Shed and pit cleaning of DEMU car Shed Budgam - Northern Railway

OFFICE OF THE SR.DME DEMU Car ShedNORTHERN RAILWAY,Budgam.TENDER NO: - DEMU/ BDGM /S&PC/Tender/11-2“Shed and pit cleaning of DEMU car Shed Budgam ”TENDER DOCUMENTISSUED TO: M/S. ____________________________________________________________________________________________________________________________________________________________________________________ISSUED BY: Sr. DME/ (DEMU),Northern Railway, DEMU CAR Shed,Budgam.Price of Tender document Rs.1000/- (Rupees Five Hundred only) in cash and Rs.1500/- by postNote: All these tender documents shall be returned in original by the tenderer duly signed and stampedon each page with their offer.

NORTHERN RAILWAYOFFICE OF THESR. DIVISIONAL MECHANICAL ENGINEER (DEMU)BUDGAMTENDER DOCUMENT- DEMU/ BDGM /S&PC/Tender/11-2CONTENTSSection – I : Schedule of requirementsSection – II : Offer FormSection –III : Technical SpecificationSection – IV : Instruction to TenderersSection – V : General Conditions of ContractSection – VI : Special Conditions of Contract

NORTHERN RAILWAYOffice of theSr. Divisional Mechanical Engineer (DEMU)BUDGAM.Tender No. --- - DEMU/ BDGM /S&PC/Tender/11-2With Tender Document (Sections)1. Last date of submission of offer : 14.03.11 Time at 15.00 Hrs.2. Date of opening Tender. : 14.03.2011 Time at 15.15 Hrs.3. Cost of Tender Papers. : Rs. 1000/- (Rs.1500/- by Post)4. Earnest money to be deposited : Rs. 26070/-5. Completion Time : One year from date of Award of contractName and Address of firm/ ContractorTo whom Tender sold.………………………………………………………….……………………………………………….……………………………………

NORTHERN RAILWAYDEMU CAR SHED BUDGAMSECTION -ISCHEDULE OF REQUIREMENTSS.NO.PARTICULARS1 Name of Work : Shed and pit cleaning of DEMU car ShedBudgam2 Work to be done : As per Tender Document3 Approximate value : Rs. . 13,03,483/-4 Place of Work : Northern Railway, DEMU Car Shed, Budgam5 Cost of Tender: Rs.1000/-(Rs.1500/- by post)Document6 Earnest Money : Rs. 26070.007 Last Date & Timesubmission of Tender: 14.3.2011 at 15.00 hrs.8 Tender opening date andtime.: 14.3.2011 at 15.15 hrs.9 Validity of offer. : 90 Days from the opening of tender.10 Completion Time : One year from date of award of contract.

OFFER FormShed and pit cleaning of coaches based at DMU car shed BudgamS.QTYName of activityNo.Total areaScheduleAmount quoted (In Fig’s &in words for one year1 Complete sweeping of shed floor 3374.60 sq.m On dailybasis2 Complete mechanized cleaning ofheavy repair bay3 Complete mechanized cleaning ofMaintenance block2875 sq.m. On dailybasis2109 sq.m On dailybasis4 Mechanised cleaning of toilets 6 toilets blocks(4blocks +4attached toiletseq. to 2 blocks)On dailybasis twice aday5 Disposal of refuse 0.5 metric tonnes Once ineveryfortnight6 Cleaning of window panes of heavyrepair bay and light repair bay insideand outside the shed7 Mechanised cleaning of pit wheellathe shed with pit8 Mechanised cleaning of light repairbay3716 nos Once ineveryfortnight679.4.sq.m On dailybasis3938.67 sq.m On dailybasisTaxes if anyTotalSignature of tenderer

4.4 The earnest money of the successful tenderer will be retained by the Railway as part of security forthe due and faithful fulfillment of the contract by the successful tenderer.4.5 If the successful tenderer fails to furnish the security deposit as required and fails to return formalagreement with acceptance, then the earnest money shall be liable to be forfeited by the “Engineer”.4.6 Any tender not accompanied by the earnest money in one of the approved forms given in clause4.1 as above shall not be considered.Value of the work (tender value)For works estimated to cost upto Rs.1croreFor works Estimated to cost more thanRs. 1 croreEMD2% of the estimated cost of the work.Rs. 2 lakhs plus ½ % (half percent) of the excess ofestimated cost of work beyond Rs. 1 crore subject toa maximum of Rs. 1 crore.5.0 Submission of offers:5.1 All offers shall be either type written or written neatly indelible Ink.5.2 Any individual (s) signing the tender or other documents connected therewith shall specify whether he issigning.5.3 As sole proprietor of the concern or attorney of the sole proprietor.5.4 As a partner or partners of the firm.5.5 As a Director, Manager or Secretary of a Limited company duly authorized by a resolution passed by theboard of Director or in pursuance of the authority conferred by memorandum of association.5.6 In the case of a firm not registered under the Indian Partnership Act, all the partners or the attorney dulyauthorized by all of them should sign the tender and all other connected documents. The original power ofattorney Or other documents empowering the individual or individuals to sign should be furnished to theEngineer” for verification, if required.5.7 All prices and other information like document sets having a bearing on the price shall be written both infigures and words in the prescribed offer form.5.8 Offer in the prescribed form should be addressed to the Sr. Divisional Mechanical Engineer, DEMU CarShed, Northern Railway, Budgam. The tender should be submitted in a sealed cover super scribed with thename of work.5.9 Offers shall be as per the Indian Railways General and Special Conditions of Contract.5.10 In case of any deviation from the requirement of tender specifications, Instructions to Tenderers orGeneral & Special Conditions of contract, the same should be brought out by the tenderer as per Performain Annexure 'D’.5.11 Each page of the offer must be numbered consecutively, should bear the tender number and should besigned and stamped by the tenderer at the bottom. A reference to the total number of pagescomprising the offer must be made at the top right hand corner of the first page.5.12 All the copies of Annexure enclosed with the tender paper should be duly filled in by the tenderer andsubmitted along with the tender duly signed and stamped on each page.

5.13 The tenderer should avoid ambiguity in his offer e.g. if his offer is to his standard sizes/lengths/dimensions.He should specifically state them in details without any ambiguity. Brief descriptions such as ‘Standardlengths‘etc should be avoided in the offer6.0 Local conditions:It will be imperative for each tenderer to fully acquaint him of all the local conditions and factors which wouldhave any effect on the performance of the contract and the cost of item of works. The “Engineer’ shall notentertain any request for clarification from the tenderers regarding such local conditions. No request forchange of price or time schedule of completion of work shall be entertained after the offer is accepted by the“Engineer’. The tenderer can visit the place of proposed work to understand the site conditions and correctappreciation of volume of work to be done, if necessary.7.0 Payment terms:7.1 The standard payment terms subject to recoveries of any amount under the liquidated damage clause ofcontract will be as under-Payment will be made to the firm / contractor on quarterly basis on submission of bill based on actual workdone satisfactorily. After completion of each activity, a bill for payment in four copies should be accompaniedwith challan, inspection certificate, guarantee certificate valid income tax clearance certificate shall besubmitted to this office for arranging payments through accounts department. Security money shall berefunded after expiry of warranty/guarantee period and satisfactorily fulfillment of the all warranty/guaranteeobligations.8.0 Deductions:9.0 Prices:Payment as in clause 7 above shall be subject to deductions of any amount for which the contractor is liableunder the contract against this tender or any other contract in respect of which the President of India is thecontracting authority.9.1 The prices are to be quoted by the tenderers in the offer form as per Annexure “A”. Prices shall be quotedby the firm on rupees basis. Rates quoted by the tenderer shall remain firm and valid for at least 90 daysform the date of opening of tenders irrespective of market fluctuation.9.2 Any statutory duties/ taxes etc. applicable shall be quoted in the offer. No claim for taxes/duties etc. madesubsequently shall be entertained. The rates quoted must not in any circumstances be altered or erased.Unless otherwise stated by the tenderers, in case of turn key type work contract, all the items essential andstandard for proper functioning of work would be deemed to have been included in the price quoted by thetenderer. Otherwise, the tenderers should specifically quote the price if any for such additional items.10.0 Acceptance of tender:10.1 The “Engineer” may accept a tender for a part of the quantity offered, reject any tender without assigningany reason and may not accept the lowest or any tender.10.2 Acceptance of tender will be communicated by a formal acceptance letter (by registered post) of the tenderdirect to the contractor, which may be deemed to conclude the contract. The delivery period/completionperiod will be deemed to have commenced from the date of dispatch of this letter.11.0 Effect and validity of offer:11.1 The submission of any offer connected with these specifications and documents shall constitute anagreement that the tenderer shall have no cause of action or claim against the “Engineer” for rejection of hisoffer. The “Engineer” shall always be at liberty to reject or accept any offer or offers at his sole discretion and

any such action will not be called into question and the tenderer shall have no claim in that regard againstthe “Engineer”.11.2 The offer shall be kept valid for a minimum period of 90 calendar days from the date of opening of tender,within which the tenderer will not be entitled to rescind or to withdraw his offer. Not withstanding this, if thetenderer rescinds his offer within the period stipulated above, the earnest money deposited by him alongwith the tender shall be liable for forfeiture at the sole discretion of the Sr. Divisional Mechanical Engineer/N.Rly, DEMU Car Shed Budgam and in that case the tenderer shall have no further claim on the amountdeposited by him as earnest money.11.3 Offers shall be deemed to be under consideration immediately after they are opened and until such theofficial intimation of award of contract is made by the Railways to the tenderers. While the offers are underconsiderations, tenderer and /or their representatives or other interested parties are, advised to refrain fromcontacting the “Engineer” by any means. If necessary, the “Engineer” will obtain clarifications on the offersby requesting for such in formations from any or all the tenderers, either in writing or through personalcontacts, as may be considered necessary. Tenderer will not be permitted to change the substance of theiroffers after the offers have been opened.12.0 Income Tax Clearance Certificate:All tenderers must submit current Income Tax Clearance Certificate in original or a Photostat copy thereof,along with their offers, failing which their offers are liable to be rejected.13.0 General:The tenderers must ensure that the conditions laid down for submission of offers detailed in the precedingparas, are completely and correctly fulfilled. Tenders, which are not complete in all respects as stipulatedabove, may be summarily rejected14.0 Last date for receipt of tenders:14.1 The offers complete in all respect should reach the not later than 15.00 hrs on the date specified in the“Schedule of Works”.14.2 The tenders received shall be opened in the presence of such of the tenderers or their representatives, whomay like to be present at 15.00 hrs. on the date specified in the “Schedule of Works” and where practicablethe name of tenderers and the rates tendered by them will be read out.

