SAMPLE FORMAT: - Port of Chennai

NOTICE INVITING EXPRESSION OF INTEREST (EOI)FORDEVELOPMENT OF TWO SIDINGS FOR PLACEMENT OF FULLRAKES IN COMMON USER RAILWAYSIDINGS IN BHARATHI DOCKOFPORT OF CHENNAIONPUBLIC - PRIVATE PARTNERSHIP(PPP MODE)EOI NUMBER:EOI/PPP/13DATED: 15 TH MARCH 2012

Chennai Port Trust – ISO 9001:2008 & ISPS CompliantTable of Contents1. IMPORTANT DATES ......................................................................................................................... 32. CLARIFICATIONS AND CORRESPONDENCE .............................................................................. 33. OBJECTIVE OF THE CALL FOR EXPRESSION OF INTEREST ................................................... 44. BACKGROUND INFORMATION: .................................................................................................... 45. DESCRIPTION OF THE PROJECT: .................................................................................................. 56. PROBABLE LOCATION: .................................................................................................................. 57. EXISTING FACILITIES ..................................................................................................................... 68. DELIVERABLES FROM THE EOI: .................................................................................................. 69. EXPECTED BENEFITS FROM THE PROJECT ............................................................................... 710. HOW TO EXPRESS INTEREST ........................................................................................................ 711. FURTHER PROGRESSION ............................................................................................................... 7ANNEXURE-I SAMPLE FORMAT OF EXPRESSION OF INTEREST ................................................ 8EOI / PPP / 13 Dated 15 th March 2012 Page | 2

Chennai Port Trust – ISO 9001:2008 & ISPS Compliant1. IMPORTANT DATESACTIVITY TIME DATEISSUE OF THIS EXPRESSION OF INTEREST 15:00 15 TH March 2012POSTING DATE 15:00 15 TH March 2012SUBMISSION OF EOI 16:00 11 th April 2012OPENING OF EOI 10:00 12 th April 20122. CLARIFICATIONS AND CORRESPONDENCECONTACT PERSONDEPUTY CHIEF ENGINEER (MAJOR PROJECTS)CONTACT ADDRESS CIVIL ENGINEERING DEPARTMENT,3 RD FLOOR, OLD ADMINISTRATIVE BUILDING OFFICE;NO:1, RAJAJI SALAI;CHENNAI PORT TRUST;CHENNAI – 600 001;TAMILNADU.INDIATELEPHONE NUMBER +91 44 – 25390750FAX NUMBER +91 44 – 25361849EMAIL IDchptpppeoi@gmail.comEOI / PPP / 13 Dated 15 th March 2012 Page | 3

Chennai Port Trust – ISO 9001:2008 & ISPS Compliant3. OBJECTIVE OF THE CALL FOR EXPRESSION OFINTERESTThe purpose of this EOI is to increase the rake handling facilities at Chennai PortRailways through Public Private Partnership project, which has the key objective of:• To develop a common user full rake handling facility. To develop aconceptual plan that augments the necessary infrastructure to handle two fullrakes at Bharathi Dock of Chennai Port.Chennai Port is keen to promote private partnerships to develop and operate thiscommon user facility. Chennai Port anticipates that this approach will lead tostreamlined management of its meagre rail resources to meet the increasedexpectations of the trade and, bring in cost efficiency.4. BACKGROUND INFORMATION:The Chennai Port Railway system cater to the needs of Shipping industry andfunctions as a Terminal Railway Station (HOM) rendering terminal services on behalfof the Trunk Railway for the purposes of receiving the goods for shipment anddespatching the imported goods to destination all over India by rail.The Chennai Port Railway is a member of IRCA (Indian Railway ConferenceAssociation) and follows the provisions of the Indian Railway Act of 1890 with regardto the custodian and disposal of goods.The Port has its own locomotives and commercial staff, various sidings, plots,wharves and open yard, transit sheds for handling bulk cargo, Granite block,Fertilizer, etc.The total length of the railway line inside Chennai Port is 43 kms. The wagonsare interchanged at Bharathi Dock via Royapuram (RPM) station and for MarshallingYard and Northern & Centre Yard via Madras Beach Station (MSB). Three yards viz.Marshalling Yard, Bharathi Dock and Northern & Centre Yard are interconnected witheach other.The Railway Division of Chennai Port takes over rakes from the SouthernRailway under acknowledgement and breaking up the rake for placement at differentsidings earmarked for unloading / loading. The requirement of wagons for loadingreceived from wagon users are passed to the Southern Railway daily. Gate pass forwagons to be unloaded and effecting delivery on consignments to the bonafideconsignees and despatch of wagons after complying with Railway Commercialformalities are done by railway division. Railway Receipts are generated and issuedfor the goods booked from HOM, and recovery of freight, maintenance of stationaccounts and furnishing of the periodical returns to the Railway are day to day workof Chennai Port Railway Division.To cater to the need of Container Traffic, M/s. CONCOR handles containertrains at CONCOR siding in Northern & Centre yard and Private Container Operator(PCO) viz. M/s. Arshiya Rail Terminal Pvt. Ltd., handle their container trains at CITPLEOI / PPP / 13 Dated 15 th March 2012 Page | 4

