- 1 - Draft GUIDELINES ON IMPLEMENTATION OF THE NATIONAL ...

DraftGUIDELINES ON IMPLEMENTATION OF THE NATIONAL LAND RECORDSMODERNIZATION PROGRAMME (NLRMP)1. INTRODUCTIONThe Government of India have decided to implement the Centrally-Sponsoredscheme in the shape of the National Land Records Modernization Programme(NLRMP) by merging two existing Centrally-Sponsored Schemes of Computerizationof Land Records (CLR) and Strengthening of Revenue Administration and Updatingof Land Records (SRA&ULR) in the Department of Land Resources, (DoLR),Ministry of Rural Development. The integrated programme would modernizemanagement of land records, minimize scope of land disputes, enhancetransparency in the land records maintenance system, and facilitate movingeventually towards guaranteed conclusive titles to immovable properties in thecountry. The major components of the programme are computerization of all landrecords including textual and spatial records and mutations, survey/re-survey andupdation of all survey & settlement records including creation of original cadastralrecords wherever necessary, computerization of registration, development of coreGIS and capacity building. This document outlines the objectives of the NLRMP,major activities under it and implementation guidelines for the State Governments,UT Administrations and the implementing agencies.2. OBJECTIVE OF THE PROGRAMMEThe main objective of the NLRMP is to develop a modern, comprehensive andtransparent land records management system in the country with the aim toimplement the conclusive land-titling system with title guarantee. The system will bebased on four basic principles, i.e., (i) a single window to handle land records(including the maintenance and updating of textual records, maps, survey andsettlement operations and registration of immovable property), (ii) the “mirror”- 1 -

principle, which refers to the fact that cadastral records mirror the ground reality, (iii)the “curtain” principle which indicates that the record of title is true a depiction of theownership status, mutation is automatic following registration and the reference topast records is not necessary, and (iv) title insurance, which guarantees the title forits correctness and the title holder against loss arising on account of any defecttherein.3. SCOPE OF THE PROGRAMMEThe following is an outline of the components and activities to be taken up underthe NLRMP:I. Computerization of land recordsa) Data entry/re-entry/data conversion of all textual records includingmutation records and other land attributes datab) Digitization of cadastral mapsc) Integration of textual and spatial datad) Tehsil, sub-division/district Computer centerse) State-level data centresf) Inter-connectivity among revenue officesII. Survey/resurvey and updating of the survey & settlement records (includingground control network and ground truthing) using the following moderntechnology options:a) Pure ground method using electronic total station (ETS) and globalpositioning system (GPS)b) Hybrid methodology using aerial photography and ground truthingby ETS and GPSc) High Resolution Satellite Imagery (HRSI) and ground truthing byETS and GPS.III. Computerization of Registrationa) Computerization of the sub-registrar’s offices (SROs)b) Data entry of valuation detailsc) Data entry of legacy encumbrance data- 2 -

d) Scanning & preservation of old documentse) Connectivity to SROs with revenue officesIV. Modern record rooms/land records management centres attehsil/taluk/circle/block levelV. Training & capacity buildinga) Training, workshops, etc.b) Strengthening of the Survey and Revenue training institutesVI. Core GISa) Village index base maps from satellite imagery, for creating thecore GISb) Integration of three layers of data: (i) Spatial data from aerialphotography or high-resolution satellite imagery; (ii) Survey of Indiaand Forest Survey of India maps; and (iii) Cadastral maps fromrevenue records.VII. Legal changesa) Amendments to the Registration Act, 1908b) Amendments to the State Stamp Actsc) Other legal changesd) Model law for conclusive titlingVIII. Programme managementa) Programme Sanctioning & Monitoring Committee in the DoLRb) Core Technical Advisory Group in the DoLR and the States/UTsc) Programme Management Unit (PMU) in the DoLR and theStates/UTsd) Information, education and communication (IEC) activitiese) EvaluationAll the activities shall be taken up in a systematic, ladder-like manner. These havebeen framed in the form of two kinds of ladders – primary and secondary. Theprimary ladder covers activities for reaching the stage of conclusive titling, and thesecondary ladder covers archival purposes and strengthening of the revenue- 3 -

administration. A diagrammatic depiction of the two kinds of ladders is provided atAnnexure-I. These are of an indicative nature, and the States/UTs may suitablyadopt them as per their need and carry out the process re-engineering involved,wherever necessary.4. IMPLEMENTATION OF THE PROGRAMME4.1.1 The State Governments/UT Administrations will implement the programmewith financial and technical supports from the Dept. of Land Resources,Government of India. Outsourcing to the extent necessary for meeting thecritical gaps in technological resources shall be permissible, and theStates/UTs may go for the public-private partnership (PPP) models in the nonsensitiveareas.4.1.2 The district will be taken as the unit of implementation, where all activitiesunder the programme will converge. It has been decided to cover the entirecountry by the 12 th Plan period. However, the States/UTs which wish tocomplete the work earlier can do so.4.1.3 Initial funding will be provided to the States/UTs based on their perspectiveplan and annual plan for the first year. However, continued funding will beconditional upon the States/UTs signing the Memorandum of Understanding(MOU) with the DoLR and following its stipulations. A model MOU document isprovided at Annexure-II.4.2 Content management (Data entry, updation & data verification/ validationprocess)4.2.1 Land records data are available as (a) textual data, and (b) spatial data(cadastral maps). All textual data including the records of rights (RoRs),mutation data and other land attributes data shall be updated andcomputerized. All pending mutations shall be updated and the data entry shallbe completed on priority basis. All spatial data shall also be updated anddigitized as described below. Milestones shall be fixed by each State/UT so asto complete the entire process in a defined time frame.- 4 -

4.2.2 For data entry of the textual data, the State/UT shall fix a cut-off date up towhich all changes in the records that had already taken place shall be enteredinto the computer system. After ensuring 100% data entry up to the cutoffdate, further mutation and updation of data shall be done on an ongoing basisin the computerized system by the Revenue officials as part of their normalduties, so that the land records database remains current at all times.4.2.3 Responsibility of revenue officials for quality checking of data entry:Responsibility of revenue officials shall be fixed to ensure 100% checking,verification and validation of the data entered. It is essential that the Tehsildaror equivalent, SDO and Deputy Commissioner/ District Collector checks 10%,3% and 1% respectively of the data entered, randomly so as to ensure theaccuracy of the data vis-à-vis manual records. The Divisional Commissionershould supervise the entire process and ensure the correctness of the dataentered.4.2.4 Where Gram Panchayats pass orders on mutation, such States/UTs mustevolve a mechanism to ensure that after the mutation order is passed by theGram Panchayat, the same is sent promptly and systematically to the tehsil, tobe incorporated in the land records so that the database at the tehsil level getsupdated.4.3 Digitization of maps4.3.1 There is an urgent need to convert the existing paper maps into digital form inorder to facilitate updating of the cadastral maps along with the changeshappening in the RoRs. Broadly, there are two ways in which spatial data hasbeen organized in the country. In certain States/UTs, village maps with parcelboundaries are used, whereas, in certain other states, ladder data onindividual land parcels or Tippans or field measurement books (FMBs) or gatmaps are used.4.3.2 In most part of the country, the land parcels depicted in village maps arecovered in one or more sheets, depending upon the scale of mapping andarea of the village. These village maps/sheets will be considered as the basic- 5 -

input for digitization and mosaicing of the cadastral maps in these States/ UTs.However, in the other States/UTs, where ladder data or gatmaps/tippans/FMB’s are used, the same will be taken for digitization andfurther mosaicing of the map.4.3.3 Technical recommendations on the subject are provided at Annexure-III.4.4 Survey/Re-survey & Updation of survey & settlement records4.4.1 For reaching the stage of conclusive titling, the States/UTs shall undertakesurvey/re-survey using modern technology of surveying & mapping, i.e., aerialphotography or high resolution satellite imagery combined with ground truthing usingElectronic Total Stations (ETS) and Global Positioning System ( GPS) so as toensure true ground depiction on cadastral survey maps and land records, adoptingthe methodology most appropriate for the terrain, location etc., and update thesurvey & settlement records.4.4.2 For fresh survey, in areas where cadastral maps are not available, thefollowing options are suggested:(i) ETS + GPS(ii) Aerial Photographs + ETS + GPSIn open areas, the process will be greatly facilitated by use of aerial photography,combined with ETS + GPS for ground truthing. In densely vegetated areas, use ofETS+GPS is suitable. In hilly areas, use of terrain-corrected aerial photographs(digitally rectified ortho-photographs) with ETS+GPS for ground truthing may beappropriate. All efforts should be made to arrange for aerial photography; however,where it is not possible to arrange for aerial photography, ETS+GPS must beadopted for completing the work with the desired level of accuracy.4.4.3 For resurvey, aerial photography (wherever possible) and ETS + GPS forground truthing is recommended.4.4.4 Where large open areas and large land holdings are there, e.g., arid andsemi-arid areas, and good quality and reasonably up-to-date cadastral maps areavailable, the vectorized cadastral maps may be geo-referenced using very-highresolution satellite data and GPS control points. The geo-referenced cadastral maps- 6 -

shall be overlaid on the high resolution satellite imagery (HRSI) to study thediscrepancy, both qualitatively and quantitatively. If the discrepancies are high,ground truthing using ETS+GPS is recommended. It is to be noted that precisionproducts of satellite imagery of 40 cm resolution are able to give a planimetricaccuracy of around 0.80 m to 1.00 m .i.e. map accuracy on the plane surface interms of horizontal distances and area. Therefore, even through the satellite imagerymay not be suitable for producing original cadastral records; they may help inupdating the existing maps.4.5 Core GISSeamless integration of spatial data sets, GIS-based queries, MIS integration andimagery overlay to create core GIS for micro and macro-planning and other relevantapplications may be undertaken at the Centre level.4.6 Computerization of the Registration ProcessRegistration is one of the major components of the NLRMP. This component wasnot covered under the schemes of CLR and SRA&ULR. Computerization ofregistration is necessary not only for making property registration efficient andhassle-free but also for integrating land records and registration. The sub-registrarsoffices (SROs) in the States/UTs carry out registration and recording of varioustypes of documents related to the transfer of immovable property. Though functionsand working procedures of the systems are as per the Registration Act, 1908, manyStates have made certain rules and procedures as per the State RegistrationManuals. The manual process involves maintenance of paper copies of all theregistered documents. Further, the manual procedure of maintaining and registeringproperty documents often results in misclassification of documents,misrepresentation of facts, and other such losses. Searching of reports, records andissuance of non encumbrance certificates also take long time and turn out to becumbersome tasks. Under this component of the NLRMP, all the SROs will be fullycomputerized with adequate hardware, software, process re-engineering, staff- 7 -

training and connectivity with the revenue records maintenance system, banks,treasuries, etc. Also, the following functions will be computerized:• Register of minimum guidance value so the transacting parties canascertain stamp duty liability online. This may be done by preparing the listof prevalent rates, list of properties, list of plots, floor space, nature andyear of construction etc. or by computerizing the circle rates for differentkinds of land and properties.• Re-engineer the process wherever necessary by fixing the formats of thedeeds in 2-3 pages. The first page may contain the parties’ details, secondpage property/land details, and the third page may contain legal issuesand conditions, or as the State/UT may decide and place it on the web.• E-stamping or franking system etc. for depositing stamp duty.• Computerizing the registration process involves verification of identity ofthe presenting person, taking photographs, fingerprints, other biometricidentification, verification of stamp duty, etc.• Entry/scanning of legacy registered data for distribution of copies ofregistered deeds and non-encumbrance certificates.• Integration of registration process with the land records so that mutationnotices are generated automatically after registration.The Registration Workflow as computerized in Haryana is given in Annexure – IV asan example for the States/UTs.4.7 Encoding Standards – UNICODE should be used for data storing and locallanguage display and support. Any database created using ISCII or any other fontsbased solution should also be converted to UNICODE.4.8 Modern Record Rooms/Land Records Management Centres4.8.1 Support for upgrading modern records/land records management centres witha) Storage area with compactors for physical storage of records and maps b) an- 8 -

operational area with computers, storage area network (SAN), printers, etc. d) publicservices area for waiting/reception, etc.4.8.2 The land records details may be indexed and stored.4.8.3 Modern document management system i.e. digital storage and retrievalsystem should be used for online storing and retrieval of the records, indexing ofdata and images etc. in an effort to move towards cyber record rooms/maintenanceof land records in the dematerialized (demat) format.4.9 Software development4.9.1 User friendly application software for capturing, editing and updating landrecords textual data, integration of textual data and maps, registration systemworkflow, integration of registration with mutation and proper authenticationmechanism using digital signature/Public Key Infrastructure(PKI) etc. may berequired by the States/UTs.4.9.2 In order to have uniformity, standardization and integration, the softwaredevelopment and software maintenance support may be provided by NationalInformatics Centre (NIC). The source code will be made available to the states/UTsif required. The software may be developed using “open standards and open sourcesystems”. A write up in this regard prepared by NIC is given at Annexure –V.4.10 Authentication MechanismDigital data have given rise to new concerns, which need to be appropriatelyaddressed. These concerns relate to security of the vital database in terms ofauthentication, access control, roles and responsibilities of various users in affectingchanges in the database etc. All the States/UTs must adopt and implement securitymanagement system as per ISO/IEC 27001 as detailed in the Data SecurityGuidelines framed by the NIC, an abridged version of which is at Annexure – VI.More details may be obtained by the States/UTs from NIC as and when required.Further, authenticated land records, ownership details, property valuation andencumbrance data may be put on the web from a central location in each State/UT- 9 -

under the control of a duly designated official. The aim is to provide details of theauthenticated data in a secure manner to the people, banks and other financialinstitutions via any computer connected to the web. The authentication mechanismmay be decided in consultation with the NIC.4.11 Risk Resolution PlanState/UT Governments will document a proper risk resolution plan with the help ofNIC to handle issues covering hardware/system failure, short circuit, databasecrash, irregular backup, system hang, un-readable CD formats, data loss whileporting of data, back up media, etc and circulate the same to all the districts andtehsils/taluks/SROs. Data backup, disaster recovery and business continuity planwould be provided by NIC to all the States/UTs.4.12 Horizontal & Vertical ConnectivityAll the land records offices at tehsils or equivalent locations, registration offices, subdivisions,divisions will be connected via local area network and wide area networkin an appropriate configuration based on function and technical requirements inorder to integrate the entire land records and registration system. This network mayhave a centralized architecture connecting the tehsils, sub-registrar offices, subdivisions,districts and the State/UT for enabling online data updation, easy accessand sharing of data. The network may be designed by or with input from the NIC andby enforcing the approved security protocols and access control protocols of theDIT, GoI. Where, the State Wide Area Network (SWAN) is available, horizontalconnectivity to tehsils or SR offices may be drawn from the nearest available Pointof Presence (POP) using leased lines or other secure connectivity etc. In the placeswhere SWAN is yet to be implemented, other options such as broadband with VPNor VSAT connectivity could be established. From the district upwards, the systemcould ride over NICNET network.- 10 -