1 DEFINITIONS:GENERAL CONDITIONS OF CONTRACTThroughout the tender document the following definitions shall apply:-i) The “Engineer” means Indian Railways, Northern Railway acting through Chief MechanicalEngineer/Northern Railway/ New Delhi, Chief Motive Power Engineer (Diesel)/Northern Railway/New Delhi,Divisional Railway Manager, Ferozpur, Sr. Divisional Mechanical Engineer DEMU Car Shed Budgam, onbehalf of the President of India.ii)iii)iv)The “Inspecting Officer”/”Inspector” means the person, firm or department nominated by the “Engineer” toinspect the work on his behalf and the deputies of the Inspecting Officer so nominated.The “Contractor” means the person, firm or company with whom the order for the execution of thework/supply is placed and shall be deemed to include the contractors’ successors (approved by the“Engineer”), representatives, heirs, executors and administrators as the case may be, unless excluded bythe terms of the `contract’.‘Contract’ means and includes the notice inviting Tenders, Instructions to the Tenderers, TechnicalSpecifications & Drawings, General Conditions of Contract, Acceptance of Tender, special conditions ofcontract, particulars and others specified in the Acceptance of Tender and also includes repeat order whichhas been accepted or acted upon by the contractor and a formal agreement, if executed.v) ‘Equipment’ means the material/part/component proposed to be ordered on the contract forfabrication/design/testing/manufacture/commissioning/repairs (The required materials may or may not beprovided by the “Engineer”) according to the clauses of the Technical Specifications included in the TenderDocument, it shall also include the Plant and Machinery/Machine Tools proposed for repair/overhaul/reconditioning(spares parts for the purpose may or may not be provided by the “Engineer”) according to theTechnical Specifications included in the tender document.2. EXECUTION:The whole contract is to be executed in the most approved, substantial and workman like manner, to theentire satisfaction of the “Engineer” or his nominee, who, both personally and by his deputies shall be freeto inspect the work at such times as he may deem fit and to reject any of the item(s) ofwork/store/material which he may disapprove, and his decision thereof, and on any question of the trueinterpretation and meaning of the specifications, shall be final and conclusive.3. Information relating to tender may be obtained from the “Engineer” on any working day during office workinghours.4. Essential conditions:Tenders not accompanied by the following are liable to be rejected.a) Income tax clearance certificate.b) Earnest money as indicated in the ‘Instructions to Tenderer”.c) Full particulars of contractor’s license/Registration with small scale Industries department/National smallIndustries corporation clearly indicating the class at nature of license/ Registration no. (photocopies oflicense or registration to be attached).d) Particular of similar contracts handled by the tenderers previously with the total amount involved in eachcase and in proof of which certificate to be furnished.

(e)The authority for acceptance of tender will rest with the “Engineer” who does not bind themselves to acceptthe lowest or any other tender nor do them under take to assign any reason for declining to consider anyparticular tender or tenders and no correspondence will be entertained by them with the tenderer(s) in thisregard.f) If the tenderer(s) deliberately gives wrong information in his tender or creates circumstances for acceptanceof his tender, the “ Engineer” reserves the right to reject such tender(s) and in the case of the successfultenderer(s) to cancel the contract on any stage.g) If the tenderer expires/ dies after the submission/acceptance of his tender the “Engineer” shall deem suchtender as cancelled. If a partner of a firm expire after the submission of the tender or after the acceptance ofthe tender the “Engineer” shall deem such tender as cancelled unless the firm retains its character.h) The “Engineer” reserves the right to distribute the work between one or more tenderer(s).5. Security depositi) Security deposit:: a. The Earnest money deposited by the contractor with his tender will be retainedby the railway as part of security for the due and faithful fulfillment of the contract by the contractor.The balance to make up the security deposit, the rates for which are given below, may be depositedby the contractor in cash or may be recovered by percentage deduction from the contractor’s “onaccount” bills. Provided also that in case of defaulting contractor the Railway may retain anyamount due for payment to the contractor on the pending “on account” bills. So that the amount soretained may not exceed 10 %of the total value of contractii) The successful tenderer will be required to deposit a sum of Rupees equal to 5% of the total value of thecontract. The rate of recovery should be at the rate of 10% of the bill amount till the full security deposit isrecovered. Security deposit will be recovered only from the running bills of the contract and no other mode ofcollecting SD such as SD in the form of instrument like BG, FD, etc. shall be accepted towards SecurityDeposit. The security deposit will be returned to the contractor after the physical completion of the work ascertified by the Competent Authority. The competent authority shall be normally being the authority that issigning the contract. If this competent authority is of the rank lower than JA grade, then a JA grade officer(concerned with the work) should issue the certificate. The certificate inter alias should mention that the workhas been completed in all respects and the entire contractual obligation have been fulfilled by the contractorand that there is no due from the contractor to railways against the contract concerned. Before releasing theSD, an unconditional and unequivocal no claim certificate from the contractor concerned should be obtainediii) No interest will be payable upon the Earnest money and security deposit or amount payable to the contractorunder the contract6. Performance Guarantee:a. The successful bidder shall submit a Performance Guarantee (PG) in the form of an irrevocable bankguarantee amount to 5% of the contract value.b. A Performance Guarantee shall be submitted by the successful bidder after the letter of acceptance hasbeen issued, but before signing of the agreement. The agreement should normally be signed within 15 daysafter the issue of LOA and the Performance Guarantee shall also be submitted within this time limit. Thisguarantee shall be initially valid up to the stipulated date of completion plus 60 days beyond this. In case,the time for completion of work gets extended, the contractor shall get the validity of Performance Guaranteeextended to cover such extended time for completion of work plus 60 days.c. The Performance Guarantee (PG) shall be released after the physical completion of the work based on the“Completion Certificate” issued by the competent authority stating that the contractor has completed thework in all respects satisfactorily. The security deposit, however, shall be released only after the expiry ofthe maintenance period and after passing the final bill based on “No Claim Certificate”.d. Wherever the contract is rescinded, the security deposit shall be forfeited and the Performance Guaranteeshall be encashed and the balance work shall be got done independently without risk and cost of the failedcontractor. The failed contractor shall be debarred from participating in the tender for executing the balancework. If the failed contractor is a JV or a partnership firm, then every member partner of such a firm shall be

debarred from participating in the tender for the balance work either in his/her individual capacity or as apartner of any other JV partnership firm.e. The Engineer shall not make a claim under the Performance Guarantee except for amounts to which thePresident of India is entitled under the contract (not referred letter dated 4.4.96 shall continue to beenforced. However, the existing upper limit prescribed at 15% and 25% (vide para 1(b) and 1(e) of Board’sletter dated 4.4.96 referred above) for price variation claim stands deleted.i) Failure by the contractor to extend the validity of the Performance Guarantee as described hereinabove, in which even the Engineers may claim the full amount of the Performance Guarantee.ii)iii)Failure by the contractor to pay President of India any amount due, either as agreed by thecontractor or determined under any of the Clauses/conditions of the agreement, within 30 days ofthe service of notice to this effect by Engineer.The contract being determined or rescinded under provision of the GCC the PerformanceGuarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.7 AGREEMENTSuccessful tenderer(s) shall have to execute Agreement in the standard forms within 15 days of the date ofissue of the “Letter of Acceptance”. If the tenderer(s) fails or refuses to enter in to such agreement afterhaving been informed in writing, the “Engineer” shall be entitled to forfeit the earnest money.8. Responsibility of the Contractor for executing contract:8.1 Risk in the equipments up to delivery:The contractor shall perform the contract in all respects in accordance with the terms and conditions thereof.The equipment and every constituent part thereof, whether in the possession or control of the contractor, hisagents or servants or a carrier, or in the joint possession of the contractor, his agents or servant and the“Engineer” his agents or servants shall remain in every respect at the risk of the contractor until their actualdelivery to the consignee at the stipulated place or destination or where so provided in the acceptance of thetender, until their delivery to a person specified in the “tender documents”. The contractor shall beresponsible all loss, destruction, damage or deterioration of or to the equipment from any cause what soever, while the equipments, after approved by the inspecting officer are awaiting dispatch or delivery or arein the course transit from the “contractor” to the consignee. The contractor alone shall be entitled andresponsible to make claim against Railway Administration or any other carrier in respect of non-delivery,short delivery, mis-delivery, loss, destruction, damage or deterioration of the goods entrusted to such carrierby the contractor for transmission to the consignee.Consignee’s right of rejection.i) Notwithstanding any approval which the inspecting officer may have given in respect of the equipment orany materials or the work or workmanship involved in the performance of the contract (whether with orwithout any test carried out by the contractor or the inspecting officer under the direction of the inspectingofficer and notwithstanding delivery of the equipment, it shall be lawful for the consignee, on behalf of the “Engineer” to reject the equipment or any part / portion of consignment thereof with in 90 days after actualdelivery to him at the place or destination specified in the tender documents if such material or part/ portionof consignment thereof is not in all respects in conformity with the terms and conditions of the contractwhether on account of any loss of damage before dispatch or delivery or during transit or otherwise.ii)The provision contained in the clause relating to the removal of equipments rejected by the Inspector shall,mutates mutants, apply to “equipments or part thereof” rejected by the consignee as herein provided.