Chennai Port Trust – ISO 9001:2008 & ISPS Compliantsiding (Second Container Terminal) inside Chennai Port. Further M/s. Hind TerminalsPvt. Ltd., a PCO, has also been given in-principle approval to handle their containertrains at CITPL siding inside the Port.The container traffic has grown consistently over the years. Given theconstraints of the approach roads to Chennai Port, the container traffic flow from andto the hinterland is inhibited owing to limitations of road transport. To encourageChennai Port Container terminals (Existing two terminals plus proposed megaterminal) to evacuate and aggregate using rail network, it is necessary to increasethe rake handling facilities at Chennai Port.5. DESCRIPTION OF THE PROJECT:Bharathi Dock has five reception lines with full Overhead facility to facilitate return ofSouthern Railway Loco, four Despatch lines with top wiring, two Tippler with fourfeeder and four ejector Railway lines with hump arrangement. The length of railwaylines at Bharathi Dock is 16 kms.The rakes to be received on Western Yard (Reception Yard) if SouthernRailway brings rakes with AC locomotives and placed on Eastern yard 1,2,3,4,5, linesin multi-placement by Port locos from southern side.Two sidings at the Bharathi Dock have to be developed for placement of fullrakes as common user railway sidings.6. PROBABLE LOCATION:Present rail network at Bharathi Dock is displayed in figure-1. The common userfacility needs to be developed here.EOI / PPP / 13 Dated 15 th March 2012 Page | 5

Chennai Port Trust – ISO 9001:2008 & ISPS CompliantFigure 1: Existing Rail Network at Bharathi Dock.7. EXISTING FACILITIESThe existing rail network at Bharathi Dock has the following facilities:FacilityTotal Rail Network @ Bharathi DockReception LinesDespatch linesTipplersFeeder LinesEjector LinesLength / Number16 Kms5 Nos4 Nos2 Nos4 Nos4 Nos8. DELIVERABLES FROM THE EOI:Chennai Ports expects the following deliverables from the EOI. The deliverablesneeds to fulfil the objectives mentioned for the EOI.a. A conceptual plan for the development of common user facility at the existingBharathi Dock Rail terminal to handle two full rakes and thereby increases therail handling capacity at Chennai Port.b. Project plan with estimated cost with timeline.EOI / PPP / 13 Dated 15 th March 2012 Page | 6

Chennai Port Trust – ISO 9001:2008 & ISPS Compliant9. EXPECTED BENEFITS FROM THE PROJECTThe expected benefits of developing a common user facility to handle two full rakesat Bharathi Dock are listed below:i. Creation of a common user facility that will increase the rake handling capacity ofChennai Port.ii. Increase in the number containers / cargo moved in and out of Chennai Port byRail.iii. Complement Southern Railways efforts towards development of a dedicated Railfreight corridor.iv. Increase the contribution of Chennai Port in its effort to reduce emission levelsand towards a green port concept.v. A boost to the evacuation and aggregation of container / cargo from variousterminals.10. HOW TO EXPRESS INTERESTInterested parties may submit their conceptual plans for the scheme along with thecompany profile, major works undertaken particularly of similar nature, etc. theparties are free to add any additional information concerning the scheme. For anyclarifications, interested parties may contact “The Deputy Chief Engineer (MajorProjects)” of Chennai Port.11. FURTHER PROGRESSIONThe port depending upon the extent of the EOI, will prepare feasibility / detailedproject report and thereon invite prequalification and procurement offers forimplementation of the project.EOI / PPP / 13 Dated 15 th March 2012 Page | 7

