tender for supply of plywood & bl - Upsrtc.com

U. P. STATE ROAD TRANSPORT CORPORATION,HEAD QUARTER, TEHRI KOTHI, M.G. MARG,LUCKNOW-226001TENDER NOTICESealed tenders are invited from the reputed Manufacturers for the FollowingItems:-Sl.Name of Items1 EPDM Rubber Items2 Plywood/ Block Board3 Pop Rivits4 Welding Electrode5 Aluminum Extruded Section6 Chassis U Bolt7 PVC Laminated Aluminum Sheet8 L.E.D. Roof Light9 Transmission Rubber Belting10 Thermocol SheetDate of submission of dully filled Tender document is 18-1-2013 upto 1.00PM. Detailed calendar, Bill of Quantity /Tender document can be downloadedfrom our website www.upsrtc.com. In case of any Addendum/ Corrigendum, it willbe displayed on our website only. Please do visit from time to time before Lastdate for any corrigendum/addendum.Additional Managing DirectorDownloaded fromwww.upsrtc.com

SPEED POST/ REGISTEREDTENDER NO.-PLY/2013/01 /01Cost of Tender Form Rs. 1000/-+VAT @5% ( Rs 50.00) = 1050.00(Non Refundable)N0. G.M.(MMT)/ /2013 Dated : 2013TENDER FOR SUPPLY OF PLYWOOD & BLOCK BOARDFrom :To,M/s………………………………….……………………………………..……………………………………..General Manager (T),U.P. State Road Transport Corpoartion,Head Quarter,LUCKNOWDear Sir,With reference to your invitation to Tender for the above I/We hereby submit my/our tender to supplystores mentioned in the enclosed bill of quantities and as per Terms and Conditions theirin to U.P. StateRoad Transport Corpoartion.I/We have read the terms and General Conditons of Tender attached with the Tender Form, and agreeto abide by them. An earnest money in the Form of Bank Draft No...……………................Date........................... Rs……….………..….…………..(in wordsRs……………………………………….………. is enclosed in the approved form along with the bill ofquantity and Additional terms and Conditions form and Tender Form duly signed and stamped. Theearnest money may be forfeited by the U.P. State Road Transport Corporation if I/We fail to fulfill theconditions of Tender in case an order is placed on me/us.1-Signature of witnessAddress:Date:2-Signature of witnessAddress:Yours Faithfully,(Signature of the Tenderer in Full)(with Stamp)Downloaded fromwww.upsrtc.comDate:Note : Tender form contains Total 12 pages inclusive Annexures.