9 Indemnity:9.1 The contractor shall at all times indemnify the “Engineer” against all claims which may be made in respect ofthe said work for infringement of any right protected by patent registration. Design or trade mark, providedalways that in the event of any claim in respect of an alleged breach of a patent, Registration or trade markbeing made against the “Engineer” he shall notify the contractor of the same and the contractor shall be atliberty, but at his own expense to conduct negotiation for settlement of any litigation that may arise therefrom.10 Prices:10.1 The prices stated are to include all costs of stamping, painting, marking, protection or preservation of theequipments and any claim whatsoever that may arise from the manufacture, packing transportation, markingor delivery of equipment in accordance with those considerations and include payment by the contractor ofall rights (if any) of patent, registered design or trade mark and the contractor shall indemnify the “Engineer”against all claims in respect of the same.11. Transfer and Subletting:11.1 The contractor shall not sublet (otherwise that which may be customary in the trade concerned), transfer,assign or otherwise part with directly or indirectly to any person or persons, whatever is in this contract, orany part thereof without the previous written permission of the “Engineer” or his nominee.12 Drawings:12.1 5 sets of drawings wherever applicable shall be supplied by the “Engineer” to the contractor free of cost.12.2 If any figure(s) data/dimensions upon a drawing differs from those obtained by scaling the drawings, thefigure(s)/data/dimensions shown in the drawing(s) shall be taken as correct. However, in case of doubt thecontractor may refer the same to the “Engineer” whose decision will be final and binding.13 Alterations:13.1 The “Engineer” or his nominee may require such alteration to be made on the work, during its progress ashe deems necessary. Should these alterations be such that either party to the contract considers analteration in price justified, such alterations shall not be carried out until accepted by the “Engineer(s)”.Should the contractor proceed to manufacture such equipment without obtaining the consent in writing of the“Engineer” to an amended price, he shall be deemed to have agreed to execute the contract at a price asmay be considered reasonable by the Engineer or without any extra price if considered reasonable by theEngineer.14 Progress Report:14.1 The contractor shall submit monthly progress reports as to the progress of the contract and in such form asmay be called for by the Engineer or his nominee. The submission and acceptance of these reports shall notprejudice the rights of the Engineer in any manner.15 Packing:15.1 The contractor shall be held responsible for the equipment being sufficiently and properly packed so as toensure their being free from any loss or injury or arrival at their destination.16 Supply of Drawing, Tracing and Specifications:16.1 Any drawing, tracing or description specified shall, unless otherwise directed, be furnished by the contractorwith the first consignment of the equipment to which they relate and no payment whatsoever will be madeuntil such drawing, tracing or description have been furnished to satisfaction of the Engineer.

17.0 Corrupt gift and payment of commission:17.1 Any bribe, commission, gift or advantage given, premises offered by or on behalf of the contractor, hisagents or servants, or any one on his/their behalf to any employee, representative or agent of the Engineeror any persons on his behalf in relation to the execution of this or any other contract, the Engineer shall inaddition to the criminal liability under the laws in force, subject the contractor to cancellation of this and allother contracts with the Engineer, and also to payment of any loss resulting from any such cancellationsunder clause “DEFAULT CONTRACT” given below and the Engineer shall be entitled to deduct the amountto payable from any money otherwise due to the contract under this or any other contract. Any question ordispute as to the commission of any offence under the present clause shall be settled by the Engineer insuch manner as may be that fit and sufficient and his decision shall be final; and conclusive on the matter.18 Completion period:18.1 The earliest possible date of completion of each activity / activities is required. The Engineer attachesutmost importance to timely completion and requests the contractor to take note of the ‘Liquidated Damagesand risk contract’ conditions as are applicable in case of delay of execution of works. Attention of contractoris invited to the fact that delay in completion of any activity /activities beyond the target date fixed for thatactivity/ activities will attract liquidated damages.19. Liquidated Damages:19.1 In the event of the contractor’s failures to execute the work to the satisfaction of the Engineer / Inspectingofficer by the time or times respectively specified in the letter of acceptance or as indicated in the scheduleof requirement the Engineer may withhold any payment until the whole contract has been executed and maydeduct or recover from the contractor as liquidated damages (and not by way of penalty) a sum @ ½% (HalfPercent) per week or part thereof on the total contract value. Provided, however, that if the delay shall havearisen from any cause which the Engineer may admit as reasonable ground for further time the (Engineermay in his discretion allow such additional time as he may consider to have been required by thecircumstance of the case and shall forego the whole or such part, as he may consider reasonable of hisclaim for such loss or damage as aforesaid.20 Default and risk Contract:20.1 Should the Contractor fail to execute the Contract by the time or times agreed upon as aforesaid, or shouldthe contractor in any manner otherwise fail to perform the contract or should it have a receiving order madeagain position with its creditor, or suspend payment (or being accompany should enter into liquidation eithercompulsory or voluntary) the Engineer shall have power to declare the contract at the end at the risk andcost of the contractor as provided, in every way. In such a case the contractor shall be liable for anyliquidated damages for delay as provided above and for any expenses, losses or damages which theEngineer may be put to incur or sustain by reason of or in connection with the contractor’s default.20.2 In the event of ‘Risk Contract’ being made against this contract, the contractor shall be liable to pay to theEngineer extra expenditure incurred i.e. in getting the contract executed by an alternative party includingthe difference between the rate of the defaulting contractor and that at which the risk contract isconcluded provided it is done within 01 year from the date of breach of the contract.20.3 The cancellation of the contract may be either for whole or part of the contract at Engineer’s option. In theevent of the Engineer terminating this contract in whole or in part he may procure upon such terms and insuch manner as he deems appropriate, supplies/services/ work similar to those so terminated and if riskcontract is not rendered possible for any reason in which event the contractor shall be liable to the Engineerfor any excess cost for such similar supplies/services/work provided that the contractor shall continue theperformance of this contract to the extent not terminated under the provisions of this clause.

21. Force majeure:In the event of any unforeseen event directly interfering with the execution of works, arising during thecurrency of the contract, such as insurrection, restraint imposed by the Government, act of legislative orother authority, war, fire, floods, explosions, epidemics, quarantine restriction, strikes, lockout, or acts ofGod, the contractor shall, with in a weak from the commencement thereof, notify the same in writing to theEngineer with reasonable evidence thereof. If the force majeure condition mentioned above be in force for aperiod of 90 days or more at any times, the Engineer shall have the option to terminate the contract onexpiry of 90 days of commencements of such force majeure by giving 14 days notice to the contractor inwriting. In case of such termination, no damage shall be claimed by either party against the other, save andexcept those, which had occurred under any other clause of the contract prior to such termination.22. Postponement:22.1 The successful tenderer(s) / contractor(s) shall have no claim what so ever against the Engineer if the workis postponed to a later date, closed down for completion over a longer period, suspended in the course ofexecution or abandoned either in part or whole in the over all interest of the Railway Administration or forany reason beyond the control of Engineer / Administration. The decision of the Engineer in this regard shallbe final and binding on the tenderer(s)/ contractor(s).23. Inspection:23.1 Inspection shall be carried out by the Inspecting officer or his nominee. The cost of Inspection will be onEngineer’s account subject to other provisions herein contained. At least 04 weeks notice must be given tothe inspection authority to enable him to arrange the necessary inspection.24. Facilities for test and examination:i) The contractor shall provide, without extra charge, all materials, equipment, tools, labour and assistance ofevery kind which the Engineer or his nominee may consider necessary for any tests and examination whichhe or his nominee shall require to be made on the contractor’s premises and shall pay all costs attendedthereon.ii)The contractor shall also provide and deliver free of charge, at such places as the Engineer or his nomineemay require for test by chemical analysis or independent testing machines. The cost of any such test will bedefrayed by the contractor.25. Notification of Result of Inspection:Unless other wise provided in the specification of “Schedule of Requirement” the inspection of the work willbe made as soon as practicable after the same have been submitted for inspection and the results of theinspection will be notified to the contractor.25.1 Dispatch of Equipment:At least 15 days before dispatch of the equipment by the contractor, the contractor shall inform the Engineerof such intent so that the Engineer may depute his Inspecting officer to inspect the equipment beforedispatch if considered necessary by him.25.2 Inspection notes:On the equipment being found acceptable by the Inspecting officer, he shall furnish the contractor withnecessary copies of the Inspection notes/ certificate duly completed, for being attached to the contractor’sbill in support thereof.

26. Inspecting officer – Powers of rejection:26.1 The Inspecting officer shall have the following powers:i) Before any equipment or part thereof, during or after manufacturing, are submitted for inspection, to certifythat they are not in accordance with the contract owing to the adoption of any unsatisfactory method ofmanufacture.ii)iii)iv)To reject the equipment or part thereof submitted as not being in accordance with the requirement of theTender document.To reject the whole of the installment tendered for inspection, if after inspection of such portion thereof, ashe may in his discretion think fit, he is satisfied that the same is unsatisfactory.To mark the rejected equipment with a rejection mark, so that they may be easily identified if re-submitted.26.2 The Inspecting officer’s decision as regards the rejection shall be final and binding on the contractor.27. Consequences of rejection:27.1 If, on the “ Equipment’ or part thereof being rejected by the Inspecting officer or by the consignee at thecontractor’s premises or at destination, the contractor fails to provide satisfactory replacements/rectificationwithin the stipulated period of delivery, the Engineer shall be at liberty to: -i) Request the contractor to replace the rejected equipment forthwith but in any event not later than a period of21 days from the date of rejection and the contractor shall bear all the cost of such replacement, includingfreight, if any, on such replaced equipment but without being entitled to any extra payment or on any otheraccount.ii)iii)Purchase or authorize the purchase of part / whole quantity of the equipment rejected or others of a similardescription (when equipments exactly complying with the particulars are not, in the opinion of the Engineerwhich shall be final, readily available) without notice to the contractor at the latter’s risk and cost and withoutaffecting the contractor’s liability as regard to the supply of any further installment due under the contract, orCancel the contract and purchase or authorize the purchase of the equipments or others of a similar,description (when equipments exactly complying with the particular are not, in the opinion of the Engineerwhich shall be final, readily available) at the risk and cost of the contractor. In the event of action being takenunder sub-clause (ii) above or this sub-clause, the provisions to the clauses relating to liquidated damagesand default and risk contract shall apply as far as practicable.27.2 Removal/replacement of rejected equipment of part thereof:On rejection of any equipment submitted for inspection at a place other than the premises of the contractor,such equipments shall be removed by the contractor at his own cost, subject to as hereinafter stipulated,within 14 days of the date of intimation of such rejection. If communication in this regard is addressed andposted to the contractor at the address mentioned in the tender, it would be deemed to have been served onhim at the time when such communication would in course of ordinary post reach the contractor. Providedthat the Inspecting Officer may call upon the contractor to remove dangerous, infected or perishableequipments within 48 hours on the receipt of such communications and the decision of the Inspector in thisbehalf shall be final in all respects. Provided further that where the price, for part thereof has been paid, theconsignee is entitled without prejudice to his other rights to retain the rejected equipment till the price paidfor such equipment is refunded by the contractor and that such retention shall not in any circumstances bedeemed to be the acceptance of the equipment or waiver of rejection thereof.27.3 All rejected equipment shall in any event and circumstances remain and always are at the risk of thecontractor, immediately on such rejection. If such equipment are not removed by the contractor within the

