project scoping approval form - Maricopa County Department of ...

Maricopa CountyDepartment of TransportationProject Management OfficePROJECT SCOPING APPROVAL FORMProject Management and Construction Division Form(Insert or attach additional information if it helps clarify the request)Project:Project Number:Project Manager:Date:Project Manager Signature:Recommended for ApprovalWith conditions (if any):Engineering Division Manager:Signature:Date:Recommended for ApprovalWith conditions (if any):Transportation Planning Division Manager:Signature:Date:Recommended for ApprovalWith conditions (if any):Traffic Operations Division Manager:Last Revised: Mar 2013 Page 1 of 1

Maricopa CountyDepartment of TransportationProject Management OfficeSignature:Date:Recommended for ApprovalWith conditions (if any):Operations and Maintenance Division Manager:Signature:Date:Recommended for ApprovalWith conditions (if any):Project Management & Construction Division Manager:Signature:Date:Approved:With conditions (if any):Maricopa County Department of Transportation Director:Signature:Date:(Please Return to PM&C Administration)Last Revised: Mar 2013 Page 2 of 2

MARICOPA COUNTYDEPARTMENT OF TRANSPORTATIONProject Management & Construction DivisionPROJECT MANAGEMENT PROCEDUREBULLETINBulletinTitle:Project Scoping Approval FormProcedurePurpose:To Outline the StandardProcedure and Steps to Follow forCompleting the Project ScopingApproval FormEffective Date:March 26, 2013Authorized Signature:________________________John B. Hauskins, P.E.Transportation DirectorDivision:AllProcedure Statement:Project Scoping Phase in itself is a complete process and has a defined end. Scoping needs to finishbefore final design can start. The Scoping Approval signifies that the Scoping efforts are complete andapproved. The results of Scoping are recommended to be carried forward to Final Design. Thisrequires approval from the Division Managers and the Director.1.0. When to Use This FormThis form will be used by the Project Manager when Scoping is complete on a project and is ready forconsideration and approval for Final Design.The approval is needed from the MCDOT Director, after recommendation from the followingDivision Managers, to go to the Final Design phase:• Engineering Division Manager;• Transportation Planning Division Manager;• Traffic Operations Division Manager;• Operations and Maintenance Division Manager; and• Project Management & Construction Division Manager;The approval will make the project ready for Final Design.2.0. Steps to CompleteProject ManagerPMO 2013 - 1 - Last Revised: Mar 2013

• Download latest version of form from Project Management & Construction Division WebSite;• Enter project name using correct naming convention for termini (south to north, west to east);• Circulate the form to the Division Managers for signatures; and• File copy for records.Division Managers• Review for recommendation; and• List any conditions if conditional recommendation.Director• Review and approve project scoping by signing the form.PMO 2013 - 2 - Last Revised: Mar 2013