4.13 Procedural ChangesThe States & UTs should carry out the following procedural changes:-4.13.1 Simplify/amend/revise/prepare the land records, manuals, RoR formats onland records maintenance procedures and formats for the entire State/UT4.13.2 Standardize the codifications, feature codes etc. in case of cadastral mapsRoR and other land attributes data. The standard data codes for landattributes have been prepared by NIC and placed on Department web sitehttp://dolr.nic.in for feedback.4.13.3 Confer legal sanctity to the computerized land record extracts as the officialrecords;4.13.4 Discontinue manual land record writing & issuing of hand written copy ofROR, once the computerized system stabilizes.4.14 Purchase Procedures:States/UTs shall follow their Govts rules & procedures in purchase of services,hardware, equipments etc. with comprehensive 3-5 year warranty whereverapplicable.4.15 Technical Support to the States/UTs and Implementing AgenciesThe necessary technical guidance and hand holding support to the States/UTs andthe implementing agencies shall be arranged through the Core Technical AdvisoryGroup created for the NLRMP in the DoLR with members from the national leveltechnical agencies such as the NIC, Survey of India, NRSC, ISRO, C-DAC, ForestSurvey of India, Soil & Land Use Survey of India, and experts in the field. A copy ofthe order issued in this regard is given at Annexure -VII. The States/UTs may alsoapproach the regional offices of these technical agencies wherever necessary. Theaddresses of technical agencies with their regional offices are given at Annexure-VIII. Specifically, technical support of the following nature could be expected fromthese agencies.A. Survey of India: Training to the survey staff/master trainers, guidance inapplication of modern survey technology.- 11 -

B. NRSA /ISRO: Guidance in aerial photography and use of high resolutionsatellite imagery for survey/re-survey purposes.C. C-DAC: Guidance in Indian language computingD. Forest Survey of India: - Guidance in mosaicing of the cadastral maps withforest boundariesE. Soil & Land Use Survey of India: Guidance in data coding of the relevantdata.F. NIC : ICT Training of staff/master trainers; guidance and support to theState/UTs staff in computer applications, standardization and data coding,digitization of maps, integration of textual and spatial data, setting up of datacenters at various levels, inter-connectivity amongst revenue and registrationoffices, computerization of registration, technical guidance in setting up of landrecord management centres and strengthening of survey and revenuetraining institutes, data security/backup and disaster recovery, authenticationmechanism and development of software, wherever necessary.4.16 Role of the Panchayati Raj Institutions & NGOsGram Panchayats can play a significant role in updation of land records andidentification of property owners in the course of settlement operations. Gram Sabhacould be involved to facilitate survey/re-survey, wherever necessary. TheStates/UTs can think of giving the power of doing undisputed mutations to the grampanchayats. Where GPs’ are involved in carrying out undisputed mutations,interconnectivity with Tehsils may be worked out by the States with their own fundsor dovetailing funds from other sources. District Administration may take help fromthe Panchayati Raj Institutions and reputed NGOs in building up awareness aboutthe Programme. The District Monitoring and Review Committee of which CEO/EOof Zila Parishad is also a member, may give due weightage to therecommendations of the PRIs in the implementation of the Programme.- 12 -

5. MONITORING AND REVIEW MECHANISMThe following monitoring and review mechanism at different levels is to be adoptedunder the Programme.5.1 District Level Monitoring and Review Committee:All the districts need to have a District level Monitoring and Review Committee underthe chairpersonship of the District Collector/Deputy Commissioner/DistrictMagistrate as members along with ADMs/SDMs dealing with land revenue matters,CEO/Executive Officer of the Zila Parishad, Sub Registrars, Survey &Settlement/Consolidation Officer having jurisdiction over the district, and DistrictInformatics Officer of the NIC. The representatives from other technical agenciessuch as SOI, NRSA, CDAC, FSI, and Soil & Land Use Survey of India may beinvited as per the need as special invitees. The Committee will review the progressof implementation of the programme at least once a quarter, and the DistrictCollector/ Deputy Commissioner shall submit report to the State Level Monitoringand Review Committee.Online monitoring reports shall be submitted by the District Collector/DeputyCommissioner to the State Govt. as well as to the Central Government as per theMIS reporting formats and periodicity prescribed.5.2 State Level Monitoring and Review Committee:A State/UT Level Monitoring and Review Committee shall be constituted in eachState/UT for the NLRMP under the chairpersonship of the ChiefSecretary/Chairman, Board of Revenue. It is recommended that a representativefrom Board of Revenue, Principal Secretary/Secretary of the department ofRevenue, Registration, Finance, Planning and IT, Divisional Commissioners,Inspector General of Registration, Commissioner/Director of Survey & Settlementand of Land Records, State Informatics Officer of NIC and any other expert as- 13 -

decided by the State Government/UT Administration should be its members. Thecommittee shall monitor and review the progress of implementation of theprogramme, facilitate the necessary process re-engineering, and guide theimplementation authorities. The committee shall submit quarterly progress report inthe to be prescribed format as per Annexure IX to Department of Land Resources,Government of India.5.3 Monitoring and Review at National Level:At the national level, for sanctioning of projects and monitoring and reviewing of theprogramme, a Committee has been set up under the chairpersonship of theSecretary, Department of Land resources. The Committee will monitor and reviewprogress of work in the country. States/UT shall develop a system of spot checks bythe state officers through field visits. Area officers from the Department of LandResources would also be visiting the states to see the implementation of theprogramme. The list of Area Officers is attached in Annexure X. Format for onlinemonitoring of the programme is attached at Annexure-XI.6. EVALUATION OF THE PROGRAMMETo get the impact assessment and feedback about the actual implementation of theProgramme at field level, the Department of Land Resources will get the Programmeevaluated by reputed organizations such as the LBSNAA, NIRD, StateAdministrative Training Institutes (ATIs), etc. States/UTs are also advised to carryout concurrent evaluation and impact done by in-house teams/experts to assess theon-site progress vis-à-vis deliverables of the sanctioned projects and suggest themeasures for improving the system.7. FUNDING7.1 Allocation of FundsNLRMP will be a demand driven scheme. Funds will be allocated to the StateGovernments/UT Administrations or their designating implementing agencies for- 14 -

carrying out the activities under the NLRMP. Funds for various components of theNLRMP will be provided at different scales by the Central government. Theassistance of Central Government will be restricted to its share based on theestimated cost approved by the EFC, as given in Annexure –XII. The following willbe the funding pattern and sharing of costs between the Centre and the States:a) Computerization of land records (100% Central funding – maximum up-to theapproved unit cost norm)• Data entry/re-entry/data conversion/mutation data entry• Digitization of cadastral maps and integration of textual and spatial data• Tehsil, sub-division, and district data centers• State-level data centres• Inter-connectivity amongst revenue officesb) Survey/resurvey and updating of survey & settlement records (including groundcontrol network and ground truthing) (Central funding - maximum upto 50% of theapproved unit cost norm for the States and 100% for the UTs )c) Computerization of registration (Central funding - maximum upto 25% of theapproved unit cost norm for the States and 100% for the UTs)• Data entry of valuation details• Data entry of legacy encumbrance data• Scanning & preservation of old documents• Connectivity to SROs with revenue officesd) Modern record rooms/land records management centres at tehsil/taluk/block level(Central funding - maximum upto 50% of the approved unit cost norm for the Statesand 100% for the UTs)e) Training & capacity building (100% central funding to the extent approved by theProject Sanctioning & Monitoring Committee)• Training, workshops, etc.• Strengthening of Revenue training institutes7.2 Operational and Maintenance (O&M) Costs- 15 -

State may make provision for O&M and also fix suitable user charges on deliverablesfor sustainability of the Programme and meeting the expenses of hardwaremaintenance and obsolescece, etc.7.3 Resource Mobilization for the NLRMPResources for the NLRMP will be primarily based on the budgetary allocation madefor the Programme in the Budget. Resources for the Programme and its sustenancecan be ensured through imposition of user-fees and by ensuring, in future,customized distribution of information pertaining to land management. The NLRMPwill also provide end-user values through a number of value-additions on its platformand charge user-fee for the future maintenance and sustainability of the Programme.7.4 Fund flow mechanismPerspective Plans and proposal for the year 2008-09 would be submitted by theStates and UTs in the prescribed formats attached at Annexure – XIII. Proposalswould be scrutinized and approved by the National Level Project Sanctioning andMonitoring Committee. From the financial year 2009-10, the proposals received fromStates/UTs would be discussed by the Committee on every Thursday at 4.00 PM asper the following schedule:-First Thursday of the month - Group ISecond Thursday – Group IIThird Thursday - Group IIIFourth Thursday – Group IVIf that day happens to be a holiday, another date will be communicated. The detailsof the Groups of the States/UTs are given at Annexure XIV.After sanction of funds by the Central Government, the State Governments wouldbe expected to release the funds to the implementing agencies within 15 days ofreceipt of the funds. Subsequent release of funds will be based on meeting theconditionalities of the MOU and submission of physical and financial progressreports and the due utilization certificates for the fund released. The State Govt.’s- 16 -

share will be released along with the release of the Central Government funds forthe implementation of the programme.8. TRAINING & CAPACITY BUILDINGStates are required to draw up a comprehensive training programme to develop theirhuman resources for effective maintenance and sustenance of the NLRMP, coveringthe policy makers, heads of the departments of revenue, survey, registration andtheir offices and staff, master trainers and field level functionaries including thesurveyors, village accountants and other revenue staff who will be trained foroperating the system including mutation and updating land records for issue ofauthenticated copies of RoR with maps-to-scale, handling modern survey equipmentsuch as GPS, ETS and photogrammetry.9. PUBLICITYStates/UTs may arrange for wide publicity about the advantages of the Programmeat the revenue village, gram panchayat, tehsil, district and State levels involvingelected representatives in different media and fora. States/UTs may highlight thesuccess stories of the Programme through newspapers, radio, television, cinemaslides, posters, video films, road shows, publications, literature etc.10. MISCELLANEOUS10.1 In case any clarification is required on any point of action, the DOLR should becontacted whose decision on the matter will be final.10.2 DoLR may be revise guidelines and annexures thereof from time to time asper needs and suggestions which may come up in future.- 17 -

The Primary & Secondary Ladders proposed under NLRMPAnnexure – I‣ Primary ladder – for conclusive titlesLadder-like approach‣ Secondary ladder – for archival purposes and strengthening of revenueadministrationPrimary Ladder: approach 1• Registration -computerization of SROs• Integration of registrationand land recordsmaintenance systems• Automatic mutationfollowing registration• Mutation – updating ofpending cases and theircomputerization• Integration of textual andspatial data• Survey, including groundcontrol networks andground truthing• Training andstrengthening oftraining institutions• Strengthening oftechnical organizations• Record rooms atRegistration/ tehsillevels• Link up withdevelopment process• Legal changes• Conclusive titles- 18 -

Primary Ladder: approach 2• Survey, including groundcontrol networks andground truthing• Mutation – updating ofpending cases and theircomputerization• Integration of textual andspatial data• Registration -computerization of SROs• Integration of registrationand land recordsmaintenance systems• Automatic mutationfollowing registration• Training andstrengthening oftraining institutions• Strengthening oftechnical organizations• Record rooms atRegistration/ tehsillevels• Link up withdevelopment process• Legal changes• Conclusive titles- 19 -

Secondary Ladder• Computerization of existing records• Scanning of existing survey maps• Computerizing Registration workflow• Computerization of legacy mutation data• Record rooms- 20 -