period aforementioned, the inspector may remove the rejected equipment and either return the same to thecontractor at his risk and cost by such mode of transport and retain such portion of the proceeds, ifany, from such disposal, as may be necessary to recover any expense incurred in connection with suchdisposals (or any price refundable as a consequence of such rejection). The Engineer shall in addition, beentitled to recover from the contractor the handling and storage charges for the period during which therejected equipment are not removed/disposed off in accordance with the provision thereof.28 Arbitration:28.1 The event of any question, dispute or difference arising under these conditions or any special conditions ofcontract, or instructions to tenderers or in connection with this contract (except as to any matter thedecision which is specifically provided for by these conditions or instructions to tenderers or the specialconditions) the same shall be referred to the sole arbitration of a Gazetted Railway Officer appointed to beArbitrator, by General Manager, Northern Railway, New Delhi. The Gazetted Railway Officer to be appointedas Arbitrator, however, will not be one of those who had an opportunity to deal with the matters to which thecontract relates or who in the course of his duties as a railway servant had expressed views on all or any ofthe matters under dispute or difference. The award of the arbitrator shall be final and binding on the partiesto this contract.28.2 In the event of the Arbitrator denying, neglecting or refusing to act, or resigning or being unable to act forany reason or his award being set aside by the court for any reason, it shall be lawful for the authorityappointing the arbitrator to appoint another arbitrator in place of the out going arbitrator in the manneraforesaid.28.3 It is further a term of this contract that no person other than the persons appointed by the authority asaforesaid should act as arbitrator and that if for any reason that is not possible the matter is not to bereferred to arbitration at all.28.4 The arbitrator may from time to time with the consent of all the parties to the contract enlarge, the time formaking the sward.28.5 Upon every or any such reference, the assessment of the cost incidental to the reference and awardrespectively shall be at the discretion of the arbitrator.28.6 Subject to as aforesaid, the arbitration Act-1940 and the rules there under and any statutory modificationthereof, for the time being in force, shall be deemed to apply to the arbitration proceedings under this clause.28.7 Work under the contract, if reasonably possible if so decided by the Engineer may continue during thearbitration proceedings and no payment due to or payable by the Engineer shall be withheld on account ofsuch proceedings.28.8 The venue of arbitration shall be the place from which the contract is issued, or such other place as thearbitrator at his discretion may determine.28.9 In this clause the authority to appoint the arbitrator includes, if their be no such authority, the officer, for thetime being discharging the functions of that authority, whether in addition to other, functions or other wise.29. Accommodations and Railway Passes: Railway will not provide any pass or accommodation to thecontractor29.1 No accommodation shall normally be given to any contractor(s) or staff/Supervisors for the purpose of stay.However, in every special case as decided by the Engineer accommodation on a temporary basis may begiven for the purpose of undertaking re-conditioning work of machine tools or repair of plant and machineryat the Engineer’s works. Suitable working space with material handling facilities/Electric power/water may beprovided free of cost to the contractor(s) or staff/Supervisor(s) along with facilities for the carriage of anymaterial/tools/Instruments etc. if considered necessary by the Engineer.

30. Disputes:30.1 Any dispute arising out of interpretation of Drawings, specification or any terms and conditions includingspecial condition of the contract or arising during the execution of the work / contract, shall be settled by theEngineer and his decision shall be final and binding on the contractor / tenderer(s).31. Completion Schedule:31.1 The contractor shall complete the work in accordance with the delivery schedule indicated in the schedule ofrequirements/ technical specification. The contractor shall clearly indicate the earliest possible time from thedate of issue of letter of acceptance of tender, by which he can commence and complete the work.31.2 Delivery of the equipment shall be F.O.R Engineer’s premises.32. Taxes / Duties:Any statutory taxes / duties is applicable shall be paid to the contractor at actual of the basis of documentaryevidence to be furnished by him. These should be indicated by him along with the prices quoted in histender.32.1 Excise duty, as statutorily leviable shall be reimbursed by the Engineer after verification by the payingauthority, of the excise gate pass document evidencing the payment of the same. Under the extentorders, while self- removal procedure is in vogue the gate pass may be admitted as evidence of payment ofexcise duty. The rate of duty may however be indicated by the contractor and verified with reference to thenotification(s) issued by the Ministry of Finance from time to time.32.2 The contractor shall obtain set off of Excise duty for such of the free supply raw material/ steel / spare parts/ components as also components procured by him on behalf of the President of India on which excise dutyshall already been paid under item 60 of new central excise tariff or any other relevant item of the tariffas applicable from time to time and the same shall be past on by the contractor to the Engineer. Thecontractor shall maintainall necessary record required as per extant rules in this regard for claiming set off ofduty which thus accrues to the Engineer shall be indicated by him along with his bills while claimingpayments for the work. He shall furnish to the Engineer a certificate that the set off of excise duty oncomponents procured by him, as admissible, hasbeen attained in full and has been passed on to theEngineer in full.32.3 The liability of the Engineer to reimburse excise duty is limited to such sum as may be found legally due andpayable in respect of contracted goods after availing the full credit under MODVAT Rules on all theinputs usedin the manufacture of the equipment irrespective of whether the contractor has in fact availed ofthe said credit or not.32.4 The contractor shall furnish a certificate in the following Performa along with the bill:i) The rate of Excise duty is ……….. % ad valorem. The Excise duty at present legally leviable in this case isRs. …………….. i.e. ……………. % on Rs………….. being the unit value of the equipment as assessed bythe collector of excise area.ii)iii)Certified that the Excise duty charged on this bill is not more than what is legally leviable and payable underthe provisions of the relevant Act or Rules made thereunder.Certified that the amount of Rs. ………… claimed as Excise duty in this bill, is in accordance with theprovisions and the rules in all respects and that the same has been actually paid to the Excise authority inrespect of the equipment covered by the bill.

iv)Certified that in respect of the equipment covered by the bills, exemption in Excise duty has been availed ofin terms of the Department of Revenue and Banking notification number G.S.R. 409 (E) dt. 16.06.78. * Noexemption in Excise duty in terms of the Department of Revenue and Banking notification number G.S.R.409 (F) Dt. 16.06.76 has been availed of an accordingly excise duty of Rs…………. Per Ton has beenclaimed and included in the bill.1 NOTE: - Strike out portion not applicable.32.5 Contractor’s statutory auditor’s certificate once a year as to whether any refunds have been obtained by thecontractor or not in the preceding financial year after the annual audit of his accounts, also indicating thedetails of such refunds, if any shall be submitted by the contractor.32.6 Sales Tax: - The contractor shall have to comply with statutory obligations under Sales Tax on WorksContract Act-1999. The contractor(s) carrying out business of execution of Works contract have been madeliable to pay Sales Tax on the taxable turnover of the sales involving transfer of property in goods in theexecution of the Works Contract. If any Sales Tax Registration No. is obtained from the Sales TaxDepartment, the photocopy of the same must be enclosed duly attested by the authorized personnel with theTender Form. The original Cash Memo is to be enclosed in support of Sales Tax paid by the contractorduring the entire period of contract (from the date of commencement to the last date the contract will expire).In case if Sales Tax is not paid, the %age of tax as directed by the Sales Tax Department will be deductedfrom each “On account bills) till the contract ends. The action will be taken by the Sales Tax Department forthe non-compliance of this rule under Sub-Section (F), (H) & (1) of Section 14 of Sales Tax on WorksContract Act, 1999.33. The contractor shall be required to furnish a Bank guarantee for free supply of raw material / steel in thePerforma attached vide Annexure in case raw material / steel for the work is supplied by the Engineer. Incase of machine tools given to the contractor for re-conditioning for repairs at the contractor’s works /premises, the contractor shall have to furnish a Bank guarantee to cover the present value of the same.However, in case where it is not considered necessary by the Engineer to insist on Bank guarantee, anindemnity bond in the performa indicated vide Annexure shall be furnished by the contractor.34. 2% of the total contract value as Income Tax will be deducted from the bill as per extent rules of Railway andan additional surcharge as applicable on the Income Tax payable amount will also be deducted from the bill.

SPECIAL CONDITIONSPART-IIThese special conditions supplement the general condition of the contract for works in DEMU Car Shed,Budgam which is amended and or corrected up to date. Whatever provisions of these conditions are invariance with the general conditions these special conditions shall prevail.1.0 SCOPE AND DETAILS OF THE WORK.1.1 AS PER ANNEXURE- AS PER SCHEDULE OF WORK.2.0 LAWs GOVERNING THE CONTRACT.The contract shall be governed by law for the time being in force in the republic of India.3.0 INCOME TAX.The contractor shall personal employed by him shall pay such taxes like Income Tax as payable understatutory laws of India and the RAILWAY WILL NOT ACCEPT any liability for the same.4.0 COMMUNICATION TO BE IN WRITING.All notes, communications, reference and complaints made by the Railway or the Railway’s representativeor the contractor Inter-se concerning the works shall be in writing and no notices, communications, referenceor complaints not in writing shall be recognized.The contractor shall furnish to the Sr. Divisional Mechanical Engineer/BDGM the name designation andaddress of his authorized agent and all complaints, notices, communications and reference shall be deemedto have been duly given to the contractor, if delivered to the contractor or his authorized agent or left at orposted to the address so given and shall be deemed to have been so given in the case of posting on the dayon which they would have reached such address in the ordinary course of post or on the day on which theywere so delivered or left. In the case of contract by partners, any change in the constitution of the firm shallbe forthwith notified by the contractor to the sr. Divisional Mechanical Engineer/BDGM.5.0 All stages of work of auditing process shall be done to the mutual convenience.6.0 EXTENSION OF THE TIME ON RAILWAY’s ACCOUNT.In the event of any failure or delay by the Railway to furnish to the contractor, data and other salientparticulars necessary for progressing with the design drawing tender schedules or to give the necessarynotice to commence the works or any other delay caused by the Railway due to any other cause what soever, then such failure or delay shall in no way affect or vitiate the contractor to damages or compensationthereof but in any such case the Railway may grant such extension or extensions of the completion date asmay be considered reasonable.7.0 MATTERS FINALLY DETERMINED BY THE RAILWAY.All disputes and differences of any kind what so ever arising out of or in connection with the contract,whether during the progress of the works or after the completion and whether before or after thedetermination of the contract shall be referred by the contractor to the Railway and Railway shall returnwithin a reasonable time after their representation make and modify decision there on in writing. Thedecision, direction and certificates with respect of any matters the decision of which is specially provided forby these or other special conditions given and made by the Railway represented by Sr. DivisionalMechanical Engineer/BDGM be referred here in after as “Expected Matters” and shall be final and bindingupon the contractor and shall not be set a side on account any informality, omission, delay or error inproceedings, in or about the same or any other ground or for any other reason and shall be without appeal.