GENERAL TERMS AND CONDITION OF TENDERU.P. STATE ROAD TRANSPORT CORPORATION, LUCKNOWTerms and General Conditions for the Tender Notice for supply of the items, mentionedin the bill of quantity, to U.P.S.R.T.C. Parivahan Bhawan, Lucknow as follows-1- Tenders are invited for supply of items mentioned as specified in the bill of quantity as perspecification mentioned there in from the manufacturer. The Tender’s Rates terms andconditions must be valid for a period of minimum 90 days for the acceptance, commencingfrom the date of opening of the Tender.2- Tenders must be filled in tender forms obtainable from the undersigned’s office on anyworking day during office hours on the payment of Rs. 1050.00 in the shape of Demand Draftin favour of General Manager (MMT) U.P.S.R.T.C Lucknow which is Non-Refundable. Thetenders must be properly sealed. tender as per bill of quantity and must be delivered at theundersigned office not later than 13.00 hours on Date mentioned in Bill of Quantity. Tendersreceived after due date/time will not be entertained, even if the same is due to Postal/courierdelay.3- Each Tender must be accompanied by relevant Tender Form and Bill of Quantity withAdditional Terms and Conditions form duly filled signed and stamped together with aDemand Draft from Nationalised Bank towards earnest money (refundable) in favour ofGeneral Manager (MMT), UPSRTC, Head Quarter, Lucknow for Rs. 20,000.00 (Rs. TwentyThousand). Tender, which is not accompanied by the Earnest Money in the proper terms, willnot be considered to be VALID.4- The Tenderers are required to specify the differential Cash Discount as under payment termsmentioned in the Financial bid.5- In case the tender is accepted tenderer will have to deposit a security in the form of BankGuarantee in prescribed format as per schedule mentioned below.Sl. Items Required Security1 Proprietary Items Nil2 Items which are on Rate Contract withASRTU10% of order value or Rs.75000/- whichever is lower.3 Items for whom purchases are made oncost Per KM or Cost Per Day basisTotal 10% of Order Value (5%before the start of supply and balance 5%before supply against last quarter)4 Items Other then Items Mentioned at Sl.No. 1, 2 and 3(a) Order Value up to Rs. 5 Cr.(b) Order Value above 5 Cr.10% of order Value or Rs. 5.00Lacs whichever is lower10% of order Value or Rs. 10.00Lacs whichever is lowerDownloaded fromwww.upsrtc.com6- Each Tenderer has to submit ‘Technical Bid’ and ‘Financial Bid’, in separate envelope superscribing technical bid or financial bid as the case may be. Both the sealed envelope should bekept in a single separate envelop. Financial bid consists of only annexure C and bill ofQuantity whereas technical bid consists annexure A & B and all other documents required intender form. Technical bid shall be opened first subsequent to satisfactory approval, financialbid of those only who qualify in first round, will be opened.7- Technical Bid of Tender will be opened by the duly authorized committee of officers fortender opening on specified date mentioned in Bill of Quantity.

8- If any tenderer withdraws his tender before expiry of the period referred to in para above, UPSRTCmay agree to allow such withdrawal, but in such a case Earnest Money deposited by the Tenderers maybe forfeited, in case of refusal to such withdrawal and acceptance of the tender, still if the tenderer failsto perform his part of the contract, not only the Earnest Money deposited by the Tenderer shall beliable to be forfeited but shall invite other consequences of Breach of contract.(2)9- UPSRTC reserves the right to place the purchase order on more than one source. Tenderer should givehis acceptance for supply on the eligible lowest rate or else should specificially mention on theseparate sheet alongwith the Tender. In case the purchase order is placed to more than one source, thequantity shall be distributed as per the Purchase Policy of the Corporation and the preference forplacing Purchase Order to more than one source would be given to second, third or subsequent lowestTenderer accordingly to their consent.In case of order to more than one source the total ordered qty. shall be distributed as pe rpurchase policy:--Sl. Rate diffrence Bifercation of Qty. to be purchase in %age1 NIl 50 : 502 > 0 to 5% < 60 : 403 > 5 % to 10 % < 70 : 304 > 10 % to 20 % < 80 : 205 > 20 % 90 : 10In case of 3 source of supply the %age for 1 st Lowest firm will remain the same as calculatedas per above policy and the distribution among 2 nd and 3 rd lowest firm shall be from the balence qty, asper policy given above.10- If subsequent to the submission of the tender, any Tenderer, alter or modifies the contents of his tenderwhich are not acceptable to UPSRTC then, for the purpose of this condition, the Tenderer shall bedeemed to have withdrawn his proposal and thereby inviting forfeiture of Earnest Money.11- Correction, if any made by the Tenderer must bear date and initial of the Tenderer.12- The General Manager (T) reserves the right to reject any or all the Tender without assigning anyreasons.13- It will be open to the General Manager (T) to accept any Tender in full or in part, in respect of validtender, Tenderer/s shall supply such quantities as are accepted by the General Manager (T). TheTenderers are at liberty to tender for the whole or any portion of Quantity mentioned in the Bill ofQuantity and Additional Terms and Conditions form. The Tenderer should specifically mention thequantity in case partial quantity tender duly mentioning in the ‘BILL OF QUANTITY’.14- Tenderers must give detailed description; make and origin of the manufacturer of various itemstendered. Tenderer shall be bound by guarantee of quantity and quality of supplies as specified in thetender and thereafter by the UPSRTC.15- All rates must be inclusive of Packing, Forwarding, Insurance and Railway freight etc. F.O.R.Destination or door delivery basis. The price quoted shall be nett in Rupees strictly for the Unit (each)given in the Bill of Quantity. But Components of nett rate i.e. Basic Rate + taxes (Excise, VAT, EntryTax Etc.) + Packing and forwarding + insurance, etc. must to be given seperately.Downloaded fromwww.upsrtc.com16- All Items offered have to be delivered according to agreed delivery schedule failing which theConsignee reserves the right to accept the supplies beyond the stipulated period after imposing apenalty up to Rs. 50.0 (Rs. Fifty) per day per item for delay not exceeding 5% of the value of deloyedquantity. Supply may also be rejected because of late supply or non-supply within validity period.Those items, which have been supplied in time but subsequently rejected by the respective consigneesduring inspection, will be treated as rejected supplies. The period of delay shall be reckoned from thedate of receipt of material as per specification.