National Land Records Modernization Programme (NLRMP)Annexure - IIMemorandum of Understanding (MoU) Between Department of LandResources, Government of India and The State Government of…………..1. Preamble1.1 WHEREAS the National Land Records Modernization Programme, hereinafterreferred to as NLRMP, has been launched by merging two existing centrallysponsored schemes of Land Records Computerization (CLR) and Strengtheningof Revenue Administration and Updating of Land Records (SRA&ULR).for nationwideimplementation.1.2 AND WHEREAS the main components of the NLRMP are computerization ofland records, digitization of existing cadastral maps, integration of textural andspatial data of ROR, undertaking survey/resurvey to depict true ground positionsand boundaries, automation of registration process, integration of registrationprocess with mutation for updation of records and strengthening the capacities ofrevenue and registration staff to handle new instruments/equipments andtechnologies;1.3 And whereas Central Govt. in Department of Land Resources, Ministry of RuralDevelopment and the concerned Department in the State Government in theconcerned Department shall be the parties to this Memorandum ofUnderstanding.1.4 NOW THEREFORE the signatories to this Memorandum of Understanding(hereinafter referred to as MoU) have agreed as set out here in below.- 21 -

2. Duration of the MoUThis MoU will be operative with effect from the date of its signing by the partiesconcerned and will remain in force till March, 2012 initially which could beextended to cover all the districts by the end of 12 th Plan.3 Government of India Commitments3.1 The DoLR will frame “Implementation Guidelines” detailing the components andfunding under the scheme.3.2 Provide resources availability as per the approved financial assistance normsas laid down in the Implementation Conditions components and approvedGovt. norms for such as completion of computerization of land records,digitization of cadastral maps, undertaking survey/resurvey operations,computerization of registration, networking of revenue offices and upgradationof training institutes etc through the budget available under NLRMP scheme.3.3 Tie up with National Level Organizations such as Survey of India, NIC etc. tobuild the capacities of Revenue and registration staff to handle modern surveyequipments and technologies.3.4 Developing and disseminating protocols, standards, uniform codes, trainingmodules and other such materials for improving implementation of theprogram.3.5 DoLR will host online monitoring system for real time monitoring of the scheme.4. State Government Commitments:4.1 The State agrees to provide matching share of the assistance for theprogramme, as laid down in the “Implementation Guidelines”.- 22 -

4.2 The State agrees to take the district as the unit of implementation underNLRMP.4.3 All activities prescribed under NLRMP would be undertaken in a systematic,ladder like manner in the chosen district(s) and thereafter conclusive titlingwould be brought into the district(s) where these activities have beenundertaken and finally in the entire State.4.4 The State will try to adhere to the time-frame of eight years to reach conclusivetitling, wherever exceptions occur reasons for the same may be explicitlycommunicated.4.5 All process re-engineering involved in implementing NLRMP, including legalchanges, wherever required, will be undertaken by the State.4.6 The State will undertake all necessary action for capacity building of the staff toensure that NLRMP is rolled out as per the proposed schedule.4.7 The State will make positive efforts to depute the staff concerned with landrecords for their designated task and divest them of non-revenue duties.4.8 The State will provide single window service to citizens for distribution of RoRsand for registration.4.9 The State will set up a separate Programme Management Unit consisting ofrequisite technical manpower to oversee the implementation of the NLRMP. Itwill carry out regular monitoring and evaluation of the programme and make allefforts to minimise costs and ensure dissemination of technology down to theGram Panchayat level.4.10 The State will set up a separate Core Technical Advisory Group for propertechnical guidance in implementing the NLRMP.4.11 All updated records will be placed on the websites with proper security IDs sothat property owners have access to their records while maintainingconfidentiality.4.12 The State will make a time bound programme for abolition of stamp paper andwill introduce payment of stamp duty and registration fees through banks.4.13 State will ensure online entry of progress of the scheme through onlinemonitoring system.- 23 -

4.14 The State will ensure adherence to the NLRMP guidelines issued by theCentral Govt. or any other advisories issued time to time.4.15 Non compliance of the commitments and obligations set hereunder and/or uponfailure to make satisfactory progress may require Department of LandResources to review the assistance committed through this MOU leading tosuspension, reduction or cancellation thereof. The DoLR commits to issuesufficient alert to the State Government before contemplating any such action.Signed this day, the ……. of ………. 2008.For and on behalf of theState Government of ……..For and on behalf of theGovernment of India,Department of Land Resources,Chief SecretaryState Government of …………Date:_____________Secretary,Department of Land Resources,Government of IndiaDate:_____________- 24 -

Annexure-IIIScanning and Vectorisation of Cadastral MapsScanning: The following minimum specifications should be adopted whilescanning the cadastral sheets.• Maps should be scanned at 200 dpi Black/White (8 bit gray tone)mode. If all the details are not picked up during scanning, the scanningparameters should be changed to 400 dpi on 24-bit color.• The raster image of scanned map should be stored in TIFF format *.TIF.• The scanned map orientation should be upright.• The scanned map should be cleaned and de-speckled to removenoise.• The measured length and width within the bounding box of thescanned map should be +/- 0.1% of the map manuscriptmeasurements.• The scanned image should not be skewed or warped; if they are,necessary correction should be applied.• If the cadastral map is not in a camera ready condition, the map shouldbe re-traced on a mylar film and subsequently used for scanning.Raster Editing: Before starting up the digitization, it is desirable that the map iscleaned of unwanted speckles, noise, etc.Tiling Scanned Maps using Grid/Mesh: The scanned map may carry forward theerrors due to differential scanning, wear and tear or differentialshrinkage/expansion. The net result may be non-uniform scale at parts of the map,deflection in north orientation, etc. To make the map planimetrically accurate,rectifying the map with the vector grid is suggested.- 25 -

Removing any distortion in the scanned image: A vector grid is generated indigital environment. There are 28 * 20 grids (or 20 * 28 grids) depending upon themap orientation. The length of the grid is 2800 meters on one side and 2000meters on the other side of the map. The area of each sub-grid is 100 meters by100 meters, and hence the area is one hectare. At least 16 to 20 control pointsare identified on the scanned map as well as on the corresponding vector grid. Anaffine transformation model, which is available in the software, is applied toestablish one-to-one correspondence between the vector grid and the scannedraster map. After rectifying, the vector grid is overlaid on the rectified raster file toensure that there are no gaps between the background grid lines and the vectorgrid lines.Creation of template: Before starting the vectorization, a standard template iscreated. In the template, the layer name, line type and color for each feature e.g.,sroads, canals, abadis, trees, etc) present on the map is standardized. This helps inmosaicing of the cadastral maps. This process also maintains uniformity in all themaps, which are to be vectorized.A symbol library is made, which contains the various symbols shown in a villagemap. The main intention behind this is to maintain the uniformity over all the villagemaps that are vectorized.Vectorisation is carried out keeping the rectified raster file in the backgroundalong with the paper/film manuscript, if required, and any other source that may beof use. The output would be the vectorized drawing export format file for eachsheet as per the layering scheme, symbology, color coding specified, along withthe metadata information and quality control forms. In the States/UTs, whereladder data is the basic record, the same shall be used for generating vectorizedmaps. These individual maps should be merged/mosaiced to generate the villagemaps.Attribute Data Attachment: Attribute data for each parcel is attached in the textlayer. The parcel number and parcel land use are the two main attributes that arelinked to the village polygons. Parcel number is the primary key for linking of RoRdetails.- 26 -

Hard copy Generation and Evaluation: Hard copy color output would begenerated using the template decided upon by the State/UT concerned for thepurpose, as described above in para 4.3.3. The first hard copy is generated at theoriginal scale of input map for each sheet. Good quality paper is used for printingthe digitized map. The color scheme and paper thickness should be according tothe standards for printing to be decided by the State/UT. The officers from theconcerned department dealing with land records/maps should carry out 100%validation of the hard copy color output. The output will be validated completely forphysical dimensions, parcel size, shape, numbering, feature coding, etc. Thecorrections are marked on the output and incorporated in the digital data.Mosaicing: Village level mosaicing is done by joining the individual map sheets ofthe village to form a complete village map. Edge matching is done by bringing twodifferent maps of the same village into the same file and matching their edges withreference to the grid and the features on the maps. Continuity should bemaintained for all the features at the edges. Care is taken to minimize dangles(undershoot/overshoot) and label errors. On- screen checking is done to check thecommon edge between the mosaicing maps. One has to ensure the completepolygon features such as parcels, continuity in line features such as rivers, roads,etc.Quality Requirement: Quality assurance should comply with the followingaspects, viz. i) positional accuracy , ii) attribute accuracy, iii) logical consistency,iv) Completeness and v) mosaicing fit of the data.- 27 -

Annexure - IVProperty Registration Workflow(In the State of Haryana, as an example)Property registration deals with the registration of all documents related with thetransaction of immovable property. So that information can be given to the peopleregarding the legal rights and obligations arising or affecting a particular property,and to perpetuate documents which may afterwards be of legal importance, andalso to prevent fraud. Section 17 of the Indian Registration Act, 1908 mention thedocuments of which registration is compulsory e.g. Instruments of gift ofimmovable property, sale deeds etc. In addition, there are some documentsmentioned in Section 18 of which registration is optional e.g. will, lease ofimmovable property for any term not exceeding one year.Why to Computerize Property Registration?Computerization is required to solve the following problems created due to thework-culture & age-old procedures in the office of Sub-Registrar. Lack of high degree of transparency in valuation of properties andcalculations of stamp duty & registration. The system is not user-friendly to fulfill the desires of public. Delays in providing the services & office record maintenance. Problems in voluminous document management- 28 -

Manual Registration & Mutation WorkflowIn Haryana manual registration workflow operational before theimplementation of HARIS includes the following steps: In case of agricultural land buyer goes to the Patwari deposits the fee andgets a copy of Jamabandi Nakal (ROR), for all other type of property buyerconfirms the records of the property to be purchased from other sourceslike MC. Buyer goes to the Deed writer with the details of the property to bepurchased. Deed writer calculates the stamp duty required to register thedeed. Buyer goes to the treasury and gives the Challan form to the treasuryclerk. Treasury clerk puts the account head no. and stamp on the chalan. Buyer then goes to the Bank and deposits the amount equal to the stampduty. Bank person will return the challan after putting the bank’s stamp onit. Buyer then goes to the treasury and collects the stamp papers aftersubmitting the chalan. Buyer then again goes to the deed writer for drafting the deed. Buyer and seller then go to the photographer for the photographs. Boththe parties and witnesses paste their photograph on the deed. Document is presented to the sub-registrar in triplicate along with thewitnesses. Internal auditor checks the amount of stamp duty as per the Collectorrates. Internal auditor marks the deed to the Registry clerk (RC). RC takes theregistration fee, put the stamps for Endorsement and certificate ofregistration.- 29 -

RC puts up the deed to the sub-registrar for signatures. Sub-registrar thencalls the parties and witnesses and put his signatures on the deed to makeit a registered document. In case of agricultural property a copy of the deed known as ParchaRegistry goes to the concerned patwari for writing the mutation. On receipt of third copy of Registered deed along with the ParchaRegistry, Patwari writes the mutation in the Mutation Register, whichconsists of counterfoil and a foil. The former is the patwari’s copy of theregister and the later is removed after orders have been passed and sentto the tehsil to be filed with the Jamabandi. The Patwari shall make thenecessary entries in the mutation register within one month of the eventnecessitating the mutation. After writing the mutation patwari enters aPencil Remarks in the Col. 12 of the Jamabandi mentioning the Mutationno. & type of mutation. Field Kanoongo then verifies the mutation written by the patwari and puthis signatures on the mutation. If he finds some mistake in the mutationthen patwari will correct the mistake. Circle Revenue Officer (CRO) then holds the Jal Sia Aim (public meeting)in the village to sanction or reject the mutation. An un-contested mutationshall be attested by the CRO within a period of two months from the dateof occurrence of the event necessitating the mutation. For the disposal ofthe contested mutation this period shall not exceed six months from suchdate. After the mutation is sanctioned by the CRO, Patwari will change thePencil remarks in the col. 12 to Red color. After the five years periodname of the buyer will come in the Jamabandi.How to computerize the Property RegistrationBy studying the manual registration workflow we can locate the threestages of deed that can be computerize. These stages are Pre-Registration- 30 -

Registration Post-RegistrationEach of these stages consists of number of activities. Let’s discuss each stageone by one.Pre-Registration – This stage includes following activities:a) Getting the Nakal (Only for rural land) – Party will go to the patwari andgets the nakal of the property to be purchased after paying the fee. Nakalcan be provided in the sub-registrar office if the Jamabandi of that villageis online.b) Stamp duty evaluation – Stamp duty required to register the property tobe purchased can be easily calculated by taking the details of property likelocation and area of the property. For calculating the stamp duty we needto calculate the value of the property as per the collector rates or circlerates. Pre-requisite for providing this service is that we have the databaseof collector rates. In Haryana collector rates of each locality are stored inthe database by logically dividing the locality into segments and with ineach segment by type of the property. So in this manner we canstandardize the collector rates across the state, there by providing auniform and structured way of collector rate fixation.After the stamp duty fixation party can get the stamp papers from the treasury bydepositing the amount in the bank attached with the treasury.E-Stamping - In Haryana E-Stamping has been implemented in Faridabad subregistraroffice by having tie-up with the State Bank of India. Under E-stampingparty will deposit the stamp duty amount in the SBI branch and Bank will issue aspecial receipt printed on security paper containing all the security features and a- 31 -

pre printed serial number. This special receipt will be pasted on the deed. At thetime of registration person doing the registration will check the particulars of thereceipt online on SBI web site, for this a separate username and password will beprovided to him. One hard copy of the scroll of the transactions shall be sent toSub-Registrar office and Treasury office. For providing the E-stamping servicebank is charging nominal charges from the parties.c) Deed Preparation – For drafting a deed a person has three options. Self drafted Drafted by a deed writer Drafted by a advocateTo computerize this activity standard deed templates can be created.Provision can be made to edit these templates for adding some additionalclause as desired by the parties. Deeds prepared by the software will betreated as the self drafted deeds.d) Deed Presentation – parties will appear before the sub-registrar topresent the deed. Sub-registrar will mark the deed to the RC. There is noneed for the pre-audit in the automated workflow. RC will check the deedand the attached annexure. If deed has all the requisite annexure attachedwith it, then RC will put stamp “Checked and Found OK” on the deed andsend it to the Registration counter.Deed presentation activity can be automated by creating the list ofannexure required for each type of deed in the database. Software cangenerate the list of objections if some of the annexure are missing.Registration – Registration stage is one of the most important stages in the wholedocument registration process.a) Entry of basic details of the Deed - Basic details of the deed likeproperty location, area and details of the party are entered in the software.- 32 -

