General ledger system manual - lsu/fas - Finance and Administrative ...

How To Delete An Encumbering Internal Transaction (EI)In some instances, an accountant may choose to delete (liquidate) the amount of money encumbered fora specific encumbrance. This is done by creating an additional Encumbering Internal Transaction.For example: An accountant has encumbered $1000 in object code 4250 for paper. The accountant wouldlike to liquidate this encumbrance.EncumbranceBefore EI alteration 1000.00After EI alteration 00.001. Start at the GLS Menu. See page 2 in the Updating section of this manual for detailed instruction.2. The cursor will appear in the Action field. Type an A for add.3. The cursor will appear in the Code field. Type IAE (Initiate Accounting Entry).4. The General Ledger Menu screen should display as shown below:GLSMENUGENERAL LEDGER MENUACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: IAE-------------------- INQUIRY ---------------------ACTION CODEV AEI - ACCOUNTING ENTRY INQUIRYV ERT - EXPLOSION RULES-------------------- DATA ENTRY --------------------ACTION CODEC BCC - ACCOUNTING ENTRY BANK CODE CHANGEA IAE - INITIATE ACCOUNTING ENTRYC RAE - RELEASE ACCOUNTING ENTRIES-------------------- OTHER MENUS -------------------PFKEY: 2 - CODE TABLE MENU 6 - FORMS MAINTENANCE/INQUIRYMENU3 - GLS AND COA MENU 74 - FINANCIAL INQUIRY MENU - 8BY ACCOUNT 9 - CHART OF ACCOUNTS MENU5 - FINANCIAL INQUIRY MENU - 10BY PROJECT1= 2=CODEMENU 3=GLS/COA 4=ACCTINQ 5=PROJINQ 6=FORMMENU7= 8= 9=COAMENU 10= 11=SYSMENU 12=LOGOFFUPDATINGENCUMBERING INTERNAL TRANSACTIONS