(3)17- All items supplies will be subject to an inspection before being accepted by the Consignee.18- In all matters of dispute relating to this Tender the decision of the Managing Director, UPSRTC will befinal and binding on Tenderer.19- All disputes and differences, arising out of the contract, shall be referred to the Sole Arbitrator of theManaging Director of UPSRTC or his nominee, who shall be an Officer of the UPSRTC not below therank of the General Manager whose decision shall be final and binding on both the parties. Thussubmission shall be deemed to be submission to arbitration within the meaning of Indian Arbitrationand Consciliation Act. 1996 and statutory modification thereof. All matters are subject to Court atLucknow Jurisdiction only.20- Any other condition as per Bill of Quantity and Additional Terms and Conditions Form enclosed shallalso be treated as condition of Tender.21- Any Tender that does not contain all the information required according to the conditions stated aboveor deviated from the above conditions on his own shall be liable for rejection.22- General Manager (T) reserves the right to alter any quantity of any items.23- Rates must be quoted in attached schedule annexure “C” only.24- Supplies for items will have to be made F.O.R. Destination/consignee which in this case will be theGeneral Manager, Central Workshop/Dr. R.M.L. Workshop, Kanpur.25- In case where there is reduction in the cost of Raw Material, benefit for the same will be passed on tothe UPSRTC. The Raw Material Price reduction will be established vis-à-vis ASRTU Price reductionwith basic rate of ASRTU rate contract prevailing on the day of opening of tender as the reference rate.26- If bidder is on rate contract with ASRTU and if the rates quoted in the Tender are higher than ASRTUrates, ASRTU rates shall prevail. In such cases if ASRTU allows price increase during the tendency ofRate Contract, same shall be passed on to the firm (after due consideration of comparative rateevaluation) subject to maximum limit of rate quoted in original tender to UPSRTC.27- Tenderers should Confirm / Guarantee that the rates quoted are lowest for respective quantity and thatthere are no other lower rates or discounts etc. (Excluding statutory duties) quoted to any other STU’sand/or Govt. Dept./ Undertaking. In case of such failure the difference shall be recovered from theordered Firm/Tenderer, after the lower rate quoted in other STU’s in known from the date of quotation28- Prequalification of Tender shall be judged with regard the each Bid & answer of Technical Bid ismandatory. In case fail to fill Technical bid with supporting document the tender may be disqualified29- The supply must be strictly done as per deliveryschedule to respective consignee.30- Failure to Supply and Risk Purchase ClasueIf the supplier fails to supply any stores in accordance with the terms and conditions hereinprovided and those agreed with the Undertakings, or fails to replace the stores as may be rejected bythe Undertakings, within the time stipulated, the Undertakings shall at the risk and cost of supplier andwithout any notice or reference to him be entitled to purchase such stores (of the same specifications)from any other source and at such price as the undertaking shall in their sole discretion think fit and ifDownloaded fromwww.upsrtc.comsuch price shall exceed the rate set out in rate contract, the supplier shall be liable to pay to theUndertakings the difference between the price at which such stores have been purchased by theUndertakins and at the price set out in the contract plus 10% overheads. The risk purchase andpayment of difference with overheads in terms thereof shall not absolve the supplier form the liabilityto pay damage as may be suffered and claimed by the Undertakings due to the failure of the supplier tomake timely and proper delivery of the contracted stores.