If the registration software is integrated with the land records (LR) thensome of these details can be picked from the LR database.In Haryana for the villages that are online details of the property andsellers are picked from the LR database. By picking the sellers form theLR database we can achieve two objectives, first one is mutationpendency can be eliminated which means in the integrated mode a personhas to go for the mutation if he again wants to sell the property. Secondobjective is frauds can be reduced as no body can sell the land on thebasis of fake copy of ROR.b) Capturing of Fingerprints and photographs – Finger prints andphotographs of the parties and witnesses are captured using a Finger printdevice and web cam. Photographs should be captured in such a way thatthere is no intermediate saving of the image. So that no body can changethe photographs. Photographs and fingerprints must be stored in thedatabase. If we store the photographs on hard disk then any body cantemper the photographs.c) Generation of endorsement and certificate of registration –Endorsement can be printed on the first page of the deed. It is advisable toprint some of the details of the deed on the top of the endorsement tocheck the cases of deliberate wrong entry by the operators. Endorsementshould be in the local language. Certificate of registration can be printedon the backside of the last page of the deed. It should also contain thephotographs of the parties and witnesses.d) Signatures of the Sub-Registrar – Finally deed is again presented to thesub-registrar for signatures. In Haryana this activity is used to send aremark in the jamabandi (ROR). This remark will contain the registrationno., date of registration and name of seller. It will also alert the perspectivebuyer that some transaction has already been initiated on this property. Inthis way multiple sale of the same piece of the land can be checked.- 33 -

e) Post Registration Audit of Deed – Post registration audit of theregistered deed is done to check the stamp duty and other facts of thedeed.f) Document Delivery – after the post registration audit deed will bedelivered to the concerned party. If the mutation and registrationprocesses are linked then mutation notice and copy of the enteredmutation can also be given to the party.Post Registration – Post registration activities include the Mutation noticegeneration, Mutation entry and Deed Scanning.a) Mutation Notice Generation – In case of deeds related with theagricultural land mutation notice mentioning the tentative date, venue andtime of mutation sanctioning will be generated and given to the concernedparties.b) Mutation Entry – For the deeds related with the agricultural land mutationentry can be done from the registration software. First of all Sub-Registrarwill mark the particular deed for the mutation entry and then mutation canbe entered for the marked deed. To link the land records mutation moduleit is very important that both registration and land records system canshare the data with each other. While doing the registration we alreadyhave the details of the Sellers (Old Owners) and Buyers (New Owners) sowe can very easily generate the Mutation. It will also reduce the efforts inthe mutation entry. Linkage of mutation and registration will also help totrack the deed for which mutation entry is pending. So in a way it will helpthe Revenue officers to reduce the mutation pendency.c) Deed Scanning – deed scanning is a background operation, which isrequired to provide the copies of the registered deeds. Digital indexes canbe created during the deed scanning. After implementing this service wecan do away with the deed pasting work being done in the SROs topreserve the deeds. It will also result in better record management.- 34 -

Annexure-VWrite up on Open Sources Software & Open Standards(Prepared by the NIC)I) Open Source SoftwareThe traditional sharing of knowledge, voluntarily by groups of people (community)for the benefits of the entire Society, has been influencing Software Developmentsector in the form of Open Source Software (OSS). Collaborative and distributivemethodologies are core of OSS community. The community brainstorms,develops, enhances, maintains and reuses OSS by collaboration and freesharing; examples for OSS include Mozilla-Firefox-Web-Browser, OpenOffice-Office-Productivity-Suite, PostgreSQL-Database, Apache-Web-Server, Linux-Operating-Systems for hand-held devices, desktops, servers and supercomputers,etc.Use of Open Source Solutions in e-Governance Application, where massivedeployments/ licenses are needed for several thousands of users, leads to morecost savings due to lesser costs for procurement, anti-virus cost, renewal oflicensing, etc; hence it is possible to deploy that e-Governance application formore number of users with limited resources.Benefits of Open Source Software include;• Access and broad rights to source code• Innovation through community development which leads to Knowledgebasecreation, Open Standards and Vendor-Independence• Better Software Security because of availability of source, multi-user andnetwork centric environment• More Reliable and Stable Software because of wider testing and faster- 35 -

fixation• Self-Reliance and reduced-dependency on import of software• Development of Local Software Capacity Building• Better National Security by avoiding mistrust and suspicious software• Low cost of roll out of e-Governance solutions to have wider reach-out• Cooperative Development accelerates the growth of Open Standards• No forced upgrades of Software• Small Foot print that would allow the use of older computers• Flexible: adapting seamlessly to the need for new information,technologies, protocols while integrating them with government processes• Service orientation rather than Product orientation for induction of ITSolutions in e-GovernanceII) Open StandardsOpen Standards are publically available specifications to achieve a specific task(like transmit, store); Open Standards are developed by an opencommunity;these are affirmed and maintained by a standards body; OpenStandards are fully documented; Open Standards are publicly available onRoyalty Free basis. Examples for Open Standards include HTML, ODF, ANSI-SQL, TCP/IP, etc.Benefits of Open Standards include;• Better specifications are made available since more chances for wider &democratic particpation by all stake-holders.• Leads to multiple implementations from Open Source and variousProprietary Software Organizations; multiple choices are available for theend-users to select the cost-effective-best-solution for the end-userorganization'sneeds.• It creates a fair, competitive market for implementations of the standard; it- 36 -

does not lock the customer/Government into a particular vendor or group;freedom is available for the customer/Government.- 37 -

Annexure – VIINFORMATION SECURITY REQUIREMENTS AND AUTHENTICATION MECHANISM(As per report of the Committee of Revenue Secretaries on CLR)Purposes and Scope:One of the terms of reference of the Committee was to deliberate in depth about the securityframework for the CLR domain and suggest a suitable framework for security of the systemand digital land record data sets. NIC has prepared detailed Security Guidelines forComputerization of Land Records listing the purpose, procedure and security framework,which also envisages creation and adoption of an Information Security Policy and Standardsfor the Land Records Information System domain. The committee discussed the securityframework and agreed to the following guidelines;The Security guidelines primarily focus on the following:• To extend necessary guidance and lay standards for the land revenue department onvarious IT-security related issues such as physical, technical and administrativeconcerns, which need to be addressed from the implementation/operationalperspective of Land Records Computerization at the Tehsil (Revenue circle) level.• ISO/IEC BS 17799 has been recommended for cyber security standards. ISO –BS17799 is the internationally recognized security framework, which extensively dealswith almost all security mechanisms in terms of 127 controls. According to domainneeds 60 security controls have been short listed out of these 127 controls for thesecurity mechanism of the land records domain.• Information for designers & developers of applications software and databases thatshould be taken into account by technology service providers.• Security Audit and Risk assessment that are necessary constituents for reducingvulnerabilities.• Important technological devices and methods to strengthen security in the operationalworkflow environment.Requirements for building a Security Framework:- 38 -

It has been observed by the committee that several states have successfully implementedComputerization of Land Records without following proper security standards. In such ascenario, it is necessary to create a security management system for land records anddocuments, as these are of immense significance due to rising land values. It may bementioned that without adequate physical and administrative security, reliable digital securityis not possible. In the case of digital data, issues and concerns regarding integrity andauthentication of data need to appropriately addressed. Necessary provision for backup,storage, archiving of digital data is to be made to fit the requirements of the domain.The extent of security management is directly dependent on risk assessment. It will be verydifficult to determine the severity of the risk without any critical assessment study. In case oftotal automation, any damage to the IT system will have a very serious impact especially whenthe manual system of records is done away with. Therefore, the importance of securitymanagement cannot be over emphasized.Observations of the Committee:After detailed deliberations on the issues relating to security, the Committee made thefollowing observations:• It was noted that the existing manual system has various safeguards, descriptiveprocedures, roles and responsibilities, set out in the State land administrativemanuals. It is necessary that while switching over to an IT enabled system for LR,appropriate steps be initiated to incorporate suitable provisions catering to therequirements for a secure computerized environment for Land Records.Therefore, it is necessary to accord high priority to confidentiality and Integrity ofthe available data, records, process and systems.• The Committee observed that as of today, prime security concerns relate toPHYSICAL as well as CYBER security. Accordingly, it is necessary to have acomposite strategy for domain security.• The Committee is of the opinion that there are several areas pertaining to physical,technological and administrative security that need attention in the existingscenario of computerized operations at the Tehsil level.• Security requirements are dynamic in nature. To build an appropriate securitymanagement system, it is necessary that each state should follow the Security- 39 -

policy guidelines. Moreover, each state should create a mechanism to continuouslyassess the risks and vulnerabilities and strengthen security measures throughrules, procedures, responsibilities and technology.• The Committee understands that ISO/IEC BS 17799 is an internationally acceptedstandard, which could be used to define the standard framework for the LandRecord domain. ISO/IEC BS 17799 standards cover various aspects on policy,review mechanism, risk assessment, confidentiality and integrity needs for anInformation Security management system.Recommendations:In view of these observations, the Committee recommends that the suggestions given belowmust be initiated to strengthen the existing security provisions.• Adoption of Security policy guidelines and annual audit of security of datasoftware and hardware.• Risk assessment for operational sites and security breaches.• Policy for hardware, software, system software configuration management.• Policy for Password, Confidentiality and Accountability required• Policy and procedures for backup of data and software for a defined period.• Policy for access control of system, data and other resources.• Arrangement for physical security of the digital infrastructure.• Technical updates for users and responsible officials.• Policy for data access over network and distribution.• Provision of documented procedures for legal compliance and security.• Budgetary allocation for an accepted level of securityApproaches for Security Management & the Information Security Management System:The Committee agreed that there is a need for uniformity in standards and protocols forsecurity management amongst the states. “ISMS” is an approach by which management canmonitor and control information security to reduce risk to an acceptable level to fulfillcorporate, customer and legal requirements. Implementation of Security management requiresthat:-- Security controls are in place and are effective;- Residual risks are acceptable; and- Assumptions about threats remain valid.- 40 -

These security controls as specified in the ISO/IEC specification will help in minimizing therisks of human error, theft, fraud or misuse of facilities. These measures may be adopted tosecure confidentiality, accountability and integrity of the system. For this purpose, it isnecessary to address various issues concerning Physical and Cyber Security in the LRdomain, Access Control, Security Awareness and Training, System Configuration, DataManagement, etc.The document on security guidelines provides a detailed description of various securitymeasures to be adopted to reduce risk and curtail vulnerabilities.Cyber security is an ongoing process and it is desirable that security concerns should beaddressed and resolved through a permanent mechanism.Security Audit:Security audit is important for protecting digital data. Keeping this in mind, the Committeeagreed that each state should create a security review mechanism and mitigationmanagement plans. Further, it is also recommended that security audit should be carried outfor each state by a third party/expert once the policy is implemented. It is suggested that NICshould take necessary steps to ensure application software security. The major stepsinvolved in LR Information system security are:a) System study;b) Application Security audit; andc) Infrastructure audit for known vulnerabilities & configurations.The security audit should be carried out as per guidelines issued by the Government of Indiain this regard. The following approach could be followed at various levels:(i) At site of operation:a. Physical security and access control at Taluk levelb. System hardening and Incident detection /reporting at site of operation.- 41 -

c. Workflow authentication, non-repudiation and record management.d. Backup and Archival data, software and records.e. Security updation, Version control and Configuration management(ii) At State Level:a. Steering committee to review the security of operations periodically;b. Incident management mechanism and support;c. Technological and financial support;d. Address various legal & policy issues emanating from field experiences.Recommended Technical measures for Secured Operation at Tehsils/SRO:The committee recommends the following security measures:12IssuesPhysical Security of theSiteAccess Control- For Public- Work- flow area- Server Area- Client Area- Digital Record RoomEquipped with Access Control Deviceand Log RegisterElectrical and Fire Safety:Proposed SolutionsPUBLIC AREACLIENT ROOMWORK FLOW AREASERVER ROOMUPSDIGITAL RECORD ROOMAs per the fire safety and electricalrequirements. (Expenditure to besupported under site preparation fund asprovided in existing CLR guidelines – unitcost per Taluk)3.LAN Connection:- Server and Client- Network Device- kioskProtected connectivity to avoid interceptionof the clinet/server over/throughLAN.Entire set-up should be withinrestricted access area. ( No cost as ofnow. In future hub may be replaced withswitch)- 42 -

