willnot include the <strong>be</strong>nefits or advantages granted to them underagreements concluded <strong>be</strong>fore they joined GBL’s ExecutiveManagement, in the context of the roles they held at the time.It was also pointed out that mem<strong>be</strong>rs of the ExecutiveManagement receive no remuneration for their directorshipper se.This having <strong>be</strong>en specified, the Board was asked to record itsagreement with all of GBL’s contractual commitments towardsIan Gallienne and Gérard Lamarche.The Board recorded its agreement.Ian Gallienne and Gérard Lamarche were asked to return tothe meeting room.[…]Pension supplement for Gérald Frère and Thierry de RudderSince this item concerned the pension scheme for GéraldFrère and Thierry de Rudder, they left the meeting in line withthe procedure for conflicts of interest within the meaning ofArticle 523 of the Company Code.The Board of Directors approved this proposal.Gérald Frère and Thierry de Rudder returned to the meetingroom. ...”Outside the scope of Article 523 of the Company Code andapart from the above cases, the Company was confrontedwith a situation for which a Director declares that he did notwant to attend the deli<strong>be</strong>rations of the Board for professionalethics reasons.8. Policy relating to transactionsin GBL sharesThe rules of procedure relating to transactions in GBL’s shares,set out in Appendix 2 to the Company’s Charter, lay down theCompany’s internal policy on the prevention of unfair trading.Under these rules, the Directors and other potential insiderswhose names are included on a list kept by the Company,must inform the Compliance Officer <strong>be</strong>fore carrying out anytransaction in GBL’s shares and confirm the transaction onceit has <strong>be</strong>en performed. GBL’s Directors and persons havingclose ties with them also have the legal obligation to notifyto the Financial Services and Markets Authority (FSMA) alltransactions in GBL’s shares enacted on their <strong>be</strong>half.Notice is also sent to the persons in possession of privilegedinformation or presumably in possession of such information toannounce the start and end of the closed period or the periodof prohibition on such transactions.A calendar showing the closed periods as defined in theCharter is also transmitted to the Executive Managementand staff.Lastly, the Compliance Officer ensures the application of alllegal measures relating to unfair trading and the measures laiddown by the Charter. The Compliance Officer is available toprovide useful information on this subject to mem<strong>be</strong>rs of theBoard of Directors and staff.Corporate governance statement<strong>Annual</strong> <strong>Report</strong> <strong>2011</strong> 149

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