(4)31- Force Majeure ClauseProvided however, if such failure referred to in clause (27) above shall have arisedfrom an act of God or disorganization of public transport, thunder, flood, earthquake or anyother inevitable or unforeseen circumstance beyond human control including any casuedirectly or indirectly interfering with the supply of raw material such as limitation of importlicence or any other cause which the UPSRTC may admit as reasonable ground for nonsupplyin time as may be justified by the circumstances of the case, the UPSRTC may foregothe claim for any such loss or damage.32- Liquidated DamagesIf the contractor fails to deliver the stores or any installment thereof within the periodfixed for such delivery or at any time repudiates the contract before the expiry of such period,the Unertaking may without prejudice to the other rights of the purchaser to recover damagesfor breach of the contract, recover from the contractor as agreed liquidate damages and not byway of penalty a sum equivalent to 2% of the price of any stores which the Supplier hasfailed to deliver within the period fixed for the delivery in the schedule for each month or partof a month during which the delivery of such store may be in arrears, where delivery thereofis accepted after expiry of the aforesaid period subject to the conditions that the damages tobe calculated shall be limited to 10% of the value of delayed supplies.33- Service of NoticeAny Notice required to be given under any of the foregoing Clause shall be deemedto have been given and served if sent to the supplier by registered Post/Speed Post/Courier atthe address given in the tender form or at any other address subsequently notified by thesupplier.34- If the lower rates is offered in fresh Tender in comparision to the previous tender the lowerrates shall be applicable for the balance qty./Supply from the date of New Tender TechnicalBid Opening.35- All payment will be made through NEFT/RTGS and suppliers have to provide all requiredbank Detailes.Signature of the Tenderer(With Stamp)Address:Date:Downloaded fromwww.upsrtc.comSignature of Issuing Officer(With Stamp)

(5)ADDITIONAL TERMS AND CONDITIONS(a) Sample may be sent for testing at CIRT Pune or any other testing Agency deemedsuitable for same for items mentioned in Bill of Quantity. Test Report shall be binding onboth the parties i.e. supplier and user.(b) Complete Specification of each items mentioned in Bill of Quantity giving details shouldbe mentioned while quoting.(c) Tenderers should confirm/guarantee that the rates quoted are lowest for respectivequantity and that there are no other lower rates or discount etc. (Excluding statutoryduties) quoted to any other STU’s or Govt. Dept./Undertaking. In case of such failure thedifference shall be recovered from the ordered Firm/Tenderer, after the Lower RateQuoted in other STU’s is known from the date of quotation.(d) Penalty will be imposed on the supplier for failure of sample in Test Report as perpenalty clause of ASRTU, New Delhi. (As Per Annexure “D”)(e) In case of 2 (Two) consecutive failure of sample for each items in testing, UPSRTC mayshort close the order and Tenderer will be liable to pay the penalty for failure of sampleas per ASRTU Specification and Clauses.(f) Tenderer who are manufacturer (Not on Rate/Trial Contract) should submit D.I. validregistration/Registration of Company registrar for the product for which Tender has beencalled for.(g) Prequalification of Tender shall be judged with regard the each Bid answer of TechnicalBid is mandatory. In case fail to fill Technical bid with supporting document the tendermay be disqualified.(h) The supply must be strictly done as per delivery schedule to respective consignee.(i) A certificate from the sheeting manufacturer that the Bus Profiling Material offered ismade on non-metalized polycarbonate micro prismatic lenses and is sealed on not sidesalong its length to prevent water/dust seepage (Enclosed the proof).Downloaded fromwww.upsrtc.com(j) The reflective conspicuity sheet for bus profiling should meet all the parameters as perAIS:90 and test report from independent laboratory must be submitted regarding the samealong with the technical bid of the tender (Enclosed the proof).(k) Each Documents enclosed with the Tender shall be self attested by the Tenderer. TheTenderer shall produce a Notary affidavit regarding the Authenticity of the documents(l) The price increase will only be considered if it is in accordance with SAIL for Steelitems, NALCO/HINDALCO for Aluminium items, for other items ASRTU.Signature of the Tenderer(With Stamp)Signature of Issuing Officer(With Stamp)Address:Date:

