General ledger system manual - lsu/fas - Finance and Administrative ...

13. Press Enter. This will display the Encumber Internal Transaction Entry screen.14. The cursor will appear in the Acct column. Type in the account number for which the encumbranceshould be established with no dashes.15. The cursor will appear in the Obj column. Type in the four digit object code.The cursor will appear in the Subobject column which is a one digit field after the object code to beused by the department to further break down the existing object codes. This field is notrecommended for EI's.16. The Proj field is only used when project accounting is implemented. See the Project Number sectionof the GLS manual for project accounting capability.17. Tab to the Debit/Increase Amount column. Type in the amount to be encumbered.18. Move to the Enc Type/# column. Type in the entry # with no leading zeros. This number is locatedin the upper left hand corner of the screen.19. The Encumber Internal Transaction Entry screen should display as shown below:GLSEIEENCUMBER INTERNAL TRANSACTION ENTRYACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: EIE OVERRIDE ERRORS:ENTRY#: 00123456 FY: 91 TOTAL LINES: 001 ENTRY TOTAL:USE THIS SCREEN TO ESTABLISH AN ENCUMBRANCE FOR INTERNAL BLANKET OR STANDINGORDERS, AND TO ENCUMBER INTERNAL TRANSACTIONS NOT INITIATED THRU THIS SYSTEMDEBIT/INCREASE CREDIT/DECREASELINE ACCT TT OBJ PROJ AMOUNT001 123456789 4250 1000002003CALCULATED TOTALS:------------------------------------------------------------------------------ITEM DESCRIPTION ENC TYPE/# DEPT REF # LIQ001 PAPER IT 1234560020031=HELP 2= 3=ENDENTRY 4=VAEI 5=AIAE 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFF20. Press Enter.21. If no errors are found, the message Add Successful will appear in the top left corner of your screenand the screen scrolls down to the next blank line. To look over your entry, pressF6 - 1stPage. If errors are found, the system will display the appropriate error message in the upperleft corner of the screen and highlight the fields in error.UPDATING Rev 06/93ENCUMBERING INTERNAL TRANSACTIONS