4.5.6.HARDWARE:- Server- Clients- Printer- ScannerSystem Software &updates:Password:- Administrator- Default accounts- Guest accounts- BIOS level password- Bio Metric Thumb impression- Digital Signature (DigitalSignature Certificate toauthenticate server and clientwith secure communication maybe taken from NIC)Virus and Intrusion7.Detection System:- Disabling unwanted ports8. Version Control:- Key validationAll servers/clients/printers/scanner shouldbe as per the configuration prescribed inthe CLR guidelines. All these devicesshould be entered in stock register .Each machine should be authenticated.Valid copy of System Software should beused for installation. The Hard Disk shouldbe partitioned for the OperatingSystem(OS) and data.Funds for this has been provided underthe revised tehsil unit cost.The administrator password should have aminmum of eight characters incorporatingthe special characters and alphanumeric.All guest and default accounts should bedisabled. System should have BIOSpassword The user is accountable forkeeping the password with himself.Only specified finger is to be used in biometricsdevice.Funds for Biometrics are already allocatedunder revised unit cost of tehsil.Digital Signature Certificate(DSC) for eachsite may be acquired from NIC whichrequires Rs. 3600 per site for card &readers (one for each machine).Updation of Virus protection with latestUpdatesApplication Software with key- Key revalidation with requestDuration of the Land Record applications/w can be extended by request and keysgranted by the administrator.9.- Same version of s/w at all sitesDisabling of FloppyDrive/Desktop:- Desktop should be disabledOne version at all sites.Floppy Drive may be disabledApplication s/w should run directly at thesystem startup10. Installation of DATABASE:- Certified copy- Database users passwordSQL database should be installed usingthe authorized CD.System Administrator “sa” password- 43 -

11.12.13.14.15.16.17.Creation of LRC Users:- Authentication andauthorization- Role bases Access- Unused accountsBackup/Restore ofDatabase:Routine Check up of theSystem for unwanted s/wand games:Use of LR s/w beyondschedule hours:- Use of s/w on holidays- Use of s/w beyond working hoursSecurity breacheslog/report:- Breaches of security- Unintended use of a module- Wok flow violationAudit log:Backup of Application &Language s/w:should be changed and protected regularlyAuthenticated users with password /biometrics.Role based authentication and functionAll unused accounts/guest should bedisabled.Backup of database with password.Stored at different location.Backup under the custody of the officer inchargeSystem before shutdown must prompt forbackup.Only authorized s/w should be installed inthe server/clientUse of the computer center and applications/w beyond schedule hours should berecorded and permitted only on permissionfrom competent authority.Documentation of all breaches & reporting.Periodic log will be kept separately in CDswith time stampLR s/w and Language Related Applications/w will be backed up in CDs with all keys.- 44 -

Annexure – VIINo.18014/01/2008-LRDGovernment of IndiaMinistry of Rural DevelopmentDepartment of Land ResourcesORDERG-Wing, NBO BuildingNirman Bhawan, New DelhiDated the October, 2008Subject: Setting up of a Core Technical Advisory Group for theNational Land Records Modernization Programme(NLRMP).A Core Technical Advisory Group, with the composition andterms of reference as indicated below, is hereby constituted to advisethe Department of Land Resources, Government of India and theStates/UTs on the technological aspects related to the implementationof the NLRMP:-(i) Secretary, Deptt. of Land Resources Chairperson(ii) Additional Secretary, Deptt. MemberOf Land Resources(iii) The Director-General, National MemberInformatics Centre (NIC), or hisrepresentative(iv) The Surveyor General of India, or Memberhis representative(v) A representative of the Indian Space MemberResearch Organization (ISRO)- 45 -

(vi) A representative of the National MemberRemote Sensing Agency (NRSA)(vii) The Director-General, C-DAC, or hisrepresentative(viii) The Director General, Forest Surveyof India, or his representativeMemberMember(ix) The Director, Soil and Land Use Survey Memberof India, Ministry of Agriculture, or hisrepresentative(x) The Registrar General of India, or his Memberrepresentative(xi) A representative of the Ministry of MemberHome Affairs, Govt. of India(xii) A representative of the Ministry ofDefence, Govt. of India(xiii) Shri Vinod Agrawal, IAS,Govt. of Andhra Pradesh(xiv) Shri Rajeev Chawla, IAS,Govt. of Karnataka(xv) Dr A.K. Singh, IAS, Director (LR),Deptt. of Land Resources(xvi) Director (NLRMP),Deptt. of Land ResourcesMemberMemberMemberMemberConvenor2. The terms of reference of the Advisory Group would be to advisethe Department of Land Resources and the States and UTs on thetechnological aspects of the implementation of the NLRMP including itsfollowing components and activities:I. Computerization of land records- 46 -

a) Data entry/re-entry/data conversion of all textual recordsincluding mutation records and other land attributes datab) Digitization of cadastral mapsc) Integration of textual and spatial datad) Tehsil, sub-division/district data centerse) State-level data centresf) Inter-connectivity among revenue officesII. Survey/resurvey and updating of the survey & settlement records(including ground control network and ground truthing) using thefollowing modern technology options:a) Pure ground method using electronic total station (ETS)and global positioning system (GPS)b) Hybrid methodology using aerial photography and groundtruthing by ETS and GPSc) High Resolution Satellite Imagery (HRSI) and groundtruthing by ETS and GPSIII. Computerization of registrationa) Computerization of the sub-registrar’s offices (SROs)b) Data entry of valuation detailsc) Data entry of legacy encumbrance datad) Scanning & preservation of old documentse) Connectivity to SROs with revenue officesIV. Modern record rooms/land records management centres attehsil/taluk/circle/block levelV. Training & capacity buildinga) Strengthening of the Survey and Revenue traininginstitutesVI. Core GIS- 47 -

a) Village index base maps from satellite imagery, forcreating the core GISb) Integration of three layers of data: (i) Spatial data fromaerial photograph or high-resolution satellite imagery; (ii)Survey of India and Forest Survey of India maps; and (iii)Cadastral maps from revenue recordsVII. Programme managementa) Information, education and communication (IEC) activitiesb) Evaluation3. The Advisory Group may associate any other official/non-officialexpert for guidance.4. The TA/DA of the non-official experts shall be borne by theDepartment of Land Resources, Ministry of Rural Development, Govt.of India.To1. All members of the Committee2. PS to MRD3. PPS to Secretary (LR)4. PS to AS(LR)(A.K. Sahu)Director (NLRMP)- 48 -

Annexure - VIIIAddresses of Technical Agencies1. National Informatics Centre (NIC)NIC - HQNational Land Records Modernisation ProgrammeDivisionNIC(HQ), A Block, CGO Complex, Lodhi Road,New DelhiPhone : 011-24362093, 24305609Arunachal PradeshNIC State CentreBlock 23, Secretariat ComplexP.O. ItanagarArunachal Pradesh - 791111E-mail : sio-arn@hub.nic.inBiharNIC State Centre, 3rd FloorTechnology BhawanBailey Road, Patna - 800015E-mail : sio-.bih@hub.nic.inChhattisgarhNIC State Centre, First FloorMantralaya, D.K.S.BhawanRaipur - 492 001E-mail : sio-cg@nic.inURL : http://cg.nic.in/homeDaman and Diu (UT)NIC State CentreSecretariat, Ist FloorFort Area, Moti DamanDaman & Diu - -396220E-mail : daman@guj.nic.inNIC State CentreH Block, Paraiso De GoaPorovorim,Goa - 403521GoaAndhra PradeshNIC State Centre, A-BlockGovernment Offices ComplexTank Bund RoadHyderabad - 500063E-mail : sio@ap.nic.inURL : http://www.ap.nic.in/AssamNIC State Centre, Block-FSecretariat Complex, DispurGuwahati - 781006E-mail : sio-asm@hub.nic.inChandigarh (UT)NIC State CentreRoom No. 222,IInd FloorUT Secretariat, Sector 9-DChandigarh - 160017E-mail : sio@chdut.nic.inDadra and Nagar Haveli (UT)NIC State CentreDistrict Informatic CentreC/o Collectorate OfficeSilvassaE-mail : sio-dadra@hub.nic.inDelhiNIC Delhi State CentreLevel 3 B-WingDelhi SachivalyaI.P.Estate, Near IGI stdiumNew-DelhiE-mail : skapoor@hub.nic.inGujaratNIC State CentreNIC Block-13, IInd FloorNew Sachivalya- 49 -

E-mail : sio-goa@nic.in Gandhi Nagar - 382010E-mail : sio@guj.nic.inNIC State CentreNew SecretariatGround Floor Sector-17Opposite Main Bus StandChandigarh - 160017E-mail : sio@hry.nic.inNIC State CentreNB-12, Mini SecretariatJammu - 180001E-mail : sio@jk.nic.inHaryanaJammu and KashmirKarnatakaNIC State Centre6th & 7th Floor, Mini TowerVisveshwaraya BuildingDr. Ambedkar VeedhiBangalore - 560001E-mail : sio@mail.kar.nic.inURL : http://www.kar.nic.inLakshadweep (UT)NIC State CentreIndira Gandhi RoadWellingtonIslandKochi - 682003E-mail : sio-laks@hub.nic.inMaharashtraNIC State Centre, 11th FloorNew Administrative BuildingMantralya, Mumbai - 400032E-mail : siomsu@hub.nic.inMeghalayaNIC State CentreRoom No. 16Additional SecretariatShillong - 793001E-mail : sio-megh@hub.nic.in,sio@shillong.meg.nic.inNagalandNIC State Centre3rd Floor Middle BlockNew Secretariat ComplexKohima, Nagaland - 797004Himachal PradeshNIC State Centre6th Floor, Armsdale BuildingChotta ShimlaShimla - 171002E-mail : sio@hp.nic.inURL : http://himachal.nic.in/nichp/welcome.htmJharkhandNIC State CentreRoom No. 330Project Consultancy BuildingHEC Dhurwa, Ranchi - 834004E-mail : sio-jhr@hub.nic.inKeralaNIC State CentreER & DC BuildingKeltron House, VellayambalamTrivandrum - 695033E-mail : sio@kerala.nic.inURL : http://kerala.nic.inMadhya PradeshNIC State Centre"C" Wing BasementVindhyachal BhawanBhopal - 462004E-mail : sio@mp.nic.inManipurNIC State Centre79 New SecretariatImphal - 795001E-mail : sio-man@hub.nic.in,manipur@msu.man.nic.inMizoramNIC State CentreC-10 Block-CSecretariat ComplexTreasury SquareAizawal - 796001E-mail : sio-mizo@hub.nic.inOrissaNIC State CentreUnit-IV Sachivalaya MargBhubaneshwar - 751001E-mail : sio@ori.nic.in- 50 -

E-mail : sio-ngl@hub.nic.inPondicherry (UT)NIC State CentreIV Floor, Chief SecretariatPondicherry - 605001E-mail : sio@pondy.pon.nic.inRajasthanNIC State Centre318 N. W. BlockSecretariat C-SchemeJaipur - 302005E-mail : sio@raj.nic.inURL : http://www.raj.nic.inTamil NaduNIC State CentreE-2-A Rajaji BhavanBesant NagarChennai - 600090E-mail : sio@tn.nic.inURL : http://www.tn.nic.inUttar PradeshNIC State CentreE-Floor Yojana Bhavan 9Sarojini Naidu MargLucknow - 226001E-mail : upstate@up.nic.inURL : http://www.up.nic.inWest BengalNIC State CentreGr. Floor Bidyut BhavanDJ Block Sector-IISalt lakeKolkata - 700091E-mail : sio@wbsu.wb.nic.inURL : http://ori.nic.in/PunjabNIC State CentreRoom No.109 Ground FloorPunjab Mini SecretariatSector 9, Chandigarh - 160009E-mail : punjab@chd.nic.inSikkimNIC State CentreTashillingSikkim SecretariatGangtok - 737103E-mail : sio-sik@hub.nic.inURL : http://sikkim.nic.inTripuraNIC State CentreNew Treasury BuildingSecretariat ComplexAgartala - 799001E-mail : sio-trpr@hub.nic.inURL : http://tripura.nic.in/nictu.htmUttaranchalNIC State UnitSecretariat CompoundSubhash RoadDehradun - 248001E-mail : utrnchal@up.nic.inAndaman & Nicobar(UT)NIC State Centre11 Old Pradesh Council BuildingSecretariat ComplexPort Blair - 744101E-mail : andaman@hub.nic.in2. Survey of IndiaMajor General R S TanwarAdditional Surveyor GeneralSURVEYOR GENERAL'S OFFICEPost Box No. 37, Dehra Dun - 248001Fax: 0135-2744064 E-mail: sgo@sancharnetGEO-SPATIAL DATA CENTRESSl.No. Name of the Geo- Mailing Address- 51 -

