General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
5. Press Enter. This will display the Initiate Accounting Entry screen.6. The cursor will appear in the Entry Type field. Type EI.7. See the Form # section for more detailed information on modeling. This field is not recommendedfor EI's.8. Leave the If DP, Customer Entry? field blank.9. Tab to the Entry Desc field. Type in a brief description of the entry. The contents of this field willshow up on your Subsidiary Detail ledger under description.10. Tab to the Comments field. This is for your information only and will not show up on the ledgerprintout. A maximum of three lines of text may be typed here. If you choose not to type in text here,type a period.Only fields with question marks require that you type in information.11. The following fields are optional:a. Tab to the Srce Doc Type/# field. Use this field to reference a previous entry. For example,to reference a Purchase Order, type PO 12345.b. Tab to the Dept Ref # field. This is a fifteen character field to be used by the department fortheir own filing purposes.c. Tab to the Contact Name field and type in the name of the person who can be contactedregarding this order.d. Tab to the Contact Phone field and type in the phone number of the contact person. Thecursor will automatically move to the Area Code field. Type in the three digit area code.e. Tab to the Entry Total field. This field is not recommended for EI's.f. The Effective Date field will automatically enter the current date. You may type in a futuredate, but not a past date.g. The remaining fields are filled in by the system.12. The Initiate Accounting Entry screen should display as follows:GLSIAEREQUIRED DATAACTION: A CODE: IAEINITIATE ACCOUNTING ENTRYSELECT ONE: BA - BUDGET ADJUSTMENT SJ - SIMPLE JOURNAL VOUCHERIT - INTERNAL TRANSACTION CJ - COMPOUND JOURNAL VOUCHEREI - ENCUMBER INTERNAL TRANSACTION CS - CASH JOURNAL VOUCHERDJ - DEPARTMENTAL JOURNAL VOUCHER BT - BANK TRANSFERSGE - GRANT ESTABLISHMENTENTRY TYPE : EI FORM # : IF DP, CUSTOMER ENTRY?ENTRY DESC : PAPERCOMMENTS : LIQUIDATE ENCUMBRANCE FOR PAPER THIS YEARSRCE DOC TYPE/# : DEPT REF # :CONTACT NAME : TOM THUMBCONTACT PHONE : 388 8888 AREA CODE : (504)ENTRY TOTAL :EFFECTIVE DATE :7/1 REVERSAL:1=HELP 2=CODEMENU 3= 4=VAEI 5= 6=FORMMENU7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFFUPDATINGENCUMBERING INTERNAL TRANSACTIONS
13. Press Enter. This will display the Encumber Internal Transaction Entry screen.14. The cursor will appear in the Acct column. Type in the account number that was used on theencumbrance that is being liquidated.15. The cursor will appear in the Obj column. Type in the four digit object code that was used on theencumbrance that is being liquidated.The cursor will appear in the Subobject column which is a one digit field after the object code to beused by the department to further break down the existing object codes. This field is notrecommended for EI's. If a Subobject was used on the original encumbrance, then it must be usedon the altering encumbrance also.16. The Proj field is only used when project accounting is implemented. See the Project Number sectionof the GLS manual for project accounting capability.17. Leave the Debit/Increase Amount and the Credit/Decrease Amount fields blank. The entire balanceof the encumbrance will be liquidated.18. Move to the Enc Type/# column. Type in the entry # for the encumbrance that is being liquidated.19. Move to the Liq field and type an S. This liquidates the entire balance of the outstandingencumbrance.20. The Encumber Internal Transaction Entry screen should display as shown below:GLSEIEENCUMBER INTERNAL TRANSACTION ENTRYACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: EIE OVERRIDE ERRORS:ENTRY#: 00123456 FY: 91 TOTAL LINES: 001 ENTRY TOTAL:USE THIS SCREEN TO ESTABLISH AN ENCUMBRANCE FOR INTERNAL BLANKET OR STANDINGORDERS, AND TO ENCUMBER INTERNAL TRANSACTIONS NOT INITIATED THRU THIS SYSTEMDEBIT/INCREASE CREDIT/DECREASELINE ACCT TT OBJ PROJ AMOUNT AMOUNT001 123456789 4250002003CALCULATED TOTALS:------------------------------------------------------------------------------ITEM DESCRIPTION ENC TYPE/# DEPT REF # LIQ001 PAPER IT 123456 S0020031=HELP 2= 3=ENDENTRY 4=VAEI 5=AIAE 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFF21. Press Enter.UPDATINGENCUMBERING INTERNAL TRANSACTIONS
