General ledger system manual - lsu/fas - Finance and Administrative ...
General ledger system manual - lsu/fas - Finance and Administrative ... General ledger system manual - lsu/fas - Finance and Administrative ...
26. Press Enter.27. Press F9-Header.28. The Accounting Entry Header screen will display as shown below:GLSAEHACCOUNTING ENTRY HEADERBALANCE SUCCESSFULACTION: V (C/CHANGE,D/DELETE,R/REVERSE,S/STATUS CHANGE, V/VIEW) CODE: AEHENTRY TYPE/#: DT 00001219 FY: 93 TOT LINES: 002 VOUCHER TYP/#:ENTRY STATUS: (FOR STATUS CHANGE:) OVERRIDE EFF DTE :ENTRY DESC : DAILY DEPOSIT ENTRY TOTAL :11.07CONTACT NAME: TOM THUMB CONTACT PHONE: 504-388-8888COMMENTS ::EFFECT DATE : 05/15/1993 7/1 REVERSAL :SRCE DOC # : DEPT REF # :ORGANIZATION:------------------------------ STATUS INFORMATION --------------------------------I - INCOMPLETE 05/15/1993 HAPPY W - WORKEDP - PENDING 05/15/1993 HAPPY A - APPROVEDD - DISAPPROVEDR - RELEASEDV - VAULTC - CURRENTT - TELLER1=HELP 2=CODEMENU 3=IT-ACCT 4=VAEI 5=AIAE 6=7= 8= 9=PRINT 10=GLSMENU 11=SYSMENU 12=LOGOFF29. The DT entry must now be printed. Press F9 - Print. This will display the Printer Identificationscreen as shown below:GLSPID PRINTER IDENTIFICATIONENTER TO PRINTACTION: P (P/PRINT) CODE: AEHENTRY TYPE/#: PC 123456 FY: 92 TOT LINES: 003 VOUCHER TYPE/#:PRINT LOCATION: P1T23E421= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFF30. If the print location is correct press Enter. If the print location is wrong or if the field is filled withquestion marks, contact Accounting Services at 388-3321.31. Retrieve the DT from the printer and obtain signatures of the person who prepared the DT and thedepartment head or supervisor. Make a photo copy of the DT.UPDATING Rev 06/93DEPARTMENTAL TRANSMITTAL ENTRY
32. Take the original and the copy of DT to the Office of Bursar Operations, 125 Thomas Boyd Hall. TheVault Teller verifies the currency, stamps one copy to verify receipt of the entry and gives it to thedepartment representative. The original is forwarded to the tellers for further processing. If your DTentry does not become current on the ledger for that month, please notify the Office of BursarOperations at 388-3357. To insure current month processing, all DT's must be received in the Officeof Bursar Operations four working days prior to the end of the month.UPDATING Rev 06/93DEPARTMENTAL TRANSMITTAL ENTRY
- Page 35 and 36: 5. Press ENTER. This will display t
- Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
- Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
- Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
- Page 43 and 44: 8. The Internal Transaction - Vehic
- Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
- Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
- Page 49 and 50: Budget AdjustmentsBudget Adjustment
- Page 51 and 52: . Tab to the Dept Ref # field. This
- Page 53 and 54: information.19. Tab to Line 002 and
- Page 55 and 56: ADJUSTMENT ENTRY screen will now di
- Page 57 and 58: Simple Journal Voucher (SJ)Simple J
- Page 59 and 60: 18. The cursor will appear in the A
- Page 61 and 62: step #29.29. Tab to the Override Er
- Page 63 and 64: Compound Journal Voucher (CJ)Compou
- Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
- Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
- Page 69 and 70: 36. If the print location is correc
- Page 71 and 72: 7. Leave the Form # field blank.8.
- Page 73 and 74: sure you have entered the correct p
- Page 75 and 76: Petty Cash ReimbursementsI. Office
- Page 77 and 78: II.Creating a Petty Cash Reimbursem
- Page 79 and 80: 23. If a line is a debit amount tha
- Page 81 and 82: Departmental TransmittalsI. Office
- Page 83 and 84: 6. The cursor will appear in the En
- Page 85: 18. The cursor will appear in the M
- Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
- Page 91 and 92: 22. Press F3 - EndEntry. This check
- Page 93 and 94: 5. Press Enter. This will display t
- Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
- Page 97 and 98: How To Delete An Encumbering Intern
- Page 99 and 100: 13. Press Enter. This will display
- Page 101 and 102: 22. If no errors are found, the mes
- Page 103 and 104: UPDATING Rev 06/93FORM
- Page 105 and 106: How To Use A Form1. Start at the GL
- Page 107 and 108: How To Delete A Form1. Start at the
- Page 109 and 110: Louisiana State UniversityGeneral L
- Page 111 and 112: 5. Press Enter.6. The Accounting En
- Page 113 and 114: 14. Press Enter.15. See the Updatin
- Page 115 and 116: date.10. Below is a brief descripti
- Page 117 and 118: Louisiana State UniversityGeneral L
- Page 119 and 120: 5. CumulativeRevs/Expends - The tot
- Page 121 and 122: This printed ledger information is
- Page 123 and 124: June 30. In future fiscal years, th
- Page 125 and 126: Reconciling Your AccountsEvery acco
- Page 127 and 128: Reconciliation1. Entries affecting
26. Press Enter.27. Press F9-Header.28. The Accounting Entry Header screen will display as shown below:GLSAEHACCOUNTING ENTRY HEADERBALANCE SUCCESSFULACTION: V (C/CHANGE,D/DELETE,R/REVERSE,S/STATUS CHANGE, V/VIEW) CODE: AEHENTRY TYPE/#: DT 00001219 FY: 93 TOT LINES: 002 VOUCHER TYP/#:ENTRY STATUS: (FOR STATUS CHANGE:) OVERRIDE EFF DTE :ENTRY DESC : DAILY DEPOSIT ENTRY TOTAL :11.07CONTACT NAME: TOM THUMB CONTACT PHONE: 504-388-8888COMMENTS ::EFFECT DATE : 05/15/1993 7/1 REVERSAL :SRCE DOC # : DEPT REF # :ORGANIZATION:------------------------------ STATUS INFORMATION --------------------------------I - INCOMPLETE 05/15/1993 HAPPY W - WORKEDP - PENDING 05/15/1993 HAPPY A - APPROVEDD - DISAPPROVEDR - RELEASEDV - VAULTC - CURRENTT - TELLER1=HELP 2=CODEMENU 3=IT-ACCT 4=VAEI 5=AIAE 6=7= 8= 9=PRINT 10=GLSMENU 11=SYSMENU 12=LOGOFF29. The DT entry must now be printed. Press F9 - Print. This will display the Printer Identificationscreen as shown below:GLSPID PRINTER IDENTIFICATIONENTER TO PRINTACTION: P (P/PRINT) CODE: AEHENTRY TYPE/#: PC 123456 FY: 92 TOT LINES: 003 VOUCHER TYPE/#:PRINT LOCATION: P1T23E421= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFF30. If the print location is correct press Enter. If the print location is wrong or if the field is filled withquestion marks, contact Accounting Services at 388-3321.31. Retrieve the DT from the printer <strong>and</strong> obtain signatures of the person who prepared the DT <strong>and</strong> thedepartment head or supervisor. Make a photo copy of the DT.UPDATING Rev 06/93DEPARTMENTAL TRANSMITTAL ENTRY
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