Chennai Port Trust – ISO 9001:2008 & ISPS CompliantANNEXURE-I SAMPLE FORMAT OF EXPRESSION OFINTERESTEXPRESSION OF INTERESTRef No:DatedToThe Deputy Civil Engineer (Major Projects),Civil Engineering Dept,3 rd Floor, Old Administrative Office,No:1; Rajaji Salai;Chennai Port Trust;Chennai – 600 001Tamil NaduRef: EOI No: EOI/PPP/13 Dated 15 th March 2012Dear Sir,1. Having examined the call for Expression of Interest (EOI) number: EOI / PPP /13 dated 15 th March 2012, the receipt of which is hereby acknowledged, we, theundersigned, and submit our offer in full conformity with the said the call forEOI.2. We undertake, if our bid is accepted, to present our conceptual plan andfacilitate Chennai Port to develop a terms of reference as and when requestedby Chennai Port to its best satisfaction.3. We have read the provisions of the EOI and confirm that these are acceptableto us. All necessary clarifications, if any, have been sought for by us and dulyclarified in writing, by Chennai Port, Chennai. We understand that any otherambiguous clauses in the EOI, if any, are subject to interpretation of ChennaiPort.4. If our EOI is accepted, we assure guaranteed sharing of the information relatedto the conceptual plan required by Chennai Port from time to time.5. We undertake that, in competing for the above EOI, we will strictly observe thelaws against fraud and corruption in force in India, namely, “Prevention ofCorruption Act”.6. We agree that Chennai Port holds the right to the information shared throughthis EOI and we permit / do not permit Chennai Port to use the same asdeemed appropriate by it.7. We fully understand that the submission of this EOI does not bestow upon usany rights to us in any further tenders arising out of this conceptual plan. Suchtenders may be governed under the terms of reference as deemed essential forthat.8. This call for Expression of Interest does not constitute a solicitation. ChennaiPort reserves the right to change or cancel the requirement at any time duringEOI / PPP / 13 Dated 15 th March 2012 Page | 8

Chennai Port Trust – ISO 9001:2008 & ISPS Compliantthe EOI. Chennai Port also reserves the right to require compliance withadditional conditions as and when issuing the final solicitation documents.Submitting a reply to a call for EOI does not automatically guarantee receipt ofthe solicitation documents when issued. Invitations to bid or requests forproposals and any subsequent purchase order or contract will be issued inaccordance with the rules and procedures of Chennai Port.Signed By:………………………………….In the capacity of ……………………………….Duly authorized to sign this EOI for and on behalf of…………………………………………………………………..(Name of the Firm submitting the EOI)Dated:Place:EOI / PPP / 13 Dated 15 th March 2012 Page | 9

Chennai Port Trust – ISO 9001:2008 & ISPS CompliantSECTION-1: GENERAL INFORMATION OF THE BIDDER1 Name of BIDDER2 Address3 Telephone Number4 Fax Number5 Email6 Web Site7 Legal status8 Date of Establishment9 Relevant QualityCertifications attained byFirm, if any10 Contact Person Details:NameE-mailPhoneSIGNATURE OF THE BIDDERSEAL OF TH EBIDDERSECTION-2: DETAILS OF THE BIDDER’S ORGANIZATIONThe details of the bidders’ organization / associates / sub contractors including the presentbusiness.SECTION-3: TURNOVER DETAILS OF THE BIDDER’S ORGANIZATIONNAME OF THE BIDDER: .Particulars of the Turnover in the LAST THREE financial years in Promotionalactivities and servicesYear Turnover of the bidder in Profit afterinfrastructure, facility, Tax (in Rshardware, networking, system crores)integration and services (in Rscrores)SIGNATURE OF THE BIDDERSEAL OF TH EBIDDEREOI / PPP / 13 Dated 15 th March 2012 Page | 10

Chennai Port Trust – ISO 9001:2008 & ISPS CompliantSECTION-4: PARTICULARS OF MAJOR WORK SIMILAR NATUREIMPLEMENTEDName of the BIDDER:Particulars of Major works of Similar NatureSl.No. Name of Contact person, Year of Total End userorganization address, contact implementation project certificateTelephone, email cost Y/NExecutive Summary of the above mentioned work enclosedSignature of the BidderSeal of the bidderSECTION-5: PARTICULARS OF SIMILAR MAJOR WORKS MANAGED BYBIDDERName of the BIDDER:Particulars of ProjectsSl.No. Name of Contact person, Year of Duration Total End userorganization address, contact implemen of project certificateTelephone, tation managem cost Y/NemailentExecutive Summary of the above mentioned projects enclosed.EOI / PPP / 13 Dated 15 th March 2012 Page | 11

SECTION-6: TECHNICAL PROPOSAL MEETING THE EOIREQUIREMENTSDetailed Technical Proposal meeting the EOI requirements covering detailedspecifications of Approach, infrastructure, facility, management and services beingoffered.SECTION-7: PROJECT MANAGEMENT DETAILSSchedule and Project Management Plan for major workSECTION-8: FACILITIES EXPECTED FROM CHENNAI PORTFacilities sought from Chennai PortSECTION-9: ANY OTHER INFORMATION OF RELEVANCEAny other relevant matter.CHENNAI PORT