8.0 TERMS OF PAYMENT.8.1 The schedule of work along with rate, amount is furnished in the Annexure-__.8.2 100% payment for each activity will be made as soon as possible after completion of each activity.The payment will be made to the firm / contractor on completion of the work satisfactorily. After completionof each activity, a bill for payment in four copies should be accompanied with challan, inspection certificate,guarantee certificate valid income tax clearance certificate shall be submitted to this office for arrangingpayments through accounts department. Security money shall be refunded after expiry ofwarranty/guarantee period and satisfactorily fulfillment of the all warranty/guarantee obligations.8.3 The claim for the payment has to be made in Railway Standard bill form in duplicate in favor of Sr. DivisionalMechanical Engineer, DEMU Car Shed Budgam.8.4 All payments will be made only in Indian Currency.9.0 CHANGE IN THE SCOPE OF WORK.If during the project, it is found that Sr. Divisional Mechanical Engineer, DEMU Car Shed Budgam. wantschanges in the scope of work, then the contractor and the Sr. DME/BDGM may re-negotiate thecontract upon mutual agreement in writing. In the absence of a mutual agreement, the scope of the work willbe as detailed in Special Conditions of contract.10.0 FEE LUMP SUM.The fee quoted for different item as out lined shall be lump sum. No other charges are payable by Sr.DME/DEMU/BDGM. In the event of extension being given to the contractor by Sr. DME/DEMU/BDGM forcompleting the work on any ground (s) Sr. DME/DEMU /BDGM is not liable to pay any additional amount.Same holds good even if the contractor complete the work before stipulated time.11.0 The CONTRACTOR will conform to the Railway’s internal procedural requirements for payment with respectto “form of billing”, “enclosure to bill”, “certification” raising of bills against the Railway for the service underthis agreement etc. These internal procedural requirements such payments will be initiated by the RAILWAYto the CONTRACTOR at appropriate time, the CONTRACTOR will comply with all the internal procedureswith respects to entry into RAILWAY’s premises. Confidentiality of certain documents/drawings,acknowledgements etc, which are required for executing the works under this agreement.12.0 SUBMISSION OF CURRENT INCOME TAX CLEARANCE CERTIFICATE.Submission of “current & valid” income tax clearance certificate by the contractor is an essential requirementfor payment by the RAILWAY without which the payment will not be released to the CONTRACTOR. As perthe provision of Income Tax Act, 1961, deduction towards Tax deducted at source will be made.13.0 FORM OF PAYMENT.The Sr. DFM/N.Rly/FZR will make payment to the CONTRACTOR through crossed cheque in favour of thecontractor. Bank A/c no., branch code & bank address to be submitted by the tenderer14.0 CONFIDENTIALITY OF OFFICE DOCUMEMENTS

The documents/drawing and information etc. which the CONTRACTOR would have come across in thenormal course of the execution of this contract will not be divulged to any other party without the writtenconsent from the RAILWAY.15.0 ENTIRE AGREEMENT.15.1 The agreement between the parties shall consist of this agreement, parts and annexure attached hereto.The agreements and parts shall be executed in ENGLISH language in duplicate. The several documentsforming the agreement between the parties including the schedules hereto taken as mutually explanatory ofone another15.2 The document comprising this agreement consisting of the agreement between the parties hereto shallsupersede and conceal all previous negotiations, writings, commitments or agreement as provided herein.This agreement may not be released, discharged, abandoned, changed or modified in any manner, orally orotherwise except by an instrument in writing signed by duly authorized officer or representative of each ofthe parties hereto.15.3 The invalidity or unenforceability of any terms or provision of this agreement shall not affect the validity ofenforceability of the remaining terms and provision which shall remain in force and effect unless suchinvalidity or enforceability does substantiality after the under lying intent of this agreement or where theinvalid or enforceable provisions comprise an integral part of other wise inseparable from the reminder ofthis agreement.15.4 If Sr. DME/BDGM at any stage of this Certifying agency contract decides to abandon the work andterminates the contract owing to its own reasons what so ever, In such an event, Sr. DME/BDGM shall givenotice to that effect to contractor within a reasonable time.16.0 LIABILITY.Unless otherwise agreed upon specifically and confirmed by contractor in writing neither the contractor norits engineers or representatives are liable for any damage, loss or expense arising out of the services oradvice provided by contractor, its engineers and representatives. Nevertheless, contractor is liable in case ofproven with full misconduct or gross negligence on its part or on the part of the engineers andrepresentatives, in the case loss, damage or expenses incurred due to the advice or service provided bycontractor, its engineers or representatives. In no case shall the liability exceed the fees paid/payable tocontractor for the service or advice provided for particulars equipment, components or part thereof, whichcauses the damage, loss or expense. Contractor, its engineers and representatives are not liable for anyconsequential loss, damage or expense.

Annexure-B.CHECK LIST1. Have you signed forwarding letter as per Performa of Annexure-G for submission of tender. Yes/No.2. Have you purchased the Tender Documents. Yes/No.3. Have you submitted Earnest Money in any of approved forms (Para 4 of Instructions to Tenderers). Yes/No.4. Have you furnished the performance statement (Para 2.1 (a) of Instructions to Tenderers,Tender Documents part-I).5. Have you submitted Banker’s report ( Para 1.3(ii) of Instruction to Tenderers,Tender Documents Part-I.).6. Have you furnished the statement of equipment & quality control (Annexure-F).Yes/No.Yes/No.Yes/No.7. Have you quoted in the prescribed Performa (Annexure-A). Yes/No.8. Have you furnished your Income tax clearance certificate (clause-12 of instructions to tenderers).Yes/No.9. Have you quoted completion period correctly and precisely. Yes/No.10. Have you kept your offer valid for 120 days? Yes/No.11. Have you signed each page of your tender offer? Yes/No.Signature & Seal of the Tenderer/Contractor.

Annexure-C.Performa for Statement of Deviations.1. The following are the particulars of deviation from the requirement of the Tender specification.Clause. Deviation. Remarks.(Including justification)2. The following are the particulars of deviation from the requirements of the instructions toTenderer, General & special conditions of contract.Clause. Deviation. Remarks.(Including justification)Signature & Seal of the Tenderer/Contractor.N.B.Where there is no deviation, the statement should be returned duly signed with anendorsement Indication ‘No Deviation’.

Annexure-D.INDEMNITY BOND(Refer General Conditions of Contract)INDEMNITY FOR SAFE CUSTODY OF ___________________.We M/s……………………………………………………… (Hereinafter called thecontractor) hereby undertake that we shall hold at your works at DEMU CAR SHED,Northern Railway, BUDGAM for and on behalf of the President of India and in trust forhim the material/articles (mentioned here in below) which may be and/or which has beenmade over to us. In connection with the manufacture of……………………………………………….. (Name and description of work) againstcontract No.…………………………………………. Dated………………Name & description of itemQuantityAs perschedule ofwork.We shall be and remain absolutely responsible for the safe custody and protection of thesaid material/ articles against all risks whatsoever till these are completely used againstthe above mentioned contract and duly delivered to the President of India or to hisrepresentative as he may direct and as such do hereby indemnify the President of Indiaagainst any loss and/or damage to the said material and/or article while in ourpossession/custody. The said material and/or articles shall, however, be at all timesopen to inspection by officers who may be authorized in that behalf by the Sr. DivisionalMechanical Engineer /N.Rly, BDGM or his nominee.Should, however at any time any loss or damage as aforesaid occur or a refund becomeotherwise due to the President of India, he or his representative shall be entitled torecover from us compensation for and in respect of such loss or damage if any, of theamount to be so refund without prejudice to any other remedies which may be otherwise

available to the said President of India by way of deduction from any sum due to/ or anysum which at any time hereafter may become due to us under this or any other contract.In the event of any loss or damage as aforesaid, the assessment of such loss or damageand the assessment of compensation therefore would be made by the President of Indiaor his authorized nominee and the said assessment would be final and binding upon us.Signature……………….……….Name ………………………….Firm’s name & address……………..…………….……………………………..............................................................................................................................................................................................................................................Annexure-E.FORWARDING LETTER FOR SUBMISSION OF TENDERLetter No.-…………………………………………… Dated……………………

To,The President of India,Acting through Sr. DME,Northern Railway, DEMU Car Shed,Budgam.I/We-------------------------------------------------------------------------------------------------have read theterms & condition of Tender no. ---------------------------------------------------------------attached here toand agree to abide such conditions. I/We offer to do the work of --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------at the rates quoted in the attached schedule of requirements and hereby bindmyself/ourselves to complete the work within six months from the date of issue of the letter ofacceptance.I/We further agree to sign an agreement/ bond to abide by the condition of contract andto carry out all works according to the specifications (Annexed here to) for materials and works tothe satisfaction of the Sr.Divl.Mech.Engineer, N. Rly, BDGM or his representative. In the case ofacceptance of the tender by the Engineer, I/We bind myself/ourselves to execute the contractdocuments within the 15 days after the date of notice that the contract has been awarded tome/us and to commence the work within 7 days of the date of letter of acceptance failing whichI/We shall have no objection to the forfeiture of the earnest money ( Rs----------------)lodged with the Sr.DFM/Northern Railway/FZR.I have duly filled in and signed the checklist as given in Annexure-B of section III of tenderdocument.Contractors address:Name & signature of contractor------------------------------------ Dated: …….…………………..------------------------------------------------------------------------ Name & signature of witnesses.------------------------------------ 1…………………………………………2…………………………………………Annexure-F.PERFORMA FOR EQUIPMENTS AND QUALITY CONTROLTender No--------------------Date of opening 14.3.2011 at 15.15 Hrs.