12345678spatial Data CentreAndhra Pradesh GeospatialData Centre,HyderabadAssam and NagalandGeo-spatial DataCentre, GuwahatiBihar Geo-spatial DataCentre, PatnaChhattisgarh Geo-spatialData Centre,RaipurGujarat, Daman & DiuGeo-spatialData Centre,AhmedabadHaryana Geo-spatialData Centre,ChandigarhHimachal Pradesh GeospatialDataCentre, ChandigarhJammu & Kashmir GeospatialData Centre, JammuAdditional Surveyor General, Andhra PradeshGeo-spatial Data Centre, Survey of India,UPPAL, Hyderabad-500039Fax: 040-27206064 & 27200359 E-mail:addlsgapgdc@yahoo.comDirector, Assam and Nagaland Geo-spatialData centre, Survey of India, GaneshguriChariali Dispur G S Road, Guwahati - 781006Fax: 0361-2261725 E-mail:angdcguwahati@yahoo.co.inDirector, Bihar Geo-spatial Data Centre, 164,Sheikhpura House (Near JD Women'sCollege), PO- B.V. College, Patna-800014(Bihar).Tel:0612-2280756, 2280261 Fax: 0612-2280265 Email: bihargdc@yahoo.co.inDirector, Chhattisgarh Geo-spatial Data Centre,Survey of India,Reena Apartment 3rdFloor,Pachpedi Naka, Dhamtai Road, Raipur -492001Fax: 0771-2411135 E-mail:cggdc@sancharnet.inDirector, Gujarat, Daman & Diu Geo-spatialData Centre, Survey of India, Motor Sales &Service Building,2nd Floor, Ashram Road,Ahmedabad - 380009Fax: 079-26576696 E-mail:dirgddgdc@yahoo.comDirector, Haryana Geo-spatial Data Centre,Survey of India, SOI Complex, Dakshin Marg,Sector 32 A, Chandigarh - 160030Fax: 0172-2604671. E-mail:addlsg_hgdc@sify.comDirector, Himachal Pradesh Geo-spatial DataCentre, Survey of India, SOI Complex, DakshinMarg, Sector 32 A, Chandigarh - 160030Fax: 0172-2613398. E-mail:hpgdcsoi@yahoo.comDirector, Jammu & Kashmir Geo-spatial DataCentre, H No.65, Zorwar Stadium,ChanniHimmat, Jammu - 180015 (J & K) Phone: 0191-2466556,- 52 -

910111213141516Jharkhand Geo-spatialData Centre,RanchiKarnataka Geo-spatialData Centre,BangaloreKerala and LakshadweepGeo-spatialData Centre,ThiruvananthapuramMadhya Pradesh GeospatialDataCentre, JabalpurMaharashtra and GoaGeo-spatial DataCentre, PuneMeghalaya andArunanchal PradeshGeo-spatial Data Centre,ShillongOrissa Geo-spatial DataCentre,BhubaneshwarPunjab & ChandigarhGeo-spatialFax: 0191-2450185 E-mail:jkgdcjammu@yahoo.co.inDirector, Jharkhand Geo-spatial Data Centre,Survey of India, Survey of India Complex, NearMagistrate Colony, Doranda, PO - Hinoo,Ranchi - 834002Fax: 0651-2482789 E-mail:jgdc@sancharnet.inDirector, Karnataka Geo-spatial Data Centre,Survey of India, Sarjapur Road, Koramangala,2nd Block, Bangalore - 560034Fax: 080-25533595 E-mail:soikargdc@yahoo.comDirector, Kerala and Lakshadweep Geo-spatialData Centre, Survey of India, CGO Complex,Poonkulam, Vellayani PO, Thiruvananthapuram- 695522Fax: 0471-2481852 E-mail:surveykerala@asianetindia.comAdditional Surveyor General, Madhya PradeshGeo-spatial Data Centre, Survey of India,Survey Colony, Vijay Nagar, Jabalpur- 482002Fax: 0761-2643182 E-mail:dccsvy@sancharnet.inAdditional Surveyor General, Maharashtra andGoa Geo-spatial Data Centre, Survey of India,Phulenagar, Alandi Road, Pune - 411006Fax: 020-26614665 E-mail:mgdcsoipune@vsnl.net.inDirector, Meghalaya and Arunachal PradeshGeo-spatial Data centre, Survey of India, PostBox No.89, MALKI, Shillong - 793001(Meghalaya)Fax: 0364-2224937 E-mail:soi1@sancharnet.inDirector, Orissa Geo-spatial Data Centre,Survey of India, Survey Bhawan, PO - RRLaboratory, Bhubaneshwar - 751013 Phone:0674-2300355,Fax: 0674-2301418 E-mail:ogdco5@sancharnet.inDirector, Punjab & Chandigarh Geo-spatialData Centre, Survey of India, SOI Complex,- 53 -

17181920212223Data Centre, Chandigarh Dakshin Marg, Sector 32 A, Chandigarh -160030Fax: 0172-2606916. E-mail:pbchdgdc@yahoo.co.inRajasthan Geo-spatialData Centre,JaipurSurvey (Air) and DelhiGeo-spatial DataCentre, New DelhiTamilnadu, Pondicherryand Andaman & NicobarIsland Geo-spatial DataCentre, ChennaiTripura, Manipur andMizoramGeo-spatial Data Centre,SilcharUttar Pradesh GeospatialData Centre,LucknowUttaranchal Geo-spatialData Centre,DehradunWest Bengal & SikkimGeo-spatial Data Centre,KolkataAdditional Surveyor General, Rajasthan GeospatialData Centre, Survey of India, Great ArcBhawan, Plot No.19, Sector-10, VidyadharNagar, Jaipur- 302023Fax: 0141-2236891/2236286. E-mail:surwest@datainfosys.netDirector, Delhi Geo-spatial Data Centre, Surveyof India, West Block No.4, R.K. Puram, NewDelhi - 110066Fax: 011-26196301,26107035 E-mail:dsa@nda.vsnl.net.inDirector, Tamilnadu, Pondicherry and Andaman& Nicobar Island Geo-spatial Data CentreSurvey of India Block-III,Electronics Complex,Thiru-Vi-Ka Industrial Estate, Guindy Chennai-600032Fax: 044-22328145 E-mail:soitnpani@dataone.inDirector, Tripura, Manipur and Mizoram GeospatialData Centre, Survey of India,P.O.Rangir Khari, N.S. Avenue, Haila KandiRoad, Silchar - 788005 Fax: 03842-240555Additional Surveyor General, Uttar PradeshGeo-spatial Data Centre, Survey of India, B-2,2nd Floor, Pickup Bhavan, Gomati Nagar,Lucknow - 226010Fax: 0522-2720634 E-mail:upgdc_lko@yahoo.comDirector, Uttaranchal Geo-spatial Data Centre,Survey of India, 17 E.C. Road,DehraDun-248001 Fax: 0135-2656402. E-mail:surveynco@sancharnet.inDirector, West Bengal & Sikkim Geo-spatialData Centre, Survey of India, No.13, WoodStreet, Kolkata - 700016Fax: 033-22800196.22879038 E-mail:social@vsnl.netSPECIALISED DIRECTORATES- 54 -

Sl.No.1234567Name of theSpecialized DirectorateBusiness & PublicityDirectorate,Dehra DunGIS & Remote SensingDirectorateGeodetic & ResearchBranch, Dehra DunNational Geo-spatialData Centre,Dehra DunNational Spatial DataInfrastructure(NSDI), New DelhiIndian Institute OfSurveying & Mapping ,Hyderabad.Digital Mapping Centre,DehradunMailing AddressDirector, Business & Publicity Directorate,Survey of India, Hathibarkala Estate, Post BoxNo. 28, Dehra Dun (Uttarakhand). Telephone:-0135-2747051-58 Fax: 0135-2749793Director, GIS & Remote Sensing Directorate,Survey of India, Uppal Hyderabad-500 039Fax: 040-27200430 E-mail:hyd2_dmchdsoi@sancharnet.inDirector, Geodetic & Research Branch, Surveyof India, 17 E.C. Road, Dehra Dun - 248001Fax: 0135-2654528 E-mail: gandrb@vsnl.net.inDirector, National Geo-spatial Data Centre,Block 6, Hathibarkala Estate,Dehra Dun (Uttarakhand) Fax: 0135- 2747623E-mail: ngdcsoi@yahoo.co.inDirector, National Spatial DataInfrastructure(NSDI),East Block No. 7,Level-5R K Puran ,New Delhi - 66Fax: 011 - 26519530 E-mail: Siva_k@nic.inDirector, Indian Institute Of Surveying &Mapping, Survey of India, Uppal,Hyderabad - 500039 Fax: 040 - 27200286 E-mail: hyd2_surtrain@sancharnet.inWebsite: www.soisti.gov.inDirector, Digital Mapping Centre, 17 EC Road,Dehra Dun - 248001 (Uttarakhand) Phone/Fax:0135- 26569453. ISRO/NRSADelhi OfficeBangalore OfficeSHRI SHANTANU BHATAWDEKARScientist & Officer on Special DutyDepartment of Space3rd Floor, Loknayak Bhavan,Khan Market, Prithivaj Lane, New DelhiDR. VS HEGDE, Director EOSISRO HQs, Antariksha Bhavan- 55 -

Hyderabad OfficeNew BEL Road, Bangalore-560 231DR. YVN KRISHNA MURTHY, Director, RRSSCsRRSSC-CMO, ISRO HQs, Antariksha BhavanNew BEL Road, Bangalore-560 231DR. V. JAYARAMAN, DirectorNational Remote Sensing CentreDOS, BalanagerHyderabad- 500 0374 Forest Survey of India1 Forest Survey of India-HQForest Survey of India(Ministry of Environment and Forests)Kaulagarh Road,P.O. IPE Dehradun- 248195Uttarakhand (India)2345Regional Director(CentralZone)Regional Director(SouthZone)Regional Director (EasternZone)Regional Director (NorthZone)Nodal Officer : Shri Sushant SharmaDeputy Director(P&A)91135-2755840 (o), +919411110764(mobile)Forest Survey of India (CENTRAL ZONE)C.G.O. Complex, A-BlockGround Floor, East WingSeminary HillsNAGPUR – 440 006Phone: 0712 – 2510194 & 2510432 FAX:0712 – 2510194Regional Director (SZ),Forest Survey of India, 8th Floor, B-Wing,Kendriya Sadan, Koramangala,Bangalore - 34.Deputy DirectorForest Survey of India, 97/1-B, Hazra Road,Kolkata - 700 026.Regional Director (North Zone)Forest Survey of India (Northern Zone),Himlok Parisar, “Shivalik Khand”,Batsley Longwood, Shimla,Himachal Pradesh – 171001.- 56 -

5. National Bureau of Soil and Land Use SurveyHEADQUARTERS (NAGPUR)Director,NBSS&LUPAmravati Road, Shankarnagar PO,Nagpur-440 010Tel : (0712) 2500386, 2500319,2500545, 2500664, (0712)6451643 (R)Fax : (0712) 2500534E-mail: director@nbsslup.ernet.inBANGALORERegional Head,NBSS&LUPP.B. No. 2487, Hebbal,Agricultural Farm P.O.Bangalore-560 024Tel : (080) 3412242, 3415683,3410993(O) (080) 3532641,3331499(R)Fax : (080) 3510350E-mail: nbsslup@kar.nic.inNEW DELHIRegional Head,NBSS&LUPIARI Campus, NTC BuildingNew Delhi - 110 012Tel : (011) 25840166,25841624(O) (011) 25833471 (R)Fax : (011) 25840166KOLKATARegional Head,NBSS&LUPSalt Lake City,D.K.Block,Sector-II,. Bidhan NagarCalcutta-700 091Tel : (033) 23586926, 23590727(O)(033) 24301461(R)Fax : (033) 23215491E-mail : nbsscal@wb.nic.inJORHATRegional Head,NBSS&LUPNER Centre, Jamujuri Road,RawriahJorhat-785 004Tel : (0376) 2340089(O)(0376) 2341164(R)Fax : (0376) 2340089Email: utpalb@sancharnet.inUDAIPURRegional Head,NBSS&LUPUniversity CampusUdaipur-313 001Tel :(0294) 24171421(O)(0294) 2464754(R)Fax : (0294) 2471326- 57 -

Annexure – IXFormats for Quarterly Progress Report…To be prescribed ….- 58 -

Annexure – XDepartment of Land ResourcesList of Area OfficersSI. No. Name & Designation of theofficerStates /UTsAllocated1. Sh. B.Pradhan, JS(WM) Andhra Pradesh2. Sh.A.K. Singh ,Dir(LR) Karnataka3. Dr.R.M. Mishra, DIG (A) Maharashtra/Goa4. Smt. Archna Singh, DIG Uttar Pradesh5. Sh.V.M. Arora, Director Rajasthan6. Sh. A.K.Sahu, Director Gujarat/Daman & Diu/Dadra &Nagar Haveli7. Sh.R.S.Garg, Director Bihar8. Sh.Charan jit Singh, DA Arunachal Pradesh/West Bengal9. Sh.D.KGoel, D.S Madhya Pradesh10. Sh.B.SChahalia, US Andaman & Nicobar11. Sh.G.B. Upadhyay, US Haryana /Uttarakhand12. Dr.C.P.Reddy A.C. Nagaland/ Sikkim/Jharkhand13. Sh. Rishi Kumar, US Chhatisgarh14. Sh. Ram Pat, US Tamil Nadu/ Pudduchery15. Sh. S.K.Saxena, SO(A) Delhi/Chandigarh16. Sh.K.Mushray, S.O. Mizoram17. Sh.B.Hembrom, S.O Manipur/Tripura18. Sh.A.K.Vidyarthi, S.O. Assam/Meghalaya19. Sh.Mahli Minz, S.O. Punjab20. Sh.R.S.Kutleria S.O Jammu & Kashmir21. Sh. Pritam Singh ,T.O Orissa22. Sh. Sunil Kumar, T.O Himachal Pradesh23. Sh. Kumaravel. T.O (WD) Kerala/Lakshdweep- 59 -

Online Monitoring Format for NLRMP(District Wise)1 District Profile (One Time Entry)Annexure - XI1. Name of District Select from List2. Number of Sub-divisions3 Number of Tehsil/Taluks4. Number of Sub-Registrar Offices2. Physical Performance (Quarterly Reporting)A. Computerization of Land RecordsDistrict Level Centre1 Whether District Centre set up under NLRMP/CLR Y/N2 IF not, is it sanctioned during current year Y/N3 If Yes, Progress made so farSub-Division Level CentreSr. Activities Name of Sub-Divisions1 Whether Sub-divisionComputer Centre set up2 If not, is it sanctioned duringcurrent year3 If yes, progress so farTehsil Operational DetailsActivitiesY/NY/NY/NY/NName of Sub-divisionsName of TehsilsName of Tehsils1 Whether Tehsil ComputerCentre set upY/NIF not, is it sanctioned during Y/Ncurrent yearIf yes, progress so far2 Data Entry of RoR completed Y/NIf not progress so far3 Data Entry of other attributescompletedY/NY/N- 60 -

