General ledger system manual - lsu/fas - Finance and Administrative ...

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16. Press Enter. This will display the Departmental Transmittal Entry screen.17. The cursor will appear in the #CKS column(number of checks). If you have checks, type in thenumber of checks you have to deposit; if no checks, tab to the next field.UPDATING Rev 06/93DEPARTMENTAL TRANSMITTAL ENTRY
18. The cursor will appear in the MOP column(method of payment). Type in one of the following(checks=CKS, cash=CSH, bank order=B/O, money order=M/O, bank draft=B/D, or one of thefollowing bank card bank codes: ABC=Athletics, ACC=Assembly center, ATC=Asbestos Training,CEC=Continuing Education Center, DSC=Dairy Store, FTC=Fireman Training, GCC=Golf Course,HJC=Henry James Review, PLC=Paralegal, SCC=Continuing Ed Short Courses, SRC=SouthernReview, TGC=Tiger Gift Center, UPC=University Press, VMC=Veterinary Medicine).19. The cursor will appear in the DEBIT AMOUNT field. If you are making a deposit, enter the amountsin the debit fields. If a refund is being made then use the credit fields.20. Tab to line 007 and enter the ACCT(account) TT(transaction type,X,R,A,L), OBJ(object),PROJ(project number) and the AMOUNT to be credited/debited.21. Move your cursor to Line 007 in the Item Description column. This is a detailed description of Line007. This field is carried forward from the previous screens Entry Desc field. The description onthis line will be printed on the Subsidiary Detail Ledger. It should be edited to reflect thecorresponding line of account information.22. Repeat steps 20-21 for each credit or debit.23. The Departmental Transmittal Entry screen should display as follows:GLSDTE DEPARTMENTAL TRANSMITTAL ENTRYADD SUCCESSFUL PLEASE ENTER DATAACTION: A (A/ADD,C/CHANGE,V/VIEW) CODE: DTE OVERRIDE ERRORS:ENTRY#: 00001219 FY: 93 TOTAL LINES: 000 ENTRY TOTAL:#CKS / MOP DEBIT AMOUNT CREDIT AMOUNT / MOP DEBIT AMOUNT CREDIT AMOUNT3 / CKS 100.15 / CSH 100.00//LINE ACCT TT OBJ PROJ DEBIT AMOUNT CREDIT AMOUNT007 188530500 X 4250 100.10008 184300500 R 0510 100.05009CALCULATED TOTALS: 200.15 200.15-------------------------------------------------------------------------------ITEM DESCRIPTION SRCE DOC TYPE/# ENC TYPE/# LIQ PYO007 SOFTWARE SALES008 HARDWARE SALES0091=HELP 2=CUSTOMER 3=ENDENTRY 4=VAEI 5=AIAE 6=1STPAGE7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=GLSMENU 11=SYSMENU 12=LOGOFF24. Press Enter.25. Choose one of the following:a. If the message Add Successful appears in the upper left corner of the screen you can pressF6 to review the lines you entered. If you need to change lines you have entered, type a Cin the action field, make your changes and press enter. If data is correct press F3-EndEntryand go to step #29.b. If an error message appears in the upper left corner of the screen, correct the error and pressenter. If you cannot correct the error, call the Office of Bursar Operations at 388-3357.UPDATING Rev 06/93DEPARTMENTAL TRANSMITTAL ENTRY
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General Ledger SystemManualIndex of
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Purpose of User's GuideThe General
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Funds of similar characteristics ar
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LOUISIANA STATE UNIVERSITYSECURITY
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Account Code StructureThe account c
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administration and course and curri
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Louisiana State UniversityGeneral L
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COAACC01/17/01 11:02:31REQUIRED DAT
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28. F/S REV LINK - A number identif
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PF3 from the COAMENU will display t
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26. FAC & ADM RATE - The fac & adm
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From the Code Tables Menu, PF4 will
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Project NumbersProject numbers are
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7. Press the appropriate PF key for
Page 33 and 34: 2. TPX commands can be executed any
Page 35 and 36: 5. Press ENTER. This will display t
Page 37 and 38: 1=HELP 2=CODEMENU 3=ACCOUNT 4=VAEI
Page 39 and 40: 7=PREVPAGE 8=NEXTPAGE 9=HEADER 10=G
Page 41 and 42: 1= 2= 3= 4= 5= 6=7= 8= 9= 10=GLSMEN
Page 43 and 44: 8. The Internal Transaction - Vehic
Page 45 and 46: 5. The ACCOUNTING ENTRY INQUIRY scr
Page 47 and 48: 18. Press PF2 - VEH/ORD. This will
Page 49 and 50: Budget AdjustmentsBudget Adjustment
Page 51 and 52: . Tab to the Dept Ref # field. This
Page 53 and 54: information.19. Tab to Line 002 and
Page 55 and 56: ADJUSTMENT ENTRY screen will now di
Page 57 and 58: Simple Journal Voucher (SJ)Simple J
Page 59 and 60: 18. The cursor will appear in the A
Page 61 and 62: step #29.29. Tab to the Override Er
Page 63 and 64: Compound Journal Voucher (CJ)Compou
Page 65 and 66: 7= 8= 9= 10=GLSMENU 11=SYSMENU 12=L
Page 67 and 68: UPDATING Rev 06/93COMPOUND JOURNAL
Page 69 and 70: 36. If the print location is correc
Page 71 and 72: 7. Leave the Form # field blank.8.
Page 73 and 74: sure you have entered the correct p
Page 75 and 76: Petty Cash ReimbursementsI. Office
Page 77 and 78: II.Creating a Petty Cash Reimbursem
Page 79 and 80: 23. If a line is a debit amount tha
Page 81 and 82: Departmental TransmittalsI. Office
Page 83: 6. The cursor will appear in the En
Page 87 and 88: 32. Take the original and the copy
Page 89 and 90: 7= 8=AIAE 9=COAMENU 10= 11=SYSMENU
Page 91 and 92: 22. Press F3 - EndEntry. This check
Page 93 and 94: 5. Press Enter. This will display t
Page 95 and 96: UPDATINGENCUMBERING INTERNAL TRANSA
Page 97 and 98: How To Delete An Encumbering Intern
Page 99 and 100: 13. Press Enter. This will display
Page 101 and 102: 22. If no errors are found, the mes
Page 103 and 104: UPDATING Rev 06/93FORM
Page 105 and 106: How To Use A Form1. Start at the GL
Page 107 and 108: How To Delete A Form1. Start at the
Page 109 and 110: Louisiana State UniversityGeneral L
Page 111 and 112: 5. Press Enter.6. The Accounting En
Page 113 and 114: 14. Press Enter.15. See the Updatin
Page 115 and 116: date.10. Below is a brief descripti
Page 117 and 118: Louisiana State UniversityGeneral L
Page 119 and 120: 5. CumulativeRevs/Expends - The tot
Page 121 and 122: This printed ledger information is
Page 123 and 124: June 30. In future fiscal years, th
Page 125 and 126: Reconciling Your AccountsEvery acco
Page 127 and 128: Reconciliation1. Entries affecting
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