Name of firm …………………………………………………………………………...Note: All details require only for the item tendered.1. Name and full address of the Firm/Contractor……………………………………………………………………..…………...…………………………………………………………………….2. Telephone & Fax No. Office/Factory/Works………………………………….3. Telephonic Address……………………………………………………………4. Details of License, wherever required as per statutory regulation.……………………………………………………………5. Details regarding similar work done in past..………………………………………………………………………………...6. Capacity of item quoted for……………………………………………………7. Details of staff:Number of staff employed indicating their minimum & maximum experience status in thefield of existing work.8. Organization available to render after sales & service.9. Organization & facilities available for quality Assurance.Signature & Seal of the Tenderer/Firm.

Annexure-ITENDERER'S PERFORMANCE STATEMENT.List of similar works doneName of work Performed at Payment receivedSignature & Seal of the Tenderer/Firm

TENDERER'S CREDENTIALS.Annexure-IIPlease fill in the questionnaire below: -1. Give details of your previous experience on supply, installation of similar equipment.2. Have you entered into technical collaboration with any consultants to assist you in this work?3. Give details of technical personal you would employ for execution of this contract and a brief note about theirqualification and experience.4. Give the names of principal manufacturers from whom supply is assured.5. Give the name of your Bankers and their reference.Note:- This form shall be filled precisely & with full details.Signature & Seal of the Tenderer/Firm

NORTHERN RAILWAYGENERAL CONDITIONSPART-I1. Sealed tenders are invited by the Sr. DME ,Northern Railway, DEMU Car Shed/BDGM for andon behalf of President of India, for the under noted works, so as to reach Committee Room,DRM office complex, Firozpur not later than 15.00 hrs. on date: -14.3.2011.i) Name of work. : Shed and pit cleaning of DEMU shed Budgam.”ii) Approximate value of work. : Rs 1303483.00iii) Cost of Tender documents. : Rs. 1000/- (Rs.1500/- by post)iv) Earnest Money. : Rs. 26070.00v) Completion Time : one year2.The tender documents can be collected from the office of Sr.DME, Northern Railway, DEMU Car ShedBudgam on any working day up to 14.3.2011 -15.00 hrs. The tender documents shall be obtained from theoffice of Sr.DME, Northern Railway, DEMU Car Shed Budgam on production of money receipt/Demanddraft. The money receipt can be had from the Cashier, N. Rly.FZR, after paying the requisite cost of tender.If tender document is required by post, demand draft of Rs. 1500/- in favour of Sr.DFM/ N. Rly/ FZR payableat FZR is to be sent. The cost of tender is not refundable. Tender documents are not transferable.ii)i) The tender must be sent in sealed cover subscribing tender No. Due date and time, and thename of work by registered post or deposited in the tender Box kept for this purpose in the CommitteeRoom, DRM Office , Firozpur,Northern Railway, on 14.03.2011 up to 15.00 hours. The tender box willbe sealed on 15.00 hrs (due date and time) and will be opened on same day immediately thereafter (at15.15 hrs) and rates will be read out in the presence of tenderers or their authorized representative.Tender received after due date and time will not be considered.iii) Any tender delivered or sent otherwise will be at the risk of tenderers. In case the date ofopening is declared Holiday, the tender will be received and opened on the next working day at sametime and place.iv)The rates shall be quoted both in figure and words for each item.

v) If there is variation between the rate quoted in figures and in words, the rates quoted in `words'shall be taken as correct. If more than one or improper rates are entered for the same item, the tenderis liable to be rejected.3. The rate quoted by the tenderers shall be inclusive of all taxes, royalty, octroi etc. whicheverleviable and transportation charges from DEMU Car Shed BDGM to Firm and back to DEMU CarShed BDGM. No claim for octroi or any other taxes etc. shall be entertained by the Railway atany later stage and on any grounds what so ever. All payments by Indian Railway shall be madeonly in Indian Rupees.4. The tenderers shall be required to deposit a sum of Rs. 26070.00 with tender as earnest money.5. Earnest money may be furnished in following forms:i) Deposit receipts, pay orders, demand draft should be of either State Bank of India, or any of theNationalized Banks or Scheduled Banks or Cooperative Bank. No confirmation advice from Reserve Bankof India will be necessary.ii)Deposit receipts, pay orders and demand drafts should be in favor of Sr.DFM/Northern Railway/FZR andpayable at Ferozpur.6. i) The tender must be accompanied by a sum of Rs16500.00 as earnest money deposited in any ofthe forms mentioned above, failing which the tender will not be considered and rejected summarily. Thetenderer shall hold the offer open till such date as may be specified in the tender. It is understood that thetender documents have been issued to the tenderer and the tenderer is being permitted to tender inconsideration of the stipulation of his part that after submitting his tender he will not resile from his offer ormodify the terms and conditions thereof in a manner not acceptable to the Sr.DME/N. Rly./ BDGM. If thetenderer fails to observe or comply with the foregoing stipulation the amount deposited, as earnest moneyfor the due performance for the above stipulation shall be forfeited by the Railways. The earnest money ofunsuccessful tenderers will save as here in before provided be returned to the unsuccessful tenderer, butthe Railway shall not be responsible for any loss, depreciation that may happen to the security for the dueperformance of the stipulation, to keep the offer open for the period specified in the tender documents or tothe earnest money while in their possession nor be liable to pay interest thereon.ii)If the tender is accepted, the successful tenderer will have to deposit performance guarantee in favor ofSr.DFM/Northern Railway/FZR as mentioned in Para 6 of GCC and EMD will be adjusted in securitydeposit. Remaining amount of security deposit will be deducted at the rate of 10% of the bill amount till thefull security deposit is recovered or remaining of security deposited can be deposited in cash and the receiptmay be submitted to Sr.DME/N. Rly./ BDGM .The intending tenderer is advised to study the tender paperscarefully and meticulously. The submission of tender shall be deemed to have been done after careful studyand examination of the tender papers with full understanding of the implications thereof.8. The firm may indicate their own delivery/time schedule in their offers.9. Tender containing erasures and alterations in the tender's documents are liable to be rejected. Anycorrection made by the tenderer/tenderers in his/their entries must be attested by him/them.10. The tenderer/tenderers is/are required to produce along with his/ their tender an authorized copy of IncomeTax Clearance Certificate or sworn affidavit duly counter signed by Income Tax Officers to the affect thathe/they has/have no taxable income. Documents satisfying to the Tenderers previous experience andfinancial status should be produced when desired by the Railway Administration.

11 Tenderers should submit the constitution of their firms and the power of attorney, if any. They are alsorequired to disclose whether they are carrying on business as individual as sole proprietors or one inpartnership firm, consisting of several names of partners or also in any company incorporated underCompanies Act.12. Possible fluctuation of market rates must be taken into consideration before quoting the rates and no claimon this account shall be entertained afterwards.13.a) No Scribbling is permissible in the tender documents and not special conditions are to be stipulated by thetenderer in the tender. He may do so in a separate covering letter.b) No reference to previous deposit of earnest money, security deposit for adjustment against the presenttender will be accepted and their request for recovery from any outstanding bills for earnest money/ securitydeposit against present bill will not be entertained.14.a) The authority for the acceptance of the tender will rest with the Sr.DME/N. Rly./ BDGM or his accreditedofficer who reserve the right to divide the tender amongst more than one tenderer. If deemed necessary andalso to reject any or all tenders received without assigning any reason and does not bind himself to acceptto assign any reason for declining to consider particular tender or tenders.b) The administration reserves the right to split up the work without reference to tenderers and may accept thetender in respect of any such portion of the work.15.a) The Railway administration reserve the right to modify the quantity from time to time whether it is anincrease or decrease in the scope and quantity of work (The quantity of work may increase as per railwayrules as will be mentioned in the Contract Agreement and the payment shall be made for the actual workcarried in that month). The tenderers shall not be entitled to any compensation but will be paid for as percontract for the actual work done.b) The tenderer shall quote for each unit of activities.16. The expression 'General Conditions ' of contract regulations and instructions for tenderers and standardforms of contract which forms the basis of contract wherever occurring in these papers shall be deemed tomean the following booklet viz. Northern Railway, Engineering Department General Conditions of contractregulations and instructions for tenderers and standard form of contract (latest) as corrected up to date.17 If the tenderer/s deliberately gives/give wrong information's in his/their tender, creates /create circumstancesfor the acceptance of his/their tender the railway reserves the rights to reject such tender at any stage.18.a) If a tenderer expires after the submission of his tender or after acceptance of his tender, the Railway shalldeem such tender as cancelled. If a partner of firm expires after the submission of their tender or after theacceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains itscharacters.b) If the contractors/firm is dissolved on account of death or retirement of any partner or any reason,what so ever before fully completing the whole work or any part of it undertaken by the principalamendment The partner shall remain jointly severally and personally liable to go complete the wholework to the satisfaction of the Railway and pay compensation for loss sustained. if any, by theRailway due to such dissolution. The amount of such compensation shall be decided by the GeneralManager or his accredited officer and his decision in the matter shall be final and binding on thecontract.