If not progress so far4 Whether copies of RoR beingdistributed through computersIf not progress so far5 Whether legal sanctity givento computerized copy of RoRIf not progress so far6 Whether manual distributionof RoR stoppedIf not, by when manualdistribution of RoR will bestoppedIssuance of other Certificates7 Distribution of otherCertificates from TehsilComputer Centre (Tick out ofthe following)Connectivity Details7 Details of Last Mileconnectivity arranged (Tickout of following)Digitization of cadastral Maps8 Total Number ofMaps/FMB/Gat maps9 No of Maps /FMB Vectorised10 Whether Mosaicing done forall villagesIf not, progress so far11 Whether Geo-referencingdone for all villagesIf not, progress so far12 Whether textual and spatialdata integrated?If not progress so farY/NY/NY/NDomicileIncomeCasteBackward AreaSuccessionOthersBroadbandBroadband withVPNLeased LineSWAN -POPOtherNot yet arrangedY/NY/ND. Computerization of RegistrationActivities Sub- registrar -1 Sub- …- 61 -

egistrar -2 …1 Whether SRO computerized Y/N Y/NIf Yes, tick the functionscomputerizedIf Not, progress so farConnectivity Details2 Details of Last Mileconnectivity arranged (Tickout of following)3 Whether SRO and Tehsilhave been integratedIf Not, progress so farAvailability of DeedFormats on WebProperty ValuationProperty & partiesdetails capturingPhoto and FingerPrintingScanning and RetrievalSystemIssue of Non-EncumbranceCertificateAny Other....BroadbandBroadband with VPNLeased LineSWAN -POPOtherNot yet arrangedE. Survey and Settlement using modern technologyTotal area of districts in SQ KM:Choice of TechnologyTechnology being used (Tick)Area being surveyed in SQ KMa) Aerial Photography +GPS/ETSb) GPS+ETS (Ground Methods)c) HSRI+GPS+ETSd) Any other...LIDAR/ALTM etcF. Modern Land Records Management Centre under NLRMP at Tehsil/TalukLevelName of Tehsil /Taluk:1 Whether Record Room co-located Y/Nwith tehsil computer Centre2 Physical Storage Physical storage through compactors Y/N- 62 -

No of compactor installed :Whether stored file(Paper) indexed andreferenced through computerised system3 Operational Area No of Server installed :No of Clients installed:Whether Storage Area Network (SAN)required: Y/NWhether archival records scanned andstored digitally : Y/NIf yes, stored inCD/DVD/TAPE/HDD/SAN (Tick)4 Public Services Whether scanned records are distributed5 Reception and Waiting facilityexistY/N3. Financial Performance/ Position (Quarterly Reporting) - District WiseSr.NoBroad Activities1 Computerization ofLand Records (100%Central Funding)2 Survey/resurvey andupdating of survey &settlement records(50% CentralFunding)3 Computerization ofregistration (25%Central Funding)4 Modern recordrooms/land recordsmanagement centresat Tehsil (50% CentralFunding)5 Training and capacityBuildingOpeningBalance as on1 st April of theyearFunding Received during theyears (in Lakhs)Central State TotalShare ShareTotalAmountAvailable(in Lakhs)AmountUtilized(InLakhs)- 63 -

ANNEXURE-XIIComponents, activities under NLRMP and estimated costsThe following is an outline of the components and cost of the its activities to betaken under NLRMP:I. Computerization of land records(a)Data entry/re‐entry/data conversionFor the NLRMP scheme, support would be provided for tehsil orequivalent level as the primary data entry point for RoR and other land attributesdata, although variations may be allowed on proper justification. Monitoringand data repository, backup/disaster recovery arrangements will be at theState/UT head quarter level.Based on the current status of the data entry work in States/UTsunder the ongoing CLR scheme, and need‐based cost estimates for completingthe remaining work, States/UTs will need support for entry of mutation data andre‐entry of already entered data or data conversion as per the uniform nationalland data codes developed by the NIC, plus entry of land attributes data otherthan the ownership data, on average, Rs.10 lakh per district and Rs.5 lakh perdistrict where funds have been provided for data entry. Also, hardware andsoftware support may be needed in 533 tehsils or equivalent locations, which isestimated to cost Rs.6 lakh per location.Costs:a) Mutation data entry and RoR data re‐entry/conversion, backlog and other landregister entry as per standard codes: = Rs.51.85 cr.b) Verification & supervision costs: @ 10% of data entry costs = Rs.5.20 cr.c) Software and hardware costs = Rs.31.98 cr.- 64 -

Thus, it is estimated that approx. Rs.89 cr. may be needed to complete the dataentry work across the country as per the uniform standard codes.(b) Digitization of Cadastral mapsDigitization of revenue maps is necessary for integrating the spatial andtextual data and adding the cadastral layer to the GIS system, in addition to thearchival and preservation purposes. Average rate of digitizing one FMB andmosaicing to get the village maps is Rs.10 each. Thus, the cost of digitization andmosaicing of the existing records to get the maps in1.4 lakh villages of 9 States(Average number of FMBs in a village is 30) is estimated to (1,40,000 x 300 x 10) =Rs.42.00 cr.The States of North, Central and Eastern parts of the country are havingvillage maps. Average rate for digitizing per map sheet is approx. Rs.1000, andmany villages have more than one map sheet (generally, one to three mapsheets per village). The cost of digitizing the existing maps in these 5 lakhvillages having village maps is estimated to be Rs.75.00 cr.Thus, an amount of approx. Rs.117 cr. may be needed for this purpose.Integration of spatial and textual dataIntegration of textual data with spatial data for each plot willrequire specialized utility software and interface software which will help inmatching and tuning textual record of each plot with corresponding plot map.This will be one time effort required to be performed at the time initialization.The necessary software may be developed by the NIC and made available tothe States/UTs. This will help in establishing information security managementsystem.(c)Tehsil, sub‐division and district Data Centres- 65 -

Also, support may be required for hardware and software for land datamanagement system at sub‐divisions and districts, where needed, and fortechnology upgradation at some tehsil or equivalent locations on actual demandfrom the States/UTs. District‐level database may be maintained at the districtlevel, and the computer facilities on the sub‐division level may also be used fordata analysis, planning, verification, etc. Since 621 tehsils or equivalent wereprovided computers only at old scale of Rs.3.8 lakhs each instead of the laterscale of Rs.6.00 lakh each, and 924 sub‐divisions and 217 districts have not beenfunded for land record computer centres under the ongoing scheme of CLR,these tehsils or equivalent would need Rs.13.66 cr.; the sub‐divisions may beprovided Rs.1 lakh each, costing Rs.9.24 cr.; the districts may be given funds @Rs.8.50 lakh per district, costing Rs.18.45 cr. The total cost for this item comes toRs.41.35 cr., or say Rs.41 cr.Thus, an amount of Rs.41.00 cr. is estimated for this purpose.(d) State Level Data Centres (SLDC)In order to maintain data repository and backup, each State/UT mayneed to establish a dedicated data centre for land records data (including mapsand registration data) at the State/UT level. For this, approx. @ Rs.2.00 croreper SLDC for major States and Rs.1.00 crore for smaller States/UTs, the totalcost works out to Rs. 55.00 crore.(e) Inter‐connectivity among revenue Offices(i) Authentication mechanismAuthenticated land records data may be put on the Web from a centrallocation in each State or UT under the control of a duly designated official ofthe State or UT govt. The aim is to view and/or generate authenticated reports(such as RoRs with maps‐to‐scale, other details) on demand in a secure manner- 66 -

via any computer connected to the Web. The authentication mechanism wouldbe decided in consultation with the NIC, financial institutions, Law Ministry,etc.(ii) Web‐enabling with access controlData, duly authenticated at the tehsil or higher level in the revenue setup of the State/UT Govt., would be transferred over secure network to theState‐level Data Centre (SLDC). The NIC may develop the security protocols,access control protocols and web portals, etc. for this purpose. The ISP servers(web servers, DNS servers, firewall, etc.) and other hardware and software maybe arranged through the existing facility of the NIC for web hosting in eachState/UT, without any extra cost.(iii)Secure connectivity via LAN or WANAll the land record offices, from the State level to the tehsil or equivalentlevel, as well as the registration offices may be securely connected via local areanetwork (LAN) or wide area network (WAN) in an appropriate configurationbased on the functional and technical requirements. This kind ofcomprehensive connectivity in this domain has not been arranged anywhere inthe country at the present time, and so support may be needed by all the Statesand UTs for the purpose.In order to achieve functional integration among the tehsils, districts,SROs and State data centres, each location would be provided with networkconnectivity with 2 mbps link. At current rates, the maximum cost per locationwould be Rs.5.00 lakh, but many locations would be situated at or near to thepoint‐of‐presence of the State wide area network (SWAN), and cost would belower in such cases.- 67 -

Thus, for about 600 districts and 5000 tehsils and other locations, totalcost estimated at Rs.200 cr.II.Survey/resurvey and updating of survey & settlement records(including ground control network and ground truthing)The total geographical area of the country is 32.87 lakh sq. km. For thepurpose of NLRMP, we have to cover approximately 21.6 lakh sq. km. areaafter excluding 34% of total geographical area (i.e. non‐culturable uses, forest,barren and unculturable land) for survey/re‐survey by using the followingmodern technology: viz. (a) Pure ground method using electronic total station(ETS) and global positioning system (GPS); or (b) Hybrid methodology usingaerial photography and ground truthing by ETS and GPS; or (c) HighResolution Satellite Imagery (HRSI) and ground truthing by ETS and GPS.Survey, revisional or original, would be undertaken for updating ofcadastral maps and land records, as necessary. Original surveys are yet to beundertaken in some parts of the country, particularly in the North‐EasternStates like Meghalaya, Mizoram, Arunachal Pradesh, parts of Manipur andNagaland; parts of Chhattisgarh and Himachal Pradesh, and Lakshadweep,and also in some small parts in a few other States, because these States and UTshave large common property areas, and also are yet to be covered by cadastralsurveys in entirety.As per the cost indicated in the report of the Committee for examining themodern technology options for survey operations, 21.6 lakh sq. km. will becovered at the unit cost @ Rs.15,000/sq. km. Therefore, an amount of Rs.3,200.00crore is estimated to be the cost for the purpose, 50% of which, i.e., Rs.1600.00crore may be provided as Central share.- 68 -

III.Computerization of registrationRegistration process computerization is a major component of theNLRMP scheme. This component is not covered in the schemes of CLR andSRA&ULR. Computerization of the registration process is necessary not onlyfor making the property registration system efficient and hassle‐free but alsofor integrating the title changes into the process of updating of RoRs (byautomatic initiation of mutation notices and connectivity to the concernedrevenue offices).(a)Computerization of SROsThe majority of States and some UTs have initiated computerization ofthe registration process on their own. They have used their own funds, manyhave adopted a PPP model, and most have instituted user charges for costrecovery to a certain extent. A few States, namely Assam, Himachal Pradesh,Goa, Orissa, Punjab, Rajasthan, Sikkim, Tripura, West Bengal and Puducherry,have also received support from the GoI, Dept. of IT, for one district each as ademonstration project.Support for computerization of SROs may be provided on a demanddrivenbasis to those states and UTs where this process has not started or theprocess has started but is lagging because of want of funds. For the NLRMPproject, the estimated costs are Rs.10.00 lakh/SRO. Out of the 4018 SROs in thecountry, 2122 SROs have already been computerized. For the rest 1896, therequired amount comes to Rs.189.6 cr., for the above purpose.For the SROs that have already been computerized, there may bedemand from some States for technology upgrade or ancillary items. Thus, thetotal fund required for this purpose would be Rs.53.05 cr. at the rate of Rs.2.5lakh per SRO.- 69 -