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51 and 52: . Tab to the Dept Ref # field. This
- Page 53 and 54: information.19. Tab to Line 002 and
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
- Page 59 and 60: 18. The cursor will appear in the A
- Page 61 and 62: step #29.29. Tab to the Override Er
- Page 63 and 64: Compound Journal Voucher (CJ)Compou
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 69 and 70: 36. If the print location is correc
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
- Page 77 and 78: II.Creating a Petty Cash Reimbursem
- Page 79 and 80: 23. If a line is a debit amount tha
- Page 81 and 82: Departmental TransmittalsI. Office
- Page 83 and 84: 6. The cursor will appear in the En
- Page 85 and 86: 18. The cursor will appear in the M
- Page 87 and 88: 32. Take the original and the copy
- Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
- Page 91 and 92: 22. Press F3 - EndEntry. This check
- Page 93 and 94: 5. Press Enter. This will display t
- Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
- Page 97: How To Delete An Encumbering Intern
- Page 101 and 102: 22. If no errors are found, the mes
- Page 103 and 104: UPDATING Rev 06/93FORM
- Page 105 and 106: How To Use A Form1. Start at the GL
- Page 107 and 108: How To Delete A Form1. Start at the
- Page 109 and 110: Louisiana State UniversityGeneral L
- Page 111 and 112: 5. Press Enter.6. The Accounting En
- Page 113 and 114: 14. Press Enter.15. See the Updatin
- Page 115 and 116: date.10. Below is a brief descripti
- Page 117 and 118: Louisiana State UniversityGeneral L
- Page 119 and 120: 5. CumulativeRevs/Expends - The tot
- Page 121 and 122: This printed ledger information is
- Page 123 and 124: June 30. In future fiscal years, th
- Page 125 and 126: Reconciling Your AccountsEvery acco
- Page 127 and 128: Reconciliation1. Entries affecting
13. Press Enter. This will display the Encumber Internal Transaction Entry screen.14. The cursor will appear in the Acct column. Type in the account number that was used on theencumbrance that is being liquidated.15. The cursor will appear in the Obj column. Type in the four digit object code that was used on theencumbrance that is being liquidated.The cursor will appear in the Subobject column which is a one digit field after the object code to beused by the department to further break down the existing object codes. This field is notrecommended for EI's. If a Subobject was used on the original encumbrance, then it must be usedon the altering encumbrance also.16. The Proj field is only used when project accounting is implemented. See the Project Number sectionof the GLS <strong>manual</strong> for project accounting capability.17. Leave the Debit/Increase Amount <strong>and</strong> the Credit/Decrease Amount fields blank. The entire balanceof the encumbrance will be liquidated.18. Move to the Enc Type/# column. Type in the entry # for the encumbrance that is being liquidated.19. Move to the Liq field <strong>and</strong> type an S. This liquidates the entire balance of the outst<strong>and</strong>ingencumbrance.20. The Encumber Internal Transaction Entry screen should display as shown below:GLSEIEENCUMBER INTERNAL TRANSACTION ENTRYACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: EIE OVERRIDE ERRORS:ENTRY#: 00123456 FY: 91 TOTAL LINES: 001 ENTRY TOTAL:USE THIS SCREEN TO ESTABLISH AN ENCUMBRANCE FOR INTERNAL BLANKET OR STANDINGORDERS, AND TO ENCUMBER INTERNAL TRANSACTIONS NOT INITIATED THRU THIS SYSTEMDEBIT/INCREASE CREDIT/DECREASELINE ACCT TT OBJ PROJ AMOUNT AMOUNT001 123456789 4250002003CALCULATED TOTALS:------------------------------------------------------------------------------ITEM DESCRIPTION ENC TYPE/# DEPT REF # LIQ001 PAPER IT 123456 S0020031=HELP 2= 3=ENDENTRY 4=VAEI 5=AIAE 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFF21. Press Enter.UPDATINGENCUMBERING INTERNAL TRANSACTIONS
Change language