19a) Tenderers must submit copies of certificates and testimonials with regard to their experience on the line ofwork and financial stability.b) All tenderers must fill in Performa Annexure-I for the performance statement and Performa Annexure-II forcredential of the tenderer and submit with the offer failing which offers are liable to be regretted.20. The earnest money will be refunded to unsuccessful tenderers in reasonable time, but shall be forfeited forbreach of any of the tender conditions of tender agreement of contract or if the contractor/s fails /fail toexecute the agreement bond or start work within a reasonable time (to be determined by the Engineer incharges)after notification of the acceptance of his/their tender.21. The earnest money and security deposit of the awarded contract shall be forfeited for breach of the any ofthe conditions of the tender agreement of contract of if the contractor/s fails/fail to execute the agreementbond or start work within a reasonable time (to be determined by the Engineer In charge) after notification ofthe acceptance of his/their tender.22. Tenderer shall keep the offer open for a minimum period of 120 days from the date of opening of tender.Within that period the tenderer cannot withdraw his offer subject to the period being extended further ifrequired by mutual agreement from time to time. Any contravention of the above condition will make thetender liable for forfeiture of his earnest money.23. Tenderer shall not increase his/their quoted rates in case the Railway administration negotiates forreduction of rates, such negotiations shall not amount cancellation or withdrawal of the original offer and therates, quoted will be binding on the tenderers.24. The tenderer/s shall sign on every page of the tender document and shall send along with the tender.25. The cancellation of any documents such as power of attorney, partnership deed etc. should be forthwithcommunicated by the contractor to the Railway Administration in writing, failing which the railwayadministration shall have no responsibility or liability for an action taken on the strength of the saiddocuments.26. The successful tender/s shall be required to execute and agreement with the President of India actingthrough the Sr.DME/N. Rly./ BDGM or his accredited officer for carrying out the work according to theGeneral conditions of the works and technical specifications.27. Tenderers who do not comply with any of the conditions set for herein above are liable to result in the tenderbeing rejected.28. Security deposit on acceptance of tender: -Security deposit on acceptance of tender is required to be deposited in any of the forms as listed underheading “Security deposit” Para 5 of GCC. This security deposit will be refunded on receipt of a certificatefrom consignee or his authorised representative to the effect that the work has been satisfactorily completedin all respects. No interest will accrue on the security deposit under any circumstances.29. Performance guarantee:-Performance guarantee on acceptance of tender is required to be deposited inany of the forms as listed under heading ”Performance guarantee” Para 6 of GCC. This Performanceguarantee will be refunded on completion of all warranty guarantee obligations. No interest will accrue onthe performance guarantee under any circumstances.

NORTHERN RAILWAYITEM –2.1 (g)INSTRUCTION FOR DOWNLOADING OF TENDER DOCUMENTS FROM INTERNET & ITS SUBMISSION1. The tender documents for this work can be obtained from the internet at Northern Railway websitewww.nrindianrail.gov.in and the offers can be given on the same subject to be conditions given below which shallbe carefully studied by the intending tender(s) and offers submitted accordingly.2. The tender documents shall be carefully downloaded from the website mentioned above and the same shall beprinted carefully and arranged as per the index. The tender documents so downloaded shall be complete in allrespects, which shall be the sole responsibility of the tenderer(s), and the Railway shall not be liable for anymistakes/loss or corruption of data in downloading and/or printing. The end of tender document has been markedin bold letters as “END OF TENDER DOCUMENT” on a separate page in the uploaded document, which may bechecked while downloading the tender document to ensure that the complete tender document has beendownloaded. The tenderer(s) must also compare the document as printed with the document as uploaded on thewebsite. The tenderer(s) shall sign the undertaking given below in Para 10 failing which the offer given byhim/them shall be summarily rejected.3. A master copy of the document downloaded from the website mentioned above shall be kept in the office of thetender inviting authority. In case of any discrepancy between the tender document downloaded from the websiteand the master copy, the latter shall prevail and shall be binding on the tenderer(s). The offer received shall bedeemed to have been submitted on the document as uploaded and appearing in the website mentioned abovewhose master copy is kept in the office of tender inviting authority.4. The tenderer(s) shall print the document on good quality, white A4 size paper on any good quality printer,preferably laser or desk jet or inkjet type printer.5. The cost of tender document as mentioned in the notice inviting tender shall be enclosed with the offer as aseparate bank draft in the name of “Sr.DFM/FZR ” or original money receipt deposited with Divisional cashierFZR or the station master of any station over N.Railway for the requisite amount as cost of tender document. Thecost of tender document shall not be clubbed with the earnest money deposit. The tenders submitted without therequisite cost of tender documents in appropriate form shall not be considered.6. The tenders shall be filled up after careful study of the documents and the site and any clarification required maybe obtained from the tender inviting authority whose address is given in the tender documents.7. The tenderer(s) downloading the documents from internet must keep themselves updated through the websitefrom which the tender document is downloaded regarding corrigenda, if any, to the notice inviting tender or thetender or the tender documents, which shall be uploaded in the same website and also published in newspapers.The offers received without such corrigenda published shall be liable to be rejected.8. Any willful changes/deletion/addition in printing carried out in the tender documents shall be viewed veryseriously, whether detected at the time of opening/award of tender of after award of work and the same mayresult in penal action including banning of further business with the defaulting tenderer(s). in addition, thetenderer(s) are liable to be prosecuted for the same as per law.9. The tenderer(s) or his authorized representative shall sign in original on each page of the downloaded tenderdocument.10. The following declaration should be given by the tenderer(s) while submitting the tender:-a. I/We have downloaded the tender form from the internet site and I/We have not tampered/modified thetender documents in any manner. In case the same is found tampered/modified, I/We understand thatmy/our offer shall be summarily rejected and I/We are liable to be banned from doing business with theRailway and/or prosecuted as per law.b. I/We are submitting a demand draft no……………….. Dated …………. Issued by……………………………..or original money receipt no……………… deposited with………………………. Station for Rs.…………………. Towards the cost of tender document.Signature of Tenderer(s)Date: ………………………….Address :…………………………..………………………….. …………………………..

SPECIAL CONDITIONS OF CONTRACT1. The contractor or their Principals shall have following ;-• Having experience of Mechanized Housekeeping in industry of repute like Indian Railways, aviation, hotelindustry etc• CONTRACTOR OR THEIR PRINCIPALS SHALL HAVE REQUIRED ISO CERTIFICATION. 2...The Contractor shall undertake works contract using mechanized cleaningSystems, tools and plants as specified in Annexure -II.3. All the mechanized systems for Hot, Cold jet cleaning and wet vacuuming, tools,Plants & implements responsible for round the clock availability, serviceability andMaintenance of these mechanized systems. These Mechanized systems shouldbe dedicated to this contract

THE FOLLOWING SPECIAL CONDITIONS SHALL APPLY TO THE CONTRACT FOR THE EXECUTION OFWORKS. BUT WHERE THEY DIFFER FROM THE GENERAL CONDITION SHALL OVER-RIDE THEGENERAL CONDITIONDEFINITION:1 a) The term 'work' shall mean the work to be executed in accordance with the contract or part(s) thereofas the case may be and shall include all extra additional altered or substitute work or temporary andurgent work as required for the performance of the contract.b) The term 'test' shall mean such test or tests as are prescribed by the specification(s) tobe made by the 'Engineer' or his nominee at works site or execution at site before the'equipment' I 'work' is taken over by the 'Engineer'PERFORMANCE OF WORK:1. The 'work' shall be performed at the place or places specified in the tender or at such other place orplaces as may be approved by the Engineer. If no place is specified the work shall be executed atcontractor's premises.SPECIFICATIONS:1. If the contractor shall have any doubt as to the meaning of any portion of the conditions of thespecification/drawing he shall (before submitting the tender) set forth the particulars thereof and submit themto the 'Engineer' in writing in order that any such doubt may be removed.2. The contractor or his authorized representative will supervise above job and get theCompliance certificate from SSE/G/Budgam or authorized representative of Sr.DME/N. Rly/BDGMagainst all works. Final compliance certificate for the month will also be required to be obtained on the lastworking day of the month form SSE/G or authorized representative of Dy. CME/DMU/ BDGM. These certificatesshall form the basis forpayment against the work done during the month.3. All work normally will be required to be done between 06.00 to 18.00 Hrs. However in case of specialrequirements the aforesaid timing can be changed as desired by the Railway Administration.4. The contractor will be required to arrange all the materials/appliances needed in connection with theabove work at his own cost.5. The contractor shall adhere to stipulation in regard to eligibility of labour to be employed as laid downby the state Govt./Labour Commissioner.6. The labour employed by the contractor shall not be less than 18 years of age.7. The contractor shall issue identity cards with photographs pasted and attested by the contractor to alllaborers engaged for the above job. A sample of the same has to be submitted to Sr.DME/DMU/BDGM forapproval before starting the work along with list of labour8. The contractor shall be responsible for the general conduct and discipline of his

labourers. Railway administration reserves its right to take necessary action as deemed fit in all cases ofmisconduct .' in-discipline.9. The contractor shall get the character of all labourers under him verified by the Police Department and asfailing which the Administration shall have the right to get the character verified by the police and recoverall charges in connection therewith from the contractor Xerox copy of the police verification report againstall the labourers should be submitted to SSE/G for their record and future reference.10. The contractor shall be paid quarterly bill duly verified. The payment wi!! be madethrough Sr. Divl. Finance Manager/FZR on the basis of quarterly certificates issued by SSE/G/Budgam orby authorized representative ofSr.DME/DMU/BDGM.11.THIS WILL BE RUNNING CONTRACT FOR A PERIOD OF ONE YEAR FROM THE DATE OFCOMMENCEMENT OF WORK & CAN BE EXTENDENDED WITH MUTUAL AGREEMENT ON SAMERATE, TERMS & CONDITIONS.12. The contractor will be required to carry and dump the scrap refuse & rubbish to dumping spotto be earmarked by SSEIG/Budgam. The collection of these refuse will be arranged by thecontractor using his own transport/trolleys.13. The contractor shall comply with the provision. of the payment ur.der section 20&21 of contract labour(R&A) Act 1970 and the rules made of that may be made there under in respect of all employees himselfand not the Administration is responsible under the said Act for the' compliance thereof.14. The contractor shall be responsible for compliance with the provision the hours of employmentregulations in respect of the staFf employed by him in the manner decided upon by the appropriateauthorities. The term appropriate authority would mean Central1 Govt. has laid down rules in respect ofhours of employment regulations 1951 and subsequent rules are issued from time to time by the state govt.15. The contractor should supply the names and particulars of the labour employee by him to SSE/G underwhom the work is done to facilitate identification Of the person all employed in case of need.16. No passes or privilege tickets will be issued to the contractor or any of his labour by the administration andthey shall pay in fares in force at the time to and from the site of work17. The contractor shall have to indemnify the administration against all claims for compensation by or onbehalf of any workmen employed by him. In connection with the present contract for injury or death by anaccident under workmen compensation Act VIII of 1923 and Administration will be entitled to deduct for anysum of money due and payable to the contractor. The amount of compensation thus paid to or on accountof any such workman or paid by the Administration in such connection and the contractor further agreesthat the decision of the administration with respect to the amount of such indemnify shall be acceptedfinal.

