General ledger system manual - lsu/fas - Finance and Administrative ...

6. The cursor will appear in the Entry Type field. Type DT.7. Leave the Form # field blank.8. The DT Customer Entry should be changed to a "Y" if an accounts receivable needs to be establishedor credited.9. Tab to the Entry Desc field. Type in a brief description of the entry. This is for your informationonly and can be used to identify the entry.10. Tab to the Comments field. A maximum of three lines of text may be typed here. This is for yourinformation only.11. The following two fields are optional:a. Tab to the Srce Doc Type/# field. Use this field to reference a previous entry. For example, ifsomeone is being refunded from a previous DT entry, you could enter the previous entrynumber in this field for future reference.b. Tab to the Dept Ref # field. This is a fifteen character field to be used by the department fortheir own filing purposes.12. Tab to the Contact Name field and type in the name of the person who can be contacted regardingthis entry.13. Tab to the Contact Phone field and type in the phone number of the contact person. The cursor willautomatically move to the Area Code field. Type in the three digit area code.14. The following two fields are optional:a. Tab to the Entry Total field. Type in the total of the amounts being deposited/accountsreceivable being recorded.b. The Effective Date field will automatically default to the current date.15. The Initiate Accounting Entry screen should display as follows:GLSIAEREQUIRED DATAACTION: A CODE: IAEINITIATE ACCOUNTING ENTRYSELECT ONE: BA - BUDGET ADJUSTMENT SJ - SIMPLE JOURNAL VOUCHERIT - INTERNAL TRANSACTION CJ - COMPOUND JOURNAL VOUCHEREI - ENCUMBER INTERNAL TRANSACTION CS - CASH JOURNAL VOUCHERDJ - DEPARTMENTAL JOURNAL VOUCHER BT - BANK TRANSFERSGE - GRANT ESTABLISHMENT PC - PETTY CASH REIMBURSEMENTDT - DEPARTMENT TRANSMITTALENTRY TYPE : DT FORM # : IF DT, CUSTOMER ENTRY?ENTRY DESC : COOKIE SALE REVENUESCOMMENTS :SRCE DOC TYPE/# : DEPT REF # :CONTACT NAME : TOM THUMBCONTACT PHONE : 388 8888 AREA CODE : (504)ENTRY TOTAL :EFFECTIVE DATE :7/1 REVERSAL:1=HELP 2=CODEMENU 3= 4=VAEI 5= 6=FORMMENU7= 8= 9= 10=GLSMENU 11=SYSMENU 12=LOGOFFUPDATING Rev 06/93DEPARTMENTAL TRANSMITTAL ENTRY