(6)Tender No. : PLY /2013/01 0/1BILL OF QUANTITYTender No. : PLY/2013/01/01U.P. STATE ROAD TRANSPORT CORPORATION,HEAD QUARTER, LUCKNOW1- Sale of Tender form 3-1-2013 to 18-1-20132- Last date for submission of Tender form is 18-1-2013 upto 1.00 PM3- Tender’s Technical Bid Opening is 18-1-2013 at 3.30 PM.Details of itemsSl. Items Estimated Qty.1 Plywood BWR Size AS:108:61::OCT:20001840x1220x12mm with Ready (revised upto date)made seat Set1500 Nos.2 Block Board BWR Size IS:1659:19762440x1220x25mm(revised upto date)563 Nos.Supply of PLYWOOD & BLOCK BOARD is to be made exactly as per ASRTUSpecification. The Requirement should confirm to as per given by respectiveconsignee.Signature of the Tenderer(With Stamp)Signature of Issuing Officer(With Stamp)Downloaded fromwww.upsrtc.com

(7)ANNEXURE “A”TECHNICAL BID(Prequalification Questionnair Condition to be filled by the Firm)Address :Date :1 Whether the Firm is on Rate Contract or Trial Rate Contract ofASRTU(Enclsoed the proof)2 Whether the Firm is Registered with the Director of Industries /Registration of Company registrar (Enclsoed the proof)3 Whether the Firm is ready to make the supply at the locationsidentified by the UPSRTC.4 Whether the Firm is ready to supply the material as per the requiredsize & specification.5 Whether the Firm is ready to give the guarantee of supplied Items. YES NO6 Whether the Firm is ready to take back the supplied item, if it isrejected due to technical reason.7 Whether the Firm is ready to deposit the bank Guarantee as perrequirement.8 Whether the Firm is ready to submit the Earnest Money with thetender.9 Whether the Firm is ready to send the sample to CIRT Pune forTesting Purpose.10 Whether the Firm is ready to accept the penalty clause of ASRTU ifthe sample is failed in CIRT Test.YESYESYESYESYESYESYESYESYESNote : Required proof must be enclosed. Yes for Sl. No. 3 to 10 is mandetatory.Downloaded fromwww.upsrtc.comSIGNATURE OF TENDERERName & Designation(with Stamp)NONONONONONONONONOSIGNATURE OF ISSUING OFFICER(with Stamp)

(8)TECHNICAL BIDANNEXURE “B”1- Year of Establishment………………………………2- Factory Address………………………………3- Factory Area………………………………4- Factory Registration No. ………………………………5- List of Tools & Plants and Machines (List to be enclosed) ………………………………6- VAT/CST Registration No. ………………………………7- Income Tax Return (enclosed)………………………………8- Last Year Balance Sheet (enclosed)………………………………9- Turnover of the Firm………………………………10- Sources of supplied Raw Material with proof………………………………11- If Certification by ISO with proof………………………………12- Rate Contract/Trial Rate Contract with ASRT U (Copy to be enclosed) ………………………………13- U.P. Industries YES { } NO { }14- Rate Contract with D.G.S.&D YES { } NO { }15- Production Capacity………………………………Sl. Items Totalproductioncapacity offirm (permonth)1 Plywood BWR Size1840x1220x12mm with Ready madeseat Set2 Plywood BWR Size1840x1220x12mm with Workshopmade Seat3 Block Board BWR Size2440x1220x25mmSupplycapacity toUPSRTC (permonth)Downloaded fromwww.upsrtc.com16- Supply made to any STU’s/Govt. Department/PSU’s (Copy Enclosed) ………………17- Brand Name…………………………………………………………….18- Disputes with UPSRTC (IF ANY)SIGNATURE OF TENDERER(with Stamp)