Total cost for the purpose is worked out to be approx. Rs 244.00 crore,25% of which, i.e., Rs.61.00 crore may be provided as Central share.(b)Data entry of valuation detailsThe States or UTs which have a system of guidance values maycomputerize the data for online availability of guidance values for payment ofstamp duty and registration fees. Valuation will have to be fixed by localauthorities for each survey number as per local criteria.On average, records for approx. 25,000 survey numbers per SRO wouldbe entered into the database, which, at the rate of Rs.2.00 per record, may costRs.50,000 per SRO. Assuming that support may be needed for this purpose at2000 SROs, an amount of Rs.10.00 cr. is required, 25% of which, i.e., Rs.2.50crore may be provided as Central share.(c)Data entry of legacy encumbrance data for determined periodIn order to create the quick search facility for encumbrances, data entryfor legacy registered deeds and data, based on registration numbers, namesand property address particulars would be required for a determined period,usually 13 years (15 years in some states, 30 years in Puducherry) for issuanceof encumbrance certificates, etc., and the cost of this activity will depend uponthe number of documents to be digitized. However, tentatively, support up toRs.50,000 per SRO may be provided for this. Assuming that support may beneeded for this activity at 2000 SROs, an amount of Rs.10.00 crore may berequired, 25% of which, i.e., Rs.2.50 crore may be provided as Central share.(d)Scanning and preservation of old documentsFor preserving and archiving the old deed documents for futurereference, such documents would need to be scanned and stored at each SRO.On average, a SRO may be having about 25,000 documents of 10 pages each,- 70 -

for scanning. At the rate of Rs.0.50 per page, this would cost Rs.1.25 lakh perSRO, on average. Assuming that support may be needed for all the SROs forthis activity, for the 4018 SROs, an amount of Rs.50.00 cr. is required for thispurpose, 25% of which, i.e., Rs.12.50 crore may be provided as Central share.The available banking and treasury networks could be appropriatelyinterfaced for having secure access to the SROs for facilitating payment ofstamp duties (in place of stamp papers) and registration fees.(e)Connectivity to SRO with Revenue OfficesIn order to achieve functional integration among the tehsil and State datacentres as well as the corresponding Sub‐Registrars’ offices, it would be requiredthat each SRO location is provided with network connectivity. Notices will beautomatically generated after registration to all recorded interested persons and thegeneral public to effect changes in the Records of Rights (RoRs).The connectivity cost for the 4018 SROs is estimated to be Rs. 150 crore,25% of which, i.e., Rs.37.50 crore may be provided as Central share.Thus, approx .Rs.464 crores may be needed for this purpose, of which25%, i.e, Rs.116.00 crore may be provided as Central share.IV.Modern records rooms/land records management centresGenerally, Central funding will not be provided to the States/UTs underthe NLRMP for construction and allied activities such as renovation of buildings,purchase of furniture, furnishings, etc. However, support may be provided forsuch activities directly connected with physical security of the computer and ITinfrastructure, storage and retrieval of the records, and citizen service delivery.- 71 -

In this connection, after detailed discussions with the States and UTs, ithas been decided that support for modern record rooms with compactors andother necessary infrastructure as storage area with compactors, operational areawith computers, printers, storage area network (SAN), etc., and public service areawith arrangements for reception, waiting, etc. at tehsil (or equivalent) level maybe provided. Although the actual fund requirements may vary from location tolocation, on average, the estimated unit cost may be taken at Rs.25 lakh, andaccordingly, the total cost for about 4880 tehsils or equivalent locations isestimated to be Rs.1,220 crore, 50% of which, i.e., Rs.610.00 crore may berequired as Central share.V. Training and capacity buildingStates will draw up a comprehensive action plan to develop their humanresource for effective maintenance and sustenance of the NLRMP scheme.Support would also be provided by way of grants to the States/UTs forstrengthening/upgrading Revenue Training Institutions and arrangingprofessional support teams at various levels.(a) Training and WorkshopThe estimated cost for imparting training, organizing the workshopsover the period of 5 years is kept at Rs.10.00 crore.(b) Revenue training InstitutesCapacity building, professional support and strengthening revenue traininginstitutes to the States/UTs is kept at Rs.55 crore.Thus, an amount of Rs.65.00 cr. may be required for this purpose.- 72 -

VI.Core GIS(a) Village Index base maps from satellite imagery for creating the CoreGISThree layers of data: (a) spatial data from high resolution satelliteimagery/aerial photography, (b) maps and data from the Survey of India and theForest Survey of India, and (c) revenue records data from cadastral maps and theRoR details will be integrated and harmonized on a GIS platform.In this regard, the thematic GIS layers are already available or wouldbecome available (including the periodic updates) through the NIC, the NationalSpatial Data Base (NSDB) of the Planning Commission, the National Spatial DataInfrastructure (NSDI) partners, the National Natural Resource ManagementSystem (NNRMS), etc., with the NIC and the NLRMP national mission playingthe coordinating and leadership roles. The cadastral layer will become availablefrom the States and UTs once the maps and other data get digitized. However,village index base maps may have to be obtained from satellite imagery vendors,and for which an estimated amount of Rs.180 cr. is required for this purpose,for covering the area of approx. 21.6 lakh sq. km. @ Rs.850 per sq. km.VII.Legal ChangesThe following actions are to be undertaken in order to reach conclusivetitling system in the country: (a) Amendments to the Registration Act, 1908; (b)Amendments to the State Stamp Acts; (c) Other legal changes; and (d) Modellaw for conclusive titling. The cost for these activities will be covered underProgramme Management Cost.VIIIProgramme Management- 73 -

Programme Sanctioning and Monitoring Committee in DoLR: At the nationallevel project sanctioning and monitoring committee be constituted, which willperiodically review progress of the scheme and resolve issues/difficulties facedby the States and give suitable instructions for implementation of the scheme. Itwill also take necessary decisions about changes in technology, security of data,records to be computerized, City surveys and urban land records, amendmentsin the guidelines, sanctioning innovative projects, etc.For monitoring the implementation of the works under the NLRMP at theState/UT level, there may be a State‐level Steering Committee under thechairpersonship of the State Revenue Secretary, and the members would includethe Secretaries of the concerned departments including Information Technology,Science and Technology; State Informatics Officer of the NIC, Director of Surveyand Settlement, Director of Land Records, and the head of the State RevenueTraining Institute. The Committee would review the progress of on‐going workson a regular basis, and its role and functions shall be laid down under theNLRMP guidelines.(b) Core Technical Advisory Group in the DoLR and the States/UTsThe NLRMP will be implemented in a mission mode. For this, a coretechnical advisory group at the national level as well as at the state level maybe formed although the exact nomenclature, composition, etc. may bedetermined in due course.(c) Programme Management Unit (PMU) in the DoLR and the States/UTsIn the DoLR, a programme management unit would be constituted whichwould have responsibility of running the project and coordinating with allconcerned departments with agencies responsible for the work.- 74 -

The roles and functions of the missions and the committees mentionedabove shall be laid down under the NLRMP guidelines. The States/UTs may alsoset up the PMUs at their level.(d).IECThe States/UTs would be advised to carry out wide publicity of theadvantages of the NLRMP through Gram Sabhas, publicity campaigns, andrevenue camps, involving local elected representatives. The success stories maybe highlighted through newspapers, video films and road shows, etc.(e). EvaluationDoLR may authorize a competent external agency to get impactassessment and feedback on implementation of the programme at the field level.The States/UTs would also be advised to carry out concurrent evaluation studiesand independent audits through experts to assess the progress of the sanctionedprojects and the suggested remedial action, if any.An estimated amount of Rs.25.00 cr. for a five-year period may be neededtowards the above mentioned programme management costs.- 75 -

ANNEXURE-XIIIPROFORMA FOR THE SUBMISSION OF PROPOSALS FOR THE1. Name of the State/ UT:RELEASE OF FUNDSSECTION A: STATE ‐ LEVEL INFORMATION2. Number of revenue districts3. Number of sub‐divisions4. Number of tehsils/taluks/mandals5. Number of revenue circles/RIcircles/patwari circles6. Number of revenue villages7. State‐level data centre Yes/NoIf no, whether the same is proposed tobe taken up during 2008‐09, and if so,its cost estimate:- 76 -

Section B: Plan to cover all the districts within eight years (2008‐09 to 2015‐16)Sl. No. Year No. of districts to be takenup during the year1. 2008‐09Names of thedistricts2. 2009‐103. 2010‐114. 2011‐125. 2012‐136. 2013‐147. 2014‐158. 2015‐16- 77 -

Section C: District‐wise proposal for 2008‐09DISTRCT – 1Table – IName of the District:District profile:1. Geographical area (in sq.km.)(a) Rural(b) Urban(c) Forest(d) Total2. No. of sub‐divisions3. No. of tehsils/ taluks/ mandals4. No. of revenue circles/RI circles/Patwar circles5. No. of revenue villages6. No. of cadastral map sheets or FMBs in theDistrict(a) Rural(b) Urban(c) Total7. No. of land parcels (khatian, etc.) in the District:(a) Rural(b) Urban(c) Total8. No. of Sub‐registrar’s offices:9. District‐level data centreYes/NoIf no, whether the same is proposed to be takenup during 2008‐09, and if so, its cost estimate:- 78 -

Section: C – continued….District ‐ 1Table ‐ IIData entry/re‐entry/dataconversionNo. of Tehsils in which:Data entry Data Data entrycompleted entry not takengoing on upNo. of Tehsils to be taken up in 08‐09 for:Data Data reentryDataentryconversionUnit cost: Unit cost: Unit cost:Total cost: Total cost:Total cost:Digitizationof mapsNo. of Tehsils where:Work Workcompleted going onWork nottaken upNo. of Tehsils where the work isproposed to be taken up during2008‐09 and total number of mapsheets/FMBs there:Unit cost:Total cost:- 79 -

Section: C – continued….District - 1Table – II continued…Data centres No. completed No. in progress No. to be taken up in08‐09Tehsil‐leveldata centresSubdivisionleveldatacentresTehsil‐levelmodernrecord roomsUnit cost:Total cost:Unit cost:Total cost:No. completed No. in progress No. to be taken upduring 08‐09:Unit cost:Total cost:ConnectivityamongRevenueOfficesTehsil Sub‐division District.Yes/ No Yes/ No Yes/ NoUnit cost:Total cost:Unit cost:Total cost:Cost:- 80 -

Section – C… contd.District ‐ 1Table – IIIComputerization of RegistrationComputerization of RegistrationofficesData entry of valuation detailsNo.completedNo. inprogressNo. to be taken up in2008‐09Unit cost:Total cost:Unit cost:Total cost:Data entry of legacy encumbrancedataScanning and preservation of olddocumentsUnit cost:Total cost:Unit cost:Total cost:No. of Registration officesconnected with the concernedTehsil officeUnit cost:Total cost:- 81 -

Section – C.. contd.District ‐ 1Table – IVSurvey/ resurveyThe year in which the last survey & settlement operation was carried out in the DistrictModern surveymethodology beingproposed now forsurvey/ resurvey ofthe districtPure ground method using ETS & GPS; orHybrid methodology using aerial photographyand ground truthing by ETS & GPS; orHybrid methodology using high‐resolutionsatellite imagery and ground truthing byETS&GPSTotal estimated time for completing the survey/resurvey of the entire district (inmonths)Estimated cost for completing the survey/resurvey of the entire district (includingground control network and ground truthing)Cost per sq.km.:Total cost:Milestones along the timeline for completing the survey/ resurvey in the entire district,please indicate the month by which it will be completed:(a) Establishing the groundcontrol network(b) Aerial photography or HRSI,if opted for(c) Ground truthing by ETS &GPS(d) Completion of thesettlement operation(e) Updating of the maps andtextual data in thecomputerized environment- 82 -

Section – DTable VTraining & capacity building plan for the entire State/ UTTotal number of officers and staff to be trained:(a) At policy level and the HoD level,including the 2 nd ‐ and 3 rd –incommandlevels(b) From the land recordsestablishment(c) From the survey & settlement (orconsolidation) organization(d) From the SROs(e) Master trainers to be trained fortraining the field‐level staff, out of(b) Above( c) Above(d) AbovePreferred training institution(s), if any:Duration of training, batch‐sizes, besttime of the year, separately, for each ofthe above categories; and the estimatedcost:- 83 -

Section ‐ ETable – VIFinancials(Separately, for each district proposed to be taken up during 2008‐09)Sl. No. Components/activities1. Computerization of land recordsData entry/re‐entry/ data conversionTotal cost(Rs. inlakhs)Centralshare(Rs. inlakhs)Stateshare(Rs. inlakhs)Digitization of cadastral maps andintegration of textual and spatial dataTehsil, sub‐division/ district data centresInter‐connectivity among revenue offices2. Survey/resurvey and updating of survey& settlement records (including groundcontrol network and ground truthing) –50% Central share3. Computerization of registration (25%Central share)Computerization of SROsData entry of valuation detailsData entry of legacy encumbrance dataScanning & preservation of old documentsConnectivity to SROs with revenue offices4. Modern record rooms/land recordsmanagement centres at tehsil/taluk/circle/block level (50% Central share)Total- 84 -

Section – E contd.Table – VIIFinancials(Summary table for the State/UT for the year 2008‐09)Sl. No. Components/activities1. Computerization of land recordsData entry/re‐entry/ data conversionTotal cost(Rs. inlakhs)Centralshare(Rs. inlakhs)Stateshare(Rs. inlakhs)Digitization of cadastral maps andintegration of textual and spatial dataTehsil, sub‐division/ district data centresState/UT level data centreInter‐connectivity among revenue offices2. Survey/resurvey and updating of survey& settlement records (including groundcontrol network and ground truthing) –50% Central share3. Computerization of registration (25%Central share)Computerization of SROsData entry of valuation detailsData entry of legacy encumbrance dataScanning & preservation of old documentsConnectivity to SROs with revenue offices4. Modern record rooms/land recordsmanagement centres at tehsil/taluk/circle/block level (50% Central share)5. Training & capacity buildingTotal- 85 -

Annexure – XIVDetails of Groups of States/UTsGroup: IStates/ UTs: -Group: IIStates/ UTs: -Jammu & Kashmir, Punjab, Haryana, Himachal Pradesh, Uttar Pradesh,Uttarakhand, Delhi and Chandigarh.Rajasthan, Gujarat, Dadra & Nagar Haveli, Daman & Diu, Goa,Maharashtra, Madhya Pradesh and Chhattisgarh.Group: IIIStates/ UTs:- Andhra Pradesh, Tamil Nadu, Kerala, Karnataka, Pondicherry,Andaman & Nicobar Islands, Lakshadweep, Orissa and Jharkhand.Group: IVStates/UTs:- Arunachal Pradesh, Assam, Bihar, Meghalaya, Manipur, Mizoram,Nagaland, Sikkim, Tripura and West Bengal.- 86 -