18. The contractor shall pay not less then the fair wage to the labourers engaged by him for the said work. Thefair wage being the wage including allowance, admissible as pery extent rules.The labour wages &allowance shall also not be less than those prescribed by any provisionallaw etc. The contractor shall keep proper record of such payments.19. If railway administration shall at any time consider the mode adopted by the contractor of paying hisworkman objectionable, they shall have the power of requiring a change of system with in once week fromdate of notice. In writing to that effect and in case of non compliance with such notice. All payment to thecontract may be with hold during such non-compliance. A notice showing the rates of wages to be paid toworkmen will be published by the contractor and exhibited prominently near the p!ace of work and should be madeeasily Assessable to all workers.20. The contract will remain in force for a period of one year from the date of commencement of the work.However, engineer can terminate the agreement by giving to the contractor 45 days notice without assigningany reason thereof and in the event of any breach of any condition herein contained by the contractor in theevent of all}' misconduct on the part of the contractor or his workman. It shall be lawful for the Dive RailwayManager/FZR to terminate this agreement forthwith 'without any notice and to fororteit the whole or part ofsecurity depositat his discretion without being liable to the contractor for any loss and damageswhatsoever.21. THE CONTRACTOR SHALL REMAIN LIABLE FOR THEFT OF ANY RAILWAY MATERIAL BY HISSTAFF AND HE MUST TAKE NECESSARY PROCEEDING AGAINST EACH STAFF TOPREVENT SUCH OCCURRENCE AND SHALLREIMBURSE TO ADMINISTRATION FOR THELOSS SUFFERED IF ANY. IN THEEVENT OF THIS BEING REPEATED CASES, THECONTRACT SHALL BETERMINATED BY GIVING 7 DAYS NOTICE AND THECONTRACTOR SHALL BE LIABLE FOR THE DAMAGE SUFFERED BY THEADMINISTRATION.22. Administration reserves to itself the right to carry out a post payment audit and/ technical examination ofthe works and the fina! bill including all supporting vouchers, abstracts etc. and to make a claim on thecontractor for the refund if any excess amount paid to him. If as a result of such examination any overpayment to him is detected to have been made in respect of anywork done or alleged to have beendone by him under the contract. The contractor shall obtain a valid license under the prescribed Act asmodified time to timebefore the commencement of the work and continue to have a valid license untilthe completion of the work. Any failure to fulfil this requirement shall attract the panel 'provisions of thecontract arising out of the result and non-execution of the work.23. The administration will grant the extension at its discretion.

24. The contractor shall remain liable for theft of any railway material by his staff and high penalty/fine will beimposed by the railway administration as deemed fit for each case. which will be deducted from the bill.A DAMAGE DEPOSIT FOR RS. 20,000/- (RUPEES TWENTY THOUSAND ONLY) shall have to bedeposited by the contractor before commencement of the work. In case of advertent fin-advertentcarrying out of ferrou c scrap or any other railway material along with rubbish by staff of the contractor.The contractor is liable to forfeiture of damage deposit. The money deposited towards damage depositwill be refunded to the contractor after completion of work i.e. on expiry of the contract period.25. The final acceptance of the tender shall rest with the competent railway authority who reserve the right toaccept or reject any tender or all tenders without assigning any. reason. The validity of the tender willbe kept open for 90 days from the date of opening. The contractor / contractors shall agree{s) that allcondition stipulated in the tender schedule which forms part of the tender submitted by him / them areacceptable to him/them.26. That the tender condition/instructions to tenders should form part of this document and are enclosedherewith. Any breach of these conditions will constitute breach of contract.27. If the contractor is co-operative Labour Contract Society/Vendors Co-Operative Society - it shall beobligatory on the part of its office bearers / representatives to make available the records of the societyto the inspecting Rly. Officials on demand.28. Water and electricity required for the works will be supplied free of cost by Railways.However, in case of any break down in water & power supply Railways is not liable to pay towards anyloss incurred by the contractor on this account.29. THE CONTRACTOR CAN BE PENALISED BY WAY OF FINE AMOUNTING UPTO RS. 500/- {FIVEHUNDRED O~JLY} FOR EACH PER DAY OFFENCE BY Sr.DME/BDGM OR BY HISREPRESENTATIVE IF IN HIS OPINION THE PERFORMANCE OF THE CONTRACTOR INCONNECTION WITH THE CONTRACTUAL WORK IS NOT UP TO HIS ENTIRE SATISFACTION.30. On Inspection by supervisor work not satisfactory Rs. 200 per day will be fined31. The contractor shell not transfer the work to sub contractor.

ANNEXURE –IITECHNICAL SPECIFICATIONS OF SINGLE PHASE SCRUBING FLOOR CLEANING MACHINEThe machine shall have following in-built features1. The mechanical scrubber shall be most versatile rugged & suitable for all types of hardfloor cleaning jobs such as scrubbing, polishing, spray cleaning, dry stripping,verification, sanding, grinding etc.2. The mechanical scrubber shall have motor torque to give aggressive deep cleaning.3 The mechanical scrubber shall be able to clean up to 800 sq. mtrs. per hour.4. The mechanical scrubber shall be a quiet operation permit cleaning during working hour5. The mechanical scrubber shall have adjustable handle for ease of operation from. Operatorpoint of view.6. The mechanical scrubber shall have maintenance free sealed bearings.7. The mechanical scrubber shall be equipped with low, offset motor giving the user accessin CLUTTERED AREAS & LOW FURNITURE.8. The mechanical scrubber shall be fitted with single-phase ASYNCHRONOUS type motorgiving longer machine life & reduced maintenance.9. The mechanical scrubber shall be double insulated, with splashguard protection for themachine & operator.10. The mechanical scrubber shall have machine diameter equivalent to cleaning diameter therebycleaning right upto the wall’s edge, reducing manual cleaning.11. The mechanical scrubber shall have motors built-in safety mechanisms to prevent overheating.12. The mechanical scrubber shall have gear drive with a safety clutch giving high reliability for heavydutyapplications.13. The mechanical scrubber shall have 30 metres cable and fitted with hard silicon carbide Brush forheavy duty scrubbing and should also have facility of scarifying.14. The weight of the scrubber shall not exceed 65-70 kgs.15. The scrubber shall have a maximum brush pressure of 51gm/cm 2 in normal operation & 210gm/ sq.cmin scarifying operation.16. The scrubber shall have motor consumption of 1500 watts.17. The scrubber height shall not be more than 121 cm.18. The scrubber should be single-phase main operated (230 V).TECHNICAL SPECIFICATIONS OF MAINS OPERATED SCRUBBER DRIER FOR OFFICE PREMISES1. The Scrubber shall be able to Clean 400 sq./h twice as fast as mopping.2. The scrubber shall be able to clean stone, tile, cement, marble, rubber, vinylFloorinq and sealed wood floors spotless.

3. The scrubber drier shall have simple controls within the user's view and easy toreach.4. The scrubber shall be easy to man oeuvre, even in confined areas.5. The scrubber drier machine shall be designed for operator comfort.6. The scrubber drier machine shall have little storage space.7. The scrubber drier shall be capable to adjust to the height of any user.8. The scrubber drier machine shall have choice of two brushes, with individuallyadjustable brush pressure to ensure thorough cleaning - even when the surface is uneven.9. The scrubber drier machine shall be capable to clean under the furniture and even to-thewalls's edge..10. The scrubber drier machine shall be quiet operational.11. The scrubber drier machine shall have 1000 RPM brush speed.12. The scrubber drier machine shall have 34 cm scrubbing path.:I 3. The scrubber drier machine shall have a solution tank of 11 Itrs. Capacity.14. The scrubber drier machine shall have recovery tank with the capacity of 12 Itrs.15. The machine shall have 900 watts vacuum motor and 320 watts brush motor.16. The machine shall have dimensions of 62 x 40 x 105 (cm).17. The machine shall have productivity rate (practical) 600-800 sq.mtr/hour18. The weight of the machine shall not be exceed 38 kgs.19. The machine shall be supplied with 20 meters electric cable.TECHNICAL SPECIFICATIONS OF WET & DRY VACUUM CLAENER1. The wet & dry vacuum cleaner shall be very rugged and reliable, single-phase vacuumcleaner having motor of 1000 watts.2. The vacuum cleaner shall have a large container to hold 251itres of waste liquid.3. The vacuum cleaner shall have 25 litres of dry waste capacity4. The vacuum cleaner shall be able to clean effectively in wet & dry conditions.5. The machine shall have 41Itrs/sec. Air flow.6. The machine shall be compact in size and not more than 630x360x460 in

dimensions.7. The machine shall be supplied with all the necessary attachment.Technical specifications of high pressure cold water jet cleaner.1. The industrial high pressure cold water jet cleaner should be a single 230 volts, 50 Hz machine, arugged, hard wearing, portable, easy to operate, with enormous versatility.2. The high pressure cleaner shall have a maximum outlet water pressure of 120 bar using 7 ltrs. Ofwater/ min.3. The machine shall have a max. inlet temp. of 50 deg.C.4. The max. power consumption shall not be more than 1.9 kW. It shall have an upright and compactdesign for less operate fatigue, less storage space and energy saving.5. The weight of the cleaner should not be more than 18 Kg.6. The cleaner should be compact in size with the dimensions of 900x290x310 mm.7. The machine shall be supplied with following standard accessories:a) 8 meter long high pressure hose.b) A pistolc) A turbo nozzle.d) An electric cable of 8 meter length.