(9)FINAN CIAL BIDAnnexure “C”QUOTED RATE FOR SUPPLY OFPLYWOOD AND BLOCK BOARDSl. Items Basic RatePer Nos.1 Plywood BWR Size1840x1220x12mmwith Ready made seatSet2 Plywood BWR Size1840x1220x12mmwith Workshop madeSeat3 Block Board BWRSize2440x1220x25mmDiscount onBasic RateAcceptance of Credit Payment Terms ------------------------(As per policy we accept only Credit terms of Payment)If yes Please Quote Discount on Following Payment Terms:Excise(if any)(1) 30 Days Credit with ………% Cash Discount.(2) 15 Days Credit with ………% Cash Discount.(3) 07 Days Credit with ………% Cash Discount.Acceptance of eligible lowest rates (Yes/No)------------------------Firmness of rate for a period of One Year (Yes/No).................................DutySalesVATTax/Landed CostPer Nos.Signature of tenderer with StampDownloaded fromwww.upsrtc.com

(10)Annexure – DCriteria for levy of penalty/compensation payable by the supplier to the purchasing STU’s applicable foritems due to short fall in specification.The supplies received from the supplier by the purchasing STU may be subjected to the laboratory testingas may be the purchasing STU.If the sample fails to meet the requirement of any one or more parameters specified in the specificationsapplicable to the contract then the lot from which the sample has been drawn shall be considered as not having metthe requirements of this specification and, as a consequence thereof, compensation will be payable by the supplierbased on the value of the lot (inclusive of all taxes & incidentals) which will be decided on the loss of marks fromthe total marks allotted to each of the tests as detailed in the specifications.1- The loss of marks be in proportion to the extent to which actual test values deviate from thespecified values for test parameters marked as “P”.2- The loss of marks will be total for test parameters marked as “T”.3- In case any of the tests is not carried out, there will be no recovery of marks for that given test.For some test parameters the proportionate recovery can be made whenever the test reports indicate specificvalues. Whereas for some test parameters the recovery is required to be made ‘Total’. In case the test reports do notgive specific values and also the nature and applicability of the test parameters is such that total recovery is to bemade.Therefore, the best parameters are classified as P or T which is clearly mentioned against each testparameters. Proportionate marks shall be considered for the test parameters which are classified as ‘P’. total marksshall be considered for test parameters which are classified as ‘T’.The penalty shall be livable by the purchasing STU based on a single Test Report also. If more number ofsamples have been drawn & tested for the same item from the same lot then the average shotfall/deviation will becomputed taking into account all the Test Reports for that item including both passed as well as failed Test Reports.The penalty will be applicable on gross value of supplies made in a given lot of that item which had failed in thetests.For example if different items are supplied in a given lot say item to O.E. Part No. X,Y & Z or ASRTUitem code No. A,B & C i.e. items to different O.E. Part Nos. or items to different ASRTU code Nos. and if samplesof the item to O.E. Part No. X or ASRTU Code No. A (as the case may be) only fails in Tests, then penalty will belevied only on the gross value of supplies made in that lot of item to O.E. Part No. X or item to ASRTU Code No. A(as the case may be).If loss of marks are 3% or more than3%S.No Parameters If loss of marksare upto 0.5%If loss of marks aremore than 0.5% butless than 3%1 Test Charges YES YES YES2 Cost of material NO YES YES3 AdministrativePenalty4 Penalty based onloss of marksNO NO a) 3% of the lot value (upto Rs.1.5 Lakh) subject to max. Rs3000b) 2% of the lot value (above Rs.1.5 lakhs) subject to max Rs.5000Downloaded fromwww.upsrtc.comYES YES YESSignature of tenderer with Stamp